Executive Secretary Jobs

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>We’re Hiring | Board Secretary</b></p><p>? United Arab Emirates</p><p><b>UAE Nationals or Any Arabic Nationality</b></p><p>A leading insurance company in the UAE is seeking a highly organized and detail-oriented <b>Board Secretary</b> to support the Board of Directors and ensure strong corporate governance practices.</p><p><b>Key Responsibilities:</b></p><ul><li>Organize and coordinate Board and Committee meetings, including preparation of agendas and board packs</li><li>Record accurate minutes and ensure proper documentation of resolutions</li><li>Maintain statutory records and corporate documents in line with regulatory requirements</li><li>Ensure compliance with corporate governance frameworks and applicable UAE regulations</li><li>Liaise with Board members, executive management, and regulators</li><li>Monitor follow-up on Board resolutions and action items</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Requirements:</b></p><ul><li>UAE National (Family Book required) or any Arabic Nationality is preferred</li><li>Bachelor’s degree in Law, Business Administration, Corporate Governance, or a related field</li><li>2+ years of experience in a similar role, preferably within the insurance or financial services sector</li><li>Strong knowledge of UAE corporate governance regulations and compliance requirements</li><li>Excellent written and verbal communication skills in Arabic and English</li><li>High level of professionalism, confidentiality, and attention to detail</li></ul><p><br></p></div>

Company Description Pure Design for Interior & Engineering Consultant is an architecture and planning firm based in the United Arab Emirates, serving clients across business and commercial sectors. The company focuses on interior design and engineering consulting, delivering functional and aesthetically driven solutions for a variety of projects. Team members collaborate closely with clients, designers, and engineers to support high-quality project outcomes. The work environment emphasizes professionalism, attention to detail, and reliable administrative support to keep projects running smoothly. Role Description This is a full-time, on-site Secretary role based in Al Ain. The Secretary will manage daily clerical and administrative tasks, including handling correspondence, preparing documents, organizing files, and maintaining records. The role includes scheduling meetings and appointments, coordinating travel and logistics for the team, and supporting senior staff with executive administrative assistance. The Secretary will respond to phone and email inquiries, greet visitors, and provide customer service to clients and partners. The position also involves supporting company secretarial work, ensuring accurate documentation and assisting with internal reporting and basic office coordination. Qualifications Candidates should possess strong clerical skills, including document preparation, filing, and data entry. Candidates should possess clear and professional communication skills, both written and verbal. Candidates should possess experience in company secretarial work, such as maintaining records and supporting documentation processes. Candidates should possess executive administrative assistance skills, including calendar management and meeting coordination. Candidates should possess customer service skills, with the ability to professionally handle inquiries and support visitors and clients. Proficiency with office software (e.g., MS Office suite), printers, and basic office equipment is beneficial. Strong organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines are important. Relevant administrative or office management experience, ideally in architecture, engineering, or professional services, is an advantage. A diploma or degree in business administration, office management, or a related field is preferred.

Key Responsibilities<br> Ensure the Company complies with applicable legal, regulatory, and corporate governance requirements.<br> Advise executive management on governance matters, directors' duties, and regulatory obligations.<br> Assist in developing, implementing, and maintaining corporate governance policies and procedures.<br> Monitor legislative and regulatory developments and provide timely updates on matters impacting the business.<br> Oversee statutory and regulatory filings, including annual reports, financial statements, trade licence renewals, and other corporate documentation.<br> Maintain the Company's statutory registers and records, including shareholder and director records, resolutions, and corporate documentation.<br> Ensure corporate records are accurately maintained and readily accessible in both physical and electronic formats.<br> Maintain and regularly update the Company organigram to reflect the current organizational structure.<br> Liaise with regulators, authorities, auditors, legal advisors, and other external stakeholders as required.<br><br> Skills & Attributes<br> Strong knowledge of corporate governance principles and company law.<br> Excellent understanding of corporate compliance and regulatory requirements.<br> High level of accuracy and attention to detail.<br> Strong organizational and analytical skills with the ability to manage large volumes of information.<br> Ability to build effective relationships and influence senior management and key stakeholders.<br> Excellent written and verbal communication skills.<br> Professional, trustworthy, and able to handle confidential information with discretion.<br> <br><br><br>Requirements<br><br> Bachelor's degree in Business Administration, Law, Commerce, Finance, Accounting, or a related discipline.<br> Professional Company Secretary qualification (e.g., CGI/ICSA, ICSI, or equivalent) preferred.<br> Minimum 5 years' relevant experience in a Company Secretary, Governance, Compliance, Legal, or Corporate Affairs role.<br> Proven experience working within a corporate environment in the UAE or wider GCC region.<br> Demonstrated experience managing governance matters, statutory filings, regulatory compliance, and corporate records.<br> <br><br><br>Benefits<br><br>• 24 annual leave days<br>• Annual flight home<br>• Life insurance plan<br>• Medical insurance plan (with the option to upgrade at your own cost)<br>• Bonus scheme (in relevant departments)<br>• Invitations to participate in various company functions, staff events, and department team building events<br>• Opportunities to learn, develop and grow with the organization<br><br>Skills: We are seeking an experienced Company Secretary to support the Company's governance, compliance, and corporate administration functions. This role will be responsible for ensuring the organization meets its legal, regulatory, and statutory obligations while promoting high standards of corporate governance and supporting executive management on governance-related matters.<br><br>Key Responsibilities<br>Ensure the Company complies with applicable legal, regulatory, and corporate governance requirements.<br>Advise executive management on governance matters, directors' duties, and regulatory obligations.<br>Assist in developing, implementing, and maintaining corporate governance policies and procedures.<br>Monitor legislative and regulatory developments and provide timely updates on matters impacting the business.<br>Oversee statutory and regulatory filings, including annual reports, financial statements, trade licence renewals, and other corporate documentation.<br>Maintain the Company's statutory registers and records, including shareholder and director records, resolutions, and corporate documentation.<br>Ensure corporate records are accurately maintained and readily accessible in both physical and electronic formats.<br>Maintain and regularly update the Company organigram to reflect the current organizational structure.<br>Liaise with regulators, authorities, auditors, legal advisors, and other external stakeholders as required.

<p>The Executive Assistant reports directly to the upper management and assists in a variety of business support assignments, which goes from administrative to Executive support across all departments. The successful candidate will provide administrative support, assist with purchasing processes, maintain supplier records, track orders, and help ensure efficient office and procurement functions. RESPONSIBILITIES: Administrative Duties - Preparation of emails, business letters and other documents. - Note-taking during conferences and meetings. - Screening and handling phone calls, enquiries and requests. - Responsible for organizing and maintaining schedules and appointments for the Manager. - Producing and storing documents, papers, reports and presentations for the manager. - Organizes, attends meetings and ensures that Manager is well prepared with all the necessary details for the meetings. - Serve as a liaison with clients, suppliers and other parties. - Maintains good business relationship with other departments. - Perform other duties that may be assigned by the Manager. Procurement Duties - Assist in sourcing suppliers and obtaining quotations. - Prepare purchase orders and process procurement requests. - Follow up with vendors regarding deliveries and order status. - Maintain procurement records, supplier databases, and contract files. - Compare prices and negotiate with suppliers when appropriate. - Track inventory levels and coordinate replenishment activities. - Ensure procurement processes comply with company policies.</p><p>- Minimum 3 years of proven experience as a Secretary, Personal Assistant, Executive Assistant or similar role. - Bachelor’s Degree in any area of Business Administration, Mass Communication, Accounting, Finance Management, Supply Chain Management, Procurement, Logistics or any course relevant to the business activities is required. - Transparent and trustworthy. - Highly organized, keen to details and with great problem-solving skills. - Excellent writing and communication skills. - Well-presented and with good interpersonal skills. - Ability to work with little supervision and to multitask. - Agility to handle different assignments with tight deadlines. - Excellent Office suite skills, especially Microsoft Excel (VLookup, Hlookup, Pivot tables, conditional functions, etc).</p>

About The Opportunity<br><br>A fast-growing trade and logistics firm operating across the UAE and GCC region, we specialize in end-to-end import-export solutions for consumer goods, industrial equipment, and B2B wholesale channels. We’re building a lean, agile, and globally connected team to support high-impact client engagements—requiring precision, professionalism, and proactive coordination at every level.<br><br>Role & Responsibilities<br><br>Manage executive calendars, prioritize meetings, and coordinate domestic/international travel logistics with flawless accuracy. Prepare, proofread, and distribute confidential correspondence, presentations, reports, and executive briefings with high attention to detail. Act as a gatekeeper for executive communications—screening calls, managing email inboxes, and ensuring timely responses. Organize and maintain digital and physical filing systems for contracts, invoices, and operational documentation. Coordinate internal and external stakeholders—suppliers, clients, lawyers, and government agencies—on behalf of executive leadership. Support special projects including event coordination, VIP visits, and board preparation with discretion and efficiency.<br><br>Skills & Qualifications<br><br>Must-Have<br><br>Microsoft Office Suite (Word, Excel, Outlook, Power Point) Calendar & scheduling tools (Google Calendar, Outlook Calendar) Professional business writing & proofreading Document management & filing systems Stakeholder coordination & communication protocols Confidentiality & discretion in handling sensitive information<br><br>Preferred<br><br>Experience in import/export, logistics, or trade environments Familiarity with UAE business culture and government procedures Arabic language proficiency (spoken or written)<br><br>Benefits & Culture Highlights<br><br>Competitive salary + health insurance + annual leave as per UAE labor law Dynamic, fast-paced environment with direct exposure to leadership Opportunity to grow into senior admin or operations roles within the group<br><br>Skills: discretion,leadership,executive secretary

Executive Support: Manage the Chairperson's calendar, schedule meetings, and coordinate appointments. Prepare meeting agendas, briefing materials, and presentations. Handle correspondence, emails, and calls on behalf of the Chairperson. Track and follow up on key decisions, tasks, and projects. Communication & Coordination: Act as a liaison between the Chairperson and internal/external stakeholders. Draft and proofread letters, reports, and official documents. Coordinate with senior leadership and department heads to ensure smooth information flow. Travel & Logistics Management: Plan and organize domestic and international travel itineraries. Manage travel documentation, accommodation, and logistics. Office & Project Management: Maintain the Chairperson's office systems, databases, and confidential records. Support the Chairperson in project follow-ups, deadlines, and deliverables. Handle special assignments, research, and reports as directed. Procurement & Event Management: Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office Manage events at the office/site or any celebrations or property launchs Confidentiality & Professionalism: Manage sensitive information with absolute discretion. Represent the Chairperson's office with professionalism, diplomacy, and integrity. <br><br>Key Skills & Competencies:<br><br> Strong organizational and multitasking abilities. Excellent written and verbal communication skills. High level of discretion, integrity, and emotional intelligence. Proficiency in MS Office (Word, Excel, Power Point, Outlook). Strong interpersonal and stakeholder management skills. Ability to work under pressure<br><br>Requirements<br><br>Qualifications & Experience:<br><br>Only 2-5 years of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive. Experience in managing complex schedules, international travel, and high-level correspondence. Great command over English and Hindi UAE experience is a must Female Preferred

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Key Responsibilities: 1.<br> Executive Support: Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.<br> Prepare meeting agendas, briefing materials, and presentations.<br> Handle correspondence, emails, and calls on behalf of the Chairperson.<br> Track and follow up on key decisions, tasks, and projects.<br> 2. Communication &amp; Coordination: Act as a liaison between the Chairperson and internal/external stakeholders.<br> Draft and proofread letters, reports, and official documents.<br> Coordinate with senior leadership and department heads to ensure smooth information flow.<br> 3. Travel &amp; Logistics Management: Plan and organize domestic and international travel itineraries.<br> Manage travel documentation, accommodation, and logistics.<br> 4. Office &amp; Project Management: Maintain the Chairperson’s office systems, databases, and confidential records.<br> Support the Chairperson in project follow-ups, deadlines, and deliverables.<br> Handle special assignments, research, and reports as directed.<br> 5. Procurement &amp; Event Management: Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office Manage events at the office/site or any celebrations or property launchs 6.<br> Confidentiality &amp; Professionalism: Manage sensitive information with absolute discretion.<br> Represent the Chairperson’s office with professionalism, diplomacy, and integrity.<br> Key Skills &amp; Competencies: Strong organizational and multitasking abilities.<br> Excellent written and verbal communication skills.<br> High level of discretion, integrity, and emotional intelligence.<br> Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).<br> Strong interpersonal and stakeholder management skills.<br> Ability to work under pressure and meet tight deadlines.<br> Qualifications &amp; Experience: Only 2–5 years of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive.<br> Experience in managing complex schedules, international travel, and high-level correspondence.<br> Great command over English and Hindi.<br> UAE experience is a must Female Preferred</span> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Manage executive schedules by coordinating appointments, meetings, and travel plans, ensuring seamless time management.</li><li>Serve as the primary point of contact for internal and external communications, crafting professional correspondence and managing inquiries.</li><li>Prepare comprehensive meeting agendas and take accurate minutes, ensuring essential information is documented and distributed promptly.</li><li>Organize and maintain both physical and digital filing systems, enhancing document retrieval and archival processes.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in Business Administration, Office Management, or a related field preferred.</li><li>Proven experience of at least 3 years in a similar administrative role, demonstrating expertise in office management.</li><li>Certification in administrative support or office management (e.g., Certified Administrative Professional) is a plus.</li><li>Experience in a corporate environment, preferably in industries such as finance, healthcare, or technology.</li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p><b><span>Key Responsibilities</span></b></p><br><ul><li><span><span>Ensure the Company complies with applicable legal, regulatory, and corporate governance requirements.</span></span></li><li><span><span>Advise executive management on governance matters, directors' duties, and regulatory obligations.</span></span></li><li><span><span>Assist in developing, implementing, and maintaining corporate governance policies and procedures.</span></span></li><li><span><span>Monitor legislative and regulatory developments and provide timely updates on matters impacting the business.</span></span></li><li><span><span>Oversee statutory and regulatory filings, including annual reports, financial statements, trade licence renewals, and other corporate documentation.</span></span></li><li><span><span>Maintain the Company's statutory registers and records, including shareholder and director records, resolutions, and corporate documentation.</span></span></li><li><span><span>Ensure corporate records are accurately maintained and readily accessible in both physical and electronic formats.</span></span></li><li><span><span>Maintain and regularly update the Company organigram to reflect the current organizational structure.</span></span></li><li><span><span>Liaise with regulators, authorities, auditors, legal advisors, and other external stakeholders as required.</span></span></li></ul><p><b><span>Skills &amp; Attributes</span></b></p><br><ul><li><span><span>Strong knowledge of corporate governance principles and company law.</span></span></li><li><span><span>Excellent understanding of corporate compliance and regulatory requirements.</span></span></li><li><span><span>High level of accuracy and attention to detail.</span></span></li><li><span><span>Strong organizational and analytical skills with the ability to manage large volumes of information.</span></span></li><li><span><span>Ability to build effective relationships and influence senior management and key stakeholders.</span></span></li><li><span><span>Excellent written and verbal communication skills.</span></span></li><li><span><span>Professional, trustworthy, and able to handle confidential information with discretion.</span><br></span></li></ul><br><span>Requirements</span><ul><li><span><span>Bachelor's degree in Business Administration, Law, Commerce, Finance, Accounting, or a related discipline.</span></span></li><li><span><span>Professional Company Secretary qualification (e.g., CGI/ICSA, ICSI, or equivalent) preferred.</span></span></li><li><span><span>Minimum 5 years' relevant experience in a Company Secretary, Governance, Compliance, Legal, or Corporate Affairs role.</span></span></li><li><span><span>Proven experience working within a corporate environment in the UAE or wider GCC region.</span></span></li><li><span><span>Demonstrated experience managing governance matters, statutory filings, regulatory compliance, and corporate records.</span><br></span></li></ul><br><span>Benefits<span><span>• 24 annual leave days</span></span><br><br><span><span>• Annual flight home</span></span><br><br><span><span>• Life insurance plan</span></span><br><br><span><span>• Medical insurance plan (with the option to upgrade at your own cost)</span></span><br><br><span><span>• Bonus scheme (in relevant departments)</span></span><br><br><span><span>• Invitations to participate in various company functions, staff events, and department team building events</span></span><br><br><span><span>• Opportunities to learn, develop and grow with the organization</span></span><br><br></span><br> </div>

About Us:We are a UAE-based boutique consultancy firm providing company formation, accounting, and compliance services to SMEs. We are expanding our back-office operations in India and are looking for a capable and detail-oriented professional to manage bookkeeping and company secretarial functions.<br>Role Overview:We are seeking a qualified and proactive individual with a strong background in accounting and company secretarial work. The ideal candidate will be responsible for managing bookkeeping, VAT filings, and ensuring timely compliance with statutory and regulatory requirements.<br>Key Responsibilities:<br>Maintain accurate and up-to-date bookkeeping records Handle VAT filings and ensure compliance with applicable regulations Manage company secretarial work including filings, documentation, and compliance Track deadlines and ensure timely submission of statutory requirements Liaise with internal teams and external stakeholders where required Ensure proper documentation and record-keeping for audits and compliance Proactively follow up on pending tasks and ensure closures<br>Requirements:<br>Qualified Company Secretary (CS) preferred Strong knowledge of bookkeeping and accounting principles Hands-on experience with VAT filings Good understanding of corporate compliance and statutory filings Excellent communication skills (written and verbal) Strong follow-up skills and ability to manage multiple tasks Detail-oriented, organized, and self-driven<br>Preferred Qualifications:<br>Prior experience working with international clients (especially UAE) Familiarity with accounting software (e.g., Zoho, Tally, Quick Books)<br>What We’re Looking For:<br>Someone reliable, proactive, and accountable Strong communicator who can handle coordination independently Ability to work with minimal supervision and meet deadlines consistently<br>Compensation:Competitive and aligned with experience and qualifications<br>If you’re a detail-oriented professional who enjoys managing compliance and ensuring smooth financial operations, we’d love to hear from you.

About Us:We are a UAE-based boutique consultancy firm providing company formation, accounting, and compliance services to SMEs. We are expanding our back-office operations in India and are looking for a capable and detail-oriented professional to manage bookkeeping and company secretarial functions.<br>Role Overview:We are seeking a qualified and proactive individual with a strong background in accounting and company secretarial work. The ideal candidate will be responsible for managing bookkeeping, VAT filings, and ensuring timely compliance with statutory and regulatory requirements.<br>Key Responsibilities:<br>Maintain accurate and up-to-date bookkeeping records Handle VAT filings and ensure compliance with applicable regulations Manage company secretarial work including filings, documentation, and compliance Track deadlines and ensure timely submission of statutory requirements Liaise with internal teams and external stakeholders where required Ensure proper documentation and record-keeping for audits and compliance Proactively follow up on pending tasks and ensure closures<br>Requirements:<br>Qualified Company Secretary (CS) preferred Strong knowledge of bookkeeping and accounting principles Hands-on experience with VAT filings Good understanding of corporate compliance and statutory filings Excellent communication skills (written and verbal) Strong follow-up skills and ability to manage multiple tasks Detail-oriented, organized, and self-driven<br>Preferred Qualifications:<br>Prior experience working with international clients (especially UAE) Familiarity with accounting software (e.g., Zoho, Tally, Quick Books)<br>What We’re Looking For:<br>Someone reliable, proactive, and accountable Strong communicator who can handle coordination independently Ability to work with minimal supervision and meet deadlines consistently<br>Compensation:Competitive and aligned with experience and qualifications<br>If you’re a detail-oriented professional who enjoys managing compliance and ensuring smooth financial operations, we’d love to hear from you.

<p>WE’RE HIRING – PERSONAL SECRETARY</p> <p>Join our team as a Personal Secretary and provide administrative and personal support to management.</p> <p>Responsibilities:</p> <p>Manage schedules, meetings, and appointments<br /> Handle emails, calls, and correspondence<br /> Prepare documents, reports, and presentations<br /> Assist in daily administrative and personal tasks</p> <p>Qualifications:</p> <p>Freshers may apply<br /> Good communication and organizational skills<br /> Basic computer knowledge (MS Office)<br /> Professional attitude and confidentiality</p> <p>Employment Type: Full-Time<br /> Location: UAE</p> <p>To Apply:<br /> Send your CV via WhatsApp: +971522243435</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are looking for female office Secretary for our Equipment Trading Company in Umm Ramool, Dubai. The ideal applicant will have strong communication and management skills, as well as solid field knowledge up to the point of completion. Understanding of financial and cash flow statements.</p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>1) Minimum two year of relevant experience compulsory in UAE.</p><p>2) Microsoft Excel abilities.</p><p>3) Appropriately answers and handles phone calls and emails.</p><p>4) Communicate effectively and simply in both written and oral form.</p><p>5) Must be presentable, intelligent, proactive, organized, and capable of working independently.</p></div>

Job Responsibilities Provide administrative and secretarial support to executive management by managing schedules, coordinating meetings, handling correspondence, preparing reports, maintaining confidential records, and ensuring the efficient operation of the executive office. Key Responsibilities Manage executive calendars, appointments, and travel arrangements. Organize meetings, prepare agendas, and record meeting minutes. Prepare and manage correspondence, reports, presentations, and other documents. Screen phone calls, emails, and visitors. Maintain confidential files and executive records. Coordinate communication between management, employees, clients, and external stakeholders. Follow up on action items and ensure timely completion of assigned tasks. Organize business travel, accommodation, and logistics. Support management with administrative tasks and special projects. Ensure compliance with company policies and maintain confidentiality. Safety and Quality Responsibilities Adhere to company safety policies and promote a safe working environment. Report unsafe conditions, incidents, or near misses immediately. Competencies Required Education: Bachelor's degree in Business Administration, Management, Human Resources, or a related discipline. Experience5–8 years of experience as an Executive Assistant, Executive Secretary, or Office Manager supporting senior executives within Engineering, Oil & Gas, EPC, Industrial Services, or similar industry. Technical Skills: Microsoft Office (Word, Excel, Power Point, Outlook). Personal Skills: Ability to work under pressure, maintain confidentiality, and demonstrate strong organizational, communication, and time management skills. Languages: English; Arabic is an advantage. Working Environment Location: Abu Dhabi, Mussafah, UAE

<p>A reputable company is seeking a dedicated Secretary to provide administrative support, manage office communication, and assist with daily business operations. Candidates with strong organizational and communication skills are preferred.</p> <p>Responsibilities</p> <p>Manage calendars, appointments, and meetings<br /> Handle phone calls, emails, and office correspondence<br /> Prepare reports, letters, and official documents<br /> Maintain filing systems and company records<br /> Coordinate with departments and clients<br /> Provide administrative support to management</p> <p>Benefits</p> <p>Visa provided as per UAE Labor Law<br /> Medical insurance<br /> Career growth opportunities</p> <p>Location: Dubai, UAE<br /> Job Type: Full-Time</p> <p>Apply Now</p> <p>Email:alfayaznaz@gmail.com</p> <p>Only shortlisted candidates will be contacted.</p>

<p>We are looking for a highly organized and detail-oriented Company Secretary to ensure compliance with statutory and regulatory requirements while supporting corporate governance and Board activities.</p> <p>Key Responsibilities:</p> <p>Ensure compliance with applicable corporate laws and regulations.<br /> Organize Board and shareholder meetings, including preparing agendas and recording minutes.<br /> Maintain statutory registers, corporate records, and legal documents.<br /> Prepare and file statutory returns and regulatory submissions.<br /> Advise management on corporate governance and compliance matters.<br /> Coordinate with regulatory authorities, auditors, and legal advisors.<br /> Monitor compliance deadlines and maintain the corporate compliance calendar.</p> <p>Requirements:</p> <p>Bachelor&#8217;s degree in Law, Business Administration, Finance, or a related field.<br /> 3–5 years of relevant experience in company secretarial or corporate governance functions.<br /> Strong knowledge of corporate laws and governance practices.<br /> Excellent communication, organizational, and documentation skills.<br /> High level of integrity and attention to detail.<br /> Proficiency in Microsoft Office.</p> <p>INTERESTED CANDIDATE CAN SEND THEIR CV TO EMAIL: psinfo1990@gmail.com</p>

Purpose<br><br> The Corporate Secretary - Governance Specialist plays a critical role in maintaining<br><br>and enhancing the Emirates Investment Authority's (EIA) compliance with<br><br>governance standards and legal frameworks.<br><br> By ensuring the organization's practices align with UAE regulations, international<br><br>benchmarks, and best practices in governance, this position supports the strategic<br><br>and operational decision-making processes at the highest level.<br><br> The role also involves fostering robust relationships with government authorities,<br><br>overseeing statutory obligations, and ensuring the effective functioning of Board and<br><br>committee operations.<br><br> In addition to being a governance advisor, the Corporate Secretary is a key advocate<br><br>for organizational integrity and transparency, aligning all practices with EIA's<br><br>overarching strategic goals.<br><br>Strategic Responsibilities<br><br> Serve as the principal advisor to the Executive Board Committee and senior<br><br>management on corporate governance matters, providing strategic insights and<br><br>recommendations to align governance practices with UAE federal laws, international<br><br>standards, and the EIA's long-term goals.<br><br> Lead the development, implementation, and periodic review of governance policies,<br><br>ensuring they reflect the operational nuances of a sovereign wealth fund while<br><br>complying with legal mandates.<br><br> Actively monitor the organization's adherence to statutory and regulatory<br><br>requirements, ensuring timely submissions, filings, and compliance reports to<br><br>relevant authorities.<br><br> Collaborate with internal stakeholders to ensure governance strategies support the<br><br>EIA's investment and operational goals, fostering an environment of accountability<br><br>and ethical leadership.<br><br>Core Responsibilities<br><br> Plan, coordinate, and facilitate Board and committee meetings, ensuring seamless<br><br>logistics, comprehensive agenda preparation, and timely distribution of materials.<br><br> Accurately document minutes of meetings, capturing all discussions, decisions, and<br><br>resolutions in both English and Arabic, while maintaining an unwavering<br><br>commitment to confidentiality and precision.<br><br> Oversee the archiving of Board proceedings and corporate documents, ensuring<br><br>their secure storage and compliance with document retention policies.<br><br> Draft, review, and translate legal and governance documents, including contracts,<br><br>memorandums, policies, and correspondence, ensuring accuracy, legal compliance,<br><br>and cultural relevance in both Arabic and English.<br><br> Ensure all corporate documentation submitted to government authorities meets the<br><br>required standards, fostering positive and efficient communication with regulatory<br><br>bodies.<br><br>People & Leadership Responsibilities<br><br> Design and deliver targeted training sessions for Board members and staff to<br><br>strengthen their understanding of governance principles, statutory requirements,<br><br>and ethical practices.<br><br> Foster an organizational culture of governance excellence through regular<br><br>workshops and awareness programs, ensuring a unified approach to compliance and<br><br>accountability.<br><br> Act as a mentor to junior staff, guiding them in governance-related tasks and<br><br>ensuring knowledge transfer to build a robust pipeline of governance professionals.<br><br>Requirements<br><br>Education & Qualifications<br><br> Bachelor's degree in Law, Business Administration, or a related field Advanced professional certification in governance (e.g., ICSA, IOD, or equivalent) is<br><br>highly desirable and indicative of expertise.<br><br>Experience Requirements<br><br> A minimum of 8 years of professional experience in governance, corporate<br><br>secretarial roles, or compliance management, preferably within sovereign wealth<br><br>funds, listed entities, or financial institutions in the UAE.<br><br> Demonstrated success in drafting and managing complex legal documentation and<br><br>liaising effectively with government entities and regulatory authorities.<br><br>Technical Expertise / Skills / Knowledge<br><br> Native-level fluency in Arabic and English, with advanced capabilities in legal<br><br>drafting, formal correspondence, and document translation.<br><br> Expertise in governance software, board management tools, and Microsoft Office<br><br>Suite, ensuring efficient governance operations.<br><br> In-depth understanding of UAE corporate and governance laws, coupled with<br><br>knowledge of global governance frameworks and practices.<br><br>Internal Interfaces<br><br> Board of Directors Executive Committee Legal and Compliance Department Finance and Strategy/PMO Departments Human Resources for governance-related training and policy compliance<br><br>External Interfaces<br><br> UAE government entities such as Ministries, Federal Regulatory Authorities, and<br><br>Judicial Bodies<br><br> Legal advisors and governance consultants Regional and international governance organizations and sovereign wealth fund<br><br>networks<br><br>Management Accountability<br><br> Ensure compliance with UAE governance laws, statutory obligations, and corporate<br><br>legal requirements.<br><br> Strengthen the organization's governance framework by embedding best practices<br><br>in Board operations, policy implementation, and regulatory compliance.<br><br> Lead the development of governance training programs and policy updates to align<br><br>with evolving regulatory standards.<br><br> Oversee governance-related document management, ensuring secure and efficient<br><br>archival processes.<br><br> Foster a transparent and accountable governance culture within EIA, ensuring<br><br>ethical leadership.<br><br> Manage legal risks related to corporate governance and regulatory compliance Ensure timely and accurate filing of statutory and regulatory reports to relevant<br><br>authorities.<br><br> Enhance the organization's governance maturity by adopting innovative and<br><br>technology-driven governance solutions.

Purpose<br><br> The Corporate Secretary - Governance Specialist plays a critical role in maintaining<br><br>and enhancing the Emirates Investment Authority's (EIA) compliance with<br><br>governance standards and legal frameworks.<br><br> By ensuring the organization's practices align with UAE regulations, international<br><br>benchmarks, and best practices in governance, this position supports the strategic<br><br>and operational decision-making processes at the highest level.<br><br> The role also involves fostering robust relationships with government authorities,<br><br>overseeing statutory obligations, and ensuring the effective functioning of Board and<br><br>committee operations.<br><br> In addition to being a governance advisor, the Corporate Secretary is a key advocate<br><br>for organizational integrity and transparency, aligning all practices with EIA's<br><br>overarching strategic goals.<br><br>Strategic Responsibilities<br><br> Serve as the principal advisor to the Executive Board Committee and senior<br><br>management on corporate governance matters, providing strategic insights and<br><br>recommendations to align governance practices with UAE federal laws, international<br><br>standards, and the EIA's long-term goals.<br><br> Lead the development, implementation, and periodic review of governance policies,<br><br>ensuring they reflect the operational nuances of a sovereign wealth fund while<br><br>complying with legal mandates.<br><br> Actively monitor the organization's adherence to statutory and regulatory<br><br>requirements, ensuring timely submissions, filings, and compliance reports to<br><br>relevant authorities.<br><br> Collaborate with internal stakeholders to ensure governance strategies support the<br><br>EIA's investment and operational goals, fostering an environment of accountability<br><br>and ethical leadership.<br><br>Core Responsibilities<br><br> Plan, coordinate, and facilitate Board and committee meetings, ensuring seamless<br><br>logistics, comprehensive agenda preparation, and timely distribution of materials.<br><br> Accurately document minutes of meetings, capturing all discussions, decisions, and<br><br>resolutions in both English and Arabic, while maintaining an unwavering<br><br>commitment to confidentiality and precision.<br><br> Oversee the archiving of Board proceedings and corporate documents, ensuring<br><br>their secure storage and compliance with document retention policies.<br><br> Draft, review, and translate legal and governance documents, including contracts,<br><br>memorandums, policies, and correspondence, ensuring accuracy, legal compliance,<br><br>and cultural relevance in both Arabic and English.<br><br> Ensure all corporate documentation submitted to government authorities meets the<br><br>required standards, fostering positive and efficient communication with regulatory<br><br>bodies.<br><br>People & Leadership Responsibilities<br><br> Design and deliver targeted training sessions for Board members and staff to<br><br>strengthen their understanding of governance principles, statutory requirements,<br><br>and ethical practices.<br><br> Foster an organizational culture of governance excellence through regular<br><br>workshops and awareness programs, ensuring a unified approach to compliance and<br><br>accountability.<br><br> Act as a mentor to junior staff, guiding them in governance-related tasks and<br><br>ensuring knowledge transfer to build a robust pipeline of governance professionals.<br><br>Requirements<br><br>Education & Qualifications<br><br> Bachelor's degree in Law, Business Administration, or a related field Advanced professional certification in governance (e.g., ICSA, IOD, or equivalent) is<br><br>highly desirable and indicative of expertise.<br><br>Experience Requirements<br><br> A minimum of 8 years of professional experience in governance, corporate<br><br>secretarial roles, or compliance management, preferably within sovereign wealth<br><br>funds, listed entities, or financial institutions in the UAE.<br><br> Demonstrated success in drafting and managing complex legal documentation and<br><br>liaising effectively with government entities and regulatory authorities.<br><br>Technical Expertise / Skills / Knowledge<br><br> Native-level fluency in Arabic and English, with advanced capabilities in legal<br><br>drafting, formal correspondence, and document translation.<br><br> Expertise in governance software, board management tools, and Microsoft Office<br><br>Suite, ensuring efficient governance operations.<br><br> In-depth understanding of UAE corporate and governance laws, coupled with<br><br>knowledge of global governance frameworks and practices.<br><br>Internal Interfaces<br><br> Board of Directors Executive Committee Legal and Compliance Department Finance and Strategy/PMO Departments Human Resources for governance-related training and policy compliance<br><br>External Interfaces<br><br> UAE government entities such as Ministries, Federal Regulatory Authorities, and<br><br>Judicial Bodies<br><br> Legal advisors and governance consultants Regional and international governance organizations and sovereign wealth fund<br><br>networks<br><br>Management Accountability<br><br> Ensure compliance with UAE governance laws, statutory obligations, and corporate<br><br>legal requirements.<br><br> Strengthen the organization's governance framework by embedding best practices<br><br>in Board operations, policy implementation, and regulatory compliance.<br><br> Lead the development of governance training programs and policy updates to align<br><br>with evolving regulatory standards.<br><br> Oversee governance-related document management, ensuring secure and efficient<br><br>archival processes.<br><br> Foster a transparent and accountable governance culture within EIA, ensuring<br><br>ethical leadership.<br><br> Manage legal risks related to corporate governance and regulatory compliance Ensure timely and accurate filing of statutory and regulatory reports to relevant<br><br>authorities.<br><br> Enhance the organization's governance maturity by adopting innovative and<br><br>technology-driven governance solutions.

<p>We are looking for a highly organized and detail-oriented Company Secretary to ensure compliance with statutory and regulatory requirements while supporting corporate governance and Board activities.</p> <p>Key Responsibilities:</p> <p>Ensure compliance with applicable corporate laws and regulations.<br /> Organize Board and shareholder meetings, including preparing agendas and recording minutes.<br /> Maintain statutory registers, corporate records, and legal documents.<br /> Prepare and file statutory returns and regulatory submissions.<br /> Advise management on corporate governance and compliance matters.<br /> Coordinate with regulatory authorities, auditors, and legal advisors.<br /> Monitor compliance deadlines and maintain the corporate compliance calendar.</p> <p>Requirements:</p> <p>Bachelor&#8217;s degree in Law, Business Administration, Finance, or a related field.<br /> 3–5 years of relevant experience in company secretarial or corporate governance functions.<br /> Strong knowledge of corporate laws and governance practices.<br /> Excellent communication, organizational, and documentation skills.<br /> High level of integrity and attention to detail.<br /> Proficiency in Microsoft Office.</p> <p>INTERESTED CANDIDATE CAN SEND THEIR CV TO EMAIL: psinfo1990@gmail.com</p>

<p>We are looking for a professional and organized Female Secretary to support our Management Office and handle general administrative activities of the factory. Key Responsibilities: • Handle and follow up on all government-related renewals and documents for the factory • Manage daily requirements of the Management Office (food, snacks, office needs, etc.) • Coordinate management meetings, guest arrangements, and related preparations • Maintain and archive meeting minutes and important records • Manage internal meeting calendars and scheduling arrangements • Collect and compile reports from different departments for management review • Handle general inquiries and provide administrative support</p><p>• Good communication and coordination skills • Well-organized with attention to detail • Good knowledge of MS Office and administrative tasks • Previous experience in a similar role is preferred</p>