Admin Assistant Jobs

We are looking for an existing Bilingual Administrative Assistant to help train AI models. You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of each model.<br><br>In this role, you will need to hold an expert level of linguistics. You will have conversations in both Arabic and English with chatbots in order to measure their progress, as well as write novel conversations in order to teach them what to say.<br><br>Advantages Of Contracting With Us<br><br>You'll be able to choose which projects you want to work on and when You work on your own schedule, on your own computer, from the comfort of your own home Projects are paid hourly starting at $25+ USD per hour, with bonus rates available on some projects<br><br>Responsibilities<br><br>Give AI chatbots writing and editing tasks and evaluate their outputs Evaluate the quality produced by AI models for correctness and performance<br><br>Qualifications<br><br>Fluency in English and Arabic Excellent command of grammar, style, and brand voice A current, in progress, or completed Bachelor's degree is preferred but not required<br><br>Note<br><br>Payment is made via Pay Pal. We will never ask for any money from you. Pay Pal will handle any currency conversions from USD. Only applicants in the UAE will be considered for this role. This is an independent contractor position.<br><br>#arabic

Who we are:GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.<br>Job Summary:As an Assistant Manager - Supply Chain the incumbent will be responsible for developing and executing demand forecasting strategies, collaborating with various departments to create accurate demand plans, and optimizing inventory management processes. The Assistant Manager - Supply Chain ’s expertise will play a critical role in ensuring efficient supply chain operations and effectively meeting customer demand.<br>Job Responsibilities:Demand Forecasting: Utilize historical data, market trends, and market insights to develop reliable demand forecasts.<br>Collaborative Forecasting: Work closely with Sales, Marketing, Product Management, and other relevant departments to gather inputs and insights for creating a comprehensive demand plan.<br>Sales and Operations Planning (S&OP): Participate in S&OP meetings to align demand forecasts with supply chain capacities and ensure a balanced approach to meet customer demands and optimize inventory levels.<br>Inventory Management: Monitor inventory levels and collaborate with procurement and production teams to ensure optimal stock levels, minimizing stockouts, and overstock situations.<br>Data Analysis: Analyze demand data, sales figures, and other relevant metrics to identify trends, patterns, and potential risks that could impact demand planning accuracy.<br>Demand Variability Management: Implement strategies to mitigate demand volatility and develop contingency plans to handle unexpected fluctuations.<br>New Product Introduction: Collaborate with cross-functional teams to develop demand forecasts for new product launches based on market analysis and historical data.<br>Performance Tracking: Establish key performance indicators (KPIs) to monitor demand planning performance, regularly assess forecast accuracy, Stock aging and implement continuous improvement initiatives.<br>Reporting: Prepare and present demand planning reports and insights to relevant stakeholders and senior management.<br>Functional / Technical Competencies:Ability to work in a fast-paced and dynamic environment, managing multiple priorities simultaneously.<br>Proficient in using demand planning software and ERP systems (e.g., SAP, Oracle, IBP).<br>Excellent communication and interpersonal skills to collaborate effectively with cross-functional teams.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <strong>ABOUT YOU</strong><br> We are looking for an Office Manager to run the day-to-day operations of Xsolla's Dubai office. You will keep the office running smoothly, support employees and visitors, and manage vendor and facility relationships that keep the space functional, welcoming, and compliant with local requirements.&nbsp;<br> Xsolla's regional offices are the day-to-day home base for our teams and the face of the company for visiting colleagues, partners, and guests. Our Operations team keeps offices running smoothly so everyone can focus on the work that matters.<br> <strong>ABOUT US</strong><br> Xsolla is a global commerce company with robust tools and services to help developers solve the inherent challenges of the video game industry. From indie to AAA, companies partner with Xsolla to help them fund, distribute, market, and monetize their games. Grounded in the belief in the future of video games, Xsolla is resolute in the mission to bring opportunities together, and continually make new resources available to creators. Headquartered and incorporated in Los Angeles, California, Xsolla operates as the merchant of record and has helped over 1,500+ game developers reach more players and grow their businesses around the world.<br><br><p><b>Requirements:</b></p><br><ul> <li> <p>Manage day-to-day office operations, including supplies, facilities, equipment, and vendor relationships.</p><br> </li> <li> <p>Serve as the first point of contact for visitors, partners, and new hires at the Dubai office.</p><br> </li> <li> <p>Coordinate with building management, IT, and facilities vendors to resolve office issues quickly.</p><br> </li> <li> <p>Support onboarding logistics for new employees, including workspace setup and welcome materials.</p><br> </li> <li> <p>Manage office budgets, invoices, and vendor contracts, ensuring cost-effective operations.</p><br> </li> <li> <p>Organize internal office events, celebrations, and team activities.</p><br> </li> <li> <p>Ensure the office complies with local health, safety, and administrative requirements.</p><br> </li> <li> <p>Support visiting executives and teams with local logistics, including travel, meeting space, and hospitality needs.</p><br> <br></li> </ul><br><p><b>Qualifications &amp; Skills:</b></p><br><ul> <li> <p>3+ years of experience in office management, administration, or facilities coordination.</p><br> </li> <li> <p>Strong organizational and multitasking skills, with excellent attention to detail.</p><br> </li> <li> <p>Experience managing vendors, budgets, and office logistics independently.</p><br> </li> <li> <p>Strong interpersonal skills and a service-oriented, can-do attitude.</p><br> </li> <li> <p>Familiarity with local UAE administrative and facilities requirements is a plus.</p><br> </li> <li> <p>Fluent English required; Arabic is a plus.</p><br> </li> <li> <p>Based in Dubai.</p><br> <br></li> </ul><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Location:</b> Dubai, UAE (UAE-based applicants only)</p><p><br></p><p><b><span></span>About Us</b></p><p>Aurel Patisserie is a new artisanal patisserie launching in Dubai, specializing in handcrafted pastries, desserts, and viennoiserie made with premium ingredients and meticulous attention to detail. Our mission is to create exceptional products that combine outstanding flavor with beautiful presentation.</p><p>We are looking for a passionate, reliable, and hardworking <b>Pastry Chef / Pastry Assistant</b> to join our growing team and help bring our vision to life.</p><p>Key Responsibilities</p><ul><li>Assist with the daily preparation and production of pastries, desserts, viennoiserie, and baked goods.</li><li>Accurately measure, mix, and prepare ingredients according to recipes and production standards.</li><li>Support baking, assembling, decorating, and finishing products for daily service.</li><li>Ensure consistency and attention to detail in product presentation.</li><li>Operate pastry and kitchen equipment safely and efficiently.</li><li>Maintain a clean, organized, and hygienic work environment.</li><li>Monitor ingredient stock levels and assist with inventory management.</li><li>Follow all UAE food safety, health, and sanitation regulations.</li><li>Work collaboratively with the team to maintain quality and production schedules.</li></ul><p><br></p><p>What We Offer</p><ul><li>Opportunity to grow with an exciting new artisanal pastry brand in Dubai.</li><li>Hands-on training and continuous skill development.</li><li>A supportive, creative, and professional kitchen environment.</li><li>The chance to be part of building a brand from the very beginning.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Requirements</p><ul><li>Previous experience in pastry, baking, or a professional kitchen is preferred. Passionate entry-level candidates are also encouraged to apply.</li><li>Formal pastry or culinary training is an advantage.</li><li>Genuine passion for pastry, desserts, and artisanal baking.</li><li>Ability to follow recipes and production schedules with accuracy.</li><li>Strong organizational skills and the ability to multitask in a fast-paced environment.</li><li>Reliable, team-oriented, and eager to learn.</li><li>Flexible to work early mornings, weekends, and public holidays as required.</li></ul><p><br></p></div>

Role Description The HR Assistant is a full-time, hybrid role based in Abu Dhabi, with flexibility for some work-from-home arrangements. The role supports day-to-day HR operations, including maintaining employee records, assisting with onboarding and offboarding processes, and updating HRIS data accurately. The HR Assistant helps coordinate benefits administration, tracks training participation, and supports the delivery of HR policies and procedures. Responsibilities also include preparing HR documentation, responding to employee inquiries, scheduling interviews and training sessions, and collaborating with HR management to ensure compliance with company standards and local regulations. Qualifications Foundational knowledge of Human Resources (HR) and HR Management, with the ability to support core HR processes. Experience working with Human Resources Information Systems (HRIS) and maintaining accurate employee data. Understanding of Benefits Administration, including enrollment support and basic policy guidance. Ability to assist with Training coordination, tracking attendance, and supporting learning initiatives. Strong organizational and time-management skills, with attention to detail and accuracy. Effective written and verbal communication skills in English; additional languages are an advantage. Proficiency in standard office software (e.g., MS Office or equivalent) and comfort with digital tools. Previous experience in an HR support role or administrative position is preferred. Diploma or bachelor’s degree in Human Resources, Business Administration, or a related field is beneficial.

Role Description The HR Assistant is a full-time, hybrid role based in Abu Dhabi, with flexibility for some work-from-home arrangements. The role supports day-to-day HR operations, including maintaining employee records, assisting with onboarding and offboarding processes, and updating HRIS data accurately. The HR Assistant helps coordinate benefits administration, tracks training participation, and supports the delivery of HR policies and procedures. Responsibilities also include preparing HR documentation, responding to employee inquiries, scheduling interviews and training sessions, and collaborating with HR management to ensure compliance with company standards and local regulations. Qualifications Foundational knowledge of Human Resources (HR) and HR Management, with the ability to support core HR processes. Experience working with Human Resources Information Systems (HRIS) and maintaining accurate employee data. Understanding of Benefits Administration, including enrollment support and basic policy guidance. Ability to assist with Training coordination, tracking attendance, and supporting learning initiatives. Strong organizational and time-management skills, with attention to detail and accuracy. Effective written and verbal communication skills in English; additional languages are an advantage. Proficiency in standard office software (e.g., MS Office or equivalent) and comfort with digital tools. Previous experience in an HR support role or administrative position is preferred. Diploma or bachelor’s degree in Human Resources, Business Administration, or a related field is beneficial.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.</p><br> <p>By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.</p><br> <p><b>Overview Of The Role:</b></p><br> <p>The Assistant Manager-Internal Audit&nbsp;role is integral in ensuring the effectiveness and adequacy of internal controls within Al-Futtaim Group across various business segments. The auditor will execute audit assignments, assist in developing audit programs, and report findings in line with the group's policies and international auditing standards. Success in this role requires keen analytical capabilities, the ability to communicate effectively across organizational levels, and proficiency with audit and data analytics tools. The role also involves undertaking special assignments and fraud investigations as needed, providing vital insights and recommendations to support senior management and safeguard the group's assets and interests.</p><br> <p><b>What You Will Do:</b></p><br> <ul> <li>Assist the audit manager in developing the annual audit plan by assessing risk levels.</li> <li>Develop audit programs for each audit assignment prior to commencement, detailing risks, controls, and tests to be performed.</li> <li>Conduct internal audit assignments to evaluate the adequacy and effectiveness of internal controls and the quality of performance in carrying out responsibilities.</li> <li>Review the approval process to ensure compliance with group policies and delegations of authority.</li> <li>Ensure that group assets are protected.</li> <li>Document audit work in the Audit Management System to support findings.</li> <li>Prepare professional audit reports that communicate findings, analyses, appraisals, recommendations, and audit information.</li> <li>Update Audit Manager with key findings promptly.</li> <li>Discuss preliminary findings with concerned staff/management to highlight observations and obtain concurrence.</li> <li>Assist in preparing an executive summary for each engagement, alongside detailed reports and audit follow-up forms.</li> <li>Assist in preparing monthly summary reports for presentation to the Vice Chairman after review by the line manager/Group Director of Internal Audit.</li> <li>Support follow-up on the implementation of audit recommendations.</li> <li>Utilize computer-based audit techniques to extend audit coverage to a broader population, including software like Tableau and Power BI.</li> <li>Achieve high professional standards in audit performance, reports, and recommendations conforming with International Standards of Internal Auditing and group policies.</li> <li>Conduct consulting assignments requested by management to evaluate specific situations.</li> <li>Investigate frauds and misappropriations to identify loss/exposure, control weaknesses, responsible personnel, and preventive recommendations.</li> </ul> <p><b>Required Skills To Be Successful:</b></p><br> <ul> <li>Advanced understanding of internal auditing standards and practices.</li> <li>Proficiency in data analytics and audit management systems.</li> <li>Strong report writing and communication skills.</li> <li>Ability to conduct fraud investigations and special consulting assignments.</li> </ul> <p><b>What Qualifies You For The Role:</b></p><br> <ul> <li>Chartered Accountant certification (e.g., CPA, ACA) or ACCA, CIA with internal audit knowledge.</li> <li>Minimum 5 years of experience in the internal audit function, preferably within the automotive industry.</li> <li>Thorough knowledge of internal controls and internal auditing standards.</li> <li>Proficient in written and verbal communication, including report writing skills.</li> <li>Self-driven with the ability to effectively execute audit assignments with minimal supervision.</li> <li>Ability to effectively communicate and influence across organizational hierarchy.</li> <li>Proficiency in data analytics via spreadsheets and familiarity with ERP systems like SAP and Oracle.</li> <li>Desirable exposure to data analytics software (ACL) and audit management/documentation systems.</li> </ul> <p>We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.</p><br> <p>Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate <b>why</b> this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.</p><br> <p>As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.</p><br><p>For further information, and to apply, please visit our website via the “Apply” button below. </p><br><br> </div>

Personal Assistant to the CEO (Chinese Speaking)<br>Location: Dubai, (On-site)<br>Position Summary<br>We are seeking a highly organized, proactive, and professional Chinese-Speaking Personal Assistant to provide comprehensive executive support to the CEO. The ideal candidate will manage the CEO's daily schedule, coordinate business activities, handle confidential matters, and serve as a key communication bridge between internal teams and external stakeholders, particularly Chinese-speaking partners.<br>Key Responsibilities:Executive Support Manage the CEO's daily calendar, appointments, meetings, and travel arrangements. Coordinate domestic and international business trips, including flights, accommodation, visas, and itineraries. Screen and prioritize emails, phone calls, and correspondence. Prepare meeting agendas, presentations, reports, and business documents. Take meeting minutes and follow up on action items. Communication & Coordination Act as the primary point of contact between the CEO and internal/external stakeholders. Translate verbal and written communications between Chinese and English when required. Coordinate meetings with clients, partners, investors, and senior management. Maintain effective communication across departments. Administrative Support Organize and maintain confidential files and business documents. Prepare expense reports and manage executive reimbursements. Assist in preparing contracts, proposals, and business correspondence. Handle day-to-day administrative tasks efficiently. Project Coordination Track ongoing business projects and ensure timely follow-up. Coordinate cross-functional initiatives on behalf of the CEO. Monitor deadlines and provide regular status updates. Assist with special projects and strategic initiatives. Event & Meeting Management Organize executive meetings, conferences, and business events. Coordinate logistics for internal and external meetings. Welcome and assist VIP guests and business partners. Confidentiality Handle highly confidential business information with absolute discretion. Maintain professionalism and confidentiality in all communications. Requirements Experience Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or similar executive support role. Experience supporting C-level executives is highly preferred. Experience in Web3, Blockchain, Crypto, Fin Tech, AI, or Technology industries is an advantage. Language Requirements Fluent Chinese (Mandarin) – Mandatory Fluent English – Mandatory Ability to translate between Chinese and English is highly preferred. Skills Excellent organizational and time management skills. Strong written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. High attention to detail. Strong problem-solving and decision-making abilities. Professional appearance and excellent interpersonal skills. Ability to work independently with minimal supervision. Technical Skills Microsoft Office (Word, Excel, Power Point, Outlook) Google Workspace Calendar Management Tools Zoom, Microsoft Teams, Lark, Slack Document Management Systems Personal Attributes Highly organized and proactive. Trustworthy with a high level of integrity. Strong sense of ownership and accountability. Flexible and adaptable. Positive attitude with a service-oriented mindset. Ability to remain calm under pressure. Preferred Qualifications Bachelor's degree in Business Administration, Management, Communications, or a related field. Experience supporting international executives. Local experience is preferred. Valid driving license is an advantage. What We Offer Opportunity to work directly with the CEO of a fast-growing Web3 & AI company. Exposure to international business operations. Career growth and development opportunities. Collaborative and dynamic work environment. Competitive salary and performance-based incentives.

Company Description Gate 8 AI Solutions delivers AI-powered health exchanges, insurance platforms, and digital portals that connect regulators, payers, providers, and members. The company focuses on secure data exchange, intelligent claims processing, and advanced fraud, waste, and abuse (FWA) detection. Its solutions are designed to strengthen integrity, efficiency, and trust across complex healthcare ecosystems. Team members collaborate with leading healthcare organizations to build scalable, compliant, and high-impact digital solutions. Working at Gate 8 offers the opportunity to contribute to technology that improves transparency and outcomes in healthcare.<br>Role Description The Executive Assistant role at Gate 8 AI Solutions is a full-time, on-site position based in Dubai, United Arab Emirates. This role provides comprehensive executive support, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports. The Executive Assistant will organize and maintain documentation, draft and edit correspondence and presentations, and ensure timely follow-up on executive action items. Daily responsibilities include serving as a primary point of contact for internal and external stakeholders, handling confidential information with discretion, and supporting the coordination of leadership meetings and events. The role requires strong organizational skills, proactive problem-solving, and the ability to support multiple priorities in a fast-paced environment.<br>Qualifications<br> Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination. Candidates should possess solid Administrative Assistance and office coordination skills to manage documents, logistics, and day-to-day operations. Candidates should possess effective Communication skills for interacting with executives, team members, and external partners, both in writing and verbally. Candidates should possess experience preparing and reconciling Expense Reports and handling basic financial and travel-related documentation. Additional beneficial qualifications include proficiency with productivity tools (e.g., Microsoft Office or Google Workspace), excellent time management, attention to detail, and the ability to handle confidential information with discretion. A diploma or bachelor’s degree in Business Administration, Management, or a related field, and prior experience supporting senior leadership or C-level executives, are preferred.

<p><h4>About the role</h4> <p>Our client is seeking a highly professional, mature, and proactive Executive Administrative Assistant to provide comprehensive administrative and executive support to senior leadership. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.</p> <p>This role is ideal for an experienced Executive Assistant with strong UAE experience, exceptional stakeholder management skills, and advanced PowerPoint presentation capabilities.</p> <h4>Location</h4> <p>Dubai, UAE</p> <h4>About the requirements</h4> <p><strong>Executive support</strong> - Provide dedicated administrative and executive support to senior management. Manage complex calendars, appointments, meetings, and travel arrangements.</p> <p><strong>Administrative support</strong> - Maintain confidential records, filing systems, and documentation. Coordinate office administration and support day-to-day business operations. Prepare correspondence, reports, and meeting minutes. Manage expense claims, invoices, and administrative documentation.</p> <p><strong>Presentation & reporting</strong> - Create high-quality PowerPoint presentations for executive meetings, board reviews, and client presentations. Develop professional reports, dashboards, and spreadsheets using Microsoft Office applications.</p> <h4>About you</h4> <ul> <li>Bachelor's degree or equivalent qualification preferred.</li> <li>Minimum 5+ years of UAE experience in Executive Assistant and Administrative Assistant roles.</li> <li>Proven experience supporting CEOs, Managing Directors, C-Suite Executives, or Senior Leadership Teams.</li> <li>Advanced proficiency in Microsoft PowerPoint (advanced presentation design), Microsoft Excel, Microsoft Word, and Microsoft Outlook.</li> <li>Excellent verbal and written communication skills in English.</li> <li>Strong organizational, multitasking, and time-management skills. Ability to work independently and handle sensitive information with discretion.</li> </ul> <h4>Job scams notice</h4> <p>Your safety and data security matter to us.</p> <p>Manpower Middle East is committed to a safe and transparent hiring process. We will never request payment, banking details, or sensitive personal information as part of our recruitment. If you receive suspicious outreach claiming to be from us, please verify the source carefully.</p> <h4>About ManpowerGroup, parent company of Manpower, Experis and Talent Solutions</h4> <p>ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills.</p> <p>Our expert family of brands – Manpower, Experis and Talent Solutions – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are consistently recognized for our commitment to diversity, inclusion, equality, and ethical business practices, including being named one of the world's most ethical companies multiple times.</p></p><p></p>

RIG (Recruitment International Group) is working with a client based in Dubai who is a leading Real Estate Developer. There looking to hire an Assistant Manager (Procurement).<br>Must have Civil degree or Diploma.<br>Key Responsibilities Manage procurement activities for:Main contract works. Consultancy services Nominated subcontractor works. Direct contract works and Direct purchase. Review tender packages and ensure completeness before floating tenders. Monitor tender process and ensure timely bid submissions. Coordinate with internal technical and project management teams to respond to RFIs and issue tender clarifications on time. Analyze bids and prepare detailed bid comparisons against budget and previous awarded projects. Ensure bid compliance with tender documents and project requirements. Negotiating with bidders to keep the cost within the budget and ensure compliance on the commercial / contractual terms and conditions. Finalization of procurement activities and process orders Collaborate with design, project management, and contracts teams to streamline tender finalization. Draft Letters of Award (LOA), Consultancy agreements, and Letters of nominations Maintain procurement logs and ensure timely tender completion aligned with project schedules. Evaluation of prequalification of new contractors & suppliers to update company vendor list and developing new sources for the benefit of the company to achieve savings<br>I have a salary of 30,000 -35,000 AED per month + medical + visa + flights.<br>Please can you send your CV to david@therigrecruitment.com

RIG (Recruitment International Group) is working with a client based in Dubai who is a leading Real Estate Developer. There looking to hire an Assistant Manager (Procurement).<br>Must have Civil degree or Diploma.<br>Key Responsibilities Manage procurement activities for:Main contract works. Consultancy services Nominated subcontractor works. Direct contract works and Direct purchase. Review tender packages and ensure completeness before floating tenders. Monitor tender process and ensure timely bid submissions. Coordinate with internal technical and project management teams to respond to RFIs and issue tender clarifications on time. Analyze bids and prepare detailed bid comparisons against budget and previous awarded projects. Ensure bid compliance with tender documents and project requirements. Negotiating with bidders to keep the cost within the budget and ensure compliance on the commercial / contractual terms and conditions. Finalization of procurement activities and process orders Collaborate with design, project management, and contracts teams to streamline tender finalization. Draft Letters of Award (LOA), Consultancy agreements, and Letters of nominations Maintain procurement logs and ensure timely tender completion aligned with project schedules. Evaluation of prequalification of new contractors & suppliers to update company vendor list and developing new sources for the benefit of the company to achieve savings<br>I have a salary of 30,000 -35,000 AED per month + medical + visa + flights.<br>Please can you send your CV to david@therigrecruitment.com

Job Title: Admin Officer – Client Communication & Coordination Location: Dubai, UAEEmployment Type: Full-Time Salary: AED 4,000 – AED 5,000 per month Benefits: As per UAE Labour Law Joining: Immediate joiners preferred<br><br>About the Opportunity We are hiring on behalf of one of our clients, a well-growing and established Business Setup & Tax Advisory company based in Dubai. We are looking for a highly organized and proactive Admin Officer – Client Communication & Coordination with an engineering background to become the main point of contact between clients and internal teams. This role requires excellent communication skills, strong administrative abilities, attention to detail, and the capability to coordinate client requirements from initial enquiry through final resolution. The ideal candidate should have a good understanding of engineering documents and project processes to provide accurate support and maintain excellent client relationships<br>.<br>Key Responsibilities Client Communication & Call Handling Attend all inbound client calls promptly and professionally in Arabic and English. Identify clients, understand their requirements, verify project details, and provide accurate information. Handle client complaints calmly and professionally, record complete details, and escalate issues to the concerned team members or management when required. Transfer calls to the appropriate colleague, department, or engineer with a clear explanation of the client's concern. Take accurate messages when the concerned person is unavailable and ensure timely follow-up. Outbound Calls & Client Follow-up Conduct outbound calls for client updates, document collection, clarifications, confirmations, approvals, payments, appointments, and deadlines. Follow up regularly with clients regarding pending documents, approvals, submissions, and required actions. Maintain professional and persistent follow-up until the required response or documentation is received. Confirm client information, project status, pending requirements, and next steps after every interaction. Email Correspondence & Communication Management Prepare and send professional emails related to client updates, document requests, confirmations, instructions, and reminders. Review incoming client emails, take necessary action, and coordinate with relevant internal teams. Send scheduled follow-up emails for pending requirements, document expiry, approvals, and upcoming deadlines. Maintain an organized mailbox with proper folders, labels, and follow-up reminders to ensure timely responses. CRM & Client Record Management Record all client calls, emails, and interactions accurately in the CRM system on the same day. Update client profiles, project stages, contact details, pending actions, and follow-up schedules. Ensure CRM information matches client communications, portal submissions, and internal trackers. Maintain accurate and reliable records for management reporting. Generate and review CRM reports related to open queries, pending follow-ups, and response timelines. Project Coordination & Query Resolution Develop a strong understanding of company processes, service stages, documentation requirements, and project timelines. Handle routine client queries independently by applying process knowledge. Coordinate between clients, engineers, accountants, project teams, and other departments to ensure smooth resolution. Track all open client queries until closure and confirm completion with clients. Escalate delayed cases, repeated complaints, and unresolved matters to management promptly. Administrative Support Maintain call logs, communication registers, and client follow-up trackers. Extract client information and supporting documents from internal systems. Upload documents, applications, and supporting files to client portals and government platforms when required. Maintain structured digital folders for client correspondence, documents, and project files. Manage scanned documents, PDFs, and file naming systems efficiently. Prepare weekly and monthly summaries covering call volumes, pending queries, follow-ups, and client communication activitie<br>s.<br>Candidate Requirements Education & Engineering Background (Mandatory) Diploma or Bachelor's Degree in Civil Engineering, Architecture, Quantity Surveying, Land Surveying, or a closely related engineering discipline. Candidates qualified as Civil Engineers, Architects, or Surveyors are encouraged to apply. Ability to read, understand, and cross-check architectural drawings, construction plans, and engineering documents. Good understanding of engineering terminology and technical documentation. Experience Minimum 1–2 years of experience in Customer Service, Client Coordination, Administration, Front Office, Call Handling, or a similar role. Hands-on experience with CRM systems or ticketing platforms is highly preferred. Experience dealing with UAE clients and handling complaint calls will be an advantage. Language Requirements (Mandatory) Native Arabic Speaker (spoken and written). Good English communication skills (spoken and written). Ability to prepare professional emails, reports, and client communications in English. IT & System Skills (Mandatory) Strong working knowledge of Microsoft Excel including formulas, filters, sorting, reconciliations, and handling large datasets. Proficiency in Microsoft Word for document preparation and formatting. Confident use of Microsoft Outlook for email management, follow-ups, and calendar coordination. Experience extracting data and documents from systems and uploading files to online portals. Comfortable working with PDFs, scanned documents, digital folders, and document management syste<br>ms.<br>Key Competencies Excellent communication and interpersonal skills. Professional and customer-focused approach. Strong attention to detail and accuracy. Ability to handle multiple tasks and prioritize effectively. Patient, calm, and professional while handling complaints and repeated follow-ups. Strong coordination and problem-solving abilities. Ability to maintain discipline and focus in a fast-paced, detail-oriented environment. Preferred Candidate Profile Candidates holding a valid Family / Spouse / Parent Sponsored Visa will be preferred. Immediate joiners are highly preferred. What Success Looks Like Every client call is answered professionally. Every email is acknowledged and actioned on time. Client queries are followed through until complete resolution. CRM records are accurate, updated, and reliable. Clients receive clear communication and proactive support without needing repeated follow-ups. Internal teams receive accurate information and effective coordinat<br>ion.

Job Title: Admin Officer – Client Communication & Coordination Location: Dubai, UAEEmployment Type: Full-Time Salary: AED 4,000 – AED 5,000 per month Benefits: As per UAE Labour Law Joining: Immediate joiners preferred<br><br>About the Opportunity We are hiring on behalf of one of our clients, a well-growing and established Business Setup & Tax Advisory company based in Dubai. We are looking for a highly organized and proactive Admin Officer – Client Communication & Coordination with an engineering background to become the main point of contact between clients and internal teams. This role requires excellent communication skills, strong administrative abilities, attention to detail, and the capability to coordinate client requirements from initial enquiry through final resolution. The ideal candidate should have a good understanding of engineering documents and project processes to provide accurate support and maintain excellent client relationships<br>.<br>Key Responsibilities Client Communication & Call Handling Attend all inbound client calls promptly and professionally in Arabic and English. Identify clients, understand their requirements, verify project details, and provide accurate information. Handle client complaints calmly and professionally, record complete details, and escalate issues to the concerned team members or management when required. Transfer calls to the appropriate colleague, department, or engineer with a clear explanation of the client's concern. Take accurate messages when the concerned person is unavailable and ensure timely follow-up. Outbound Calls & Client Follow-up Conduct outbound calls for client updates, document collection, clarifications, confirmations, approvals, payments, appointments, and deadlines. Follow up regularly with clients regarding pending documents, approvals, submissions, and required actions. Maintain professional and persistent follow-up until the required response or documentation is received. Confirm client information, project status, pending requirements, and next steps after every interaction. Email Correspondence & Communication Management Prepare and send professional emails related to client updates, document requests, confirmations, instructions, and reminders. Review incoming client emails, take necessary action, and coordinate with relevant internal teams. Send scheduled follow-up emails for pending requirements, document expiry, approvals, and upcoming deadlines. Maintain an organized mailbox with proper folders, labels, and follow-up reminders to ensure timely responses. CRM & Client Record Management Record all client calls, emails, and interactions accurately in the CRM system on the same day. Update client profiles, project stages, contact details, pending actions, and follow-up schedules. Ensure CRM information matches client communications, portal submissions, and internal trackers. Maintain accurate and reliable records for management reporting. Generate and review CRM reports related to open queries, pending follow-ups, and response timelines. Project Coordination & Query Resolution Develop a strong understanding of company processes, service stages, documentation requirements, and project timelines. Handle routine client queries independently by applying process knowledge. Coordinate between clients, engineers, accountants, project teams, and other departments to ensure smooth resolution. Track all open client queries until closure and confirm completion with clients. Escalate delayed cases, repeated complaints, and unresolved matters to management promptly. Administrative Support Maintain call logs, communication registers, and client follow-up trackers. Extract client information and supporting documents from internal systems. Upload documents, applications, and supporting files to client portals and government platforms when required. Maintain structured digital folders for client correspondence, documents, and project files. Manage scanned documents, PDFs, and file naming systems efficiently. Prepare weekly and monthly summaries covering call volumes, pending queries, follow-ups, and client communication activitie<br>s.<br>Candidate Requirements Education & Engineering Background (Mandatory) Diploma or Bachelor's Degree in Civil Engineering, Architecture, Quantity Surveying, Land Surveying, or a closely related engineering discipline. Candidates qualified as Civil Engineers, Architects, or Surveyors are encouraged to apply. Ability to read, understand, and cross-check architectural drawings, construction plans, and engineering documents. Good understanding of engineering terminology and technical documentation. Experience Minimum 1–2 years of experience in Customer Service, Client Coordination, Administration, Front Office, Call Handling, or a similar role. Hands-on experience with CRM systems or ticketing platforms is highly preferred. Experience dealing with UAE clients and handling complaint calls will be an advantage. Language Requirements (Mandatory) Native Arabic Speaker (spoken and written). Good English communication skills (spoken and written). Ability to prepare professional emails, reports, and client communications in English. IT & System Skills (Mandatory) Strong working knowledge of Microsoft Excel including formulas, filters, sorting, reconciliations, and handling large datasets. Proficiency in Microsoft Word for document preparation and formatting. Confident use of Microsoft Outlook for email management, follow-ups, and calendar coordination. Experience extracting data and documents from systems and uploading files to online portals. Comfortable working with PDFs, scanned documents, digital folders, and document management syste<br>ms.<br>Key Competencies Excellent communication and interpersonal skills. Professional and customer-focused approach. Strong attention to detail and accuracy. Ability to handle multiple tasks and prioritize effectively. Patient, calm, and professional while handling complaints and repeated follow-ups. Strong coordination and problem-solving abilities. Ability to maintain discipline and focus in a fast-paced, detail-oriented environment. Preferred Candidate Profile Candidates holding a valid Family / Spouse / Parent Sponsored Visa will be preferred. Immediate joiners are highly preferred. What Success Looks Like Every client call is answered professionally. Every email is acknowledged and actioned on time. Client queries are followed through until complete resolution. CRM records are accurate, updated, and reliable. Clients receive clear communication and proactive support without needing repeated follow-ups. Internal teams receive accurate information and effective coordinat<br>ion.

Overview<br><br>M42 delivers comprehensive healthcare services across the full continuum of care; from primary care to advanced specialty treatments. Leveraging cutting-edge health technologies and precision medicine, we ensure the highest standards of effectiveness, efficiency, and patient-centered outcomes. With a global presence spanning more than 480 facilities in 27 countries and a dedicated workforce of over 20,000 professionals, M42 is uniquely positioned to redefine the future of healthcare on a global scale.<br><br>Healthpoint is a multi-specialty hospital offering a wide range of primary and specialty care services. Based in Abu Dhabi, it serves patients from the UAE and around the world. Committed to elevating patient care to the highest standards, Healthpoint has been recognized by numerous renowned international awarding and accrediting bodies.<br><br>Healthpoint Hospital seeking a compassionate and detail-oriented Healthcare Assistant to support the delivery of high-quality patient care across outpatient, inpatient, or community settings. The Healthcare Assistant works under the supervision of a licensed healthcare professional and contributes to safe, efficient, and patient-centered care in line with established clinical standards and regulatory requirements.<br><br>Responsibilities<br><br>Assist in delivering direct patient care, including supporting activities of daily living such as hygiene, mobility, and comfort. Record and monitor patient vital signs, perform point-of-care testing, and support basic clinical procedures (as trained). Assist healthcare professionals during examinations, treatments, and minor procedures, including specimen collection. Ensure adherence to infection control protocols, including proper use of personal protective equipment and sterilization processes. Support accurate documentation and data entry in the electronic medical record system. Communicate effectively with patients, families, and multidisciplinary teams to ensure seamless care coordination. Perform basic administrative duties such as patient registration, scheduling, and maintaining stock levels.<br><br>Qualifications<br><br>Diploma as a Healthcare Assistant or a relevant field6 months on-the-job clinical placement as a student Healthcare Assistant Active license with relevant health authority (DOH/DHA/MOH) Heartsaver certification Analytical and problem-solving skills Ability to communicate medical terminology and patient status at their level.

Overview<br><br>M42 delivers comprehensive healthcare services across the full continuum of care; from primary care to advanced specialty treatments. Leveraging cutting-edge health technologies and precision medicine, we ensure the highest standards of effectiveness, efficiency, and patient-centered outcomes. With a global presence spanning more than 480 facilities in 27 countries and a dedicated workforce of over 20,000 professionals, M42 is uniquely positioned to redefine the future of healthcare on a global scale.<br><br>Healthpoint is a multi-specialty hospital offering a wide range of primary and specialty care services. Based in Abu Dhabi, it serves patients from the UAE and around the world. Committed to elevating patient care to the highest standards, Healthpoint has been recognized by numerous renowned international awarding and accrediting bodies.<br><br>Healthpoint Hospital seeking a compassionate and detail-oriented Healthcare Assistant to support the delivery of high-quality patient care across outpatient, inpatient, or community settings. The Healthcare Assistant works under the supervision of a licensed healthcare professional and contributes to safe, efficient, and patient-centered care in line with established clinical standards and regulatory requirements.<br><br>Responsibilities<br><br>Assist in delivering direct patient care, including supporting activities of daily living such as hygiene, mobility, and comfort. Record and monitor patient vital signs, perform point-of-care testing, and support basic clinical procedures (as trained). Assist healthcare professionals during examinations, treatments, and minor procedures, including specimen collection. Ensure adherence to infection control protocols, including proper use of personal protective equipment and sterilization processes. Support accurate documentation and data entry in the electronic medical record system. Communicate effectively with patients, families, and multidisciplinary teams to ensure seamless care coordination. Perform basic administrative duties such as patient registration, scheduling, and maintaining stock levels.<br><br>Qualifications<br><br>Diploma as a Healthcare Assistant or a relevant field6 months on-the-job clinical placement as a student Healthcare Assistant Active license with relevant health authority (DOH/DHA/MOH) Heartsaver certification Analytical and problem-solving skills Ability to communicate medical terminology and patient status at their level.

We are seeking a reliable Data Entry & Administrative Assistant to provide essential remote support through accurate information management, document handling, and administrative coordination. This position is ideal for individuals who are organised, detail-oriented, and interested in supporting efficient business operations through high-quality administrative work. The successful candidate will manage records, process data, maintain documentation, and assist with daily administrative activities. You will work independently while collaborating with internal teams to ensure information remains accurate, organised, and accessible, contributing to improved productivity and streamlined workflows. Key Responsibilities: Perform accurate data entry and maintain updated records. Review and verify information for accuracy and completeness. Organise and manage electronic files and documents. Assist with administrative reporting and spreadsheet management. Update databases and tracking systems regularly. Support document preparation and processing activities. Respond to internal requests for information and updates. Maintain confidentiality of company and client information. Monitor administrative tasks and ensure timely completion. Assist with general office support activities as required.<br> Requirements: Strong attention to detail and accuracy. Excellent organisational and time-management skills. Ability to handle multiple administrative tasks. Good written and verbal communication skills. Comfortable working with digital tools and software. Ability to work independently in a remote environment. Strong problem-solving skills. Reliable internet connection and computer access.<br> Qualifications: High school diploma or equivalent required. Previous experience in data entry, administration, clerical support, or virtual assistance is preferred. Proficiency with Microsoft Office Suite or Google Workspace is an advantage. Entry-level candidates with strong computer and organisational skills are encouraged to apply.<br> Benefits: Remote work flexibility. Structured onboarding and training. Competitive compensation package. Opportunities for professional growth. Flexible scheduling options. Supportive virtual work environment. Development of administrative and technical skills. Career advancement opportunities.<br> Equal Opportunity Statement: We are committed to maintaining a workplace where diversity is respected and every individual has the opportunity to succeed. All qualified candidates are considered based on their skills, experience, and qualifications. Employment decisions are made without discrimination based on race, colour, religion, gender, national origin, age, disability, veteran status, or any other legally protected characteristic.<br><br>Skills: Administration Jobs,Customer Service Representatives

Key Responsibilities Provide administrative support to departments and management. Manage calendars, schedule meetings, and coordinate appointments. Prepare, format, and maintain reports, presentations, and correspondence. Organize and maintain physical and electronic filing systems. Handle incoming calls, emails, and visitor inquiries professionally. Coordinate travel arrangements, accommodation, and meeting logistics when required. Maintain office supplies and liaise with vendors for procurement. Assist with data entry, document control, and record management. Support invoice processing, expense tracking, and other administrative tasks. Coordinate with internal departments to ensure smooth office operations. Ensure confidentiality of company information and documentation. Perform other administrative duties as assigned. Qualifications Bachelor's degree or Diploma in Business Administration, Office Administration, or a related field.

<p>A leading tube & pipe manufacturing organisation is looking for an experienced <strong>Incharge – Quality</strong> to lead its quality operations at a large-scale manufacturing facility.</p><p><strong>Role Overview</strong> You will manage and maintain the Quality Management System across the full manufacturing cycle — from incoming raw material through production to final despatch — for a facility covering tube mills, galvanizing, and finishing lines. You will lead a multi-functional quality team of (QC inspectors, NDT Supervisor, Lab Operations Engineer, and junior staff), driving inspection excellence, NDT and laboratory operations, non-conformance management, and customer quality resolution.</p><p><strong>Key Responsibilities</strong></p><ul><li><p>Maintain and implement the QMS in line with ISO 9001 and applicable product certification standards (including API, EN, and ASTM product/material certification schemes)</p></li><li><p>Manage certification audit cycles — documentation preparation, coordination with accreditation bodies, hosting auditors, and closure of audit findings</p></li><li><p>Oversee incoming, in-process, and final product inspection, including dimensional checks, hydrostatic testing, visual inspection, and NDT (UT, MT, PT, RT)</p></li><li><p>Manage laboratory operations — mechanical, chemical, and metallurgical testing, along with equipment calibration and metrology compliance</p></li><li><p>Lead non-conformance and CAPA management using structured root-cause tools (8D, 5-Why, Ishikawa)</p></li><li><p>Handle customer quality complaints, audits, and structured corrective action responses</p></li><li><p>Prepare quality performance reporting (rejection rates, first-pass yield, complaint ppm, CAPA and calibration status)</p></li><li><p>Lead, coach, and develop a team spanning inspection, NDT, and laboratory functions</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Bachelor's degree/Diploma in Mechanical, Metallurgical, Industrial Engineering, or related technical field</p></li><li><p>7–10 years of quality management experience in steel, tube/pipe, galvanizing, or heavy manufacturing, including at least 3 years in a supervisory/in-charge capacity</p></li><li><p>Strong hands-on exposure to ISO 9001 QMS implementation and management of certification/audit cycles (API, EN, ASTM, or equivalent product certification schemes)</p></li><li><p>Working knowledge of NDT methods and laboratory testing for tube and pipe products</p></li><li><p>ISO 9001 Internal/Lead Auditor certification, CSWIP or equivalent NDT qualification (Level 2+), and Six Sigma Green Belt are an advantage</p></li><li><p>Strong documentation discipline, root-cause analysis skills, and confident decision-making under production pressure</p></li><li><p>Good communication skills to engage shop floor teams, management, customers, and auditors</p></li></ol>

<p>A reputable healthcare organization is seeking qualified and detail-oriented candidates for the position of Assistant Pharmacist. The role involves supporting the licensed pharmacist with daily pharmacy operations, prescription handling, inventory management, customer assistance, and maintaining proper pharmaceutical records. Buzzon listings for this position commonly include medication dispensing support, inventory control, prescription handling, and compliance with pharmacy procedures.</p> <p>Key Responsibilities:</p> <p>Assist the licensed pharmacist with preparing and dispensing medications.<br /> Receive and review prescriptions according to established pharmacy procedures.<br /> Accurately arrange, label, and organize medicines and pharmaceutical products.<br /> Assist customers and patients with basic pharmacy-related inquiries under pharmacist supervision.<br /> Maintain proper stock levels and monitor medicine expiry dates.<br /> Receive, check, and organize pharmaceutical supplies.<br /> Ensure medicines are stored according to required storage conditions.<br /> Maintain accurate inventory, dispensing, and pharmacy records.<br /> Assist with billing and documentation when required.<br /> Maintain cleanliness and organization of the pharmacy area.<br /> Follow pharmacy policies, safety procedures, and applicable healthcare regulations.<br /> Report stock shortages, damaged products, or discrepancies to the responsible pharmacist.<br /> Support the pharmacist in maintaining high standards of patient and customer service.<br /> Handle pharmaceutical information and customer details with confidentiality.<br /> Perform other pharmacy-related duties as assigned by the supervising pharmacist.</p> <p>Requirements:</p> <p>Diploma or Bachelor&#8217;s qualification in Pharmacy or a relevant pharmacy-related field.<br /> Relevant pharmacy experience is preferred.<br /> Knowledge of medicines, pharmaceutical products, and basic pharmacy procedures.<br /> Strong attention to detail and accuracy.<br /> Good communication and customer-service skills.<br /> Basic computer and pharmacy software knowledge.<br /> Good organizational and record-keeping abilities.<br /> Professional, responsible, and patient-focused approach.<br /> Ability to work effectively as part of a pharmacy team.<br /> UAE pharmacy experience is an advantage.<br /> Valid UAE pharmacy license/eligibility, where required for the role, is preferred. UAE licensing requirements for assistant pharmacists include specific qualifications and experience requirements.</p> <p>Candidates meeting the above requirements may send their updated CV to:<br /> Email: aljamal.music.and.events@gmail.com</p>