Office boy Jobs - Abu Dhabi UAE

<p><strong><u>Purpose of Job</u></strong></p><p><br></p><p>Supervises, on shift, the operation of the units in the assigned section to</p><p>ensure that plant throughput and products meet Company requirements and</p><p>specifications in the most economical and safe manner within the designated</p><p>area and control. Coordinates periodic checks, adjustments and maintains</p><p>follow up on all maintenance activities in his respective operation area.</p><p><br></p><p><strong><u>Skills,Experience and Education</u></strong></p><p><br></p><ul><li>Delayed Coker Unit Experience is mandatory</li><li>Completion of Technical Secondary (12 Years) education followed by 3 years</li><li>full time training leading to a higher Diploma in a technical trade.</li><li>7 years’ experience in plant operations in an oil/gas or petrochemical industry.</li><li>High level of relevant technical knowledge and application.</li><li>Good knowledge in DCS.</li><li>Must have good computer skills- MS Office, MAXIMO.</li><li>Very good oral and written English. Knowledge of Arabic language is preferable.</li></ul>

<p><strong><u>Purpose of Job</u></strong></p><p>Supervises, on shift, the operation of the units in the assigned section</p><p>to ensure that plant throughput and products meet Company requirements and</p><p>specifications in the most economical and safe manner within the designated area</p><p>and control. Coordinates periodic checks, adjustments and maintains follow up on</p><p>all maintenance activities in his respective operation area.</p><p><br></p><p><strong><u>Skills,Experience and Education</u></strong></p><p><br></p><ul><li>Completion of Technical Secondary (12 Years) education followed by 3</li><li>years full time training leading to a higher Diploma in a technical trade.</li><li># 7 years’ experience in plant operations in an oil/gas or petrochemical industry.</li><li># High level of relevant technical knowledge and application.</li><li># Good knowledge in DCS.</li><li># Must have good computer skills- MS Office, MAXIMO.</li><li># Very good oral and written English. Knowledge of</li><li>Arabic language is preferable.</li></ul>

<p><strong><u>Job Description </u></strong></p><p><br></p><p>Supervises, on shift, the operation of the units in the assigned section to</p><p>ensure that plant throughput and products meet Company requirements and</p><p>specifications in the most economical and safe manner within the designated</p><p>area and control. Coordinates periodic checks, adjustments and maintains</p><p>follow up on all maintenance activities in his respective operation area.</p><p><br></p><p><strong><u>Skills,Experience and Education</u></strong></p><p><br></p><ul><li>PDH experience is must</li><li>Completion of Technical Secondary (12 Years) education followed by 3 years</li><li>full time training leading to a higher Diploma in a technical trade.</li><li>7 years’ experience in plant operations in an oil/gas or petrochemical industry.</li><li>High level of relevant technical knowledge and application.</li><li>Good knowledge in DCS.</li><li>Must have good computer skills- MS Office, MAXIMO.</li><li>Very good oral and written English. Knowledge of Arabic language is preferable.</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Al Madar Oil Field Supplies &amp; Services is hiring a <strong>Proposal Executive</strong> for <strong>Abu Dhabi</strong> office to assist the Sales Team to achieve and exceed the sales targets that have been assigned and to generate revenue by carrying out sales process related activities.</p><p><br></p><ol><li><p><strong>Offer/Quotation Process</strong></p><p>Register and log all inquiries received in the database.<br>Review and evaluate received RFQ/Tender Documents &amp; acknowledge the same in 24 hours.</p></li><li><p><strong>Contracts</strong><br>Review orders and ensure that the received orders are in line with our offer &amp; interface the same into the data base.</p></li><li><p><strong>Sales Order Activities</strong><br>Order execution and Coordinate with all relevant departments including but not limited to Expediting, Local &amp; Foreign Procurement to ensure that all contracts are executed in a proper and timely manner by meeting the promised dates.</p></li><li><p><strong>Documentation &amp; Filing</strong><br>Ensure that all relevant files are kept in both soft and hard copies as per the format provided for all inquiries and tenders as per the company procedure.</p></li></ol></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><br>Bachelor’s degree in any discipline.<br>Minimum 0-3 years of experience in proposal making in Oil and Gas piping industry.</p><p>Should have good communication skills.</p><p>Should have Family Book.</p><p>Should be willing to work from office as per office timings (<strong>8AM to 5:15PM, Monday to Friday</strong>)</p><p><br></p><p>Female candidates are encouraged to apply for this position.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Greet and welcome visitors in a warm and professional manner, creating a positive first impression for our organization.</li><li>Manage incoming calls, directing them to the appropriate departments or personnel efficiently and courteously.</li><li>Handle all incoming and outgoing mail and deliveries, ensuring timely distribution and accurate record-keeping.</li><li>Maintain a tidy and organized reception area, ensuring a welcoming and professional environment at all times.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>High school diploma or equivalent; additional administrative or secretarial training is a plus.</li><li>Proficiency in Arabic is essential, with excellent written and verbal communication skills.</li><li>A minimum of 2 years of experience in a receptionist or administrative role, preferably in a corporate setting.</li><li>Familiarity with common office software such as Microsoft Office Suite (Word, Excel, Outlook).</li></ul><p></p></section>

<p><strong>Job Description:</strong></p><p><br></p><ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.</li><li>May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.</li><li>Originates correspondence and reports not requiring the personal attention of immediate supervisor.</li><li>Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.</li><li>May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.</li><li>May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.</li><li>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.</li><li>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.</li><li>Performs other responsibilities associated with this position as may be appropriate.</li></ul><p><br></p><p><strong>Requirements:</strong></p><p><br></p><ul><li>High school diploma (or equivalent) and with a minimum of 6-10 years of relevant work experience, and 3-years working in the Middle East.</li><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</li><li>Ability to analyze and revise operating practices to improve efficiency.</li><li>Detail-oriented and comfortable working in a fast-paced office environment</li><li>Exceptional oral and written communication skills</li><li>Superior organization skills and dedication to completing projects in a timely manner</li><li>Client approval is contingent upon candidate relocating to Abu Dhabi.</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Assist in day-to-day accounting operations, including data entry, ledger maintenance, and bank reconciliations.</p></li><li><p>Process invoices, expense reports, and payment vouchers.</p></li><li><p>Maintain accounts payable and receivable records.</p></li><li><p>Support month-end and year-end closing activities.</p></li><li><p>Prepare financial reports and assist with budgeting processes.</p></li><li><p>Assist in internal and external audits by providing necessary documentation.</p></li><li><p>Maintain proper filing of financial documents.</p></li><li><p>Ensure compliance with company policies and accounting standards.</p></li><li><p>Perform other finance-related tasks as assigned by the supervisor.</p></li><li><p>Process employee’s payroll</p></li><li><p>VAT Filing</p></li><li><p>End of the month report</p></li><li><p>Petty Cash</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Preferably Tagalog speaker</p></li><li><p>Familiarity with accounting software (e.g., QuickBooks)</p></li><li><p>Strong attention to detail and accuracy.</p></li><li><p>Good organizational and time management skills.</p></li><li><p>Proficient in MS Excel and other Microsoft Office applications.</p></li><li><p>Ability to work independently and as part of a team.</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Oversee the daily operations of the store, ensuring efficient inventory management and timely order fulfillment.</li><li>Implement and maintain robust stock control procedures to minimize discrepancies and prevent stockouts or overstocking.</li><li>Manage and train store staff, fostering a high-performance team environment and ensuring adherence to safety protocols.</li><li>Coordinate with procurement and logistics departments to ensure optimal stock levels and smooth supply chain flow.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>High school diploma or equivalent; a degree in Supply Chain Management or a related field is advantageous.</p></li><li><p>Minimum of10 years+ of progressive experience in warehouse or inventory management.</p></li><li><p>Proven experience in supervising a team in a fast-paced logistics or retail environment.</p></li><li><p>Proficiency in inventory management software (e.g., SAP, Oracle, WMS) and Microsoft Office Suite.</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Strong knowledge of HR and payroll processes and practices.</p></li><li><p>Proficiency in Microsoft Office applications, particularly <strong>Excel, Word, and PowerPoint</strong>.</p></li><li><p>Excellent organizational and administrative skills.</p></li><li><p>Problem and conflict resolution skills</p></li><li><p>Strong attention to detail and accuracy in payroll processing and HR documentation.</p></li><li><p>Ability to maintain confidentiality and handle sensitive employee information.</p></li><li><p>Effective communication and interpersonal skills.</p></li><li><p>Ability to work independently and manage multiple priorities within tight deadlines.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Qualifications</strong></p><ul><li><p>Bachelor’s degree in human resources, Business Administration, or a related field.</p></li></ul><p><strong>Experience</strong></p><ul><li><p>Minimum of <strong>4 years of relevant experience</strong> in Human Resources and Payroll Administration.</p></li><li><p>Proven experience in payroll processing, employee records management, leave administration, employee relations, employee performance evaluation and HR operations.</p></li><li><p>Experience in ensuring compliance with applicable labor laws, company policies, and HR procedures.</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Manage the office's daily operations, ensuring efficient workflow and communication.</p></li><li><p>Coordinate digital tools to optimize time management and work on Record keeping, Invoice issuance, Timesheet collection, Accounts management, payment collection e.t.c.</p></li><li><p>Oversee inventory management, including ordering supplies and maintaining vendor relationships to ensure timely delivery.</p></li><li><p>Assist in financial tasks such as processing invoices, tracking expenses, and preparing budget reports for review.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in Business Administration or a related field, demonstrating foundational knowledge and skills.</li><li>2-4 years of experience in an administrative role, showcasing the ability to thrive in a dynamic office environment.</li><li>Proficiency in Microsoft Office Suite and familiarity with project management tools for task tracking.</li><li>Strong organizational skills with an ability to manage multiple priorities and deadlines effectively.</li></ul><p></p></section>

<ol><li><p>Plant power maintenance: Carry out daily inspection, troubleshooting and periodic repair of distribution cabinets, lighting systems, sockets and all electrical equipment across the plant, office and living quarters to ensure electrical safety.</p></li><li><p>HVAC maintenance: Take primary responsibility for cleaning, refrigerant charging, fault repair and preventive maintenance of central and split air-conditioning and ventilation systems, keeping workshop temperature and humidity within production requirements.</p></li><li><p>Water supply & drainage / infrastructure: Maintain and service the plant's water supply network, drainage systems, sanitary fixtures and other utilities; promptly resolve leaks, blockages and similar issues.</p></li><li><p>Office furniture & fit-out maintenance: Handle minor repairs of office desks/chairs, door and window locks, wall and floor finishes, etc.</p></li><li><p>Preventive maintenance: Establish a facilities-equipment ledger and draw up and execute weekly/monthly/quarterly preventive maintenance (PM) plans to reduce sudden equipment failure rates.</p></li><li><p>Distribution room management: Manage housekeeping and operational monitoring of distribution rooms and generator rooms (if any), strictly following power on/off procedures and safety rules.</p></li><li><p>External supplier coordination: For items requiring specialist external repair (e.g. large chiller servicing, fire-protection maintenance), follow up on site and supervise the work.</p></li><li><p>Emergency response: Respond to power outages, water leaks, AC shutdowns and other emergencies, and participate in the plant's fire-safety patrols.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Background: Major in Electromechanical, Electrical Automation or related technical field, with 3+ years' facility-maintenance experience in a large factory or commercial complex.</p></li><li><p>Certification: A locally recognized electrician license (or equivalent) preferred; familiar with local electrical-safety standards and codes.</p></li><li><p>Technical skills: Proficient in industrial/commercial wiring; able to independently repair AC/refrigeration and water supply & drainage systems; able to read basic electrical schematics.</p></li><li><p>Language: Basic English communication (able to handle daily work alignment, read equipment English labels and safety warnings).</p></li><li><p>Attitude: Physically fit, hardworking, strong service awareness and fast response; able to accept shift adjustments for emergencies.</p></li><li><p>Personal qualities: Strong safety awareness (PPE use, LOTO lockout/tagout, etc.); meticulous and responsible.</p></li></ol>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><strong>Executive Assistant</strong></p><p><strong>Location:</strong> Abu Dhabi, UAE</p><p><strong>&nbsp;</strong></p><p><strong>Role Overview</strong></p><p>We are seeking a highly professional, proactive, and detail-oriented Executive Assistant to support the Management Team in the effective coordination of daily operations, strategic initiatives, and executive priorities. The ideal candidate will be capable of managing multiple responsibilities, maintaining strict confidentiality, and acting as a key point of coordination between management, employees, clients, and external stakeholders.</p><p><strong>&nbsp;</strong></p><p><strong>Key Responsibilities</strong></p><ul><li><p>Provide comprehensive administrative and executive support to the Management Team.</p></li><li><p>Manage calendars, meetings, appointments, and business schedules.</p></li><li><p>Coordinate local and international travel arrangements, including flights, accommodation, visas, and itineraries.</p></li><li><p>Prepare reports, presentations, meeting agendas, and business correspondence.</p></li><li><p>Attend meetings, record minutes, and follow up on action items to ensure timely completion.</p></li><li><p>Coordinate communication between management and internal departments.</p></li><li><p>Track key projects and ensure deadlines and deliverables are met.</p></li><li><p>Handle confidential and sensitive information with the highest level of discretion.</p></li><li><p>Manage executive expenses, approvals, and documentation.</p></li><li><p>Organize company events, management meetings, and stakeholder engagements.</p></li><li><p>Support office administration and operational activities as required.</p></li><li><p>Anticipate management needs and proactively resolve issues before they escalate.</p></li></ul><p><strong>&nbsp;</strong></p><br></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Requirements</strong></p><ul><li><p>Bachelor's degree in Business Administration or a related field.</p></li><li><p>Minimum 5 years of experience as an Executive Assistant / Personal Assistant for the senior management.</p></li><li><p>Excellent command of English (written and verbal); Arabic is an advantage.</p></li><li><p>Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</p></li><li><p>Strong organizational, multitasking, and project coordination skills.</p></li><li><p>Ability to work under pressure and manage competing priorities.</p></li><li><p>Professional appearance and excellent interpersonal skills.</p></li><li><p>High level of integrity, discretion, and confidentiality.</p></li></ul><p><strong>&nbsp;</strong></p><p><strong>Preferred Experience</strong></p><ul><li><p>Experience supporting senior management within the UAE.</p></li><li><p>Familiarity with government entities, corporate administration, and executive-level stakeholder management.</p></li><li><p>Experience in fast-paced corporate, investment, real estate, family office, or professional services environments.</p></li></ul><p><strong>&nbsp;</strong></p><p><strong>Core Competencies</strong></p><ul><li><p>Executive Presence</p></li><li><p>Communication &amp; Relationship Management</p></li><li><p>Planning &amp; Organization</p></li><li><p>Problem Solving &amp; Initiative</p></li><li><p>Time Management</p></li><li><p>Attention to Detail</p></li><li><p>Confidentiality &amp; Professionalism</p></li><li><p>Stakeholder Coordination</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Manage end-to-end recruitment activities, including sourcing, screening, interviewing, offer management, and onboarding.</p></li><li><p>Partner with hiring managers to understand workforce requirements and ensure timely hiring.</p></li><li><p>Support business leaders and employees on HR-related matters, policies, and procedures.</p></li><li><p>Maintain employee records and HR documentation while ensuring data accuracy and confidentiality.</p></li><li><p>Coordinate employee lifecycle activities, including onboarding, transfers, and offboarding</p></li><li><p>&nbsp;Proficiency in Microsoft Office applications and HRIS platforms.</p></li><li><p>Strong interpersonal, organizational, and stakeholder management skills</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>2-5 years of progressive experience in a Human Resources role, preferably within the [Specify Industry, e.g., Tech, Healthcare] sector.</li><li>Professional certification such as SHRM-CP or PHR is highly desirable.</li><li>Proficiency in HRIS platforms (e.g., Workday, SAP SuccessFactors) and MS Office Suite.</li></ul><p></p></section>

<p>We are seeking a highly organized and proactive Principal Personal Assistant to support the leadership team in a dynamic educational environment in Abu Dhabi. The ideal candidate will manage complex schedules, coordinate communications, and streamline administrative processes to ensure efficient operations within our institution. Responsibilities: - Manage the principal's calendar, appointments, and travel arrangements with precision and confidentiality. - Serve as the primary point of contact between the principal, staff, students, and external stakeholders. - Prepare, proofread, and manage correspondence, reports, and presentations. - Coordinate meetings, including agenda preparation, minute taking, and follow-up on action items. - Handle confidential information with the utmost discretion and professionalism. - Assist in organizing school events and special projects as required. - Liaise with internal departments and external partners to facilitate smooth communication and workflow.</p><p>- Bachelor’s degree or equivalent experience, preferably in Education or Business Administration. - Minimum of 5 years’ experience as a Personal Assistant supporting senior leadership, ideally in the education sector. - Exceptional organizational and multitasking skills with a keen eye for detail. - Excellent written and verbal communication skills in English and Arabic. - Proficient in MS Office Suite and common office management software. - Ability to work independently and as part of a team in a fast-paced environment. - High level of integrity, discretion, and professionalism in handling sensitive information. - Flexibility to adapt to changing priorities and meet tight deadlines. - Previous experience in an international school or education environment is an advantage</p>

<p>We are seeking a highly organized and proactive Principal Personal Assistant to support the leadership team in a dynamic educational environment in Abu Dhabi. The ideal candidate will manage complex schedules, coordinate communications, and streamline administrative processes to ensure efficient operations within our institution. Responsibilities: - Manage the principal's calendar, appointments, and travel arrangements with precision and confidentiality. - Serve as the primary point of contact between the principal, staff, students, and external stakeholders. - Prepare, proofread, and manage correspondence, reports, and presentations. - Coordinate meetings, including agenda preparation, minute taking, and follow-up on action items. - Handle confidential information with the utmost discretion and professionalism. - Assist in organizing school events and special projects as required. - Liaise with internal departments and external partners to facilitate smooth communication and workflow.</p><p>- Bachelor’s degree or equivalent experience, preferably in Education or Business Administration. - Minimum of 5 years’ experience as a Personal Assistant supporting senior leadership, ideally in the education sector. - Exceptional organizational and multitasking skills with a keen eye for detail. - Excellent written and verbal communication skills in English and Arabic. - Proficient in MS Office Suite and common office management software. - Ability to work independently and as part of a team in a fast-paced environment. - High level of integrity, discretion, and professionalism in handling sensitive information. - Flexibility to adapt to changing priorities and meet tight deadlines. - Previous experience in an international school or education environment is an advantage</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We're hiring a <strong>Desktop Support Engineer</strong> to provide first- and second-line IT support to end users at our office. You'll handle hardware/software troubleshooting, device setup, and general end-user technical support to keep our teams productive.</p><p>Key Responsibilities</p><ul><li><p>Provide desk-side and remote support for laptops, desktops, printers, and peripherals</p></li><li><p>Install, configure, and maintain Windows/macOS operating systems and standard business applications</p></li><li><p>Manage user accounts, permissions, and access via Active Directory / Google Workspace / M365</p></li><li><p>Troubleshoot network connectivity issues (Wi-Fi, VPN, LAN) for end users</p></li><li><p>Set up new hire equipment and manage IT asset lifecycle (issue, return, disposal)</p></li><li><p>Log, track, and resolve tickets within SLA using [ticketing system]</p></li><li><p>Escalate unresolved issues to Level 2/3 support or vendors as needed</p></li><li><p>Maintain documentation of common issues and resolutions (knowledge base)</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>[2–4] years of experience in desktop/end-user IT support</p></li><li><p>Strong knowledge of Windows 10/11 (macOS a plus), Microsoft Office/365, basic networking</p></li><li><p>Experience with ticketing tools (ServiceNow, Freshservice, Zendesk, or similar)</p></li><li><p>Good communication and customer service skills — comfortable working directly with non-technical staff</p></li><li><p>Basic hardware troubleshooting (RAM, HDD/SSD swaps, peripherals)</p></li><li><p>Certifications such as CompTIA A+, ITIL Foundation are a plus</p></li><li><p>English proficiency [add local language requirement if applicable]</p></li></ul><p>What We Offer</p><ul><li><p>[Salary/benefits — health insurance, transport, etc.]</p></li><li><p>Career growth path toward Systems Administration / Network Engineering</p></li><li><p>Supportive, collaborative IT team environment</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Administrative &amp; Coordination Support</p><ul><li><p>Provide day-to-day administrative support to the PMO and UAE Expo Office.</p></li><li><p>Coordinate internal and external meetings, including scheduling, logistics, and follow-up.</p></li><li><p>Attend meetings when required, take structured notes, and circulate meeting minutes and action items.</p></li><li><p>Support the PMO in maintaining organized documentation and records.</p></li></ul><p>Procurement &amp; Tender Coordination</p><ul><li><p>Support the PMO and other Department Leads in the coordination and administration of procurement packages and tender processes.</p></li><li><p>Assist with the issuance of: Non Disclosure Agreements (NDA’s), Requests for Proposals (RFPs), Pre-Qualification Questionnaires (PQQs), and other bid clarification documents.</p></li><li><p>Coordinate communications with bidders, partners and stakeholders during the procurement processes.</p></li><li><p>Track procurement timelines, submission deadlines, and evaluation schedules.</p></li><li><p>Support the organization and coordination of tender evaluation meetings.</p></li><li><p>Maintain procurement logs, registers, and submission records.</p></li></ul><p>Project Coordination &amp; Tracking</p><ul><li><p>Support the PMO in maintaining and following up on task tracker actions and logs.</p></li><li><p>Assist with coordinating inputs and documentation required from internal teams and external consultants.</p></li><li><p>Support coordination between internal teams and external stakeholders to ensure alignment and timely delivery of outputs.</p></li><li><p>Support with the collation of the necessary information and data, required for the PMO to prepare: Project reports, trackers, and presentations as required.</p></li></ul><p>Travel &amp; Logistics Coordination</p><ul><li><p>Coordinate travel arrangements for Expo Office staff and project stakeholders when required. This includes researching appropriate travel and accommodation options, booking tickets, accommodation and transfers for the team as needed. Coordinating with Travel partners.</p></li><li><p>Support the organization of workshops and coordination meetings by planning all required logistics and administrative tasks.</p></li></ul><p>Financial Administration Support</p><ul><li><p>Support the processing of consultant invoices, following PMO approval and established processes.</p></li><li><p>Assist with entering invoices into the relevant internal systems.</p></li><li><p>Track payment progress and follow up with finance and partners teams as required.</p></li></ul><p>Document Control &amp; Communication</p><ul><li><p>Support the maintenance and organisation of records for key project documents, correspondence, and procurement materials. Organisation updating and maintaining of the SharePoint/OneDrive folders in accordance with the approved policies and required documentation.</p></li><li><p>Support the preparation and circulation of project documentation and internal communications. Supporting in ensuring appropriate information and file sharing systems are established and maintained.</p></li><li><p>Ensure document control practices align with PMO standards and governance requirements.</p></li></ul><p>Working environment</p><p>The Expo Office operates within a fast-paced and dynamic environment with compressed timelines and multiple international stakeholders. The role requires a proactive and agile working approach, with the ability to respond quickly to evolving project requirements.</p><p>Occasional availability outside standard working hours may be required to support procurement deadlines, international coordination, and key project milestones.</p><p>Ability to handle time-sensitive and confidential information with discretion.</p><p>Occasional international travel may be required.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Key Skills &amp; Attributes · Strong organizational and coordination skills. · Excellent attention to detail. · Strong written and verbal communication skills (Arabic speaking is preferable). · Ability to manage multiple tasks and priorities simultaneously. · Proactive and responsive working style. · Ability to work effectively in a fast-paced project environment. · Professional and diplomatic communication when engaging with external partners. Experience and Qualifications · Degree in a relevant or appropriate field. · Qualifications in the field of Project Management are desirable e.g. PMP. · Minimum 3 years of professional experience in administrative, coordination, or project support roles. · Experience supporting procurement processes, tenders, or project teams is desirable. · Experience working within large projects, events, or Government environments is an advantage. · Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) essential.</p></li></ul><p></p></section>

<p>oversee the daily corporate infrastructure, cross-departmental workflows, and supply chain distribution mechanisms. This pivotal role ensures peak organizational efficiency by driving administrative strategy, optimizing resource allocation, and supervising vendor networks and inventory lifecycles. The ideal candidate is a highly organized, solution-oriented leader who can balance back-office stability with complex, agile logistics management. </p><p><strong>Administrative Management</strong></p><br><ul><li><p><strong>Formulate</strong> and implement corporate administrative policies and standard operating procedures.</p></li><li><p><strong>Oversee</strong> comprehensive facility management, space planning, security protocols, and office maintenance.</p></li><li><p><strong>Manage</strong> the administrative budget, authorize departmental expenses, and identify cost-saving initiatives.</p></li><li><p><strong>Supervise</strong> administrative teams, managing their hiring, training, and performance reviews.</p></li><li><p><strong>Ensure</strong> strict compliance with legal, health, safety, and data protection regulations.</p></li></ul><p><strong>2. Operational Support</strong></p><ul><li><p><strong>Serve</strong> as the primary liaison between internal departments to unify workflows and resolve roadblocks.</p></li><li><p><strong>Design</strong> and integrate new operational systems that scale and boost business-wide productivity.</p></li><li><p><strong>Direct</strong> complex cross-functional projects, including digital system migrations or office relocations.</p></li><li><p><strong>Track</strong> operational metrics and generate monthly performance reports for senior executive review.</p></li><li><p><strong>Coordinate</strong> executive travel management, critical meeting itineraries, and corporate event planning.</p></li></ul><p><strong>3. Logistics and Supply Chain</strong></p><ul><li><p><strong>Direct</strong> end-to-end logistics operations, including domestic transport, customs clearance, and delivery fulfilment.</p></li><li><p><strong>Govern</strong> warehouse inventory control using digital management systems to prevent shortages.</p></li><li><p><strong>Negotiate</strong> service level agreements and master contracts with 3PL providers and shipping vendors.</p></li><li><p><strong>Optimize</strong> distribution routes and fleet utilization schedules to lower freight overhead costs.</p></li><li><p><strong>Audit</strong> shipping documentation, customs filings, and commercial invoices for complete compliance.</p></li></ul><p><strong>3. Asset Management & Equipment</strong></p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Inventory Control: </strong>Maintain accurate digital records and physical tags for all company machinery, tools, and hardware.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Lifecycle Planning: </strong>Oversee the acquisition, deployment, regular servicing, and safe disposal of old equipment.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Maintenance Tracking: </strong>Schedule proactive repairs and routine checkups to reduce unexpected machine downtime.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Vendor Coordination: </strong>Negotiate pricing, service contracts, and warranties with external suppliers.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Compliance & Auditing: </strong>Conduct regular physical stock counts and maintain safety or regulatory standards</p><p><strong>4. Fleet Management & Transportation, Warehouse Management, Manpower Deployment & Workshops.</strong></p><ul><li><p><strong>Fleet Control:</strong> Monitor vehicle tracking, maintenance schedules, and route efficiency.</p></li><li><p><strong>Warehouse Duties:</strong> Oversee inventory levels, goods receiving, and safe storage practices.</p></li><li><p><strong>Manpower Management:</strong> Assign daily shifts, deploy drivers, and schedule workshop mechanics.</p></li><li><p><strong>Workshop Oversight:</strong> Supervise repair jobs, manage spare parts, and enforce safety rules.</p></li></ul><br><p><strong>Desired Candidate Profile</strong></p><p><strong>Minimum Requirement (Education &Experience)</strong> </p><p>Degree: Masters / bachelor’s degree in business administration, Logistics, Supply Chain Management, or equivalent.</p><ul><li><p>Experience: 8 to 15 years of proven managerial experience spanning office operations and supply chain logistics.</p></li><li><p>Certification: Professional credentials like Certified Logistics Manager (CLM) or Lean Six Sigma are highly valued.</p><br><p><strong>Skills & Competencies</strong></p></li><li><p><strong>Software:</strong> High proficiency with Enterprise Resource Planning (ERP) tools, Warehouse Management Systems (WMS), and Transport Management Systems (TMS).</p></li><li><p><strong>Productivity:</strong> Mastery of advanced spreadsheet functions and data reporting suites.</p></li></ul><ul><li><p><strong>Leadership:</strong> Exceptional capabilities in mentoring remote or multi-disciplinary staff teams.</p></li><li><p><strong>Negotiation:</strong> Demonstrated success in structuring high-value vendor and supplier contracts.</p></li><li><p><strong>Communication:</strong> Refined verbal and written interaction skills across all corporate seniority tiers.</p></li></ul>

<p>About the Firm We are pleased to be assisting a well-known US law firm as they search for an experienced Legal Assistant to join their Abu Dhabi office. The firm is recognised globally for its work across the Middle East, with a multi-cultural, highly regarded team of lawyers operating up to Senior Partner level and liaising closely with offices across the region and worldwide. The Role This is a newly available position supporting the Managing Partner and the Corporate team, with a strong focus on complex billing. The firm is looking to move quickly on this hire to support the needs of the team, so early applications are encouraged. Key Responsibilities Matter management, from engagement letters and due diligence through to close; Complex monthly timesheet and billing processes; Attending to invoices and expense reimbursements; Document preparation, editing, and management; Liaising with clients and third parties to update matter information, arrange document transfer and signature, and field general enquiries; Calendar, telephone and meeting management; Arranging travel and preparation of travel documents; Collaborating with the wider administration, operations and facilities team to ensure seamless admin support and to facilitate meetings and events; General office support including mail and print room duties; Ad hoc office, business development and practice projects.</p><p>Candidate Requirements Proven experience in a Legal Assistant/PA role, ideally supporting senior level professionals in a global practice; Experience handling complex billing processes is highly advantageous; Excellent organisation skills and demonstrated experience managing multiple simultaneous projects with tight deadlines; Strong communication skills with a history of working in a multi-cultural team and with contacts across several time zones; Advanced user of Microsoft Office Suite, with intermediate to senior level proficiency in legal matter and billing software; A proactive and flexible approach, willing to step into a leadership role for admin processes as well as work collaboratively with colleagues. Why Apply This is a rare opportunity to support a Managing Partner and Corporate team within a globally recognised US law firm, working alongside a talented and multi-cultural team in a fast-paced, high-profile environment. The firm offers genuine scope for professional growth within an international platform. Apply now. Due to the volume of interest, only successful applicants will be contacted directly. About Barratt Galvin Established in 2014, Barratt Galvin is a specialist legal recruitment consultancy focused on the Middle East legal market. Laura Barratt, our founder, has been recruiting across the region since 2007, bringing close to two decades of expertise and long-standing relationships with law firms throughout Dubai, Abu Dhabi, Riyadh, Jeddah, and Doha. We partner with leading international and regional law firms to recruit Legal Assistants, Business Development, Marketing, and HR professionals. We are recognised for our strength in Middle East law firm recruitment and regularly advise on private practice opportunities and broader international law firm business services recruitment across the GCC. With strong Australian market connections, we support both regional career progression and international relocation. Barratt Galvin delivers specialist insight, discretion, and access to exclusive opportunities across the Middle East legal sector.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Manage and maintain all project documents, ensuring they are accurate, up-to-date, and easily accessible for team members.</li><li>Implement and oversee a document control system that adheres to industry standards and project requirements, minimizing errors and delays.</li><li>Coordinate with project teams to collect, review, and distribute documentation, ensuring compliance with quality assurance processes.</li><li>Establish and enforce document management protocols, including version control, indexing, and archiving procedures.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in Business Administration, Information Management, or a related field preferred.</li><li>Minimum of 3 years of experience in document control or records management within engineering or construction industries.</li><li>Familiarity with ISO standards and project management methodologies is highly valued.</li><li>Proficiency in document management software (e.g., Aconex, SharePoint) and MS Office Suite is essential.</li></ul><p></p></section>