Admin Assistant Jobs

<p>A well-established company is hiring an organized and reliable Office Secretary to provide daily administrative and secretarial support, manage correspondence, coordinate meetings, maintain records, and help ensure smooth office operations.</p> <p>Responsibilities<br /> Handle incoming and outgoing calls, emails, and correspondence.<br /> Maintain physical and electronic files and office records.<br /> Schedule meetings, appointments, and office activities.<br /> Prepare letters, reports, minutes, and other business documents.<br /> Receive visitors and direct them to the appropriate department.<br /> Maintain confidential documents and information.<br /> Coordinate with clients, suppliers, and internal departments.<br /> Monitor office supplies and coordinate replenishment when required.<br /> Handle incoming and outgoing mail and documents.<br /> Assist management and staff with daily administrative requirements.<br /> Prepare basic reports and maintain accurate records.<br /> Follow up on pending tasks and correspondence.<br /> Support general office administration and coordination.<br /> Perform other duties assigned by management.<br /> Requirements<br /> Previous experience as an Office Secretary, Secretary, or Administrative Assistant is preferred.<br /> Good knowledge of MS Word, Excel, Outlook, and PowerPoint.<br /> Strong written and verbal communication skills.<br /> Excellent organization and time-management abilities.<br /> Good telephone and email etiquette.<br /> Strong attention to detail and confidentiality.<br /> Ability to multitask and meet deadlines.<br /> Professional, punctual, and reliable.<br /> UAE experience is an advantage.<br /> Diploma or bachelor&#8217;s degree in administration or a related field is preferred.</p> <p>Send CV: hr.lithiya@gmail.com<br /> WhatsApp: +971 52 958 5969</p> <p>Interested candidates can send their updated CV for consideration.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><strong>KEY RESPONSIBILITIES includes but not limited to;</strong></p><p>HR Functions:</p><ul><li><p>Manage end-to-end recruitment, onboarding, and employee record-keeping.</p></li><li><p>Handle payroll, attendance, leave management, and visa/labor processing (MOHRE, GDRFA).</p></li><li><p>Implement HR policies, manage grievances, and conduct exit formalities.</p></li></ul><p>Admin Functions:</p><ul><li><p>Oversee daily office administration, facility management, and procurement of supplies.</p></li><li><p>Manage staff accommodation, company vehicles, and vendor coordination.</p></li><li><p>Ensure smooth administrative support across all departments.</p></li></ul><p><br></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Gender: Male</p></li><li><p>Experience: 3–4 years of UAE experience in HR/Admin (manufacturing/construction preferred).</p></li><li><p>Education: Bachelor’s degree; HR certification is a plus.</p></li><li><p>Languages: Must be fluent in Hindi &amp; English (spoken and written).</p></li><li><p>Skills: Proficient in MS Office; knowledge of HRMS is an advantage.</p></li><li><p>Mindset: Self-motivated, proactive, problem-solver, and ready to adapt to fast business growth.</p></li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Sky Life Real Estate is looking for a highly organized and proactive Real Estate Administrator to support our growing team. The ideal candidate will be responsible for ensuring smooth day-to-day office operations, managing property listings, coordinating with agents, developers, and clients, and maintaining accurate documentation in compliance with RERA and Dubai Land Department regulations.</p><p>This role requires excellent organizational skills, attention to detail, and previous experience in the Dubai real estate market.</p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Manage and update property listings on Bayut, Property Finder, Dubizzle, and company CRM.</li><li>Prepare Forms A, B, F, tenancy contracts, MOU, and other RERA documentation.</li><li>Coordinate with developers including Emaar, Sobha, Meraas, Nakheel, Dubai Holding, DAMAC, and others.</li><li>Process property listings, amendments, and removals.</li><li>Maintain accurate client, property, and transaction records.</li><li>Coordinate viewings and appointments for agents.</li><li>Follow up with owners, buyers, tenants, and developers.</li><li>Handle DLD, Trakheesi, Ejari, and broker permit processes when required.</li><li>Monitor listing quality and ensure compliance with advertising regulations.</li><li>Support marketing by coordinating property photos, videos, and listing uploads.</li><li>Manage office documentation, filing, and administrative tasks.</li><li>Assist management with reports, sales records, and operational support.</li></ul><p><br></p></div>

<p>Irwin & Dow are recruiting a Personal Assistant for our client, a leading UHNW businessman in the region. The role will provide the highest level of strategic operational support, occasional travel and management of the family’s personal affairs. The role reports to the Chief of Staff and works alongside the Office Manager in the private office of the principal. The role will be based predominantly in the office but will require being present in the Household on occasion and will manage all the personal requests for the family. The role will manage all the personal travel for the family, researching holidays and managing overseas properties. On the ground here, there will be full property maintenance and household management, plus strategic management of ongoing personal projects for the principal. There will be an element of support to the wider family, but this will be limited; focus will be on the principal’s immediate family members. We are seeking a high achiever, someone who is ambitious and wants to develop within the group. The Chief of Staff is very experienced with a strong background in the region and will be a superb mentor, assisting the PA to grow and develop in this role. Principle is a very intelligent man, who is driven with exacting standards in terms of attention to detail and time management. We are seeking candidates who specifically enjoy the elements of private family support and understand the nuances of the role. English must be your first language, (French would also be advantageous) and you should be comfortable in engaging with the UHNW, taking pride in providing the highest levels of service.</p><p>We are seeking a high achiever, someone who is ambitious and wants to develop within the group. The Chief of Staff is very experienced with a strong background in the region and will be a superb mentor, assisting the PA to grow and develop in this role. Principle is a very intelligent man, who is driven with exacting standards in terms of attention to detail and time management. We are seeking candidates who specifically enjoy the elements of private family support and understand the nuances of the role. English must be your first language, (French would also be advantageous) and you should be comfortable in engaging with the UHNW, taking pride in providing the highest levels of service.</p>

<p>A well-established company is hiring a reliable and organized Office Assistant to support daily office operations, maintain a clean and organized workplace, assist with administrative tasks, and provide general support to employees and management. Office Assistant roles commonly include administrative support, document filing, office supplies, and maintaining smooth office operations.</p> <p>Responsibilities<br /> Assist with daily office administrative activities.<br /> Maintain and organize office files, documents, and records.<br /> Handle photocopying, scanning, printing, and document distribution.<br /> Receive and distribute incoming mail, documents, and deliveries.<br /> Monitor office supplies and inform management when items need replenishment.<br /> Assist with arranging meetings and preparing meeting rooms.<br /> Support employees with general office requirements.<br /> Coordinate with suppliers, couriers, and service providers when required.<br /> Keep office areas organized and properly maintained.<br /> Assist with basic data entry and record keeping.<br /> Handle routine errands and document collection when required.<br /> Perform other administrative duties assigned by management.<br /> Requirements<br /> Previous office assistant or administrative experience is preferred.<br /> Basic computer and MS Office knowledge.<br /> Good communication and organizational skills.<br /> Ability to handle multiple tasks and follow instructions.<br /> Reliable, punctual, and responsible.<br /> Good attention to detail.<br /> Ability to work independently and as part of a team.<br /> UAE experience is an advantage.</p> <p>Interested candidates can send their updated CV via WhatsApp: +971 52 557 7101</p>

Provide administrative and office support while assisting with transportation and logistical requirements. The role is responsible for maintaining an organized office environment, supporting day-to-day administrative activities, coordinating deliveries and meetings, and safely transporting staff, clients, and documents as required<br>Job Responsibilities Assist in daily office operations, including managing office supplies, monitoring inventory, and ensuring the office is clean and organized. Assist with filing, scanning, copying, and organizing important documents and records as required. Answer phone calls, handle inquiries, route messages to the appropriate team members, and greet clients and visitors professionally. Monitor and manage incoming and outgoing correspondence, including emails and physical mail. Safely drive and transport staff, clients, or documents to various locations as requested, ensuring timely arrivals and departures. Ensure the assigned vehicle is regularly maintained, fueled, and cleaned, and notify the supervisor of any issues requiring attention or repair. Assist with arranging deliveries and collections, manage inventory deliveries, and ensure receipt of goods is accurately recorded. Set up meeting rooms, prepare necessary materials for meetings, and ensure guests are appropriately assisted. Assist with arranging transportation, including booking flights, accommodations, and other logistical requirements for staff members. Assist in organizing office events, employee activities, and meetings. Define annual performance goals in discussion with the Supervisor/Line Manager and ensure agreed objectives are achieved. Identify training and development requirements with the Line Manager and ensure required training is arranged and attended. Continuously develop and maintain the competencies and skills required to perform the role effectively. Qualifications and Education High School Diploma or equivalent. Additional certifications or training in office management, logistics, or a related field. Work Experience Minimum of 2–3 years of experience as a Driver with a valid driving license. Previous experience as an Office Assistant or in a similar administrative role. Skills and Knowledge Proficient in Microsoft Office Suite, including Word, Excel, Power Point, and Outlook. Strong organizational skills. Good communication skills. Ability to work independently. Strong team collaboration skills. Good attention to detail. Ability to multitask effectively.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Assistant Marketing Manager role is instrumental in executing the Marketing Strategy of the mall. The Assistant Marketing Manager will be responsible for execution of the entire marketing mix across Digital, PR, Brand, Events, Retailer Support and revenue driven activations. Within this role you will be an excellent communicator, being able to speak, read and write in Arabic. Your ability to forge relationships with Agency Partners, Strategy Partners (both Government and Private), Retailers and the wider Asset Team departments will be your strength. You will host the ability to work across multiple projects at a given time and meet demands of the retail environment.</p><br><ul><li><p>Work with and support Al Futtaim Group retail and brands</p></li><li><p>Maintaining Relationship: 3rd Parties/Agencies / Suppliers/Government Entities</p></li><li><p>Handle event enquiries and ensure BTL/ATL exposure is provided by team</p></li><li><p>Apply for of government permits</p></li><li><p>Preparation and ownership of event reports and administrative tasks are in compliance with audit</p></li></ul><br><p><strong>What you will do:&nbsp;</strong></p><p><strong>BRAND</strong></p><ul><li><p>Website Content</p></li><li><p>Ability to upload and manage content</p></li><li><p>Collect and update retailer content for all digital platforms.</p></li></ul><p><strong>COMMUNICATIONS</strong></p><ul><li><p><u>Retailers</u><br>Lead marketing relationship with all tenants.<br>Conduct annual marketing campaigns and events with tenants and manage regular communications via newsletters</p></li><li><p><u>Campaigns/Promotions</u><br>Project management of campaigns assigned from concept to execution.&nbsp;<br>Support Events Manager for on ground activities during all annual campaigns.&nbsp;<br>Campaign evaluation and reporting on a timely basis.</p></li></ul><p><strong>PR</strong></p><ul><li><p>Manage retailer related announcements and messages with PR agency.<br><u>Social Media</u></p></li><li><p>Managing content for digital platforms provided by tenants together with Digital Manager.</p></li><li><p>Manage social channels and social media initiatives and execute to high standard</p></li></ul><p><strong>FINANCE</strong><br><u>Invoicing</u></p><ul><li><p>Ensuring all projects completed are billed accurately and on time to be processed by Marketing Administrator.</p></li></ul><p><u>Budgets</u></p><ul><li><p>Managing campaign budgets and identifying savings where applicable.</p></li></ul><p><u>Policies &amp; Procedures</u></p><ul><li><p>Assist in preparing of specialty leasing forms where related to marketing events.</p></li></ul><p><strong>RESEARCH</strong></p><ul><li><p>Conduct monthly competitor reviews on campaigns, services and global best practices.</p></li></ul><p><strong>GOVERNMENT PARTNERSHIPS</strong></p><ul><li><p>Coordinate various campaigns through the year in collaboration with the government entities.&nbsp;</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Behavioral Competencies:</strong></p><ul><li><p>Team Player ‘Work as one team’</p></li><li><p>Takes ownership, shows accountability</p></li><li><p>Task orientated, process driven, takes initiative</p></li><li><p>Strong communicator&nbsp;</p></li></ul><br><p><strong>What Equips you for the role:&nbsp;</strong></p><p><strong>Minimum Qualifications and Knowledge:</strong></p><br><ul><li><p>Degree or diploma in Marketing</p></li><li><p>3-4 years of marketing experience within malls, retail or agency</p></li><li><p>Mall Marketing or retailer marketing experience (preferred)</p></li><li><p>Good knowledge of local marketing in terms of events/festivals/ded/dtcm/suppliers/agencies and suppliers</p></li><li><p>Arabic Langiage</p></li></ul><p></p></section>

<p>We are seeking a polished, articulate, and highly organized Sales Assistant & Receptionist to manage our front office and support the sales team in our Dubai office. Front Office & Reception • Serve as the first point of contact for all clients, visitors, and incoming communications • Maintain a welcoming, professional reception environment at all times • Manage the front desk including visitor sign-in, meeting room preparation, and daily office readiness • Serve coffee, refreshments, and light hospitality to visiting clients and internal management Sales Support & Lead Filtering • Answer all incoming calls with professionalism; screen, route, and take accurate call notes • Qualify and filter inbound enquiries, capturing lead details and directing them to the appropriate sales team member • Log and maintain lead information accurately in the CRM system • Follow up on basic client enquiries and assist with scheduling appointments for the sales team Administrative Support • Provide general administrative support to the sales and management team • Manage incoming and outgoing correspondence, couriers, and office supplies • Coordinate and prepare meeting rooms and materials for client presentations • Assist with document preparation, filing, and data entry as required</p><p>Experience & Education • 1–3 years of experience in a receptionist, front office, sales support, or hospitality role • Experience in a Real Estate Business, Professional services, Citizenship by Investment services, or corporate environment is a plus • Diploma or degree in Business Administration, Hospitality, or a related field preferred Skills & Competencies • Excellent interpersonal and communication skills; warm, professional telephone manner • Strong organisational skills with the ability to multi-task in a fast-paced environment • Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with CRM systems • Discreet, trustworthy, and capable of handling confidential client information • Well-groomed and presented to a high professional standard at all times Language Requirements • Native or near-native fluency in Russian, Ukrainian, Belarusian, Polish, or another Eastern European language — essential • Fluent English (spoken and written) — required for all client-facing and internal communication • Additional languages such as any Eastern European or Arabic are advantageous</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Overview of the Role:</b></p><p>The Assistant Marketing Manager role is instrumental in executing the Marketing Strategy of the mall. The Assistant Marketing Manager will be responsible for execution of the entire marketing mix across Digital, PR, Brand, Events, Retailer Support and revenue driven activations. Within this role you will be an excellent communicator, being able to speak, read and write in Arabic. Your ability to forge relationships with Agency Partners, Strategy Partners (both Government and Private), Retailers and the wider Asset Team departments will be your strength. You will host the ability to work across multiple projects at a given time and meet demands of the retail environment.</p><p>&nbsp;</p><ul><li>Work with and support Al Futtaim Group retail and brands</li><li>Maintaining Relationship: 3rd Parties/Agencies / Suppliers/Government Entities</li><li>Handle event enquiries and ensure BTL/ATL exposure is provided by team</li><li>Apply for of government permits</li><li>Preparation and ownership of event reports and administrative tasks are in compliance with audit</li></ul><p>&nbsp;</p><p><b>What you will do:&nbsp;</b></p><p><b>BRAND</b></p><ul><li>Website Content</li><li>Ability to upload and manage content</li><li>Collect and update retailer content for all digital platforms.</li></ul><p><b>COMMUNICATIONS</b></p><ul><li>Retailers</li><li>Lead marketing relationship with all tenants.</li><li>Conduct annual marketing campaigns and events with tenants and manage regular communications via newsletters</li><li>Campaigns/Promotions</li><li>Project management of campaigns assigned from concept to execution.&nbsp;</li><li>Support Events Manager for on ground activities during all annual campaigns.&nbsp;</li><li>Campaign evaluation and reporting on a timely basis.</li></ul><p><b>PR</b></p><ul><li>Manage retailer related announcements and messages with PR agency.</li><li>Social Media</li><li>Managing content for digital platforms provided by tenants together with Digital Manager.</li><li>Manage social channels and social media initiatives and execute to high standard</li></ul><p><b>FINANCE</b></p><p>Invoicing</p><ul><li>Ensuring all projects completed are billed accurately and on time to be processed by Marketing Administrator.</li></ul><p>Budgets</p><ul><li>Managing campaign budgets and identifying savings where applicable.</li></ul><p>Policies &amp; Procedures</p><ul><li>Assist in preparing of specialty leasing forms where related to marketing events.</li></ul><p><b>RESEARCH</b></p><ul><li>Conduct monthly competitor reviews on campaigns, services and global best practices.</li></ul><p><b>GOVERNMENT PARTNERSHIPS</b></p><ul><li>Coordinate various campaigns through the year in collaboration with the government entities.&nbsp;</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Required skills to be successful:&nbsp;</b></p><p><b>Behavioral Competencies:</b></p><ul><li>Team Player ‘Work as one team’</li><li>Takes ownership, shows accountability</li><li>Task orientated, process driven, takes initiative</li><li>Strong communicator&nbsp;</li></ul><p>&nbsp;</p><p><b>What Equips you for the role:&nbsp;</b></p><p><b>Minimum Qualifications and Knowledge:</b></p><p>&nbsp;</p><ul><li>Degree or diploma in Marketing</li><li>3-4 years of marketing experience within malls, retail or agency</li><li>Mall Marketing or retailer marketing experience (preferred)</li><li>Good knowledge of local marketing in terms of events/festivals/ded/dtcm/suppliers/agencies and suppliers</li><li>Arabic Langiage</li></ul><p><br></p></div>

<p>OPERATIONS ASSISTANT – HIRING NOW</p> <p>We are currently hiring an Operations Assistant to support the daily operations of our organization and ensure smooth workflow across departments. This is an excellent opportunity for organized and motivated individuals who are looking to build a career in business operations. Freshers can apply, and training will be provided for suitable candidates.</p> <p>Job Overview</p> <p>The Operations Assistant will be responsible for providing administrative and operational support, coordinating daily activities, maintaining records, and assisting in the efficient execution of business processes.</p> <p>Job Responsibilities<br /> Assist with daily operational and administrative activities<br /> Coordinate with different departments to ensure smooth workflow<br /> Maintain operational records, reports, and documentation<br /> Monitor schedules and support task coordination<br /> Handle data entry and update company records<br /> Respond to internal inquiries and provide administrative support<br /> Assist in improving operational processes and efficiency<br /> Perform other duties assigned by management<br /> Requirements<br /> Freshers can apply<br /> Good communication and organizational skills<br /> Basic knowledge of MS Office applications<br /> Strong attention to detail and time management skills<br /> Ability to multitask and work in a fast-paced environment<br /> Positive attitude and willingness to learn<br /> What We Offer<br /> Competitive salary package<br /> Visa and benefits as per UAE Labor Law<br /> Professional training and development<br /> Career growth opportunities<br /> Friendly and supportive work environment<br /> Job Details</p> <p>Position: Operations Assistant<br /> Employment Type: Full-Time<br /> Location: UAE</p> <p>How to Apply</p> <p>Send your CV via WhatsApp: +971529456306</p> <p>Apply now! Limited vacancies available.</p>

<p>OPERATIONS ASSISTANT – HIRING NOW</p> <p>We are currently hiring an Operations Assistant to support the daily operations of our organization and ensure smooth workflow across departments. This is an excellent opportunity for organized and motivated individuals who are looking to build a career in business operations. Freshers can apply, and training will be provided for suitable candidates.</p> <p>Job Overview</p> <p>The Operations Assistant will be responsible for providing administrative and operational support, coordinating daily activities, maintaining records, and assisting in the efficient execution of business processes.</p> <p>Job Responsibilities<br /> Assist with daily operational and administrative activities<br /> Coordinate with different departments to ensure smooth workflow<br /> Maintain operational records, reports, and documentation<br /> Monitor schedules and support task coordination<br /> Handle data entry and update company records<br /> Respond to internal inquiries and provide administrative support<br /> Assist in improving operational processes and efficiency<br /> Perform other duties assigned by management<br /> Requirements<br /> Freshers can apply<br /> Good communication and organizational skills<br /> Basic knowledge of MS Office applications<br /> Strong attention to detail and time management skills<br /> Ability to multitask and work in a fast-paced environment<br /> Positive attitude and willingness to learn<br /> What We Offer<br /> Competitive salary package<br /> Visa and benefits as per UAE Labor Law<br /> Professional training and development<br /> Career growth opportunities<br /> Friendly and supportive work environment<br /> Job Details</p> <p>Position: Operations Assistant<br /> Employment Type: Full-Time<br /> Location: UAE</p> <p>How to Apply</p> <p>Send your CV via WhatsApp: +971529456306</p> <p>Apply now! Limited vacancies available.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.<br><b><u>Responsibilities:</u></b></p><br><br><ul><li>Directly supports a C16 level manager and generally supports an entire department</li><li>Manages day to day calendar(s) of senior management</li><li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li><li>May prepare and review materials and correspondence for meetings</li><li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li><li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li><li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li><li>Orders supplies and process invoices through Procure to Pay system</li><li>Process and follow-up on Virtual Requests</li><li>Assists in ad-hoc reports special projects as needed</li><li>Trains, coaches or guides other administrative staff when required</li><li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul><p><b><u>Qualifications:</u></b></p><br><br><br><ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li><li>Highly proficient in Microsoft Office</li><li>Consistently demonstrates clear and concise written and verbal communication skills</li><li>Demonstrated ability to quickly gain command of new systems</li><li>Self-motivated and detail oriented</li></ul><p><b><u>Education:</u></b></p><br><br><br><br><ul><li>Bachelor's/University degree or equivalent experience</li></ul><br><p><span><span><span><span><span><span><span><span><span><span><span><span>------------------------------------------------------</span></span></span></span></span></span></span></span></span></span></span></span></p><br><br><b>Job Family Group: </b>Business Strategy, Management &amp; Administration<p><span><span><span><span><span><span><span><span><span><span><span><span>------------------------------------------------------</span></span></span></span></span></span></span></span></span></span></span></span></p><br><br><b>Job Family:</b>Administrative Support<p><span><span><span><span><span><span><span><span>------------------------------------------------------</span></span></span></span></span></span></span></span></p><br><br><b>Time Type:</b>Full time<p><span><span>------------------------------------------------------</span></span></p><br><br><b>Most Relevant Skills </b>Please see the requirements listed above.<p>------------------------------------------------------</p><br><br><b>Other Relevant Skills </b>For complementary skills, please see above and/or contact the recruiter.<p>------------------------------------------------------</p><br><br><p><i><span>Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</span></i></p><br><br><br><p><i><span>If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review </span></i><i>Accessibility at Citi<span>.</span></i><br><i><span>View Citi’s </span>EEO Policy Statement<span> and the </span>Know Your Rights<span> poster.</span></i></p><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job Purpose<p>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always ‘Fly Better.’ As one of the most recognised and admired brands globally, we’re driven by innovation and excellence. Join us as an <strong>Office Assistant</strong> and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you’ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.</p><br><br><p>As an<strong> Office Assistant,</strong> you will be responsibile to provide basic administrative or general office support. This role is typically focused on the completion of standardised tasks and work routines.</p><br><br><p><strong>In this role, you will: </strong></p><br><br><ul><li>Pack, sort and distribute documents/mail items in an organised and timely manner, ensuring this is done as per agreed guidelines and pre-defined procedures, where relevant.</li><li>Highlight discrepancies or exceptions to the supervisor.</li><li>Prepare standard documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc.</li><li>Maintain general logs or standard reports as per department requirements, forwarding for or obtaining management approval where required. Ensure information is accurate and up to date. This includes basic data entry for timekeeping, forms, applications etc.</li><li>Maintain files as per department requirements. Ensure filing is organised and up to date, discarding or recycling outdated documents outside of the storage period.</li><li>Ensure hardware assets are in working order (photocopier, telephones, fax etc).</li><li>Order and maintain office stationary supplies, keeping logs of all transactions.</li><li>Provide routine services, including typing, tracking appointments and contacting clients, as well as providing general office administration assistance. </li><li>Update section staff members on various issues such as meetings, interviews, tests etc.</li></ul>Qualification<ul><li>10 years schooling or equivalent. </li></ul><br><p><strong>To be considered for this role, you must meet the below requirements: </strong></p><br><br><ul><li>1+ year Administration experience. </li><li>Computer literate with working knowledge of Word, Excel etc.</li></ul><p>At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, apply today and join our team!</p><br><br>Salary &amp; benefits<p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.<br>Discover what it’s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career’s website: www.emirates.com/careers.</p><br><br><br> </div>

Role Description The General Assistant at GPCP® | البرنامج المهني للمشتريات والعقود الحكومية will provide day-to-day administrative, operational, and coordination support to the program team in a remote, part-time capacity. Responsibilities include organizing digital files and documents, scheduling and coordinating virtual meetings, maintaining simple records and spreadsheets, and supporting email and calendar management. The role also involves assisting with preparation of presentations and basic reports, tracking tasks and deadlines, and following up with internal and external stakeholders as directed. The General Assistant will collaborate with team members using online communication tools, adhere to established procedures, and ensure timely, accurate completion of assigned tasks.<br>Qualifications<br> Ability to perform general administrative tasks, including document organization, data entry, and basic record keeping. Proficiency in common office software (e.g., word processing, spreadsheets, presentation tools) and comfort working in cloud-based environments. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a part-time remote setting. Clear written and verbal communication skills in English; Arabic proficiency is beneficial. Capacity to work independently, follow instructions accurately, and maintain a high level of attention to detail. Professional, inclusive, and respectful approach when interacting with colleagues and stakeholders from diverse backgrounds. Basic familiarity with government procurement or contracts is an advantage, but not required; willingness to learn is essential. Previous experience in a support, administrative, or coordination role is preferred; relevant education or training in business, administration, or a related field is an asset.

Work in close coordination with Designer for facilitating design related discussion and Merchandiser for approval related discussion. Developing sample specified (spec) sheet while finalizing trims with Designer along with tech pack for each style to review & approve packing details against product categories. Conduct the Fit Session of Development /Fit & PP Sample / Dress forms with designer, buyer & merchandiser and ensuring amendments. Checking lab reports of each individual style and give approval & conclusion based on result. Factory Audits: To do factory audits for new vendors before starting the operations with them and random factory audits of existing vendors periodically. Facilitating periodic review of PP meeting report, providing guidance to QA Team while ensuring quality for incoming products from all vendors. Interfacing with QA and Vendor for addressing technical queries and keeping a check on customer feedback while ensuring customer complaints level to be reduced to below 1%. Communicating technical requirements and changes to internal teams during collection pre-production stage Administering accurate management of software admin and data input – fit, construction comments and size charts Facilitating ongoing review & development of quality lead construction standards. Contributing to developing technical team ways of working and supporting business in more efficient processes Determining management of risk attributes within garments while organizing fit meetings to achieve required critical path. SOP Operation: Creating complete process from Design to Dispatch to troubleshoot operational flaws and minimize lead time & cost. Vendor Analysis: To analyse and rate vendor performance on various quality parameters and production efficiency. Working with buyers and designers to create new garment specs and collaborating to determine best fabric and trim combinations, participating in pre- production fittings and management of comments & size charts to Pattern & Production Team. Manage workload in an organized manner and maintain a central filing system which interlinks with other members of the team. Identifying opportunities to improve technical performance of product area through simplified ways of working. Taking care of employee performance development reviews and a personal development plan Improving the customer proposition through the implementation of a gated development process.

Work in close coordination with Designer for facilitating design related discussion and Merchandiser for approval related discussion. Developing sample specified (spec) sheet while finalizing trims with Designer along with tech pack for each style to review & approve packing details against product categories. Conduct the Fit Session of Development /Fit & PP Sample / Dress forms with designer, buyer & merchandiser and ensuring amendments. Checking lab reports of each individual style and give approval & conclusion based on result. Factory Audits: To do factory audits for new vendors before starting the operations with them and random factory audits of existing vendors periodically. Facilitating periodic review of PP meeting report, providing guidance to QA Team while ensuring quality for incoming products from all vendors. Interfacing with QA and Vendor for addressing technical queries and keeping a check on customer feedback while ensuring customer complaints level to be reduced to below 1%. Communicating technical requirements and changes to internal teams during collection pre-production stage Administering accurate management of software admin and data input – fit, construction comments and size charts Facilitating ongoing review & development of quality lead construction standards. Contributing to developing technical team ways of working and supporting business in more efficient processes Determining management of risk attributes within garments while organizing fit meetings to achieve required critical path. SOP Operation: Creating complete process from Design to Dispatch to troubleshoot operational flaws and minimize lead time & cost. Vendor Analysis: To analyse and rate vendor performance on various quality parameters and production efficiency. Working with buyers and designers to create new garment specs and collaborating to determine best fabric and trim combinations, participating in pre- production fittings and management of comments & size charts to Pattern & Production Team. Manage workload in an organized manner and maintain a central filing system which interlinks with other members of the team. Identifying opportunities to improve technical performance of product area through simplified ways of working. Taking care of employee performance development reviews and a personal development plan Improving the customer proposition through the implementation of a gated development process.

Documentation Assistant (Remote) – United Arab Emirates We are currently recruiting Documentation Assistants to join our remote team across the United Arab Emirates. This is a flexible remote opportunity available on both a full-time and part-time basis. Whether you are starting your career, returning to work, or looking for an additional source of income, we encourage you to apply. No previous experience is required. Comprehensive training and ongoing support will be provided to help you succeed in the role. Key Responsibilities:Prepare, organize, and maintain digital documents and records Review documents for accuracy and completeness Update files and internal databases Assist with administrative and documentation-related tasks Support project teams by ensuring records are well organized Complete assigned tasks accurately and within deadlines Requirements:Currently residing in the United Arab Emirates Age 21 or above Basic English communication skills Comfortable using a computer, smartphone, and standard office applications Good organizational skills and attention to detail Reliable, responsible, and willing to learn Able to work independently in a remote environment What We Offer:Fully remote work opportunity Flexible full-time and part-time schedules Competitive project-based compensation Comprehensive onboarding and paid training Ongoing guidance from an experienced team Opportunities for long-term career development If you are interested in this opportunity, please reply "Interested" or send us a direct message to receive more information.

<p><h4>About the role</h4> <p>Our client is seeking a highly professional, mature, and proactive Executive Administrative Assistant to provide comprehensive administrative and executive support to senior leadership. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.</p> <p>This role is ideal for an experienced Executive Assistant with strong UAE experience, exceptional stakeholder management skills, and advanced PowerPoint presentation capabilities.</p> <h4>Location</h4> <p>Dubai, UAE</p> <h4>About the requirements</h4> <p><strong>Executive support</strong> - Provide dedicated administrative and executive support to senior management. Manage complex calendars, appointments, meetings, and travel arrangements.</p> <p><strong>Administrative support</strong> - Maintain confidential records, filing systems, and documentation. Coordinate office administration and support day-to-day business operations. Prepare correspondence, reports, and meeting minutes. Manage expense claims, invoices, and administrative documentation.</p> <p><strong>Presentation & reporting</strong> - Create high-quality PowerPoint presentations for executive meetings, board reviews, and client presentations. Develop professional reports, dashboards, and spreadsheets using Microsoft Office applications.</p> <h4>About you</h4> <ul> <li>Bachelor's degree or equivalent qualification preferred.</li> <li>Minimum 5+ years of UAE experience in Executive Assistant and Administrative Assistant roles.</li> <li>Proven experience supporting CEOs, Managing Directors, C-Suite Executives, or Senior Leadership Teams.</li> <li>Advanced proficiency in Microsoft PowerPoint (advanced presentation design), Microsoft Excel, Microsoft Word, and Microsoft Outlook.</li> <li>Excellent verbal and written communication skills in English.</li> <li>Strong organizational, multitasking, and time-management skills. Ability to work independently and handle sensitive information with discretion.</li> </ul> <h4>Job scams notice</h4> <p>Your safety and data security matter to us.</p> <p>Manpower Middle East is committed to a safe and transparent hiring process. We will never request payment, banking details, or sensitive personal information as part of our recruitment. If you receive suspicious outreach claiming to be from us, please verify the source carefully.</p> <h4>About ManpowerGroup, parent company of Manpower, Experis and Talent Solutions</h4> <p>ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills.</p> <p>Our expert family of brands – Manpower, Experis and Talent Solutions – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are consistently recognized for our commitment to diversity, inclusion, equality, and ethical business practices, including being named one of the world's most ethical companies multiple times.</p></p><p></p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Location: UAE</p><p>Experience Required: 2-3 Years <br>Joining: Immediate <br><br>We are looking for a proactive and organized HR &amp; Admin Executive with 2-3 years of relevant experience to join our team immediately. </p><br><p>Key Responsibilities:</p><ul><li><p>Manage the end-to-end employee onboarding process. </p></li><li><p>Coordinate with the PRO for employee visa applications, renewals, cancellations, and other government-related processes. </p></li><li><p>Liaise with insurance providers for employee medical insurance enrollment, renewals, and updates. Prepare and maintain employee attendance records for monthly payroll processing. </p></li><li><p>Maintain employee files and ensure HR records are accurate and up to date. </p></li><li><p>Assist with recruitment activities, including scheduling interviews and coordinating with candidates. Prepare HR documents such as employment contracts, offer letters, warning letters, and other employee correspondence. </p></li><li><p>Manage employee leave records and support employee offboarding procedures. Ensure compliance with company policies and UAE labor regulations. </p></li><li><p>Coordinate the renewal of company vehicle registrations (Mulkiya) and vehicle insurance. </p></li><li><p>Coordinate property insurance renewals and warehouse insurance renewals. </p></li><li><p>Process vendor registrations and maintain vendor documentation. </p></li><li><p>Handle JAFZA Pass applications and renewals. </p></li><li><p>Monitor and replenish office stationery and pantry supplies, including A4 paper, printer cartridges, coffee, milk, sugar, cups, spoons, tissues, and other office essentials. </p></li><li><p>Coordinate office maintenance, facility requirements, and service providers. </p></li><li><p>Handle courier services, filing, document management, and general office administration. </p></li><li><p>Support company licensing and document renewal processes as required. </p></li><li><p>Perform other HR and administrative duties assigned by management.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>2–3 years of experience in HR and Administration.</p></li><li><p>Strong knowledge of HR processes and UAE administrative procedures.</p></li><li><p>Experience coordinating visa processing, employee insurance, and government-related documentation.</p></li><li><p>Familiarity with JAFZA pass application, Salik, RTA, Dubai Trade portal and vendor registration is an advantage Excellent organizational, communication, and multitasking skills.</p></li><li><p>Proficient in Microsoft Office (Word, Excel, Outlook). Ability to work independently, prioritize tasks, and maintain confidentiality.</p></li><li><p>Available to join immediately.</p></li><li><p>Preferred Candidates: Filipino, Sri Lankan, or Nepali.</p></li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>About Four Seasons:</b></p><br><br><p>Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.<br>At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.</p><br><br><br><br><p><b>About the location:</b></p><br><br>In a vibrant urban community right on the water, Four Seasons Hotel Abu Dhabi at Al Maryah Island welcomes guests with bright, open spaces, embracing expansive views of the city skyline and the sparkling waves of the Arabian Gulf. On dynamic, upscale Al Maryah Island – Abu Dhabi’s business and lifestyle destination – Four Seasons is located within a 34-storey glass tower, both high-tech and environmentally advanced. Sophisticated new concepts throughout the Hotel define Four Seasons as Abu Dhabi’s most exciting waterfront location. Blending urban chic and understated luxury, we offer 200 light-filled accommodations, including 38 suites – all with water views. With six creative restaurants and lounges, this is Al Maryah Island’s premier location for stylish entertaining. Every moment is elevated by thoughtful Four Seasons service, anticipating each guest’s unique personal needs – whether the goal is relaxing on vacation or staying efficient for business.<br><br><p><b>About the role</b></p><br><br><p>The Assistant Front Office Manager oversees the Front Desk operations and responds to a wide variety of guest requests by accurately assessing the guest needs and requests.</p><br><br><br><p><b>What you will do</b></p><br><br><p>• Monitors the Arrival and Departure of Elite guests.</p><br><br><p>• Schedule the Front Desk Supervisors and Receptionists to provide maximum service to guests within budgeted guidelines.</p><br><br><p>• Train the Front Desk team and supervise them in the performance of their duties.</p><br><br><p>• Conduct performance evaluations and discipline employees when needed.</p><br><br><p>• Communicate closely with the night manager and other assistant managers to ensure follow up on special guests, issues/glitches, requests etc.</p><br><br><p>• Review daily arrivals and departure to ensure proper handling of VIP and return guests, groups etc and escort them to or from their rooms respectively.</p><br><br><p>• Control room rate availability on full house nights to maximize occupancy and revenue while protecting guaranteed reservations. Handle relocation of guests according to established procedures.</p><br><br><p>• Maintain close contact with other hotels with regard to their status on full house nights or blackout dates.</p><br><br><p>• Ensure adherence to all credit procedures in the Front Office; review high balance reports and follow up on credit problems/queries with Accounting and Front Office Manager.</p><br><br><p>• Review all Paid Outs, Rebates, Petty Cash Reibursements, Direct Billings and other.</p><br><br><p>• Check the cashier’s work at close of shift to ensure all transactions are reconciled with proper approvals and endorsements.</p><br><br><p>• Inspect guest rooms and tour the hotel during each shift, completing maintenance requests through HotSOS as needed.</p><br><br><p>• Complete evening Housekeeping report and follow up on discrepancies.</p><br><br><p>• Assist other departments as required in resolving problems.</p><br><br><p>• Handle guest problems/complaints and requests, keeping the Front Office Manager well informed as to problems and action taken, using the Glitch Database and other communication (verbal and written).</p><br><br><p>• Act in the absence of senior management in all matters concerning safety, security and well-being of hotel guests, patrons and employees.</p><br><br><p>• Utilize the computer systems in place as well as the telephone switchboard.</p><br><br><p>• Assist in emergency situations as per established procedures.</p><br><br><p>• Coordinate arrivals, departures, billing requirements, extensions, and cancellations with <span><span><span><span><span>sales/catering/reservations</span></span></span></span></span> etc at any time of day.</p><br><br><p>• Ensure room discrepancies are resolved.</p><br><br><p>• Ability to assist PBX, reservations, valet parking, concierge and bell staff when business levels warrant.</p><br><br><p>• Monitors the VIP Elite guest emails and calls.</p><br><br><p>• Works closely with telephone operator to monitor wake up calls are punctual and meets guests for a seamless departure.</p><br><br><p>• Supervises the staff of the entire hotel during the overnight shift. Works closely with the staff from all departments to assure that standards are being met. Is the direct supervisor of the Front Desk during the overnight shift</p><br><br><p>• Responds to a wide variety of guest requests by accurately assessing the guest needs and requests and then adding personal recommendations and touches to achieve maximum customer satisfaction while complying with all Four Seasons’ policies.</p><br><br><p>• Manages the activities at the Front Desk during the overnight shift. Directs staff. Ensures communications and follow-up with day shift on any problems, guest requests or special requirements.</p><br><br><p>• Frequently tours the hotel and monitors the activities of all other departments. Monitors their activities to assure that standards are being met, staff is being supported, and guest needs are being met.</p><br><br><p>• Handles all guest relocations according to established guidelines.</p><br><br><p>• Resolves customer complaints from all areas of the hotel, handling all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible; assists customers in all inquiries in connection with hotel services, hours of operations, key hotel personnel, in-house events, directions, etc. Responds to all guest requests in an accurate and timely manner. Interaction with guest will be in person and by phone.</p><br><br><p>• Reviews late arrivals, next day early arrivals and departures to plan for the next day’s activities. Coordinates arrivals, departures and billing requirements. Blocks rooms for arrivals and ensures any discrepancies are resolved. Reviews daily arrivals to ensure proper handling of Special Attention Guests, Return Guests, and Groups.</p><br><br><p>• Assures that all financial and credit procedures are followed. When taking a shift at the desk, follows up on credit problems. Reviews all paid-outs, rebates, Petty Cash disbursements and Direct Billings. Checks cashiers’ work at end of shift to ensure all transactions are reconciled with proper approvals and endorsements.</p><br><br><p>• Takes action in all matters related to the safety, security, satisfaction and well being of hotel guests and employees without requiring special direction. Responds swiftly and effectively in any hotel emergency or safety situation.</p><br><br><p>• Checks guest in and out in an efficient and friendly manner, using guest name whenever possible. Assures that guest is assigned type of room requested and the correct rate is charged. Arranges for luggage to be delivered to guest room. Issues correct keys to the guest. Checks out guest at end of stay. Ascertains guest satisfaction, collects keys, posts late charges and presents bill to guest. Settles bill accurately through credit card or cash transaction.</p><br><br><p>• Utilizes a variety of computer systems to check guests in and out, run daily reports, run night audit reports, and select and block rooms for arriving guests.</p><br><br><p>• Complies with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.</p><br><br><p>• Works harmoniously and professionally with co-workers and supervisors.</p><br><br><p>• Checks Staff facilities such as Locker Rooms and Staff Dining Room to assure that they are operating at Four Seasons standards. Communicate to HR when they are not. Acts as a liaison for overnight shift with People &amp; Culture.</p><br><br><p>• Assists with responsibilities and duties as required throughout the hotel.</p><br><br><p>• Provides basic trouble-shooting support for in-room services such as Internet, TV movies, games, and Web service.</p><br><br><p>• Works closely with Bell Staff to ensure smooth handling of guest luggage, deliveries and special requests.</p><br><br><p>• Works closely with Security Staff to handle any guest emergency or safety concerns.</p><br><br><p>• <span>Perform other tasks or projects as assigned by Front Office Manager, Night Manager or Assistant Director of Rooms </span></p><br><br><br><br><p><b>What you bring</b><br>• A minimum of at least 2 to 3 years of experience in the similar role in a luxury brand</p><br><br><p>• An outgoing personality and a can-do approach to an assigned task&nbsp;</p><br><br><p>• High level of understanding and knowledge of Rooms operations</p><br><br><p>• Proficient in English and Arabic (speaking, reading, writing)</p><br><br><p>• Excellent interpersonal, verbal, and written communication skills</p><br><br><p><br> <br><b>What we offer:&nbsp;</b><br>• Competitive Salary, wages, and a comprehensive benefits package<br>• Excellent Training and Development opportunities<br>• Complimentary Accommodation at other Four Seasons Hotels and Resort<br>• Complimentary Dry Cleaning for Employee Uniforms<br>• Complimentary Employee Meals<br>• and so much more!</p><br><br><br><p><b>Schedule &amp; Hours:</b></p><br><br><p>• This is a full-time position</p><br><br><br><br><br><br><br> </div>