Admin Assistant Jobs

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>The role of an Office Assistant is centered around ensuring the efficient operation of the overall corporate working environment as per the highest standards of office cleanliness and hygiene. The ideal candidate is a highly committed, responsible individual with excellent attention to detail, communication skills, and ability to work well under pressure.<br><br></span><ul><li><span>Performing a variety of cleaning activities including, but not limited to vacuuming, dusting, mopping, and sanitizing in IFZA offices <br></span></li><li><span>Ensuring completion of office opening and closing checklists on a daily basis<br></span></li><li><span>Organizing and maintaining office common areas <br></span></li><li><span>Preparing conference rooms for client and staff meetings <br></span></li><li><span>Assisting reception and providing support to the front desk operations <br></span></li><li><span>Preparing and serving coffee, tea, and other amenities to clients, guests, and executive managers in a prompt and courteous manner <br></span></li><li><span>Ensuring all issues are reported to the Office Manager in a timely manner Maintaining supply inventory for stationery, pantry, and cleaning materials <br></span></li><li><span>Ensuring that the workplace is neat and presentable for visitors and clients <br></span></li><li><span>Maintaining and protecting office cleaning equipment to make sure there are no inadequacies <br></span></li><li><span>Ensuring IFZA car fleet is cleaned with the appropriate method and in a timely manner <br></span></li><li><span>Adhering to strict health and safety standards <br></span></li><li><span>Performing other job-related duties as assigned by Management<br></span></li></ul><br><span>Requirements</span><ul><li><span>Experience in hospitality or service-oriented industry<br></span></li><li><span>Good English communication skills <br></span></li><li><span>Additional foreign languages are an advantage <br></span></li><li><span>Knowledge of chemical handling procedures, and familiarity with cleaning equipment <br></span></li><li><span>Strong attention to detail and efficiency without compromising quality of work <br></span></li><li><span>Good time management, communication, and interpersonal skills <br></span></li><li><span>Customer focus and adaptability to different personality types <br></span></li><li><span>Ability to prioritize and work efficiently under pressure <br></span></li><li><span>Should be punctual, reliable, honest, respectful, and trustworthy<br></span></li></ul><br><span>Benefits</span><ul><li><span><span><span><span>International team (over 50 nationalities)</span></span></span><br></span></li><li><span><span><span><span>24 annual leave days</span></span></span><br></span></li><li><span><span><span><span>Annual flight home</span></span></span><br></span></li><li><span><span><span><span>Life insurance plan</span></span></span><br></span></li><li><span><span><span><span>Medical insurance plan (with the option to upgrade at your own cost)</span></span></span><br></span></li><li><span><span><span><span>Invitations to participate in various company functions, staff events, and department team building events</span></span></span><br></span></li><li><span><span><span><span>Opportunities to learn, develop and grow with the organization</span></span></span><br></span></li><li><span><span><span><span>Being part of a motivated team and Moving-Forward-Company-Culture</span></span></span><br></span></li></ul><br> </div>

<p>Guildhall is currently recruiting for an Executive Assistant to support the two SVPs of a well-established company in the luxury travel and lifestyle media industry, based in Dubai. This is a full-time, office-based role working closely with the Senior Vice Presidents and a small, dynamic team. We’re looking for someone with strong experience supporting C-level executives, excellent communication skills, and a proactive, trustworthy approach. Key Responsibilities: • Provide comprehensive executive support to the Managing Director • Manage calendar, schedule meetings, and coordinate travel arrangements, agendas and making sure, coordination in the office. • Prepare reports, presentations, and meeting materials • Handle confidential documents and sensitive information with discretion • Communicate professionally with internal teams and external partners • Act as a gatekeeper and first point of contact for the MD • Assist in office coordination as needed (team of 9 in the Dubai office)</p><p>• Based in Dubai and available to work on-site 5 days a week • 5-10+ years of experience as an Executive Assistant to MDs or CEOs • Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent • Arabic language skills are a strong advantage • Bachelor's degree in Business Administration, HR, or Foreign Affairs preferred • Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable • Highly trustworthy, discreet, and well-presented • Strong interpersonal skills, modest, and grounded personality • Able to manage responsibilities independently with a performance-driven mindset • No extended travel plans within the next 7 months (short leaves are acceptable)</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>About us We are a fast-growing international healthcare group operating across the United Kingdom and Europe, with active expansion into the United States and the GCC.<br> We are building a business defined by an uncompromising standard of quality, where the customer experience is the benchmark for everything we do.<br> As we scale across markets, our Admin Office is looking for an exceptional Executive &amp; Personal Assistant to support our Chief Executive Officer.<br> This is a pivotal, high-trust role at the centre of a dynamic organisation, suited to a professional who takes genuine ownership and operates with precision.<br> The role Reporting directly to the CEO, the Executive &amp; Personal Assistant will provide comprehensive executive and personal support, ensuring the CEO's time, priorities and commitments are managed seamlessly across a fast-moving, multi-market business.<br> This is not an administrative support role in the traditional sense.<br> It is a role for a proactive, highly organised professional who anticipates needs, closes loops independently, and consistently delivers work to a high standard without close supervision.<br> Key responsibilities Calendar and inbox management.<br> Manage the CEO's calendar and correspondence with discretion and precision.<br> Triage incoming communication, prioritise effectively, draft responses on the CEO's behalf, and coordinate scheduling across UK, EU, GCC and US time zones.<br> Meeting coordination and follow-through.<br> Prepare agendas and briefing materials ahead of meetings, capture decisions and actions, and track follow-ups through to completion.<br> Ensure that commitments made in meetings are executed and nothing is left outstanding.<br> Commitment and task tracking.<br> Maintain a live overview of the CEO's open items, deadlines and dependencies.<br> Anticipate potential issues and surface them early, before they escalate.<br> Document preparation.<br> Produce polished, professional and immediately usable documents, summaries and correspondence from brief instructions or notes, consistently reflecting the standards of the organisation.<br> Travel and logistics.<br> Arrange and coordinate all travel end-to-end; flights, accommodation, ground transport and detailed itineraries, accounting for time zones and appropriate scheduling buffers.<br> Personal and lifestyle support.<br> Manage personal appointments, errands, renewals and lifestyle coordination in Dubai, ensuring the CEO's time is protected and used effectively.<br> Gatekeeping and prioritisation.<br> Act as a trusted point of contact and filter, managing what reaches the CEO and independently handling or redirecting matters where appropriate.<br> What we offer A high-trust, high-impact role working directly with the CEO of a growing international group Exposure to how a multi-market business is built and scaled Genuine ownership, autonomy and the opportunity to grow with the organisation A competitive salary and benefits package, commensurate with experience Candidate profile The successful candidate will be a consummate professional who embodies the following: Proactivity.<br> Identifies what needs to be done and acts on it independently, taking initiative rather than waiting for direction.<br> Diligence and reliability.<br> Delivers consistently and follows through on every commitment.<br> Tasks can be delegated with full confidence they will be completed.<br> Exceptional attention to detail.<br> Maintains accuracy and quality in every output, from scheduling to correspondence to documents.<br> Sound judgement.<br> Makes considered decisions, brings solutions rather than problems, and knows when to escalate.<br> Discretion and integrity.<br> Handles confidential business and personal matters with absolute professionalism.<br> Composure. Remains calm, organised and effective in a fast-paced, evolving environment.<br> Clear communication.<br> Provides concise, specific and timely updates.<br> How you'll succeed in this role To help candidates assess their fit, the following reflects how we work and what we value: Ownership.<br> Responsibility is taken for tasks from start to finish, with loops closed independently.<br> Responsiveness.<br> Matters are addressed and resolved promptly — same-day resolution is our default standard.<br> Preparation.<br> Groundwork is done in advance, so that time with the CEO is focused on decisions rather than status updates.<br> Accountability.<br> Mistakes are owned openly and corrected quickly; transparency is always valued over concealment.<br> Precision. The details are treated as central to the role, not incidental to it.<br> Requirements Proven experience as an Executive Assistant, Personal Assistant or Chief of Staff, ideally supporting a founder, CEO or senior executive Based in Dubai (or willing to relocate) and eligible to work in the UAE Excellent written and spoken English (additional languages advantageous) Proficiency with Google Workspace (Calendar, Gmail, Docs) and the ability to adopt new tools quickly Strong writing skills, with the ability to draft professional correspondence and documents Flexibility to support international time zones as required Desirable: Experience supporting a fast-scaling or international organisation Experience in a role blending executive and personal support A demonstrated ability to build and improve systems and processes</span> </div>

At Terracotta Outsourcing, we provide Recruitment, Outsourcing, and Corporate Services solutions, supporting organizations with qualified professionals across various industries.<br>We are hiring an Admin Operations Coordinator (Tagalog Speaker) for an exciting opportunity with our team in Abu Dhabi, UAE.<br>Key Responsibilities Provide administrative and operational support to the Administration and Operations team. Coordinate day-to-day operational activities and ensure required documentation is collected and maintained. Maintain and update operational trackers, agreements, contracts, employee records, supplier records, job cards, and other administrative documents. Liaise with Key Account Managers, HR, Finance, Payroll, and other departments to collect required information and follow up on pending tasks. Assist in supplier coordination, including onboarding documents, bookings, approvals, and record maintenance. Support employee administration, including training schedules, travel or accommodation bookings (if applicable), and document coordination. Monitor assigned tasks and follow up with internal stakeholders to ensure activities are completed within agreed timelines. Prepare routine reports, tracker updates, and administrative summaries for the Admin / Operations Manager. Organize and maintain both electronic and physical filing systems. Assist in improving administrative processes and ensure compliance with company procedures.<br>Skills & Competencies Proficient in Microsoft Excel, Word, and Outlook. Good communication and follow-up skills. Ability to manage multiple tasks and meet deadlines. Attention to detail and accuracy.<br>Experience & Requirements3–5 years of experience in administration, operations, coordination, or office administration. Experience handling documentation, trackers, and cross-functional coordination. Experience in manpower services, construction, facilities management, oil & gas support services, or similar industries is an advantage.<br>Preferred Profile Preferably a Tagalog Speaker candidate. Demonstrated a stable employment history with consistent tenure in previous roles. Organized, dependable, and proactive, with a strong work ethic and willingness to support multiple functions.

At Terracotta Outsourcing, we provide Recruitment, Outsourcing, and Corporate Services solutions, supporting organizations with qualified professionals across various industries.<br>We are hiring a Admin Operations Coordinator (Tagalog Speaker) for an exciting opportunity with our team in Abu Dhabi, UAE.<br>Key Responsibilities Provide administrative and operational support to the Administration and Operations team. Coordinate day-to-day operational activities and ensure required documentation is collected and maintained. Maintain and update operational trackers, agreements, contracts, employee records, supplier records, job cards, and other administrative documents. Liaise with Key Account Managers, HR, Finance, Payroll, and other departments to collect required information and follow up on pending tasks. Assist in supplier coordination, including onboarding documents, bookings, approvals, and record maintenance. Support employee administration, including training schedules, travel or accommodation bookings (if applicable), and document coordination. Monitor assigned tasks and follow up with internal stakeholders to ensure activities are completed within agreed timelines. Prepare routine reports, tracker updates, and administrative summaries for the Admin / Operations Manager. Organize and maintain both electronic and physical filing systems. Assist in improving administrative processes and ensure compliance with company procedures.<br>Skills & Competencies Proficient in Microsoft Excel, Word, and Outlook. Good communication and follow-up skills. Ability to manage multiple tasks and meet deadlines. Attention to detail and accuracy.<br>Experience & Requirements3–5 years of experience in administration, operations, coordination, or office administration. Experience handling documentation, trackers, and cross-functional coordination. Experience in manpower services, construction, facilities management, oil & gas support services, or similar industries is an advantage.<br>Preferred Profile Preferably a Tagalog Speaker candidate. Demonstrated a stable employment history with consistent tenure in previous roles. Organized, dependable, and proactive, with a strong work ethic and willingness to support multiple functions.

At Terracotta Outsourcing, we provide Recruitment, Outsourcing, and Corporate Services solutions, supporting organizations with qualified professionals across various industries.<br>We are hiring a Admin Operations Coordinator (Tagalog Speaker) for an exciting opportunity with our team in Abu Dhabi, UAE.<br>Key Responsibilities Provide administrative and operational support to the Administration and Operations team. Coordinate day-to-day operational activities and ensure required documentation is collected and maintained. Maintain and update operational trackers, agreements, contracts, employee records, supplier records, job cards, and other administrative documents. Liaise with Key Account Managers, HR, Finance, Payroll, and other departments to collect required information and follow up on pending tasks. Assist in supplier coordination, including onboarding documents, bookings, approvals, and record maintenance. Support employee administration, including training schedules, travel or accommodation bookings (if applicable), and document coordination. Monitor assigned tasks and follow up with internal stakeholders to ensure activities are completed within agreed timelines. Prepare routine reports, tracker updates, and administrative summaries for the Admin / Operations Manager. Organize and maintain both electronic and physical filing systems. Assist in improving administrative processes and ensure compliance with company procedures.<br>Skills & Competencies Proficient in Microsoft Excel, Word, and Outlook. Good communication and follow-up skills. Ability to manage multiple tasks and meet deadlines. Attention to detail and accuracy.<br>Experience & Requirements3–5 years of experience in administration, operations, coordination, or office administration. Experience handling documentation, trackers, and cross-functional coordination. Experience in manpower services, construction, facilities management, oil & gas support services, or similar industries is an advantage.<br>Preferred Profile Preferably a Tagalog Speaker candidate. Demonstrated a stable employment history with consistent tenure in previous roles. Organized, dependable, and proactive, with a strong work ethic and willingness to support multiple functions.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Coordinate and manage the daily administrative operations of the office, ensuring seamless workflow and efficiency.</p></li><li><p>Handle correspondence and communications, including drafting and responding to emails and memos with precision.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Good communication skills and ability to work effectively in a small team environment</p></li><li><p>Experience in invoicing and accounting systems such as Zoho Books, QuickBooks, Tally, or similar</p></li><li><p>Basic knowledge of finance processes (billing, expenses, reconciliation)</p></li><li><p>All admin related task</p></li><li><p>Proficiency in MS Excel</p></li><li><p>Basic Canva or design skills would be an added advantage (for presentations / simple social media support)</p></li></ul><p></p></section>

<p>Guildhall is currently recruiting for an Executive Assistant to support the two SVPs of a well-established company in the luxury travel and lifestyle media industry, based in Dubai. This is a full-time, office-based role working closely with the Senior Vice Presidents and a small, dynamic team. We’re looking for someone with strong experience supporting C-level executives, excellent communication skills, and a proactive, trustworthy approach. Key Responsibilities: • Provide comprehensive executive support to the Managing Director • Manage calendar, schedule meetings, and coordinate travel arrangements, agendas and making sure, coordination in the office. • Prepare reports, presentations, and meeting materials • Handle confidential documents and sensitive information with discretion • Communicate professionally with internal teams and external partners • Act as a gatekeeper and first point of contact for the MD • Assist in office coordination as needed (team of 9 in the Dubai office)</p><p>• Based in Dubai and available to work on-site 5 days a week • 5-10+ years of experience as an Executive Assistant to MDs or CEOs • Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent • Arabic language skills are a strong advantage • Bachelor's degree in Business Administration, HR, or Foreign Affairs preferred • Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable • Highly trustworthy, discreet, and well-presented • Strong interpersonal skills, modest, and grounded personality • Able to manage responsibilities independently with a performance-driven mindset • No extended travel plans within the next 7 months (short leaves are acceptable)</p>

<p>Irwin & Dow are recruiting a Personal Assistant for our client, a leading UHNW businessman in the region. The role will provide the highest level of strategic operational support, occasional travel and management of the family’s personal affairs. The role reports to the Chief of Staff and works alongside the Office Manager in the private office of the principal. The role will be based predominantly in the office but will require being present in the Household on occasion and will manage all the personal requests for the family. The role will manage all the personal travel for the family, researching holidays and managing overseas properties. On the ground here, there will be full property maintenance and household management, plus strategic management of ongoing personal projects for the principal. There will be an element of support to the wider family, but this will be limited; focus will be on the principal’s immediate family members. We are seeking a high achiever, someone who is ambitious and wants to develop within the group. The Chief of Staff is very experienced with a strong background in the region and will be a superb mentor, assisting the PA to grow and develop in this role. Principle is a very intelligent man, who is driven with exacting standards in terms of attention to detail and time management. We are seeking candidates who specifically enjoy the elements of private family support and understand the nuances of the role. English must be your first language, (French would also be advantageous) and you should be comfortable in engaging with the UHNW, taking pride in providing the highest levels of service.</p><p>We are seeking a high achiever, someone who is ambitious and wants to develop within the group. The Chief of Staff is very experienced with a strong background in the region and will be a superb mentor, assisting the PA to grow and develop in this role. Principle is a very intelligent man, who is driven with exacting standards in terms of attention to detail and time management. We are seeking candidates who specifically enjoy the elements of private family support and understand the nuances of the role. English must be your first language, (French would also be advantageous) and you should be comfortable in engaging with the UHNW, taking pride in providing the highest levels of service.</p>

<p>We are seeking a polished, articulate, and highly organized Sales Assistant & Receptionist to manage our front office and support the sales team in our Dubai office. Front Office & Reception • Serve as the first point of contact for all clients, visitors, and incoming communications • Maintain a welcoming, professional reception environment at all times • Manage the front desk including visitor sign-in, meeting room preparation, and daily office readiness • Serve coffee, refreshments, and light hospitality to visiting clients and internal management Sales Support & Lead Filtering • Answer all incoming calls with professionalism; screen, route, and take accurate call notes • Qualify and filter inbound enquiries, capturing lead details and directing them to the appropriate sales team member • Log and maintain lead information accurately in the CRM system • Follow up on basic client enquiries and assist with scheduling appointments for the sales team Administrative Support • Provide general administrative support to the sales and management team • Manage incoming and outgoing correspondence, couriers, and office supplies • Coordinate and prepare meeting rooms and materials for client presentations • Assist with document preparation, filing, and data entry as required</p><p>Experience & Education • 1–3 years of experience in a receptionist, front office, sales support, or hospitality role • Experience in a Real Estate Business, Professional services, Citizenship by Investment services, or corporate environment is a plus • Diploma or degree in Business Administration, Hospitality, or a related field preferred Skills & Competencies • Excellent interpersonal and communication skills; warm, professional telephone manner • Strong organisational skills with the ability to multi-task in a fast-paced environment • Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with CRM systems • Discreet, trustworthy, and capable of handling confidential client information • Well-groomed and presented to a high professional standard at all times Language Requirements • Native or near-native fluency in Russian, Ukrainian, Belarusian, Polish, or another Eastern European language — essential • Fluent English (spoken and written) — required for all client-facing and internal communication • Additional languages such as any Eastern European or Arabic are advantageous</p>

<p>The HR Admin supports daily HR and administrative operations within the Facility Management division, ensuring smooth coordination between employees, supervisors, and management. The role handles documentation, attendance, onboarding, compliance, and general office administration. Key Responsibilities * Maintain employee files, contracts, memos, and HR records. * Handle leave requests, update records, and coordinate approvals. * Assist in scheduling interviews, collecting documents, preparing offer letters. * Prepare joining formalities, ID requests, and exit documents (EOS, clearance, cancellations). * Ensure adherence to MOHRE requirements, company policies, and company operational standards. * Support monthly payroll inputs such as attendance, overtime, deductions, and leave updates. * Track annual leave, sick leave, and emergency leave requests. * Monitor expiry dates for all company licenses, visa renewals and etc. * Manage office supplies, correspondence, filing, and general admin duties. * Assist PRO for employee visa processing and documentation. * Track issued company assets and ensure proper handover or return documentation.</p><p>Skills & Competencies * Bachelor's Degree in Human Resource, Business Administration or any related field. * Knowledge of Zoho People software and MS Office (Excel, Word). * Ability to manage multiple tasks, deadlines, and files efficiently. * Understanding of UAE Labour Law and MOHRE procedures. * Attention to detail and maintain high confidentiality of all company information & employee records.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a highly organized, detail-oriented, and reliable <strong>Data Entry Clerk / Administrative Assistant</strong> to join our team. The ideal candidate will be responsible for maintaining accurate records, performing data entry tasks, and providing administrative support to ensure the smooth operation of the office.</p><p><strong>Key Responsibilities</strong></p><ul><li><p>Accurately enter, update, and maintain data in company databases and systems.</p></li><li><p>Verify data for accuracy, completeness, and consistency.</p></li><li><p>Organize and maintain both electronic and physical filing systems.</p></li><li><p>Prepare, sort, and manage documents for data entry and record keeping.</p></li><li><p>Generate reports and maintain administrative records as required.</p></li><li><p>Provide general administrative support to various departments.</p></li><li><p>Coordinate with internal teams to collect, update, and manage documentation.</p></li><li><p>Handle confidential information with discretion and professionalism.</p></li><li><p>Assist with daily office operations, including scheduling, email correspondence, and document management.</p></li><li><p>Perform other administrative duties as assigned.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Requirements</strong></p><ul><li><p>High School Diploma or Diploma (Bachelor's degree is an advantage).</p></li><li><p>Previous experience in data entry, administration, or office support is preferred.</p></li><li><p>Fast and accurate typing skills with excellent attention to detail.</p></li><li><p>Proficiency in Microsoft Office (Excel, Word, and Outlook).</p></li><li><p>Strong organizational and time management skills.</p></li><li><p>Good written and verbal communication skills.</p></li><li><p>Ability to prioritize tasks and work efficiently under deadlines.</p></li></ul><p><strong>Preferred Qualifications</strong></p><ul><li><p>Experience using ERP or CRM systems.</p></li><li><p>Strong multitasking and coordination abilities.</p></li><li><p>Good analytical and problem-solving skills.</p></li><li><p>Ability to work independently and as part of a team.</p></li></ul><p><strong>Salary &amp; Benefits</strong></p><ul><li><p>Competitive salary (based on experience and qualifications)</p></li><li><p>Company-provided accommodation</p></li><li><p>Transportation</p></li><li><p>Employment visa</p></li><li><p>Medical insurance</p></li><li><p>Annual leave as per UAE Labour Law</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Plays an essential role in maintaining office cleanliness and providing support for routine administrative functions. Responsibilities include managing supplies, handling deliveries, and assisting with document processing and minor maintenance tasks. This position contributes to smooth office operations and a professional work environment.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ol><li><p>Office Maintenance &amp; Cleanliness</p><p>Ensure the office premises, including workstations, meeting rooms, and common areas, are clean and well-organized at all times. Perform routine cleaning tasks and maintain hygiene standards throughout the office. Assist in basic maintenance activities such as replacing light bulbs and ensuring office equipment is functioning properly. </p></li><li><p>Administrative Support</p><p>Provide assistance with photocopying, scanning, faxing, and other document-related tasks as required. Support filing and organization of paperwork to maintain accurate and accessible records. Occasionally assist with basic data entry and other administrative tasks assigned by the supervisor.</p></li><li><p>Supplies &amp; Inventory Management </p><p>Monitor and replenish office supplies, including stationery, pantry items, and beverages, to ensure availability at all times. Coordinate with vendors or procurement teams for timely restocking of essential items. Maintain proper storage and organization of office supplies to avoid shortages or wastage. </p></li><li><p>Coordination &amp; Miscellaneous Tasks </p><p>Handle deliveries by accepting packages and distributing them to the appropriate recipients promptly. Assist in organizing office events, meetings, or celebrations by preparing spaces and arranging necessary items. Provide general support to staff and management to ensure smooth daily operations.</p></li></ol><p></p></section>

<p>Position Title: HR & Admin Supervisor Employment Type: Full Time Salary: up to 8,000 AED inclusive depending on experience and qualifications Benefits: as per UAE labor law and yearly airline ticket Job Location: Dubai, UAE About the Client: A Dubai based FMCG team, with 20 years of track record in offering a full-service food distribution within the region. Job Description: - Oversee end-to-end HR operations including payroll, recruitment, employee relations, and HR administration across UAE and KSA. - Manage visa processing, PRO activities, GPSSA, trade license renewals, insurance, and government compliance. - Lead recruitment, onboarding, employee exits, Emiratization initiatives, and workforce planning. - Ensure compliance with UAE/KSA labor laws while maintaining HR systems, employee records, and operational excellence.</p><p>Qualifications: - Bachelor’s degree in HR, Business Administration, or a related field, with 5+ years of HR & Admin experience, including 2 years in a supervisory role. - UAE FMCG industry experience is mandatory, with hands-on experience in payroll, recruitment, employee relations, and HR administration. - Strong knowledge of UAE & KSA Labor Laws, including PRO processes, GPSSA, Emiratization, visa processing, and government relations. - Proficient in Oracle HRMS, Advanced Excel, and Microsoft Office.</p>

<p>Position Title: HR & Admin Supervisor Employment Type: Full Time Salary: up to 8,000 AED inclusive depending on experience and qualifications Benefits: as per UAE labor law and yearly airline ticket Job Location: Dubai, UAE About the Client: A Dubai based FMCG team, with 20 years of track record in offering a full-service food distribution within the region. Job Description: - Oversee end-to-end HR operations including payroll, recruitment, employee relations, and HR administration across UAE and KSA. - Manage visa processing, PRO activities, GPSSA, trade license renewals, insurance, and government compliance. - Lead recruitment, onboarding, employee exits, Emiratization initiatives, and workforce planning. - Ensure compliance with UAE/KSA labor laws while maintaining HR systems, employee records, and operational excellence.</p><p>Qualifications: - Bachelor’s degree in HR, Business Administration, or a related field, with 5+ years of HR & Admin experience, including 2 years in a supervisory role. - UAE FMCG industry experience is mandatory, with hands-on experience in payroll, recruitment, employee relations, and HR administration. - Strong knowledge of UAE & KSA Labor Laws, including PRO processes, GPSSA, Emiratization, visa processing, and government relations. - Proficient in Oracle HRMS, Advanced Excel, and Microsoft Office.</p>

<p>A well-established company is hiring an organized and reliable Office Secretary to provide daily administrative and secretarial support, manage correspondence, coordinate meetings, maintain records, and help ensure smooth office operations.</p> <p>Responsibilities<br /> Handle incoming and outgoing calls, emails, and correspondence.<br /> Maintain physical and electronic files and office records.<br /> Schedule meetings, appointments, and office activities.<br /> Prepare letters, reports, minutes, and other business documents.<br /> Receive visitors and direct them to the appropriate department.<br /> Maintain confidential documents and information.<br /> Coordinate with clients, suppliers, and internal departments.<br /> Monitor office supplies and coordinate replenishment when required.<br /> Handle incoming and outgoing mail and documents.<br /> Assist management and staff with daily administrative requirements.<br /> Prepare basic reports and maintain accurate records.<br /> Follow up on pending tasks and correspondence.<br /> Support general office administration and coordination.<br /> Perform other duties assigned by management.<br /> Requirements<br /> Previous experience as an Office Secretary, Secretary, or Administrative Assistant is preferred.<br /> Good knowledge of MS Word, Excel, Outlook, and PowerPoint.<br /> Strong written and verbal communication skills.<br /> Excellent organization and time-management abilities.<br /> Good telephone and email etiquette.<br /> Strong attention to detail and confidentiality.<br /> Ability to multitask and meet deadlines.<br /> Professional, punctual, and reliable.<br /> UAE experience is an advantage.<br /> Diploma or bachelor&#8217;s degree in administration or a related field is preferred.</p> <p>Send CV: hr.lithiya@gmail.com<br /> WhatsApp: +971 52 958 5969</p> <p>Interested candidates can send their updated CV for consideration.</p>

Job Description<br><br>About Wynn Al Marjan Island:<br><br>Wynn Al Marjan Island will be the first integrated resort in the UAE. Set to open in 2027, the resort will be located 50 miles from Dubai International Airport in the emirate of Ras Al Khaimah. The resort will offer 1,530 rooms and suites, 22 restaurants, lounges, and bars, a theater, and a beach club. It will feature multiple swimming and wading pools, a five-star spa, a salon, a shopping promenade, and a celebrations and events center.<br><br>About The Position<br><br>Wynn Al Marjan Island is currently seeking a Supervisor - Uniform Control to join the resort’s Uniform Control team.<br><br>Responsibilities<br><br>The primary duties and responsibilities of this role are:<br><br> Monitor the operational status of the uniform conveyor system to ensure smooth functionality. Prepare weekly duty rosters aligned with operational needs, subject to Assistant Wardrobe Manager’s approval. Supervise departmental workflow to maintain efficiency and service standards. Oversee the delivery of clean uniforms from the Laundry Department, ensuring consistent quality. Assist with uniform fittings for newly hired employees to ensure proper sizing and presentation. Safeguard and manage Uniform fitting sheets and related documentation. Prepare requisitions for departmental supplies, pending Assistant Manager’s approval. Lead physical inventory checks of spare uniforms. Ensure strict compliance with established Standard Operating Procedures (SOPs) and Policies & Procedures (P&Ps). Monitor daily production output of tailors and seamstresses to maintain productivity. Conduct performance evaluations for Uniform Control attendants. Supervise the flow of incoming and outgoing uniforms to and from the Laundry Department. Perform additional tasks as assigned by the direct superior. <br><br>About You<br><br>The ideal candidate for this position will have the following experience and qualifications:<br><br> Bachelor’s degree in hospitality management, Business Administration, or related field preferred. Minimum 2 years of experience in high-volume wardrobe operations preferably with automated conveyor and UHF RFID uniform management systems, housekeeping, or inventory management. Strong organizational and leadership skills with a solid administrative background and advanced proficiency in Inventory Management Systems. Exhibit strong people management and interpersonal skills. Detail-oriented with the ability to multitask and meet deadlines. Proficiency in Microsoft Office. <br><br>About Wynn Al Marjan Island’s Benefits<br><br>We offer an attractive salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer an excellent leave policy, a healthcare package and incentive programs, and other employee benefits . The result is a package that makes this role highly attractive to outstanding applicant s seeking a career with Wynn Resorts, among the most renowned and celebrated brands in the global hospitality industry.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span> </span><p><span><span><span>Front Office Assistant Manager, One and Only One Za'abeel</span></span></span>&nbsp;<br> <span><span>(<span>20589</span></span></span>)</p><br> <p><span><span>At One&amp;Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.&nbsp;</span></span></p><br> <p><br> <span><span>Behold the dawn of a new, all-encompassing resort experience in Dubai – One&amp;Only One Za’abeel. A vibrant hub for business, a magnetic stage for entertainment, and a haven for inner-city wellness, this new Dubai resort will be more than a trailblazing icon of the skyline, and it will be an utterly unrivalled urban oasis. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.</span></span></p><br> <p><span><strong>About The Role </strong></span></p><br> <p><span>The Assistant Manager, Front Office at One &amp; Only One Za’abeel will be responsible for creating joy for guests through anticipation, creativity, precision, empathy, and warmth, tailoring every aspect of their stay to exceed their expectations. They will assist Front of House Manager in the operations and supervision of all front office departments, including guest services, concierge. They must lead by serving from the heart, caring for guests and colleagues, maintaining a high standard of service, and providing ongoing training and motivation to the team.&nbsp;&nbsp;</span></p><br> <p><span><strong>Operational Key Duties and Responsibilities&nbsp;</strong>&nbsp;</span></p><br> <ul> <li><span>Supervise and manage front office operations, guest services, concierge</span></li> </ul> <ul> <li><span>Monitor all financial transactions, including cash, credit card payments, and other forms of payment</span></li> </ul> <ul> <li><span>Monitor the accuracy of guest folios, billing statements, and invoices, correcting any discrepancies as necessary</span></li> </ul> <ul> <li><span>Ensure an efficient response in the event of overbooking scenario</span></li> </ul> <ul> <li><span>Ensure that all daily arrival V.I.P. rooms, special request rooms, and long-stay guest rooms are pre-blocked-in advance, that Housekeeping is notified and that each room is prepared with the appropriate welcome amenities</span></li> </ul> <ul> <li><span>Actively manage and record guest preferences and communicate with relative departments making sure they are followed up on and inserted in the appropriate systems (ALICE, SAGA, Opera etc.)&nbsp;</span></li> </ul> <ul> <li><span>From the moment of pre-arrival, to establish strong connections and communication channels with each guest to set the tone for a seamless stay</span></li> </ul> <ul> <li><span>Follow up on all guest dissatisfaction from the previous day, make sure all the issues are resolved in an efficient way and the guest is satisfied with the solution offered</span></li> </ul> <ul> <li><span>Maintain effective communication channels between each guest and relative departments to ensure guests are well informed and attended. Communication channels include personal and digital tools such as company smartphones (e.g. GMH and WhatsApp Business)</span></li> </ul> <ul> <li><span>In the event of any guest incidents / inconveniences, attempt to solve each issue and escalate to management when necessary. All guest issues, incidents, and feedback is logged on ALICE within the same day of occurrence</span></li> </ul> <p><span><strong>About You </strong></span></p><br> <ul> <li><span>Bachelor's degree in hospitality management, business administration, or a related field</span></li> </ul> <ul> <li><span>At least 2 years of experience in a front office or guest services management role, in a luxury hotel</span></li> </ul> <ul> <li><span>Strong leadership and organizational skills, with the ability to effectively manage a team and prioritize tasks</span></li> </ul> <ul> <li><span>Excellent communication and interpersonal skills, with the ability to interact with Guests and staff at all levels</span></li> </ul> <ul> <li><span>Proficiency in Opera PMS</span></li> </ul> <ul> <li><span>Proficiency in English (oral and written)</span></li> </ul> <ul> <li><span>Additional language would be a plus</span></li> </ul> <ul> <li><span>Knowledge of relevant regulations and laws related to hotel operations</span></li> </ul> <ul> <li><span>Ability to work flexible hours, including weekends and holidays</span></li> </ul> <p><span><span>Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.</span></span></p><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>GEMS Winchester Private School Fujairah is seeking an experienced and proactive <strong>Assistant Manager – School Facilities </strong>to support the smooth and efficient management of school facilities, administration, health &amp; safety, transportation, and support services. The successful candidate will work closely with the School Operations Manager to ensure a safe, compliant, and well-maintained learning environment for students and staff.</span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> 787 </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are looking for a detail-oriented and organized Quality Assistant to join our Dubai team. The successful candidate will support the Quality Department by maintaining accurate documentation, inspection records, calibration schedules, and compliance-related documents while ensuring all records are up to date and audit-ready.</p><p><br></p><p>Key Responsibilities</p><p>* Maintain and control company documents, job orders, and tracking records.</p><p>* Update databases and spreadsheets with inspection and training records.</p><p>* Support the Quality Manager in maintaining quality, certification, and audit documentation.</p><p>* Coordinate with internal departments regarding job status, delays, and required actions.</p><p>* Respond to documentation requests and maintain organized records for reporting and audits.</p><p>* Maintain calibration schedules, preventive maintenance (PPM) records, and calibration certificates for company equipment.</p><p>* Coordinate equipment calibration and maintenance activities.</p><p>* Monitor calibration and maintenance due dates to ensure timely renewals and compliance.</p><p>* Ensure all quality records are accurate, complete, and properly filed.</p><p>* Perform other quality and administrative tasks assigned by the Quality Manager.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Requirements</p><p>* bachelor’s degree in a related field.</p><p>* 1–2 years of experience in Quality, Document Control, Administration, or a similar role.</p><p>* Proficiency in Microsoft Office (Excel, Word, Outlook).</p><p>* Excellent organizational and time management skills.</p><p>* Strong attention to detail and accuracy.</p><p>* Good communication and coordination skills.</p><p>* Ability to work independently and manage multiple tasks.</p><p>* Experience with quality management systems or ISO documentation is an advantage.</p></div>