Manager Jobs in UAE

<p>Key Duties Include</p><ul><li><p>Assist Monthly Payroll</p></li><li><p>Assist Monthly Management Accounts</p></li><li><p>Bank Reconciliations</p></li><li><p>Supplier statement reconciliations</p></li><li><p>Reconcile Company Credit Cards statements</p></li><li><p>Inputting Invoices onto Sage</p></li><li><p>Reconcile Projects cost</p></li><li><p>Communicate effectively with other departments to ensure invoices and discrepancies are dealt with in a timely and accurate manner.</p></li><li><p>Other ad-hoc tasks as required.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>The ideal candidate will be:</p><ul><li><p>Graduate in the fields of Accountancy/Finance</p></li><li><p>Confident with great attention to details</p></li><li><p>With good telephone manner and excellent “people skills”</p></li><li><p>Confident to work as part of a team and on their own, have an excellent telephone manner and high levels of attention to detail and accuracy.</p></li></ul>

<ul><li>Coordinate property listings and maintain an organized database of available properties, ensuring all information is accurate and up-to-date.</li><li>Assist in managing real estate transactions by preparing necessary documents, contracts, and agreements, while ensuring compliance with legal standards.</li><li>Serve as the primary point of contact for clients, handling inquiries and providing exceptional customer service to enhance client satisfaction.</li><li>Conduct market research to analyze trends and property values, providing valuable insights to agents and clients to inform decision-making.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration, Real Estate, or a related field preferred, showcasing formal education in essential business principles.</li><li>A minimum of 2 years of experience in real estate administration or a related position, demonstrating practical knowledge of the industry.</li><li>Real Estate License or certification is highly desirable, indicating a commitment to professional standards and ethics in the field.</li><li>Proven experience with real estate software platforms, such as MLS systems and CRM tools, ensuring proficiency in industry-specific technology.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><span>Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular basis.</span></span></p><br><br>Responsibilities:<br><p><span><span><strong>Managing Patient Experience</strong></span></span></p><br><ul><li><p><span><span><strong>Greet patients</strong></span><span><strong>, direct them to appropriate departments and provide routine information about the hospital when necessary.&nbsp;</strong></span></span></p><br></li></ul><br><ul><li><p><span><span><strong>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.&nbsp;</strong></span></span></p><br></li></ul><br><ul><li><p><span><span><strong>Appointment management including no-shows, rescheduling of patients and confirmations.</strong></span></span></p><br></li></ul><br><ul><li><p><span><span><strong>Register new patients and ensure the records of current patients are up to date.</strong></span></span></p><br></li></ul><br><ul><li><p><span><span><strong>Provide information about medical insurance coverage to patients and collect the payment/ co-payment&nbsp; based on the insurance eligibility.</strong></span></span></p><br></li></ul><br><ul><li><p><span><span><strong>Provide claim forms in case the patient wants to claim reimbursement.</strong></span></span></p><br></li></ul><br> </div>

We are looking for an existing Bilingual Administrative Assistant to help train AI models. You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of each model.<br><br>In this role, you will need to hold an expert level of linguistics. You will have conversations in both Arabic and English with chatbots in order to measure their progress, as well as write novel conversations in order to teach them what to say.<br><br>Advantages Of Contracting With Us<br><br>You'll be able to choose which projects you want to work on and when You work on your own schedule, on your own computer, from the comfort of your own home Projects are paid hourly starting at $25+ USD per hour, with bonus rates available on some projects<br><br>Responsibilities<br><br>Give AI chatbots writing and editing tasks and evaluate their outputs Evaluate the quality produced by AI models for correctness and performance<br><br>Qualifications<br><br>Fluency in English and Arabic Excellent command of grammar, style, and brand voice A current, in progress, or completed Bachelor's degree is preferred but not required<br><br>Note<br><br>Payment is made via Pay Pal. We will never ask for any money from you. Pay Pal will handle any currency conversions from USD. Only applicants in the UAE will be considered for this role. This is an independent contractor position.<br><br>#arabic

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. <br> Responsibilities<br>Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed<br><br>Qualifications<br>Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

<p>We are looking for an energetic, business-oriented Administrative Assistant who will serve as the warm and professional face of EASTBRIDGE REAL ESTATE L.L.C. You will play a key role in creating positive first impressions and building strong client relationships. Working closely with the company management in a dynamic, growing environment, your proactive attitude, excellent communication skills, and positive energy will directly shape how clients and partners perceive our business.</p><p> • Minimum 2 years of experience as an Administrative Assistant in real estate, property management, or a related field in Dubai/UAE • Excellent command of written and spoken English (native-level proficiency strongly preferred) • Strong Arabic language skills are a significant advantage • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace • Good knowledge of Dubai real estate processes, including the Ejari system and major property portals • Highly organized with excellent attention to detail and the ability to manage multiple priorities independently • Professional demeanor, strong communication skills, and ability to work effectively in a small team • Strong social intelligence and highly developed communication skills are essential — this is one of the most important requirements for the role, as you will be the face of the company in all client and partner interactions • Positive, energetic attitude with a genuine passion for delivering excellent client experiences and building a strong company reputation • Valid Emirates ID or eligibility to work in the UAE</p>

<p>We are seeking an experienced and highly professional administrator to manage administrative and personal duties within our client’s Executive Office, based in luxury offices in Deira. This role will report directly to the Senior Executive Assistant who has been with Principal for many years and oversees all his extensive business interests. The core responsibility involves assisting her with the day-to-day management of the Principal’s corporate and personal interests as well as adhoc project management and research work. Additionally, the role will support and assist other senior leadership individuals of the office with diary management, travel itineraries and expenses. The successful candidates will need to move seamlessly between senior corporate level responsibilities and managing private requests and tasks. In one day, you could be attending a Board Meeting or preparing a budget report, to the next where you could be personal shopping, managing household staff organizing events to researching a private vacation. Adaptability is key to success in this position. This role is highly fluid; priorities shift continuously; time management and effective organization are key parameters, required to be successful and meet expectations. As a true gatekeeper, you will be aware of everything that is always going on, both in a corporate and private capacity, and form a strong working relationship with the Executive Assistant. This is a very busy environment, and there will be a requirement to be online and available out of hours, however, there is some flexibility during the working day, depending on who is in the office. As a candidate, you will be demure, highly trustworthy, always respecting the strictest levels of confidentiality. The sole of discretion and integrity, you will be a highly valued member of a very close-knit team and will be challenged daily. Our client is seeking a pure administrator, someone who enjoys the nitty gritty and getting things done, someone who enjoys a smaller, boutique environment, where they can be integral to the business. Excellent MS Office skills are required, and candidates should be highly familiar with the latest research and AI technologies. This role provides stability and longevity; the client has been established in UAE for over fifty years and has extensive reach here. The Senior EA is a very experienced individual, who will provide strong mentorship and support to ensure you reach your full potential.</p><p>This is a very busy environment, and there will be a requirement to be online and available out of hours, however, there is some flexibility during the working day, depending on who is in the office. As a candidate, you will be demure, highly trustworthy, always respecting the strictest levels of confidentiality. The sole of discretion and integrity, you will be a highly valued member of a very close-knit team and will be challenged daily. Our client is seeking a pure administrator, someone who enjoys the nitty gritty and getting things done, someone who enjoys a smaller, boutique environment, where they can be integral to the business. Excellent MS Office skills are required, and candidates should be highly familiar with the latest research and AI technologies. This role provides stability and longevity; the client has been established in UAE for over fifty years and has extensive reach here. The Senior EA is a very experienced individual, who will provide strong mentorship and support to ensure you reach your full potential.</p>

Job Description<br><br>We are seeking a proactive and organized UAE National Administrative Assistant to support the day-to-day operations of our business.<br><br>This opportunity is open to fresh graduates and experienced professionals with up to 10 years of experience who are looking to build a rewarding career within the Oil & Gas and Energy sector.<br><br>The role would be based in Sharjah, UAE. This recruitment activity supports the organization's Emiratization objectives and commitment to hiring UAE Nationals.<br><br>Responsibilities<br><br>The successful candidate will provide administrative, clerical, and coordination support to ensure efficient office operations, effective communication, and smooth execution of departmental activities.<br><br>For Graduate and Junior Candidates (0-2 Years)<br><br>Provide general administrative support to the department and management team. Handle incoming correspondence, emails, and telephone inquiries. Maintain and organize electronic and hard-copy filing systems. Schedule meetings, prepare agendas, and coordinate meeting logistics. Prepare routine reports, presentations, and documents. Assist in travel arrangements, accommodation bookings, and expense tracking. Coordinate office supplies and administrative inventories. Support onboarding activities for new employees. Ensure confidentiality of company information and records. Perform other administrative duties as assigned.<br><br>For Experienced Professionals (4-10 Years)<br><br>Manage calendars, meetings, and travel arrangements for senior management. Coordinate departmental communications and stakeholder interactions. Prepare reports, presentations, meeting minutes, and business correspondence. Support project documentation, document control, and records management activities. Monitor administrative processes and recommend efficiency improvements. Coordinate with internal departments, clients, contractors, and external vendors. Track department budgets, invoices, and procurement requests where applicable. Assist with event planning, workshops, and corporate activities. Ensure compliance with company policies and document management procedures. Provide guidance and support to junior administrative staff when required.<br><br>Qualifications<br><br>Fresh Graduates (0-2 Years)<br><br>Diploma or Bachelor's Degree in:Internship or administrative experience is an advantage.<br><br>Experienced Candidates (3-10 Years)<br><br>Diploma or Bachelor's Degree in a relevant field.3-10 years of administrative, office coordination, executive support, or related experience. Experience within Oil & Gas, EPC, Energy, Engineering, Construction, or Corporate environments is preferred Strong verbal and written communication skills. Professional and customer-focused approach. Ability to work effectively with multiple stakeholders. Strong attention to detail and accuracy. Ability to manage multiple priorities and deadlines. High level of integrity and confidentiality. Team player with a proactive and positive attitude. Strong problem-solving and coordination skills.<br><br>About Us<br><br>Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com<br><br>Diversity Statement <br><br>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

We are looking for a proactive and well-organised Admin Coordinator to support a senior Board Member for one of our Dubai-based clients.<br>Responsibilities Provide day-to-day administrative and coordination support Manage emails, correspondence, calendars, and meeting arrangements Prepare meeting agendas, take accurate minutes, and follow up on action points Coordinate with internal teams and external stakeholders as required Maintain organised records, documents, and confidential information Support with general administrative tasks and ad hoc requests<br>Requirements Previous experience in an administrative, executive support, or coordination role Excellent written and verbal English communication skills Strong organisation, time-management, and follow-up skills Professional, presentable, and able to handle confidential information with discretion Proficient in Microsoft Office applications<br>If you have strong administrative and coordination experience and are comfortable supporting senior stakeholders, please apply with your updated CV.

???? We Are Hiring | Administrative Assistant / Office Administrator / Administrative Coordinator Positions: Administrative Assistant / Office Administrator / Administrative Coordinator Employment Type: Full-Time Experience Level: Entry-Level / Junior Work Arrangement: Remote / On-site / Hybrid Location: [City, Country]Job Responsibilities Administrative Assistant Assist with daily administrative and clerical tasks. Handle basic data entry, filing, and document preparation. Organize emails, schedules, records, and office documents. Provide general administrative support to different departments. Office Administrator Support the day-to-day operations of the office. Maintain office records, supplies, and administrative documents. Coordinate meetings, schedules, and routine office activities. Communicate with employees, suppliers, and service providers when required. Administrative Coordinator Coordinate administrative tasks and internal activities. Assist with scheduling, documentation, and departmental requests. Maintain accurate records and databases. Follow up on routine tasks and ensure administrative activities are completed on time. Minimum Requirements Basic computer and Microsoft Office / Excel skills. Good communication and organizational skills. Responsible, detail-oriented, and willing to learn. Ability to manage multiple tasks and meet deadlines. Ability to work independently and as part of a team. No professional experience required. Fresh graduates and junior candidates are welcome. No specific industry experience required. What We Offer Competitive salary and benefits. On-the-job training provided. Remote, on-site, or hybrid options depending on the position. Supportive and professional working environment. Career development opportunities. Practical experience in administration and office operations.???? Interested candidates are welcome to apply and join our team!

Role Description The Office Administration Officer is a part-time role based in Abu Dhabi Emirate, United Arab Emirates, with a hybrid work arrangement that allows some tasks to be completed from home. Responsibilities include handling general office administration, coordinating schedules, maintaining records and documentation, and supporting day-to-day operational activities. The role involves providing administrative assistance to the team, managing incoming inquiries, supporting basic customer service tasks, and ensuring smooth communication between internal and external stakeholders. The Office Administration Officer will also help organize office resources, assist with filing and data entry, and contribute to efficient workflow and timely completion of administrative duties. Qualifications Candidates should possess strong General Administration and Administrative Assistance skills to manage daily office operations and support the team. Candidates should possess effective Communication and Customer Service skills to handle inquiries and maintain professional interactions with stakeholders. Candidates should possess solid Organization Skills to manage records, schedules, and multiple tasks efficiently. Proficiency in MS Office (Word, Excel, Power Point) and basic digital tools for documentation and communication. Prior experience in office administration, education, or service-oriented environments is preferred. Ability to work independently, maintain attention to detail, and adapt to hybrid work arrangements. Relevant diploma or bachelor’s degree in business administration, office management, or a related field is an advantage.

At Terracotta, we are continuing to grow our team and are looking for a professional and personable Receptionist -Arabic Speaker to join our office in Abu Dhabi.<br>The ideal candidate will be the first point of contact for clients, candidates, visitors, and employees and will play an important role in ensuring the smooth day-to-day running of the front office. We are looking for someone who is professional, well-presented, organized, and confident communicating in both Arabic and English.<br>Position: Receptionist – Arabic Speaker Location: Abu Dhabi, UAE -Onsite (Monday to Friday, 9 AM-6 PM) Employment Type: Full-Time<br>Key Responsibilities Reception & Front Office Welcome clients, candidates, visitors, and employees in a professional and friendly manner Manage incoming calls, emails, and general enquiries, directing them to the appropriate team members Maintain a professional, organized, and welcoming reception and front-office environment Coordinate meeting-room bookings and ensure rooms are prepared for meetings and visitors Manage incoming and outgoing correspondence, couriers, and deliveries Maintain visitor records and support office access procedures<br>Administrative Support Provide general administrative and coordination support to internal teams Assist with scheduling meetings, appointments, and interviews when required Support document preparation, filing, scanning, and record maintenance Maintain office supplies and coordinate with vendors and service providers as required Assist with internal events, meetings, and office arrangements Support HR and Recruitment teams with administrative activities when required Handle confidential information and documentation with professionalism and discretion<br>Qualifications & Experience Minimum 2 years of experience in a Receptionist, Front Desk, or similar administrative role Fluent Arabic and strong English communication skills are required Previous experience within the UAE is preferred Strong verbal and written communication skills Professional appearance and confident interpersonal skills Strong organizational and multitasking abilities Comfortable interacting with clients, candidates, visitors, and senior stakeholders Good working knowledge of Microsoft Office, including Word, Excel, Outlook, and Power Point Ability to manage multiple priorities within a busy office environment Strong attention to detail and administrative capability Professional, reliable, and customer-service oriented Currently based in the UAE and able to work onsite in Abu Dhabi

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>We are British Schools Overseas (BSO) accredited gaining Outstanding judgements in all standards, allowing us to offer the NQT, QTS and iPGCE programmes to our teachers through the TES Institute. GEMS Founders School, Abu Dhabi is truly unique and anyone who comes to work here has a wonderful opportunity to leave their mark. In line with our school vision, you will have the opportunity to Grow, Achieve and in everything you do at GFA</span></p> &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; <p>&nbsp;</p> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div>

<p>Welcoming visitors and managing the front desk - we offer exceptional customer service.</p><ul><li><p>Answering and directing phone calls and emails.</p></li><li><p>Handling day-to-day administrative processes.</p></li><li><p>Capturing and maintaining records and documents.</p></li><li><p>Assisting with quotations, invoices, and general office administration.</p></li><li><p>Coordinating with staff schedules and ensuring smooth office operations.</p></li><li><p>Basic bookkeeping duties including Petty Cash handling, debtors & creditors as well as payroll assistance.</p></li><li><p>Ad hoc office duties as needed.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Available to join immediately</p><ul><li><p>Previous experience in reception and/or administration.</p></li><li><p>Excellent written and verbal communication skills in English.</p></li><li><p>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</p></li><li><p>Exceptional organizational, multitasking, and time-management abilities.</p></li><li><p>Excellent organizational skills and attention to detail.</p></li><li><p>Ability to work independently and manage multiple tasks under pressure.</p></li><li><p>Professional appearance and positive attitude.</p></li></ul>

Company Description عمل مستقل is an emerging business based in Al Saudia, focused on building flexible, client-centered services and long-term partnerships. The company values independence, professional integrity, and the ability to adapt quickly to changing market needs. Team members are encouraged to contribute ideas, take ownership of their work, and help shape the company’s direction. عمل مستقل promotes a collaborative culture that supports continuous learning and sustainable growth.<br>Role Description The Owner is responsible for overseeing all aspects of the business, including strategic planning, operations, client relations, and financial management. This full-time role involves setting business goals, monitoring performance, and ensuring that services meet client expectations and quality standards. The Owner will manage budgets, track revenue and expenses, and make decisions about investments and resource allocation. Daily tasks include coordinating with clients, supervising projects, guiding any team members or contractors, and identifying new opportunities for growth. This is a hybrid role based in Al Saudia, with a mix of on-site responsibilities and some work-from-home flexibility.<br>Qualifications<br> Strong business management and strategic planning abilities, including experience setting goals and monitoring performance. Proficiency in financial oversight, such as budgeting, cost control, and basic accounting or financial analysis. Excellent client relationship and communication skills, with the ability to negotiate, present ideas clearly, and build trust. Solid organizational and project management capabilities to handle multiple initiatives, prioritize tasks, and meet deadlines. Comfort with digital tools and platforms used for remote work, collaboration, and basic marketing or online presence. Demonstrated ability to work independently, make informed decisions, and take ownership of outcomes. Prior experience in entrepreneurship, small business management, or a related leadership role is highly beneficial. Relevant education in business, management, finance, or a similar field is preferred but not strictly required.

<ul><li><p>Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.</p></li><li><p>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.</p></li><li><p>Appointment management including no-shows, rescheduling of patients and confirmations.</p></li><li><p>Register new patients and ensure the records of current patients are up to date.</p></li><li><p>Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.</p></li><li><p>Provide claim forms in case the patient wants to claim reimbursement.</p></li><li><p>Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.</p></li><li><p>Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor’s duty roster, and procedures for booking appointments.</p></li><li><p>Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.</p></li><li><p>Check emails daily, ensuring you respond to queries in a timely manner.</p></li><li><p>Ensure operations are carried out uniformly according to the hospital policies and procedures.</p></li><li><p>Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.</p></li><li><p>Participate in the Hospital training programs.</p></li><li><p>Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.</p></li><li><p>Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department</p></li><li><p>Strictly adheres to NMC’s regulations and policies especially those related to infection control, patient safety & JCI.</p></li><li><p>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.</p></li><li><p>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.</p></li><li><p>Maintains patient & staff confidentiality.</p></li><li><p>Maintain high standards of data accuracy while ensuring compliance with privacy regulations.</p></li><li><p>Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.</p></li><li><p>Ensure that all charges are accurately recorded in the patient’s account, reflecting the correct services, dates, and codes.</p></li><li><p>Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.</p></li><li><p>Provide patients with detailed statements and assistance in understanding their charges and payment options.</p></li><li><p>Prepare and process patient invoices for services, ensuring accurate charges.</p></li><li><p>Collect co-pays, deductibles, and outstanding balances at the time of service.</p></li><li><p>Ensure billing practices comply with legal and insurance requirements.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>College Diploma - Any discipline or related fields.</p></li><li><p>Strong interpersonal, verbal and written communication skills.</p></li><li><p>Strong analytical and problem-solving skills</p></li><li><p>Excellent command of oral and written English. Arabic language desirable but not essential.</p></li><li><p>Ability to think critically and maintain a high level of confidentiality.</p></li><li><p>Proficiency in MS office.</p></li></ul>

<ul><li><p>Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.&nbsp;&nbsp;</p></li></ul><ul><li><p>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.&nbsp;&nbsp;</p></li></ul><ul><li><p>Appointment management including no-shows, rescheduling of patients and confirmations.&nbsp;</p></li></ul><ul><li><p>Register new patients and ensure the records of current patients are up to date.&nbsp;</p></li></ul><ul><li><p>Provide information about medical insurance coverage to patients and collect the payment/ co-payment&nbsp; based on the insurance eligibility.&nbsp;</p></li></ul><ul><li><p>Provide claim forms in case the patient wants to claim reimbursement.&nbsp;</p></li></ul><ul><li><p>Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.&nbsp;&nbsp;</p></li></ul><ul><li><p>Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor’s duty roster, and procedures for booking appointments.&nbsp;</p></li></ul><ul><li><p>Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.&nbsp;</p></li></ul><ul><li><p>Check emails daily, ensuring you respond to queries in a timely manner.&nbsp;</p></li></ul><ul><li><p>Ensure operations are carried out uniformly according to the hospital policies and procedures.&nbsp;</p></li></ul><ul><li><p>Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.&nbsp;&nbsp;</p></li></ul><ul><li><p>Participate in the Hospital training programs.&nbsp;</p></li></ul><ul><li><p>Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.&nbsp;&nbsp;</p></li></ul><ul><li><p>Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department&nbsp;</p></li></ul><ul><li><p>Strictly adheres to NMC’s regulations and policies especially those related to infection control,&nbsp; patient safety & JCI.&nbsp;</p></li></ul><ul><li><p>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.&nbsp;&nbsp;</p></li></ul><ul><li><p>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.&nbsp;</p></li></ul><ul><li><p>Maintains patient & staff confidentiality.&nbsp;</p></li></ul><ul><li><p>Maintain high standards of data accuracy while ensuring compliance with privacy regulations.&nbsp;</p></li></ul><ul><li><p>Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.&nbsp;</p></li></ul><ul><li><p>Ensure that all charges are accurately recorded in the patient’s account, reflecting the correct services, dates, and codes.&nbsp;</p></li></ul><ul><li><p>Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.&nbsp;</p></li></ul><ul><li><p>Provide patients with detailed statements and assistance in understanding their charges and payment options.&nbsp;</p></li></ul><ul><li><p>Prepare and process patient invoices for services, ensuring accurate charges.&nbsp;</p></li></ul><ul><li><p>Collect co-pays, deductibles, and outstanding balances at the time of service.&nbsp;</p></li></ul><ul><li><p>Ensure billing practices comply with legal and insurance requirements.&nbsp;</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>College Diploma</p></li><li><p>Any discipline or related fields.</p></li></ul>

<p><strong>1. Administration & Executive Support</strong></p><ul><li><p><strong>Calendar Management</strong>: Coordinate executive schedules and international meetings across time zones.</p></li><li><p><strong>Information Flow</strong>: Filter, manage, and process correspondence and data promptly.</p></li><li><p><strong>Meeting Support</strong>: Attend strategic meetings, record accurate minutes, and distribute action items.</p></li><li><p><strong>Documentation Support</strong>: Draft presentation slides, memos, meeting notes, and official announcements.</p></li><li><p><strong>Travel Coordination</strong>: Arrange comprehensive global travel logistics including flights, lodging, visas, and transport.</p></li><li><p><strong>Guest Relations</strong>: Welcome a diverse range of corporate visitors with a professional demeanor.</p></li><li><p><strong>Compliance & Licensing</strong>: Track and renew corporate tenancy contracts, trade licenses, insurances, and registrations.</p></li><li><p><strong>Legal Records</strong>: Securely organize legal documents including Memorandums of Understanding (MOUs) and board resolutions.</p></li><li><p><strong>Facility & Safety</strong>: Oversee workplace security, manage maintenance repairs, and ensure adherence to UAE government regulations.</p></li></ul><p><strong>2. Human Resources (HR) Management</strong></p><ul><li><p><strong>Talent Acquisition</strong>: Manage the end-to-end recruitment, selection, and onboarding process.</p></li><li><p><strong>Employee Lifecycle Documentation</strong>: Issue offers, appointment letters, promotions, and warning notices.</p></li><li><p><strong>Visa Processing</strong>: Coordinate applications, renewals, and cancellations via DMCC and Dubai Trade portals.</p></li><li><p><strong>Payroll & Attendance</strong>: Track attendance data to systematically calculate and release timely employee salaries.</p></li><li><p><strong>Policy Enforcement</strong>: Implement organization-wide policies and design new procedural systems for continuous improvement.</p></li><li><p><strong>Offboarding</strong>: Complete accurate end-of-service settlements for exiting staff.</p></li><li><p><strong>File Retention</strong>: Maintain highly confidential, organized, and up-to-date employee records.</p></li></ul><p><strong>3. Accounts & Financial Operations</strong></p><ul><li><p><strong>Bookkeeping</strong>: Maintain accurate financial books of accounts and track bank balances.</p></li><li><p><strong>Cash Management</strong>: Supervise petty cash flows, company credit cards, and related financial records.</p></li><li><p><strong>Accounts Payable</strong>: Verify supplier invoices and execute local and international online bank transfers.</p></li><li><p><strong>Accounts Receivable</strong>: Prepare statements of accounts and proactively follow up on client payments.</p></li><li><p><strong>Expense Claims</strong>: Validate and process employee reimbursement requests according to entitlements.</p></li><li><p><strong>Procurement</strong>: Source vendor rates to secure the most cost-effective terms for corporate purchases.</p></li><li><p><strong>Banking & Audits</strong>: Coordinate trade finance transactions and pull data to resolve auditor queries.</p></li></ul><br><p><strong>4. Supply Chain & Logistics Support</strong></p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Order Monitoring:</strong> Track and monitor outgoing orders and dispatch pipelines to guarantee seamless order fulfillment.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Technical Issue Management:</strong> Verify and process technical feedback, alarm notes, product issues, and development updates.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Regional Compliance:</strong> Drive product vendor and government listing processes across the Middle East and CIS territories.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Shipment Documentation:</strong> Partner with the Logistics Head to accurately process critical shipping documents, orders, and dispatches.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Banking Logistics:</strong> Prepare and process complex banking documentation required for international shipments.</p><p><strong>Desired Candidate Profile</strong></p><p><strong>Core Experience & Education</strong></p><ul><li><p><strong>Education</strong>: Bachelor’s degree in Business Administration, Management, or a related field.</p></li><li><p><strong>Experience</strong>: 2 to 5 years of proven experience in office administration, operations management, or executive support.</p></li><li><p><strong>Local Knowledge</strong>: For roles in the UAE, prior experience handling <strong>local vendor management</strong>, <strong>freezone or mainland labor regulations</strong>, and corporate compliance is highly valued. [1, 2, 3, 4, 5]</p></li></ul><p><strong>Essential Technical Skills</strong></p><ul><li><p><strong>Software Proficiency</strong>: Advanced knowledge of Microsoft Office 365 (Word, Excel, PowerPoint) and Google Workspace.</p></li><li><p><strong>ERP & CRM Tools</strong>: Familiarity with systems like SAP, Oracle, Zoho, or Salesforce to track inventory, workflows, or client data.</p></li><li><p><strong>Data Management</strong>: Ability to generate, analyze, and present operational reports and dashboards.</p></li><li><p><strong>Financial Basics</strong>: Experience with basic bookkeeping, petty cash management, and processing invoices. [1, 2, 3, 4, 5]</p></li></ul><p><strong>Key Soft Skills & Attributes</strong></p><ul><li><p><strong>Multitasking & Prioritisation</strong>: Ability to manage multiple moving parts, from scheduling meetings to resolving facilities issues, without dropping the ball. [1, 2]</p></li><li><p><strong>Problem-Solving</strong>: A proactive mindset to resolve daily operational bottlenecks independently. [1]</p></li><li><p><strong>Communication</strong>: Strong verbal and written communication skills to liaise with internal departments, external vendors, and high-level executives. [1, 2, 3, 4, 5]</p></li><li><p><strong>Discretion</strong>: High level of integrity and confidentiality when handling sensitive corporate data or HR documentation. [1, 2, 3]</p></li></ul><p><strong>Core Responsibilities to Screen For</strong></p><ul><li><p>Managing day-to-day office operations, logistics, and facilities maintenance.</p></li><li><p>Coordinating travel arrangements, visa processing, and corporate calendar schedules.</p></li><li><p>Streamlining internal workflows and updating operational policy documentation.</p></li></ul>

<p>Warehouse Duties</p><ul><li><p>Lead daily stock loading, unloading, receiving, and dispatch operations.</p></li><li><p>Inspect incoming goods for damage and verify shipments against delivery notes.</p></li><li><p>Maintain accurate inventory records using computer databases or ERP software.</p></li></ul><p>Administrative Duties</p><ul><li><p>Enter data, draft basic business correspondence, and compile daily or weekly reports.</p></li><li><p>Maintain filing systems for shipping documents, invoices, and staff logs.</p></li></ul><p>Teamwork & Safety</p><ul><li><p>Assign and oversee daily tasks for warehouse helpers and support staff.</p></li><li><p>Monitor staff attendance, punctuality, and adherence to workplace safety protocols.</p></li><li><p>Report accidents, stock shortages, or facility issues to management promptly.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Prior experience in warehouse operations, logistics, or a similar role.</p></li><li><p>Basic proficiency with computers, ERP/inventory software, and MS Office.</p></li><li><p>Strong organizational skills and attention to detail.</p></li><li><p>Ability to lead and coordinate a small team.</p></li><li><p>Good written communication skills for reports and correspondence.</p></li><li><p>Physically able to assist with loading/unloading as needed.</p></li></ul>

A detail-oriented professional is needed to support records management activities by maintaining accurate documentation, organising information, and improving administrative processes. This remote role is ideal for someone who values accuracy, structure, and efficient information handling. In this position, you will oversee digital records, review documentation, update systems, and support administrative teams with reliable information management. Your ability to maintain organised records and follow established procedures will contribute to smoother operations while ensuring important business information remains accurate and easily accessible. Key Responsibilities: Maintain and organise digital and electronic records. Review documents for accuracy and completeness. Update records management systems regularly. Ensure documents are properly categorised and stored. Assist with document retrieval and information requests. Track record updates and administrative changes. Support compliance with internal documentation procedures. Prepare administrative reports and summaries. Maintain confidentiality of sensitive records. Assist with improving record management workflows.<br> Requirements: Strong organisational and filing skills. Excellent attention to detail. Ability to manage documentation accurately. Good computer literacy and software knowledge. Ability to follow established processes. Strong written communication skills. Ability to work independently remotely. Reliable internet access.<br> Qualifications: High school diploma or equivalent. Previous experience in records management, administration, clerical support, or data entry preferred. Experience with digital filing systems is beneficial. Entry-level candidates with strong organisational skills are welcome.<br> Benefits: Remote working flexibility. Paid training and onboarding. Professional growth opportunities. Competitive pay structure. Supportive virtual team environment. Flexible work-life balance. Development of administrative expertise. Long-term career opportunities.<br> Equal Opportunity Statement: Our organisation values diversity, inclusion, and equal opportunity in the workplace. We encourage applications from qualified individuals of all backgrounds and ensure that recruitment decisions are based on merit, relevant skills, and role requirements. We do not make employment decisions based on race, colour, religion, gender, national origin, age, disability, veteran status, or any other protected status.<br><br>Skills: Administration Jobs,Customer Service Representatives