Document Controller

<p>We are seeking a highly organized and detail-oriented Admin & Accountant to join our team and support our daily administrative and financial operations.</p><br><p>Administrative Duties:</p><ul><li><p>Manage day-to-day office operations and ensure efficient workflows.</p></li><li><p>Maintain and organize company records, files, and documents.</p></li><li><p>Handle correspondence, scheduling, and meeting coordination.</p></li><li><p>Assist in the procurement of office supplies and equipment.</p><br></li></ul><p>Accounting Duties:</p><ul><li><p>Handle employee salaries, bonuses, and incentives through the WPS.</p></li><li><p>Process and record financial transactions, including invoices, payments, and payroll.</p></li><li><p>Prepare financial statements, budgets, and reports.</p></li><li><p>Reconcile accounts and maintain accurate financial records.</p></li><li><p>Ensure compliance with tax regulations and corporate tax</p></li><li><p>Assist with audits and provide necessary documentation.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Knowledgeable about VAT and corporate tax.</p></li><li><p>Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.</p></li><li><p>Proven experience in administrative and accounting roles.</p></li><li><p>Proficiency in accounting software and MS Office (Excel, Word).</p></li><li><p>Language: English&Tagalog</p></li><li><p>Strong organizational and multitasking skills.</p></li><li><p>Attention to detail and a high level of accuracy.</p></li><li><p>Excellent communication and interpersonal skills.</p></li></ul>

<br><p>We are seeking a detail-oriented and proactive Accountant to join our finance team. In this role, you will play a critical part in ensuring the accuracy and integrity of our accounts payable and bank records, with involvement in the full accounting cycle up to the preparation of IFRS financial statements.</p><br><p><strong>Key Responsibilities</strong></p><br><ul><li><p>Book supplier invoices accurately and in a timely manner</p></li><li><p>Reconcile vendor statements and resolve discrepancies through effective communication with providers</p></li><li><p>Follow up on and accurately record payment transactions in our system</p></li><li><p>Classify and file all financial documents correctly and systematically in our system</p></li><li><p>Perform reconciliation and booking closing entries to ensure financial accuracy</p><br></li></ul><p><strong>Desired Candidate Profile</strong></p><br><ul><li><p>Spanish proficiency preferred</p></li></ul><ul><li><p>Degree in Accounting</p></li><li><p>Minimum 3-4 years of experience in general accounting</p></li><li><p>Strong understanding of accounting principles and reconciliation processes</p></li><li><p>High attention to detail and strong organizational skills</p></li><li><p>Ability to work independently and manage multiple priorities effectively</p></li><li><p>Maintain strict confidentiality of all financial and sensitive company information</p></li><li><p>Computer literate with special emphasis on Excel</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Provide technical consultancy, training, and general support services for assigned SAP modules.</p></li><li><p>Support one or more SAP modules including HCM, SuccessFactors, BI, BusinessObjects, Ariba, MM, WM, EHSM, PM, FICO, PS, and GRC.</p></li><li><p>Deliver SAP-related project support and technical services.</p></li><li><p>Work with business users to support SAP applications and resolve technical or functional issues.</p></li><li><p>Ensure effective application support and maintenance.</p></li><li><p>Prepare and maintain technical documentation where required.</p></li><li><p>Collaborate with project teams to deliver SAP solutions in line with business requirements.</p></li><li><p>Ensure effective communication with stakeholders and provide user support and training.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>8–11 years of relevant experience for Mid-level roles or 12+ years for Senior-level roles.</p></li><li><p>Strong expertise in one or more SAP modules (HCM, SuccessFactors, BI, BusinessObjects, Ariba, MM, WM, EHSM, PM, FICO, PS, GRC).</p></li><li><p>Excellent technical, functional, and troubleshooting skills.</p></li><li><p>Ability to read, write, speak, and understand English.</p></li><li><p>Experience working in enterprise SAP environments.</p></li><li><p>Strong communication and stakeholder management skills.</p></li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <ul><li><p><span><span>Receive and process leave requests manually from various Business Units (BUs), ensuring all required information and approvals are obtained.</span></span></p><br></li><li><p><span><span>Perform bulk uploading of leave entries into the HR system, maintaining accuracy and adherence to company policies.</span></span></p><br></li><li><p><span><span>Conduct thorough cross-checking of all leave entries to identify and rectify any discrepancies or errors.</span></span></p><br></li><li><p><span><span>Update employee records with leave resumption dates promptly and accurately.</span></span></p><br></li><li><p><span><span>Generate and distribute regular leave eligibility reports to relevant stakeholders.</span></span></p><br></li><li><p><span><span>Conduct detailed analysis of leave entitlements, identifying potential issues or areas for improvement.</span></span></p><br></li><li><p><span><span>Respond to employee queries regarding leave balances, policies, and procedures.</span></span></p><br></li><li><p><span><span>Assist in the preparation of monthly payroll by gathering and verifying necessary data, including attendance, leave, and any deductions/additions.</span></span></p><br></li><li><p><span><span>Prepare and organize supporting documents for payroll processing, such as timesheets, leave forms, and other relevant records.</span></span></p><br></li><li><p><span><span>Assist with other HR administrative tasks as assigned by the HR Manager or Senior HR Officer.</span></span></p><br></li><li><p><span><span>Maintain confidentiality of all sensitive employee information.</span></span></p><br></li></ul><br> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Proactively manage and organize the principal's complex calendar, scheduling appointments, meetings, and travel with meticulous attention to detail, ensuring no conflicts arise.</li><li>Handle all incoming and outgoing correspondence, including emails, calls, and mail, filtering and prioritizing for the principal's attention and responding on their behalf when appropriate.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, anticipating needs and ensuring seamless transitions.</li><li>Prepare and edit documents, presentations, and reports, ensuring accuracy, clarity, and professional presentation for various stakeholders.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Minimum of a Bachelor's degree in Business Administration, Communications, or a related field from a reputable Philippine institution.</p></li><li><p>At least 3 years of proven experience as a Personal Assistant or Executive Assistant, preferably supporting high-net-worth individuals or senior executives.</p></li><li><p>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools.</p></li><li><p>Exceptional organizational and time-management skills, with the ability to multitask effectively and prioritize competing demands.</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Handled Legal matter related to UAE</p></li><li><p>Coordinate with external advocates, legal consultants, and government authorities.</p></li><li><p>Prepare legal opinions, memorandums, legal notices, and official correspondence.</p></li><li><p>Assist in case preparation, legal documentation, and follow-up.</p></li></ul><p>Legal Documentation</p><ul><li><p>Draft, review, and amend:</p></li><li><p>Powers of Attorney (POA)</p></li><li><p>Commercial Agreements</p></li><li><p>Employment Contracts</p></li><li><p>Service Agreements</p></li><li><p>Memorandums of Understanding (MOUs)</p></li><li><p>Legal Notices</p></li><li><p>Settlement Agreements</p></li><li><p>Ensure all legal documents comply with UAE laws and regulations.</p></li><li><p>Provide legal advice on contractual and corporate matters.</p></li><li><p>Manage the company's legal communication platforms, including WhatsApp Business and other social media.</p></li><li><p>Create and publish professional legal content in Arabic and English.</p></li><li><p>Respond to client inquiries and provide preliminary legal guidance through approved communication channels.</p></li><li><p>Promote the company's legal services while ensuring compliance with UAE legal advertising regulations.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelor's Degree in Law (LLB) or equivalent.</p></li><li><p>Native Arabic speaker.</p></li><li><p>Minimum 3 years of legal experience in the UAE.</p></li><li><p>Strong knowledge of UAE laws, court procedures, and legal regulations.</p></li><li><p>Experience drafting contracts, POAs, legal notices, and commercial agreements.</p></li><li><p>Excellent legal drafting skills in both Arabic and English.</p></li><li><p>Proficient in Microsoft Office applications.</p></li></ul><br><ul><li><br><br></li></ul><br><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><strong>Material Audits &amp; Inventory Accuracy</strong></p><ul><li><p><strong>Conduct Audits:</strong> Lead scheduled, cycle, and surprise counts.</p></li><li><p><strong>Reconcile Discrepancies:</strong> Investigate physical and system stock differences.</p></li><li><p><strong>Root-Cause Analysis:</strong> Identify errors to prevent future losses.</p></li><li><p><strong>Stock Valuation:</strong> Match material values with financial ledgers.</p></li><li><p><strong>Report Findings:</strong> Prepare audit reports for management.</p></li></ul><p><strong>Compliance &amp; Quality Control</strong></p><ul><li><p><strong>Regulatory Compliance:</strong> Meet local and industry storage regulations.</p></li><li><p><strong>Safety Protocols:</strong> Enforce hazmat and warehouse safety standards.</p></li><li><p><strong>SOPs:</strong> Draft and enforce warehouse workflows.</p></li><li><p><strong>Shelf-Life Management:</strong> Monitor expiration dates and stock rotation.</p></li><li><p><strong>Traceability Maintenance:</strong> Track batch, lot, and serial numbers.</p></li></ul><p><strong>Warehouse Operations Management</strong></p><ul><li><p><strong>System Management:</strong> Maintain ERP and WMS data integrity.</p></li><li><p><strong>Space Optimization:</strong> Organize layouts for efficiency and safety.</p></li><li><p><strong>Logistics Oversight:</strong> Verify incoming and outgoing material paperwork.</p></li><li><p><strong>Security Control:</strong> Prevent theft, damage, and unauthorized access.</p></li><li><p><strong>Staff Supervision:</strong> Train junior team members on compliance.</p></li></ul><br></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Key Skills &amp; Qualifications</strong></p><ul><li><p><strong>Experience:</strong> 5+ years in warehousing and auditing.</p></li><li><p><strong>Technical Skills:</strong> Proficiency in ERP and WMS software.</p></li><li><p><strong>Analytical Skills:</strong> Strong data analysis and math capabilities.</p></li><li><p><strong>Attention to Detail:</strong> High precision in spotting inventory errors.</p></li></ul><p></p></section>

We are looking for a Kitchen Fabrication Designer with 1–2 years of experience to prepare fabrication drawings and support the design and production teams.<br>Responsibilities:<br>Prepare shop and fabrication drawings using Auto CAD. Assist with stainless steel kitchen equipment and fabrication designs. Coordinate with production and project teams to ensure drawings are practical for fabrication. Revise drawings based on project requirements and feedback. Prepare and maintain design documentation.<br>Requirements:<br>1–2 years of relevant experience in kitchen, stainless steel, or metal fabrication design. Good Auto CAD skills. Basic knowledge of stainless steel fabrication and workshop processes. Ability to read and understand technical drawings. Good attention to detail and communication skills.<br>Email: info@weshapekitchens.com

<ul><li>Conduct comprehensive inspections of joinery products to ensure compliance with project specifications and quality standards.</li><li>Develop and implement testing protocols specific to joinery materials, identifying defects and areas for improvement.</li><li>Collaborate with production teams to troubleshoot quality issues and provide immediate feedback for corrective actions.</li><li>Maintain detailed documentation of quality control processes, inspection results, and non-conformance reports.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Engineering, Architecture, or a related field, with a focus on quality assurance.</p></li><li><p>A minimum of 3 years of experience in quality control within the joinery or woodworking industry.</p></li><li><p>Certification in quality management systems (e.g., ISO is highly preferred.</p></li><li><p>Proficiency in technical drawing interpretation and familiarity with joinery design specifications.</p></li></ul>

<ul><li>Conduct rigorous inspections of materials and components to ensure they meet specified standards and regulations.</li><li>Develop and maintain detailed documentation of inspection results, including non-conformance reports and corrective action plans.</li><li>Collaborate with production teams to identify potential quality issues early in the manufacturing process.</li><li>Utilize advanced testing equipment and software to assess product quality and performance metrics.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor’s degree in Engineering, Quality Assurance, or a related field is preferred.</p></li><li><p>Relevant certifications such as ASQ Certified Quality Inspector or ISO 9001 Lead Auditor are highly desirable.</p></li><li><p>Minimum of 10+ years of QA/QC experience in manufacturing or construction industries.</p></li><li><p>Experience with industry-specific standards like ASTM, ISO, or API is a must.</p></li></ul>

<p>We are looking for an Warehouse Administrator to support the efficient day-to-day operations of our warehouse. This is an excellent opportunity for organized and detail-oriented individuals looking to build a career in warehouse administration and logistics. Freshers can apply, and training will be provided for suitable candidates.</p> <p>Job Responsibilities<br /> Maintain and update warehouse records and documentation<br /> Prepare delivery notes, invoices, and shipment documents<br /> Assist with inventory tracking and stock record management<br /> Enter and update data accurately in warehouse management systems<br /> Coordinate with warehouse staff, suppliers, and transport teams<br /> Prepare daily, weekly, and monthly warehouse reports<br /> Handle filing, record-keeping, and general administrative duties<br /> Ensure all warehouse documents are accurate and properly organized</p> <p>CANDIDATES CAN SEND THEIR CV TO EMAIL: kratilink1990@gmail.com</p>

<p>A reputable company is looking for MEP Supervisor to perform the following duties<br /> Supervise Mechanical, Electrical, and Plumbing (MEP) installation works on construction projects.<br /> Coordinate with engineers, contractors, and subcontractors to ensure project requirements are met.<br /> Monitor site activities to ensure work is completed according to approved drawings, specifications, and project schedules.<br /> Inspect MEP systems and ensure compliance with quality standards and UAE regulations.<br /> Identify and resolve technical and site-related issues promptly.<br /> Prepare daily progress reports and maintain project documentation.<br /> Ensure strict compliance with health, safety, and environmental (HSE) standards.<br /> Conduct inspections, testing, and commissioning of MEP systems.</p> <p>Applicants are required to complete the application form using the link below and upload their updated CV as part of the submission process.</p> <p>Application Form: https://forms.gle/JFbbBvkE6HzdEwGa6</p>

<p>A reputable company is looking for MEP Supervisor to perform the following duties<br /> Supervise Mechanical, Electrical, and Plumbing (MEP) installation works on construction projects.<br /> Coordinate with engineers, contractors, and subcontractors to ensure project requirements are met.<br /> Monitor site activities to ensure work is completed according to approved drawings, specifications, and project schedules.<br /> Inspect MEP systems and ensure compliance with quality standards and UAE regulations.<br /> Identify and resolve technical and site-related issues promptly.<br /> Prepare daily progress reports and maintain project documentation.<br /> Ensure strict compliance with health, safety, and environmental (HSE) standards.<br /> Conduct inspections, testing, and commissioning of MEP systems.</p> <p>Applicants are required to complete the application form using the link below and upload their updated CV as part of the submission process.</p> <p>Application Form: https://forms.gle/JFbbBvkE6HzdEwGa6</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a detail-oriented Data Entry Operator to handle quotation preparation, billing, and invoicing for our trading operations.</p><ul><li><p>Prepare price quotations and generate sales invoices/billing documents</p></li><li><p>Enter and update customer orders, pricing, and product data in the ERP system</p></li><li><p>Maintain records of quotations, invoices, and purchase orders</p></li><li><p>Cross-check billing details (quantities, rates, taxes) for accuracy</p></li><li><p>Maintain product price lists and customer databases</p></li><li><p>Coordinate with sales, accounts, and warehouse teams on orders and reconciliation.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ol><li><p>Bachelor's degree/diploma in Commerce or related field</p></li><li><p>1–3 years' experience in data entry, billing, or quotations (trading/industrial preferred)</p></li><li><p>Proficient in MS Excel, Word, and ERP software (Tally, SAP, etc.)</p></li><li><p>Good typing speed, accuracy, and numerical skills</p></li><li><p>Strong attention to detail</p></li><li><p>Good English/Hindi communication skills</p></li></ol><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Operate, set up, and troubleshoot Rotoman Web Printing Machines.</p></li><li><p>Perform machine calibration, changeovers, and first-line preventive maintenance.</p></li><li><p>Monitor print quality, color registration, and production efficiency.</p></li><li><p>Minimize downtime, waste, and production defects.</p></li><li><p>Complete production and quality documentation accurately.</p></li><li><p>Support continuous improvement initiatives and provide technical guidance to operators.</p></li><li><p>Ensure compliance with HSE and quality standards.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Diploma or Technical Certificate in Printing Technology, Mechanical Engineering, or a related field.</p></li><li><p>5–7 years of commercial printing experience, including at least 3 years operating high-speed web offset printing machines.</p></li><li><p>Strong troubleshooting, machine setup, and preventive maintenance skills.</p></li><li><p>Good understanding of commercial web offset printing processes and quality standards.</p></li><li><p>Commercial Printing: 5 years (Required)</p></li><li><p>Rotoman Web Printing Machines is mandatory. : 2 years (Required)</p></li></ul><p></p></section>

Job Description<br><br>We are currently recruiting for PMC Offshore Lead Structural Engineer role to support our ADNOC Offshore project in Abu Dhabi, United Arab Emirates.<br><br>Due to the nature of the projects and client expectation, the position will be based at our client office with a possibility to move to offshore rotation in Abu Dhabi, United Arab Emirates.<br><br>Remarkable people, trusted by clients to design and advance the world. <br><br>The Role<br><br>To provide specialist -level structural engineering expertise for ADNOC Offshore projects under a PMC scope, ensuring that EPC contractors’ designs comply with project specifications, international codes, ADNOC standards, and HSE requirements throughout the project lifecycle<br><br>Our Clients and Projects <br><br>Designing the future. Transforming the world<br><br>Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.<br><br>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.<br><br>Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.<br><br>What We Can Offer<br><br>Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment Group Life and Personal Accident Insurance: The company provides Life Assurance cover End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones Commitment to continued professional development: Development plans that are tailored to your individual needs and interests Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field<br><br>Responsibilities<br><br>Engineering & Technical<br><br>Review and approve structural design deliverables from EPC contractors including:Design basis, calculations, drawings, and specifications Offshore jackets, topsides, bridges, modules, decks, helidecks Onshore/offshore steel structures, pipe racks, foundations Ensure compliance with:ADNOC Engineering Standards International codes (API, AISC, BS, Eurocode, ISO, DNV) Perform independent checks on critical structural calculations when required. Review structural analyses (in-place, transportation, lifting, fatigue, seismic, blast, and accidental loads). Provide technical input for constructability, operability, and maintainability.<br>PMC / Interface Management<br><br>Act as PMC focal point for all structural engineering matters. Interface with:Client (ADNOC Offshore) EPC contractors Other disciplines (process, piping, naval, geotechnical, construction) Participate in HAZID, HAZOP, SIL, constructability and design review workshops.<br>Project Support<br><br>Support project phases:FEED, Detailed Engineering, Procurement, Fabrication, Installation & Commissioning Review and comment on:Vendor documents Fabrication and installation methodologies Lifting plans and transportation analyses Support site activities during fabrication and offshore installation as required.<br>Quality, HSE & Compliance<br><br>Ensure all structural designs meet HSE, quality, and ADNOC offshore safety requirements. Participate in audits, technical queries (TQs), and management of change (MOC). Ensure lessons learned are captured and applied. <br><br>Qualifications<br><br>What makes you remarkable<br><br>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.<br><br>Expected<br><br>Bachelor’s Degree in Civil / Structural Engineering (Master’s preferred). Chartered Engineer status (CEng / PE) is an advantage.15+ years of experience in structural engineering. Minimum 8–10 years in offshore oil & gas projects. Proven PMC / Consultant experience with EPC contractor oversight. Strong experience with ADNOC Offshore or Middle East offshore projects is highly preferred. Offshore structural design & review Jackets, topsides, offshore modules Structural analysis software (e.g. SACS, STAAD, ANSYS, SESAM) Knowledge of offshore installation methods Familiarity with ADNOC standards and offshore HSE practices<br><br>About Us<br><br>Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com<br><br>Diversity Statement <br><br>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Our brands and properties group partners with iconic brands and rights holders to turn relevance into revenue through integrated strategy and consulting, creative, live experiences and commercialization. We help clients understand, connect to and inspire global audiences by bringing together brands, properties and talent/creators to build meaningful relationships that drive measurable business outcomes.</b></p><br><br><p><b>Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit </b><span><b><u>the.team</u></b></span><b>.</b></p><br><br><p><span><span>The</span></span><b><span>Operations &amp; Admin Executive</span></b><span><span>is</span><span>a cross-function</span><span>role and will report into the</span></span><span><span>Head of Business Operations</span></span><span><span>.</span><span>To ensure</span></span><span><span>smooth, compliant, and efficient functioning of the UAE office</span><span>s</span><span>through oversight of</span><span>office</span><span>facilities, vendor management, visa coordination, procurement portal monitoring, and administrative</span><span>/operational</span><span>systems. This role</span><span>also</span><span>supports the Head of Business Operations by managing internal trackers, procurement systems, and documentation processes—while</span><span>maintaining</span><span>a high level</span><span>of professionalism and confidentiality.</span></span></p><br><br><p><b><span>Office &amp; Facilities</span></b></p><br><br><ul><li><p><span><span>Support the day-to-day running of the Dubai offices</span></span></p><br></li></ul><br><ul><li><p><span><span>Front office management, meeting room bookings,</span><span>office maintenance, cleanliness, equipment upkeep, and supplies are proactively managed</span></span></p><br></li></ul><br><ul><li><p><span><span>Coordinate workspace setup, desk moves, pantry restocking, and repair requests with relevant vendors</span></span></p><br></li></ul><br><p><b><span>Administrative &amp; Documentation Support</span></b></p><br><br><ul><li><p><span><span>Maintain organized records of company documentation—licenses, contracts, permits, insurance, and legal</span><span>documents</span></span></p><br></li></ul><br><ul><li><p><span><span>Support business license renewals, tenancy renewals, and insurance compliance.</span></span></p><br></li></ul><br><ul><li><p><span><span>Act as liaison with UAE authorities and Free Zone entities for company regulatory submissions</span></span></p><br></li></ul><br><p><b><span>Visa Coordination &amp;</span><span>Staff</span><span>Onboarding Logistics</span></b></p><br><br><ul><li><p><span><span>Manage visa processes for new hires, renewals, and cancellations (employment and dependents)</span></span></p><br></li></ul><br><ul><li><p><span><span>Track Emirates ID, medicals,</span><span>labour</span><span>contracts, and ensure</span><span>timely</span><span>submissions via government portals</span></span></p><br></li></ul><br><ul><li><p><span><span>Support onboarding setup: workspace, equipment, access cards, ID badges, and induction packs</span></span></p><br></li></ul><br><ul><li><p><span><span>Ensure offboarding checklists are completed, including asset returns and visa closures.</span></span></p><br></li></ul><br><p><b><span>Vendor &amp; Telecom Coordination</span></b></p><br><br><ul><li><p><span><span>Manage vendor relationships related to courier, catering, Etisalat/DU, and supplies</span></span></p><br></li></ul><br><ul><li><p><span><span>Assist</span><span>with vendor contract reviews, renewals, and expense tracking</span></span></p><br></li></ul><br><ul><li><p><span><span>Coordinate monthly telecom billing reconciliations with Finance</span></span></p><br></li></ul><br><p><b><span>Budget &amp; Expense Support</span></b></p><br><br><ul><li><p><span><span>Track office-related expenses and support monthly reporting cycles with the Finance team</span></span></p><br></li></ul><br><ul><li><p><span><span>Efficient use of company ERP (Workday) for basic accounts related tasks like PO raising and invoicing</span></span></p><br></li></ul><br><p><b><span>Internal Tracker &amp; Report Maintenance</span></b></p><br><br><ul><li><p><b><span>Own and</span><span>maintain</span><span>all internal operational trackers and databases</span></b><span><span>under the guidance of the Head of Business Operations</span></span></p><br></li></ul><br><ul><li><p><span><span>Update commercial, compliance, and capacity-related Excel sheets daily, ensuring real-time accuracy</span></span></p><br></li></ul><br><ul><li><p><span><span>Prepare basic reports and summaries for leadership based on input data and tracker insights</span><span>using advanced MS excel skills</span></span></p><br></li></ul><br><p><b><span>Procurement Portal Monitoring &amp; Compliance</span></b></p><br><br><p><span><span>P</span><span>rocurement portals are platforms used by our registered clients to issue and manage:</span></span></p><br><br><ul><li><p><span><span>EOIs (Expressions of Interest), RFQs (Requests for Quotation) and RFPs (Requests for Proposal): Formal invitations to</span><span>submit</span><span>technical and financial proposals.</span></span></p><br></li></ul><br><p><span><span>They serve as the primary channel for receiving and responding to client procurement opportunities.</span></span></p><br><br><p><b><span>Your responsibility:</span></b></p><br><br><ul><li><p><b><span>Log into assigned procurement portals daily</span></b><span><span>(e.g., SAP Ariba, DCT, ADNOC,</span><span>Diriyah</span><span>Gate, RC</span><span>AlUla</span><span>) to</span><span>monitor</span><span>and action RFQs, RFPs, EOIs, and sponsor-related communication</span></span></p><br></li></ul><br><ul><li><p><span><span>Download new notices, flag key items, and circulate documents internally to relevant stakeholders</span><span>proactively</span></span></p><br></li></ul><br><ul><li><p><span><span>Maintain updated login credentials, update password logs using naming conventions, and upload documentation promptly</span></span></p><br></li></ul><br><ul><li><p><span><span>Track registration deadlines and changes related to the company name, documents, and compliance updates</span></span></p><br></li></ul><br><p><b><span>Qualification &amp; Experience</span></b></p><br><br><ul><li><p><span><span>Bachelor’s degree in business administration or related field.</span></span></p><br></li></ul><br><ul><li><p><span><span>3-5</span><span>years of experience in</span><span>front office management,</span><span>operations support, or</span><span>similar technical</span><span>administrative roles in the UAE.</span></span></p><br></li></ul><br><ul><li><p><span><span>Proven experience managing UAE visa and licensing processes.</span></span></p><br></li></ul><br><ul><li><p><span><span>Experience using procurement or government portals (SAP Ariba, DCT, MOHRE, GDRFA).</span></span></p><br></li></ul><br><p><b><span>T</span><span>echnical Skills</span></b></p><br><br><ul><li><p><b><span>Advanced Microsoft Excel:</span></b><span><span>Able to manage large trackers, use formulas, filters, pivot tables, and generate summaries.</span></span></p><br></li></ul><br><ul><li><p><span><span>Strong file and folder management in Box/SharePoint/Google Drive.</span></span></p><br></li></ul><br><ul><li><p><span><span>Basic familiarity with procurement platforms and online submission portals.</span></span></p><br></li></ul><br><p><b><span>Soft Skills</span></b></p><br><br><ul><li><p><span><span>Proactive, detail-oriented, and highly organized.</span></span></p><br></li></ul><br><ul><li><p><span><span>Strong</span><span>communication</span><span>skills (written and verbal).</span></span></p><br></li></ul><br><ul><li><p><span><span>Ability to multitask across systems, timelines, and stakeholders.</span></span></p><br></li></ul><br><ul><li><p><span><span>Discretion and professionalism when handling sensitive documentation.</span></span></p><br></li></ul><br><p><i>THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.</i></p><br> </div>

What You Will Do<br><br>The Associate Service Engineer supports the maintenance, troubleshooting, and field execution of Fire Alarm and Fire Fighting System activities. You will work closely with the Field Line Manager, Operations Team Leader, customers, subcontractors, supervisors, and internal teams to resolve technical issues, support planned maintenance, and ensure smooth site delivery.<br><br>Provide technical support for the maintenance and troubleshooting of Fire Alarm and Fire Fighting System equipment. Investigate and resolve day-to-day technical system issues, errors, and service concerns. Support site implementation activities in coordination with customers, subcontractors, supervisors, and field and office teams. Track and execute scheduled Planned Preventive Maintenance (PPM) activities as per approved plans. Support L&M and POC jobs, including testing and commissioning, and provide timely progress updates. Prepare technical, service, and field reports for review by the Operations Team Leader and Field Line Manager. Submit required job documentation on time to support invoicing and service closure. Build positive customer relationships and help create a professional service experience on site.<br><br>How you will do it<br><br>Maintain Fire Alarm and Fire Fighting System assets according to the agreed scope of work, procedures, and checklists. Execute preventive and corrective maintenance against the approved schedule and raise concerns early when deviations appear. Prepare accurate field service reports, checklists, and daily service logs to keep work visible and traceable. Report technical status and open issues daily to the Operations Team Leader or Field Line Manager so decisions can be made quickly. Work safely and with integrity, taking ownership of your output and supporting safe behavior on site for yourself and subcontractors. Stay close to the work, coordinate effectively with stakeholders, and remove barriers to help the customer and team move forward. Improve every day through clear communication, candor, field learning, and practical problem-solving. Win as one team by supporting colleagues, technicians, customers, and internal partners with trust and collaboration. Provide system operation training and prepare handover documents to support a smooth transition to the customer. Learn continuously in the field through self-study, mentorship, and guidance from experienced staff and technical support.<br><br>What we look for<br><br>Bachelor’s degree in Electronics and Communication Engineering, Electrical Engineering, or a similar discipline.0-1 year of experience, including internship experience, in an electrical or fire-related field. Good understanding of Fire Alarm and Fire Fighting System maintenance and troubleshooting. Result-oriented, self-motivated, tenacious, and customer focused. Excellent verbal and written communication skills. Strong interpersonal skills with the ability to adapt to different stakeholder and partner working styles. Good analytical skills and the ability to support business analysis as needed. Fluency in English.

???????? WE’RE HIRING: INSURANCE CLAIMS HELPER / CLINIC RECEPTIONIST / ASSET COORDINATOR???? Location: Dubai, United Arab Emirates???? Employment Type: Full-Time???? Work Arrangement: On-Site???? THREE OPPORTUNITIES. ONE GREAT CAREER MOVE. We’re expanding our team in Dubai and looking for organized, responsible, and service-oriented professionals to join us across Insurance Claims, Clinic Administration, and Asset Coordination! ???????? 1️⃣ INSURANCE CLAIMS HELPER✅ Assist with preparing and submitting insurance claim documents.✅ Review forms, invoices, medical records, and supporting documents for completeness.✅ Follow up with insurance providers regarding claim status and outstanding information.✅ Maintain accurate claim files, records, and correspondence.✅ Coordinate with internal teams to resolve documentation discrepancies.✅ Update claim tracking systems and prepare basic status reports.???? 2️⃣ CLINIC RECEPTIONIST✅ Welcome patients and provide professional front-desk assistance.✅ Manage appointments, registrations, cancellations, and rescheduling.✅ Maintain patient information and ensure records are updated accurately.✅ Coordinate with doctors, nurses, billing teams, and other clinic departments.✅ Handle phone calls, emails, inquiries, and general patient requests.✅ Support billing, insurance information, and administrative procedures when required.???? 3️⃣ ASSET COORDINATOR✅ Maintain accurate records of company assets, equipment, and assigned items.✅ Coordinate asset allocation, transfers, returns, maintenance, and disposal.✅ Conduct regular asset checks and investigate discrepancies between records and physical inventory.✅ Update asset databases, registers, tags, and supporting documentation.✅ Coordinate with procurement, finance, IT, facilities, and operations teams.✅ Prepare asset utilization, inventory, and reconciliation reports.???? QUALIFICATIONS???? Diploma or Bachelor’s degree in Business Administration, Healthcare Administration, Finance, Logistics, or a related field.???? 1–3 years of relevant experience in administration, healthcare, insurance, logistics, or asset coordination.???? Good knowledge of Microsoft Office, Excel, databases, and digital record-keeping systems.???? Strong organizational skills with excellent attention to detail.???? Professional communication and customer service abilities.???? Ability to handle confidential information responsibly.???? Previous UAE experience is an advantage.???? WHY JOIN US?✨ Join a professional and growing team in Dubai.???? Gain valuable experience across specialized business functions.???? Work in a collaborative and supportive environment.???? Develop practical skills with opportunities for long-term career growth.???? Competitive employment package with professional development opportunities.???? APPLY NOW! Whether your expertise is in insurance claims, clinic administration, or asset coordination, this could be your next career opportunity in Dubai! ????#Hiring #Insurance Jobs #Claims Jobs #Clinic Receptionist #Healthcare Jobs #Asset Coordinator #Asset Management #Administrative Jobs #Dubai Jobs #UAEJobs

Job Description<br><br>الهدف العام:<br><br>تمكين الدائرة من تقديم أفضل خدمات الموارد البشرية لموظفيها ووفق أفضل الممارسات وبما يساهم في تعزيز مستويات السعادة الوظيفية وتمكين الوحدات التنظيمية من تحقيق أهدافها بكفاءة وفاعلية، وذلك من خلال تنفيذ المهام المرتبطة بالرواتب والتطوير على خدمات الموارد البشرية وفقاً لخطط وبرامج العمل والقوانين والأنظمة المعتمدة والتوجيهات الإستراتيجية والعامة في الدائرة<br><br>المهام والمسؤوليات الرئيسية<br><br>متابعة وتنفيذ كافة التشريعات والقرارات والعمليات والإجراءات المتعلقة بالرواتب والمستحقات والبدلات والمكافآت والامتيازات الوظيفية ودفعات الجهات الخارجية وضمان صرفها للموظفين في الأوقات المحددة<br><br> مراجعة وتدقيق الوثائق والمستندات المعززة للإجراءات المالية المنفذة في القسم كالرواتب والمستحقات والتأكد من توافقها مع التشريعات والقوانين والسياسات المعتمدة وضمان صرفها بدقة وفي المواعيد المحددة متابعة وتقديم أفضل الخدمات للموظفين بما فيها إصدار الشهادات المرتبطة بمجال القسم وقرارات إنهاء الخدمة والاحالة إلى التقاعد وضم الخدمة وشراء المُدد وغيرها وفق القوانين والأنظمة والسياسات المعتمدة إعداد وتحديث ومراجعة السياسات والانظمة والمنهجيات والعمليات والنماذج والإجراءات المرتبطة بمجال عمل القسم ضمن نطاق الاختصاص الوظيفي رفع التوصيات والمقترحات المرتبطة بدراسات الرواتب والامتيازات الوظيفية والترقيات على اختلاف انواعها وحالات الاحالة للتقاعد وإجراء المقارنات المعيارية ذات العلاقة ووفق أفضل الممارسات الرد على استفسارات الموظفين وملاحظاتهم وتوعيتهم بحقوقهم وواجباتهم الوظيفية من خلال الوسائل المتاحة وحصر المتكررة منها وتقديم التوصيات للحد منها وفقاً للقوانين والانظمة والسياسات المعتمدة في الدائرة دراسة واقتراح أتمتة خدمات الموارد البشرية التي تقع ضمن الاختصاص الوظيفي واستكمال متطلباتها وذلك بالتنسيق مع مختلف المعنيين داخل وخارج الدائرة<br><br>استخراج وتحليل بيانات المؤشرات المركزية والمؤسسية والتشغيلية المرتبطة بنطاق العمل التخصصي وتوفير الأدلة والمعززات الخاصة بها<br><br> رصد وتحليل حالات الانحراف عن تحقيق المستهدفات ونتائج الرضا عن خدمات الموارد البشرية واقتراح اغلاق أي فجوات بهذا الشأن متابعة وتحديث التغيرات التي تطرأ على بيانات الموظفين في الأنظمة المعتمدة بشكل مستمر وبما يكفل دقة وجودة هذه البيانات بشكل مستمر متابعة توفير وتوثيق كافة المستندات والسجلات والبيانات الخاصة بالموظفين على الانظمة المعتمدة في الدائرة والسجل الموحد المركزي على مستوى الحكومة والتحقق من صحتها لضمان استخراج البيانات وتحليلها حسب الطلب رفع التقارير الدورية وتحليل البيانات ورفع التوصيات لرئيس القسم حول سير العمل مقارنة مع الخطط التنفيذية ومؤشرات الأداء المستهدفة المتابعة المستمرة والاطلاع على ما يستجد في مجال العمل التخصصي المرتبط بالرواتب وخدمات الموارد البشرية، وتقديم المقترحات لتطوير اجراءات العمل<br><br>تأدية أية مهام أو واجبات أخرى تتعلق بطبيعة العمل حسب التكليف<br><br>Qualifications<br><br>أ) الأساسية <br><br>إدارة الأعمال/ الإدارة العامة / الموارد البشرية/ المحاسبة وأي تخصصات ذات علاقة<br><br> سنوات خبرة لحملة البكالوريوس أو ما يعادله/ (6) للماجستير/ (3) للدكتوراة في مجالات عمل مشابهة<br><br>ب) الإضافية<br><br>شهادات مهنية متخصصة في مجال الاختصاص<br><br>Job Category<br><br>Human Resources (Human Resources)<br><br>Advertiser<br><br>Department Of Finance<br><br>Educational-level<br><br>Bachelor<br><br>Required Nationality<br><br>UAE Only<br><br>Monthly Salary<br><br>20001-30000<br><br>Schedule-Time<br><br>Full time<br><br>Job Posting<br><br>30/10/2025<br><br>Unposting Date<br><br>Ongoing