office Assistant

Company Description ALFASERA is a premier multi-disciplinary business solutions firm headquartered in Dubai, UAE, built on over 20 years of combined industry experience and strong local market insight. The company operates as an integrated business ecosystem across six key verticals, including human capital solutions, education pathways, event architecture, digital transformation, social commerce, and global trading. ALFASERA blends the agility and innovation of a startup with the reliability and stability of an established enterprise. The team focuses on delivering bespoke, legally compliant solutions tailored to clients’ unique market needs and is committed to measurable outcomes and sustained value. ALFASERA maintains a culture of excellence and collaboration, working closely with partners and clients to build impactful, long-term relationships.<br>Role Description The Front Office Assistant role at ALFASERA is a full-time, on-site position based in Abu Dhabi. The Front Office Assistant will serve as the first point of contact, greeting visitors, responding to inquiries, and directing guests and callers to the appropriate team members in a professional and welcoming manner. Daily responsibilities include handling incoming and outgoing calls, managing the front desk email inbox, scheduling and confirming appointments, and maintaining visitor logs and security protocols. The role also involves providing administrative and clerical support such as preparing basic documents, organizing files, coordinating meeting room bookings, and assisting with office supplies and mail distribution. The Front Office Assistant will collaborate with internal teams to support smooth office operations, uphold company standards of service, and ensure a positive experience for all visitors and stakeholders.<br>Qualifications<br> Strong interpersonal skills, including the ability to communicate clearly, maintain a professional demeanor, and build positive relationships with visitors, clients, and colleagues. Proficient phone etiquette and customer service skills, with experience handling multi-line phone systems and managing inquiries in a courteous and efficient manner. Experience with appointment scheduling and calendar management, ensuring accurate, timely bookings and coordination of meeting rooms and visitor schedules. Administrative assistance and clerical skills, including filing, data entry, document preparation, and basic office correspondence. Good written and verbal communication skills in English; proficiency in additional languages (such as Arabic) is an advantage. Comfort with office technology and software (e.g., MS Office suite, email and calendar tools, basic CRM or booking systems). Strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced, client-focused environment. Previous front office, reception, or administrative experience in a corporate or professional services setting is preferred. High school diploma required; additional certification or diploma in business administration, office management, or a related field is a plus.

Job Description<br><br>Office assistants handle organizational and clerical support tasks. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs.<br><br>Strategic<br><br> RESPONSIBILITIES <br><br>N/A<br><br>Operational<br><br> Maintain cleanliness of office equipment and furniture. Making and serving tea and coffee to guests and managers. Prepare stationary for Field office and the head office. Assisting IT staff to set up projector and laptop in meeting hall. Filing documents as per requirement. Collecting and distributing couriers or parcels. Keeping conducive office environment. Good hospitality.<br><br>People Management<br><br>N/A<br><br>Product/Process Improvement<br><br> Maintaining pantry items and cleanliness.<br><br>Qualifications<br><br>Education & Certifications:<br><br> PREFERRED : Higher secondary education. MINIMUM :<br><br>Knowledge & Skill<br><br> Pleasant nature. good communication skills. Good hospitality.<br><br>Experience<br><br> PREFERRED : Relevant Experience in UAE or Gulf preferred. MINIMUM : 3 years of experience in relevant field.

Company Description tamam point documents clearing service is a professional services firm that supports individuals and businesses with document processing and clearance needs in Dubai. The company focuses on efficient, accurate handling of government and corporate paperwork to simplify administrative procedures for clients. Team members work in a detail-oriented environment where confidentiality, reliability, and client service are essential. The organization values clear communication and smooth office operations to deliver a consistent, dependable experience. Role Description The Office Assistant is a full-time, hybrid role based in Dubai, with some work-from-home flexibility depending on business needs. The position is responsible for supporting daily office operations, including handling phone calls, greeting visitors, and responding to basic client inquiries. The Office Assistant will manage filing, data entry, and document preparation, and assist with organizing records related to document clearing services. The role includes operating office equipment, coordinating basic administrative tasks, and ensuring that the office environment remains organized and professional. The Office Assistant will collaborate closely with other team members to support smooth workflows and timely completion of client requests. Qualifications Candidates should possess strong Phone Etiquette and Communication skills to handle calls, respond to inquiries, and interact with clients and colleagues professionally. Candidates should possess Administrative Assistance and Clerical Skills to manage filing, data entry, scheduling, and routine office documentation accurately. Candidates should possess familiarity with Office Equipment, including printers, scanners, photocopiers, and basic office software, to support daily operations. Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a busy office environment. Basic computer literacy, including proficiency with email, word processing, and spreadsheets. Ability to work both independently and as part of a team, maintaining professionalism and confidentiality. Previous experience in office support or customer service is preferred; experience in document clearing or administrative services in Dubai is an advantage.

This role is for an Office Assistant responsible for providing general administrative and operational support to ensure the smooth day-to-day functioning of the workplace. In this position, you will assist with documentation, scheduling, communication, record keeping, and other routine office activities. As an Office Assistant, you will work closely with team members, supervisors, and different departments to organize information, maintain records, prepare documents, and coordinate administrative tasks. You will help ensure that office procedures are completed efficiently and that employees have the administrative support they need. The role involves handling correspondence, updating records, organizing files, scheduling meetings, preparing reports, and assisting with general office requests. You may also support basic data entry, document management, and coordination with internal and external contacts. Strong organizational skills, attention to detail, reliability, and good communication abilities are important for success in this role. This position is suitable for candidates who enjoy structured administrative work and want to develop professional experience in office operations. The Office Assistant plays an important role in keeping daily administrative activities organized and helping the wider team operate efficiently. Key Responsibilities Provide general administrative support to the office and team members Organize and maintain digital and physical records Prepare documents, reports, spreadsheets, and correspondence Schedule meetings, appointments, and internal activities Respond to routine inquiries and direct requests to the appropriate team Perform basic data entry and update internal records Assist with filing, document management, and office organization Coordinate administrative tasks with different departments Maintain confidentiality when handling company information Support other office and operational tasks as required Qualifications Good organizational and time management skills Strong attention to detail and accuracy Basic computer and administrative skills Familiarity with Microsoft Office, Google Workspace, or similar tools Good written and verbal communication skills Ability to manage multiple tasks and meet deadlines Reliable, professional, and willing to learn Ability to work independently and as part of a team Strong problem-solving and coordination skills Previous office or administrative experience is a plus but not required

Office Hospitality & Facilities Assistant<br>To ensure the office remains clean, organized, welcoming, and fully prepared for employees, visitors, and meetings while providing hospitality support throughout the day.<br>Key Responsibilities:Office Cleanliness• Maintain cleanliness of all office areas throughout the day• Daily cleaning of executive offices• Vacuuming and mopping floors• Dusting desks, furniture and decorative items• Cleaning glass partitions and doors• Empty bins and replace liners• Keep washrooms clean and fully stocked• Monitor overall office appearance<br>Pantry & Hospitality• Prepare and serve tea, coffee and refreshments• Maintain pantry cleanliness• Organize pantry supplies• Wash cups, glasses and kitchen items• Ensure coffee machine is clean and replenished<br>Meeting Rooms• Prepare meeting rooms before meetings• Arrange water, coffee and refreshments• Ensure meeting rooms remain clean throughout the day• Reset rooms after every meeting<br>Deliveries & Office Support• Pick up deliveries• Assist during company events when required• Refill pantry items and notify of low stock• Keep storage room organized

About Us<br><br>IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.<br><br>Job Description<br><br>The role of an Office Assistant is centered around ensuring the efficient operation of the overall corporate working environment as per the highest standards of office cleanliness and hygiene. The ideal candidate is a highly committed, responsible individual with excellent attention to detail, communication skills, and ability to work well under pressure.<br><br>Performing a variety of cleaning activities including, but not limited to vacuuming, dusting, mopping, and sanitizing in IFZA offices Ensuring completion of office opening and closing checklists on a daily basis Organizing and maintaining office common areas Preparing conference rooms for client and staff meetings Assisting reception and providing support to the front desk operations Preparing and serving coffee, tea, and other amenities to clients, guests, and executive managers in a prompt and courteous manner Ensuring all issues are reported to the Office Manager in a timely manner Maintaining supply inventory for stationery, pantry, and cleaning materials Ensuring that the workplace is neat and presentable for visitors and clients Maintaining and protecting office cleaning equipment to make sure there are no inadequacies Ensuring IFZA car fleet is cleaned with the appropriate method and in a timely manner Adhering to strict health and safety standards Performing other job-related duties as assigned by Management<br><br>Requirements<br><br>Experience in hospitality or service-oriented industry Good English communication skills Additional foreign languages are an advantage Knowledge of chemical handling procedures, and familiarity with cleaning equipment Strong attention to detail and efficiency without compromising quality of work Good time management, communication, and interpersonal skills Customer focus and adaptability to different personality types Ability to prioritize and work efficiently under pressure Should be punctual, reliable, honest, respectful, and trustworthy<br><br>Benefits<br><br>International team (over 50 nationalities)24 annual leave days Annual flight home Life insurance plan Medical insurance plan (with the option to upgrade at your own cost) Invitations to participate in various company functions, staff events, and department team building events Opportunities to learn, develop and grow with the organization Being part of a motivated team and Moving-Forward-Company-Culture<br><br>check(event) ; career-website-detail-template-2 => apply(record.id,meta)" mousedown="lyte-button => check(event)" final- final-class="lyte-button lyte Background Color Btn lyte Success" lyte-rendered="">

About Us<br><br>IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.<br><br>Job Description<br><br>The role of an Office Assistant is centered around ensuring the efficient operation of the overall corporate working environment as per the highest standards of office cleanliness and hygiene. The ideal candidate is a highly committed, responsible individual with excellent attention to detail, communication skills, and ability to work well under pressure.<br><br>Performing a variety of cleaning activities including, but not limited to vacuuming, dusting, mopping, and sanitizing in IFZA offices Ensuring completion of office opening and closing checklists on a daily basis Organizing and maintaining office common areas Preparing conference rooms for client and staff meetings Assisting reception and providing support to the front desk operations Preparing and serving coffee, tea, and other amenities to clients, guests, and executive managers in a prompt and courteous manner Ensuring all issues are reported to the Office Manager in a timely manner Maintaining supply inventory for stationery, pantry, and cleaning materials Ensuring that the workplace is neat and presentable for visitors and clients Maintaining and protecting office cleaning equipment to make sure there are no inadequacies Ensuring IFZA car fleet is cleaned with the appropriate method and in a timely manner Adhering to strict health and safety standards Performing other job-related duties as assigned by Management<br><br>Requirements<br><br>Experience in hospitality or service-oriented industry Good English communication skills Additional foreign languages are an advantage Knowledge of chemical handling procedures, and familiarity with cleaning equipment Strong attention to detail and efficiency without compromising quality of work Good time management, communication, and interpersonal skills Customer focus and adaptability to different personality types Ability to prioritize and work efficiently under pressure Should be punctual, reliable, honest, respectful, and trustworthy<br><br>Benefits<br><br>International team (over 50 nationalities)24 annual leave days Annual flight home Life insurance plan Medical insurance plan (with the option to upgrade at your own cost) Invitations to participate in various company functions, staff events, and department team building events Opportunities to learn, develop and grow with the organization Being part of a motivated team and Moving-Forward-Company-Culture<br><br>check(event) ; career-website-detail-template-2 => apply(record.id,meta)" mousedown="lyte-button => check(event)" final- final-class="lyte-button lyte Background Color Btn lyte Success" lyte-rendered="">

Provide administrative and office support while assisting with transportation and logistical requirements. The role is responsible for maintaining an organized office environment, supporting day-to-day administrative activities, coordinating deliveries and meetings, and safely transporting staff, clients, and documents as required<br>Job Responsibilities Assist in daily office operations, including managing office supplies, monitoring inventory, and ensuring the office is clean and organized. Assist with filing, scanning, copying, and organizing important documents and records as required. Answer phone calls, handle inquiries, route messages to the appropriate team members, and greet clients and visitors professionally. Monitor and manage incoming and outgoing correspondence, including emails and physical mail. Safely drive and transport staff, clients, or documents to various locations as requested, ensuring timely arrivals and departures. Ensure the assigned vehicle is regularly maintained, fueled, and cleaned, and notify the supervisor of any issues requiring attention or repair. Assist with arranging deliveries and collections, manage inventory deliveries, and ensure receipt of goods is accurately recorded. Set up meeting rooms, prepare necessary materials for meetings, and ensure guests are appropriately assisted. Assist with arranging transportation, including booking flights, accommodations, and other logistical requirements for staff members. Assist in organizing office events, employee activities, and meetings. Define annual performance goals in discussion with the Supervisor/Line Manager and ensure agreed objectives are achieved. Identify training and development requirements with the Line Manager and ensure required training is arranged and attended. Continuously develop and maintain the competencies and skills required to perform the role effectively. Qualifications and Education High School Diploma or equivalent. Additional certifications or training in office management, logistics, or a related field. Work Experience Minimum of 2–3 years of experience as a Driver with a valid driving license. Previous experience as an Office Assistant or in a similar administrative role. Skills and Knowledge Proficient in Microsoft Office Suite, including Word, Excel, Power Point, and Outlook. Strong organizational skills. Good communication skills. Ability to work independently. Strong team collaboration skills. Good attention to detail. Ability to multitask effectively.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Office Assistant Duties</p><ul><li>Assist with daily office operations and administrative tasks.</li><li>Handle filing, photocopying, scanning, and document management.</li><li>Receive and distribute mail, packages, and office correspondence.</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Support staff with clerical and administrative requirements.</li><li>Keep office areas clean, organized, and well-maintained.</li><li>Assist in preparing reports, records, and basic data entry.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Skills &amp; Competencies</p><ul><li>Time management and punctuality.</li><li>Attention to detail.</li><li>Professional appearance and conduct.</li><li>Reliability and trustworthiness.</li><li>Strong organizational skills.</li><li>Ability to maintain confidentiality.</li></ul><p><br></p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>looking for just good office assistant and admin work computer communication and basic i need someone who have uae experience </p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>office computers excel word etc communications </p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job Purpose<p>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always ‘Fly Better.’ As one of the most recognised and admired brands globally, we’re driven by innovation and excellence. Join us as an <strong>Office Assistant</strong> and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you’ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.</p><br><br><p>As an<strong> Office Assistant,</strong> you will be responsibile to provide basic administrative or general office support. This role is typically focused on the completion of standardised tasks and work routines.</p><br><br><p><strong>In this role, you will: </strong></p><br><br><ul><li>Pack, sort and distribute documents/mail items in an organised and timely manner, ensuring this is done as per agreed guidelines and pre-defined procedures, where relevant.</li><li>Highlight discrepancies or exceptions to the supervisor.</li><li>Prepare standard documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc.</li><li>Maintain general logs or standard reports as per department requirements, forwarding for or obtaining management approval where required. Ensure information is accurate and up to date. This includes basic data entry for timekeeping, forms, applications etc.</li><li>Maintain files as per department requirements. Ensure filing is organised and up to date, discarding or recycling outdated documents outside of the storage period.</li><li>Ensure hardware assets are in working order (photocopier, telephones, fax etc).</li><li>Order and maintain office stationary supplies, keeping logs of all transactions.</li><li>Provide routine services, including typing, tracking appointments and contacting clients, as well as providing general office administration assistance. </li><li>Update section staff members on various issues such as meetings, interviews, tests etc.</li></ul>Qualification<ul><li>10 years schooling or equivalent. </li></ul><br><p><strong>To be considered for this role, you must meet the below requirements: </strong></p><br><br><ul><li>1+ year Administration experience. </li><li>Computer literate with working knowledge of Word, Excel etc.</li></ul><p>At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, apply today and join our team!</p><br><br>Salary &amp; benefits<p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.<br>Discover what it’s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career’s website: www.emirates.com/careers.</p><br><br><br> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Plays an essential role in maintaining office cleanliness and providing support for routine administrative functions. Responsibilities include managing supplies, handling deliveries, and assisting with document processing and minor maintenance tasks. This position contributes to smooth office operations and a professional work environment.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ol><li><p>Office Maintenance &amp; Cleanliness</p><p>Ensure the office premises, including workstations, meeting rooms, and common areas, are clean and well-organized at all times. Perform routine cleaning tasks and maintain hygiene standards throughout the office. Assist in basic maintenance activities such as replacing light bulbs and ensuring office equipment is functioning properly. </p></li><li><p>Administrative Support</p><p>Provide assistance with photocopying, scanning, faxing, and other document-related tasks as required. Support filing and organization of paperwork to maintain accurate and accessible records. Occasionally assist with basic data entry and other administrative tasks assigned by the supervisor.</p></li><li><p>Supplies &amp; Inventory Management </p><p>Monitor and replenish office supplies, including stationery, pantry items, and beverages, to ensure availability at all times. Coordinate with vendors or procurement teams for timely restocking of essential items. Maintain proper storage and organization of office supplies to avoid shortages or wastage. </p></li><li><p>Coordination &amp; Miscellaneous Tasks </p><p>Handle deliveries by accepting packages and distributing them to the appropriate recipients promptly. Assist in organizing office events, meetings, or celebrations by preparing spaces and arranging necessary items. Provide general support to staff and management to ensure smooth daily operations.</p></li></ol><p></p></section>

<p>A well-established company is hiring a reliable and organized Office Assistant to support daily office operations, maintain a clean and organized workplace, assist with administrative tasks, and provide general support to employees and management. Office Assistant roles commonly include administrative support, document filing, office supplies, and maintaining smooth office operations.</p> <p>Responsibilities<br /> Assist with daily office administrative activities.<br /> Maintain and organize office files, documents, and records.<br /> Handle photocopying, scanning, printing, and document distribution.<br /> Receive and distribute incoming mail, documents, and deliveries.<br /> Monitor office supplies and inform management when items need replenishment.<br /> Assist with arranging meetings and preparing meeting rooms.<br /> Support employees with general office requirements.<br /> Coordinate with suppliers, couriers, and service providers when required.<br /> Keep office areas organized and properly maintained.<br /> Assist with basic data entry and record keeping.<br /> Handle routine errands and document collection when required.<br /> Perform other administrative duties assigned by management.<br /> Requirements<br /> Previous office assistant or administrative experience is preferred.<br /> Basic computer and MS Office knowledge.<br /> Good communication and organizational skills.<br /> Ability to handle multiple tasks and follow instructions.<br /> Reliable, punctual, and responsible.<br /> Good attention to detail.<br /> Ability to work independently and as part of a team.<br /> UAE experience is an advantage.</p> <p>Interested candidates can send their updated CV via WhatsApp: +971 52 557 7101</p>

<p>A well-established company is hiring a reliable and organized Office Assistant to support daily office operations, maintain a clean and organized workplace, assist with administrative tasks, and provide general support to employees and management. Office Assistant roles commonly include administrative support, document filing, office supplies, and maintaining smooth office operations.</p> <p>Responsibilities<br /> Assist with daily office administrative activities.<br /> Maintain and organize office files, documents, and records.<br /> Handle photocopying, scanning, printing, and document distribution.<br /> Receive and distribute incoming mail, documents, and deliveries.<br /> Monitor office supplies and inform management when items need replenishment.<br /> Assist with arranging meetings and preparing meeting rooms.<br /> Support employees with general office requirements.<br /> Coordinate with suppliers, couriers, and service providers when required.<br /> Keep office areas organized and properly maintained.<br /> Assist with basic data entry and record keeping.<br /> Handle routine errands and document collection when required.<br /> Perform other administrative duties assigned by management.<br /> Requirements<br /> Previous office assistant or administrative experience is preferred.<br /> Basic computer and MS Office knowledge.<br /> Good communication and organizational skills.<br /> Ability to handle multiple tasks and follow instructions.<br /> Reliable, punctual, and responsible.<br /> Good attention to detail.<br /> Ability to work independently and as part of a team.<br /> UAE experience is an advantage.</p> <p>Interested candidates can send their updated CV via WhatsApp: +971 52 557 7101</p>

<ul><li><p>Manage daily office administrative tasks.</p></li><li><p>Handle filing, document management, and data entry.</p></li><li><p>Answer phone calls and respond to emails professionally.</p></li><li><p>Coordinate meetings and maintain office schedules.</p></li><li><p>Prepare reports, letters, and other office documents.</p></li><li><p>Monitor office supplies and coordinate procurement.</p></li><li><p>Support HR and management with administrative duties.</p></li><li><p>Maintain a clean, organized, and efficient office environment.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>Requirements</strong></p><ul><li><p>Any degree or diploma.</p></li><li><p>0–1 years of experience as an Office Assistant, Administrative Assistant, or similar role.</p></li><li><p>Communication skills.</p></li><li><p>Excellent organizational and multitasking abilities.</p></li></ul><br><p><strong>Preferred Skills</strong></p><ul><li><p>Data Entry</p></li><li><p>Office Administration</p></li><li><p>Document Control</p></li><li><p>Filing & Record Management</p></li><li><p>Calendar Management</p></li><li><p>Email Correspondence</p></li><li><p>Customer Service</p></li><li><p>Microsoft Office Suite</p></li><li><p>Time Management</p></li><li><p>Administrative Support</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Opening and Closing of the clinic.</p></li><li><p>&nbsp;Monitoring the use of equipment and supplies within the office</p></li><li><p>Maintain cleanliness of office equipment and furniture</p></li><li><p>Making and serving tea/ coffee to guests and staff</p></li><li><p>&nbsp;Prepare stationary for all internal departments of the clinic</p></li><li><p>&nbsp;Change printer cartridges o Assist in meeting rooms to set up projector and laptop</p></li><li><p>Filing documents as per the clinic requirement</p></li><li><p>&nbsp;Collecting and distributing couriers/parcels among employees</p></li><li><p>Laminating and binding documents as per the requests</p></li><li><p>&nbsp;Helping the receptionist, secretaries, or other administrative assistants in performing their duties o Be vigilant to manage any situation.</p></li><li><p>Be good to all staff and patients</p></li><li><p><u>Lab Sample collection:&nbsp;</u>As part of your job as an Office boy you are assigned to support Laboratory by doing the following:</p></li><li><p>Collect the blood sample box from the driver along with the register book, who brings the sample from our other centers</p></li><li><p>Diligently bring it to the lab without any damage to the sample box.</p></li><li><p>You should not shake the sample box while walking up to the lab.</p></li><li><p>&nbsp;Ensure the sample box is in good condition while collecting it from the driver.</p></li><li><p>Hand over it to the concerned Technician in the lab and his/her signature in the register book.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p><strong>Qualifications</strong></p><p>· High School Diploma or equivalent .</p><br><ul><li><p>Preferred: Basic literacy and numeracy skills.</p></li></ul><p>Language Skills:</p><ul><li><p>Ability to speak and understand the local language.</p></li><li><p>Basic English communication is helpful (especially in clinics with diverse staff/patients).</p></li></ul></li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>The role of an Office Assistant is centered around ensuring the efficient operation of the overall corporate working environment as per the highest standards of office cleanliness and hygiene. The ideal candidate is a highly committed, responsible individual with excellent attention to detail, communication skills, and ability to work well under pressure.<br><br></span><ul><li><span>Performing a variety of cleaning activities including, but not limited to vacuuming, dusting, mopping, and sanitizing in IFZA offices <br></span></li><li><span>Ensuring completion of office opening and closing checklists on a daily basis<br></span></li><li><span>Organizing and maintaining office common areas <br></span></li><li><span>Preparing conference rooms for client and staff meetings <br></span></li><li><span>Assisting reception and providing support to the front desk operations <br></span></li><li><span>Preparing and serving coffee, tea, and other amenities to clients, guests, and executive managers in a prompt and courteous manner <br></span></li><li><span>Ensuring all issues are reported to the Office Manager in a timely manner Maintaining supply inventory for stationery, pantry, and cleaning materials <br></span></li><li><span>Ensuring that the workplace is neat and presentable for visitors and clients <br></span></li><li><span>Maintaining and protecting office cleaning equipment to make sure there are no inadequacies <br></span></li><li><span>Ensuring IFZA car fleet is cleaned with the appropriate method and in a timely manner <br></span></li><li><span>Adhering to strict health and safety standards <br></span></li><li><span>Performing other job-related duties as assigned by Management<br></span></li></ul><br><span>Requirements</span><ul><li><span>Experience in hospitality or service-oriented industry<br></span></li><li><span>Good English communication skills <br></span></li><li><span>Additional foreign languages are an advantage <br></span></li><li><span>Knowledge of chemical handling procedures, and familiarity with cleaning equipment <br></span></li><li><span>Strong attention to detail and efficiency without compromising quality of work <br></span></li><li><span>Good time management, communication, and interpersonal skills <br></span></li><li><span>Customer focus and adaptability to different personality types <br></span></li><li><span>Ability to prioritize and work efficiently under pressure <br></span></li><li><span>Should be punctual, reliable, honest, respectful, and trustworthy<br></span></li></ul><br><span>Benefits</span><ul><li><span><span><span><span>International team (over 50 nationalities)</span></span></span><br></span></li><li><span><span><span><span>24 annual leave days</span></span></span><br></span></li><li><span><span><span><span>Annual flight home</span></span></span><br></span></li><li><span><span><span><span>Life insurance plan</span></span></span><br></span></li><li><span><span><span><span>Medical insurance plan (with the option to upgrade at your own cost)</span></span></span><br></span></li><li><span><span><span><span>Invitations to participate in various company functions, staff events, and department team building events</span></span></span><br></span></li><li><span><span><span><span>Opportunities to learn, develop and grow with the organization</span></span></span><br></span></li><li><span><span><span><span>Being part of a motivated team and Moving-Forward-Company-Culture</span></span></span><br></span></li></ul><br> </div>

<p>We are currently hiring an Office Boy/Girl / Office Assistant to join our team. Requirements: • Nationality: Filipino/Filipina only • Immediate joiners • Good communication and organizational skills • Basic computer knowledge (for secretary role) • Positive attitude and willingness to learn • Ability to work in a fast-paced environment If you meet the above requirements and are available to join immediately, we encourage you to apply.</p><p>• Good communication and organizational skills • Basic computer knowledge • Ability to carry out all admin duties • Positive attitude and willingness to learn • Ability to work in a fast-paced environment • Filipino Nationality</p>

<p>We are currently hiring an Office Boy/Girl / Office Assistant to join our team. Requirements: • Nationality: Filipino/Filipina only • Immediate joiners • Good communication and organizational skills • Basic computer knowledge (for secretary role) • Positive attitude and willingness to learn • Ability to work in a fast-paced environment If you meet the above requirements and are available to join immediately, we encourage you to apply.</p><p>• Good communication and organizational skills • Basic computer knowledge • Ability to carry out all admin duties • Positive attitude and willingness to learn • Ability to work in a fast-paced environment • Filipino Nationality</p>

We are seeking a highly professional, polished and service-oriented Office Assistant to join our corporate office in the DIFC.<br>The role combines high-end corporate hospitality with day-to-day office operations and administration. The successful candidate will be responsible for providing exceptional service to senior executives, clients, investors and corporate guests, including UHNW individuals and high-profile visitors, while also supporting the smooth and efficient running of the office. This is a highly visible role requiring discretion, professionalism and exceptional attention to detail. Previous experience working within a luxury hospitality, private office, family office, five-star hotel or similar high-service environment, particularly serving UHNW individuals, is highly desirable.<br>Key Responsibilities Corporate Hospitality & Guest Service Welcome and professionally assist clients, investors, senior executives and corporate guests. Provide discreet, attentive and highly personalised hospitality to UHNW individuals and high-profile guests. Prepare and serve high-quality coffee, tea, water, soft drinks and other refreshments. Arrange and serve breakfast, lunch, snacks and other food for meetings and corporate events. Prepare meeting rooms to an exceptional standard before meetings, ensuring refreshments, crockery, glassware and other requirements are in place. Monitor meetings discreetly and anticipate guest requirements without being intrusive. Clear and reset meeting rooms promptly and discreetly. Support private lunches, executive meetings, investor meetings, events and other corporate functions. Maintain consistently high standards of presentation across the office, reception, meeting rooms and hospitality areas.<br>Office Operations & Administration Support the smooth day-to-day operation of the DIFC office. Monitor and replenish office, kitchen and hospitality supplies. Coordinate food, beverage, stationery and other office-related orders. Receive and coordinate deliveries, couriers and packages. Assist with meeting room bookings, preparation and scheduling. Support general administrative tasks including printing, scanning, filing and document preparation. Assist with coordinating office maintenance, cleaning, repairs and facilities requirements. Liaise with suppliers, contractors and service providers when required. Ensure shared areas, kitchens and meeting rooms remain clean, organised and professionally presented. Provide general administrative and operational support to the wider team as required.<br>Executive & Corporate Support Provide flexible support to senior executives and the wider team when required. Assist with the organisation of meetings, lunches, events and other corporate activities. Anticipate requirements and proactively resolve minor operational issues. Handle sensitive information and interactions with complete confidentiality and discretion. Support ad hoc projects and administrative requirements across the business.<br>Experience & Qualifications Previous experience in corporate hospitality, luxury hospitality, private offices, family offices, five-star hotels or a similar high-service environment. Experience serving UHNW individuals, senior executives, VIPs or high-profile clients is highly desirable. Previous experience within the UAE, particularly DIFC, Dubai or a comparable international financial centre, is advantageous. Strong understanding of professional corporate standards and executive-level service. Excellent spoken English. Strong organisational and administrative skills. Basic proficiency with Microsoft Office and general office systems.<br>Personal Attributes The successful candidate will be:Exceptionally professional and polished Warm, personable and naturally hospitable Discreet and trustworthy Highly attentive to detail Proactive and able to anticipate requirements Calm and composed in a busy environment Flexible and willing to support wherever required Confident interacting with senior executives and UHNW guests Proud of maintaining exceptionally high standards<br>What We Offer Opportunity to work within a leading corporate environment in DIFC. Exposure to senior executives, investors and UHNW clients and guests. A varied role combining premium hospitality, executive service and office operations. A professional and fast-paced international working environment.