Office boy Jobs in UAE

Family Office Executive An opportunity has arisen for an experienced Family Office Executive to support an international principal The role will involve coordinating a broad range of operational, logistical and personal matters across multiple locations. The successful candidate will be highly organised, adaptable and comfortable working in a fast-moving environment where priorities may change at short notice.<br>Key responsibilities• Coordinating schedules, travel and day-to-day arrangements• Supporting a range of personal matters• Liaising with internal teams, external suppliers and trusted advisors• Supporting the smooth delivery of activities across multiple locations• Managing changing priorities with efficiency and sound judgement• Travelling internationally when required• Providing flexible support outside standard working hours when necessary• Handling sensitive information with professionalism and discretion<br>Candidate profile• Previous experience in a family office, private office, private household or similarly demanding environment• Strong organisational and communication skills• Excellent judgement and attention to detail• Calm, proactive and solutions-focused• Comfortable managing multiple priorities• Able to work independently and anticipate requirements• Flexible to travel internationally at short notice• Broad international travel eligibility• Strong references from comparable environments<br>This role would suit someone who is accustomed to supporting senior individuals in a high-expectation, internationally focused environment.<br>Further details will be shared with shortlisted candidates.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Manage the front desk operations, ensuring a welcoming atmosphere for all visitors and clients.</li><li>Handle incoming calls and inquiries with professionalism, directing them to the appropriate departments promptly.</li><li>Coordinate meeting room bookings and ensure all necessary equipment and materials are prepared in advance.</li><li>Assist in the onboarding process for new employees, providing them with essential information and resources.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>A bachelor's degree in business administration or a related field, showcasing a strong educational foundation.</li><li>Minimum of 2 years of experience in a front office or customer service role, demonstrating relevant skills.</li><li>Proficiency in Microsoft Office Suite and office management software, enabling efficient task completion.</li><li>Excellent verbal and written communication skills, with an emphasis on clarity and professionalism.</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p></p><ul><li><p>Provide full EA support to senior leadership, including complex diary and travel management</p></li><li><p>Coordinate meetings, agendas, and follow-ups, ensuring actions are tracked and delivered</p></li><li><p>Act as a key point of contact, managing internal and external communications with professionalism.</p></li><li><p>Oversee the smooth day-to-day running of the office</p></li><li><p>Manage vendors, suppliers, and office budgets</p></li><li><p>Ensure a professional, efficient, and well-organised working environment Operational &amp; Administrative Support</p></li><li><p>Handle sensitive information with absolute discretion Additional Support</p></li><li><p>Provide support with ad hoc and occasional personal tasks as required</p></li><li><p>Maintain flexibility to support out-of-hours requirements when necessary</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p></p><p>• Proven experience as an Office Manager and/or Executive Assistant supporting senior stakeholders</p><ul><li><p>Highly proactive, organised, and solutions-driven</p></li><li><p>Strong ability to anticipate needs and stay one step ahead</p></li><li><p>Strong communication skills and professional presence</p></li><li><p>Comfortable operating in a fast-paced, high-expectation environment</p></li><li><p>Well presented and polished demeanor</p></li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>We are seeking an experienced Technical Office Manager to lead the Technical Office Department for major building construction projects in Qatar.<br> The successful candidate will be responsible for managing the entire technical office function, ensuring the timely preparation, review, coordination, submission, approval, and distribution of all engineering deliverables required for project execution.<br> The role serves as the primary liaison between the Contractor, Consultants, Clients, Subcontractors, Suppliers, Procurement, Construction, QA/QC, Planning, BIM, and Design teams.<br> The Technical Office Manager will oversee multidisciplinary engineering coordination, manage technical documentation, monitor engineering KPIs, resolve technical issues, and ensure that all engineering submissions comply with contract requirements, project specifications, and project schedules.<br> This position is intended for professionals with extensive Tier-1 Main Contractor experience in building construction projects.<br> Candidates whose experience is primarily in consultancy, design offices, or engineering design firms will not be considered.<br> Competitive salary package Medical insurance Annual leave Air ticket as per company policy Employment visa provided Opportunity to work on landmark building projects in Qatar Long-term career growth with a leading construction contractor Bachelor's Degree in Civil Engineering, Structural Engineering, Architecture, Mechanical Engineering, Electrical Engineering, or a related engineering discipline.<br> 15+ years of total experience in building construction projects.<br> Minimum 10 years with Tier-1 or Tier-2 Main Contractors in Technical Office, Engineering Coordination, or technical management roles.<br> Minimum 5 years in a Technical Office Manager, Engineering Manager, or Senior Technical Office Engineer role.<br> Proven experience managing Technical Office teams on large-scale building projects.<br> Strong experience coordinating: Material Submittals Technical Submittals RFIs Technical Queries (TQs) Method Statements Consultant Approvals Engineering Documentation Strong understanding of contractor engineering workflows and multidisciplinary coordination.<br> Experience coordinating Structural, Architectural, Civil, and MEP disciplines.<br> Experience dealing directly with Consultants and Clients.<br> Previous experience on major building projects in Qatar or GCC .<br> Excellent technical writing and engineering documentation skills.<br></span> </div>

<p>A well-established company is hiring an organized and reliable Office Secretary to provide daily administrative and secretarial support, manage correspondence, coordinate meetings, maintain records, and help ensure smooth office operations.</p> <p>Responsibilities<br /> Handle incoming and outgoing calls, emails, and correspondence.<br /> Maintain physical and electronic files and office records.<br /> Schedule meetings, appointments, and office activities.<br /> Prepare letters, reports, minutes, and other business documents.<br /> Receive visitors and direct them to the appropriate department.<br /> Maintain confidential documents and information.<br /> Coordinate with clients, suppliers, and internal departments.<br /> Monitor office supplies and coordinate replenishment when required.<br /> Handle incoming and outgoing mail and documents.<br /> Assist management and staff with daily administrative requirements.<br /> Prepare basic reports and maintain accurate records.<br /> Follow up on pending tasks and correspondence.<br /> Support general office administration and coordination.<br /> Perform other duties assigned by management.<br /> Requirements<br /> Previous experience as an Office Secretary, Secretary, or Administrative Assistant is preferred.<br /> Good knowledge of MS Word, Excel, Outlook, and PowerPoint.<br /> Strong written and verbal communication skills.<br /> Excellent organization and time-management abilities.<br /> Good telephone and email etiquette.<br /> Strong attention to detail and confidentiality.<br /> Ability to multitask and meet deadlines.<br /> Professional, punctual, and reliable.<br /> UAE experience is an advantage.<br /> Diploma or bachelor&#8217;s degree in administration or a related field is preferred.</p> <p>Send CV: hr.lithiya@gmail.com<br /> WhatsApp: +971 52 958 5969</p> <p>Interested candidates can send their updated CV for consideration.</p>

About Us<br><br>IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.<br><br>Job Description<br><br>The role of an Office Assistant is centered around ensuring the efficient operation of the overall corporate working environment as per the highest standards of office cleanliness and hygiene. The ideal candidate is a highly committed, responsible individual with excellent attention to detail, communication skills, and ability to work well under pressure.<br><br>Performing a variety of cleaning activities including, but not limited to vacuuming, dusting, mopping, and sanitizing in IFZA offices Ensuring completion of office opening and closing checklists on a daily basis Organizing and maintaining office common areas Preparing conference rooms for client and staff meetings Assisting reception and providing support to the front desk operations Preparing and serving coffee, tea, and other amenities to clients, guests, and executive managers in a prompt and courteous manner Ensuring all issues are reported to the Office Manager in a timely manner Maintaining supply inventory for stationery, pantry, and cleaning materials Ensuring that the workplace is neat and presentable for visitors and clients Maintaining and protecting office cleaning equipment to make sure there are no inadequacies Ensuring IFZA car fleet is cleaned with the appropriate method and in a timely manner Adhering to strict health and safety standards Performing other job-related duties as assigned by Management<br><br>Requirements<br><br>Experience in hospitality or service-oriented industry Good English communication skills Additional foreign languages are an advantage Knowledge of chemical handling procedures, and familiarity with cleaning equipment Strong attention to detail and efficiency without compromising quality of work Good time management, communication, and interpersonal skills Customer focus and adaptability to different personality types Ability to prioritize and work efficiently under pressure Should be punctual, reliable, honest, respectful, and trustworthy<br><br>Benefits<br><br>International team (over 50 nationalities)24 annual leave days Annual flight home Life insurance plan Medical insurance plan (with the option to upgrade at your own cost) Invitations to participate in various company functions, staff events, and department team building events Opportunities to learn, develop and grow with the organization Being part of a motivated team and Moving-Forward-Company-Culture<br><br>check(event) ; career-website-detail-template-2 => apply(record.id,meta)" mousedown="lyte-button => check(event)" final- final-class="lyte-button lyte Background Color Btn lyte Success" lyte-rendered="">

About Us<br><br>IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.<br><br>Job Description<br><br>The role of an Office Assistant is centered around ensuring the efficient operation of the overall corporate working environment as per the highest standards of office cleanliness and hygiene. The ideal candidate is a highly committed, responsible individual with excellent attention to detail, communication skills, and ability to work well under pressure.<br><br>Performing a variety of cleaning activities including, but not limited to vacuuming, dusting, mopping, and sanitizing in IFZA offices Ensuring completion of office opening and closing checklists on a daily basis Organizing and maintaining office common areas Preparing conference rooms for client and staff meetings Assisting reception and providing support to the front desk operations Preparing and serving coffee, tea, and other amenities to clients, guests, and executive managers in a prompt and courteous manner Ensuring all issues are reported to the Office Manager in a timely manner Maintaining supply inventory for stationery, pantry, and cleaning materials Ensuring that the workplace is neat and presentable for visitors and clients Maintaining and protecting office cleaning equipment to make sure there are no inadequacies Ensuring IFZA car fleet is cleaned with the appropriate method and in a timely manner Adhering to strict health and safety standards Performing other job-related duties as assigned by Management<br><br>Requirements<br><br>Experience in hospitality or service-oriented industry Good English communication skills Additional foreign languages are an advantage Knowledge of chemical handling procedures, and familiarity with cleaning equipment Strong attention to detail and efficiency without compromising quality of work Good time management, communication, and interpersonal skills Customer focus and adaptability to different personality types Ability to prioritize and work efficiently under pressure Should be punctual, reliable, honest, respectful, and trustworthy<br><br>Benefits<br><br>International team (over 50 nationalities)24 annual leave days Annual flight home Life insurance plan Medical insurance plan (with the option to upgrade at your own cost) Invitations to participate in various company functions, staff events, and department team building events Opportunities to learn, develop and grow with the organization Being part of a motivated team and Moving-Forward-Company-Culture<br><br>check(event) ; career-website-detail-template-2 => apply(record.id,meta)" mousedown="lyte-button => check(event)" final- final-class="lyte-button lyte Background Color Btn lyte Success" lyte-rendered="">

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><strong>Key Responsibilities:</strong></p><br><ul><li><p>Serve as the first point of contact for all incoming communications, including phone calls, emails, and other correspondence</p></li></ul><ul><li><p>Efficiently manage, respond to, and redirect inquiries to the appropriate departments or personnel</p></li></ul><ul><li><p>Maintain organized office operations, including documentation, scheduling, and administrative support</p></li></ul><ul><li><p>Ensure smooth day-to-day office functionality and a professional working environment</p></li></ul><ul><li><p>Provide support in basic IT-related tasks, including installation and management of office software and systems</p><br></li></ul><p><strong>Working Hours:</strong></p><br><ul><li><p>9:00 AM to 6:00 PM</p></li></ul><ul><li><p>5 working days per week</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Preferred Skills &amp; Experience:</strong></p><br><ul><li><p>Previous experience in an administrative or office support role</p></li></ul><ul><li><p>Experience within banking or financial institutions (FI) is highly desirable</p></li></ul><ul><li><p>Familiarity with KYC (Know Your Customer) and/or Due Diligence processes (both simple and complex) is a strong advantage</p></li></ul><ul><li><p>Basic IT proficiency, including software installation and troubleshooting</p></li></ul><ul><li><p>Strong organizational, communication, and multitasking skills</p></li></ul><ul><li><p>High level of discretion when handling confidential information</p><br></li></ul><p><strong>Language Requirements:</strong></p><br><ul><li><p>Fluent in English (required)</p></li></ul><ul><li><p>Arabic language skills are an advantage</p><br></li></ul><p></p></section>

Are you an organized, proactive, and results-driven professional with experience in the Dubai real estate industry? We're looking for an Office Manager to oversee our daily operations, provide leadership to our growing team, and work closely with the CEO to ensure the business runs efficiently.<br>Key Responsibilities:<br>✅ Manage the day-to-day operations of the office.✅ Supervise and coordinate the sales, leasing, administration, and support teams.✅ Report directly to the CEO on daily operations, team performance, and business activities.✅ Ensure all daily tasks and operational objectives are completed on time.✅ Monitor staff attendance, productivity, and compliance with company policies.✅ Coordinate with developers, DLD, trustees, banks, and other external stakeholders.✅ Ensure all company compliance requirements are met.✅ Support recruitment, onboarding, and team development.✅ Prepare reports, maintain records, and improve operational efficiency.<br>Requirements:<br>✔ Minimum 3 years of experience as an Office Manager or Operations Manager in a Dubai real estate company.✔ Strong contact with Real estate developers, RERA, client management and negotiations.✔ Excellent leadership, communication, and organizational skills.✔ Ability to manage multiple priorities in a fast-paced environment.✔ Proficiency in Microsoft Office and CRM systems.✔ Strong problem-solving skills with attention to detail.<br>What We Offer:<br>• Competitive salary based on experience.• Career growth opportunities.• Supportive and professional work environment.• Opportunity to work directly with senior management and contribute to the company's growth.

Are you an organized, proactive, and results-driven professional with experience in the Dubai real estate industry? We're looking for an Office Manager to oversee our daily operations, provide leadership to our growing team, and work closely with the CEO to ensure the business runs efficiently.<br>Key Responsibilities:<br>✅ Manage the day-to-day operations of the office.✅ Supervise and coordinate the sales, leasing, administration, and support teams.✅ Report directly to the CEO on daily operations, team performance, and business activities.✅ Ensure all daily tasks and operational objectives are completed on time.✅ Monitor staff attendance, productivity, and compliance with company policies.✅ Coordinate with developers, DLD, trustees, banks, and other external stakeholders.✅ Ensure all company compliance requirements are met.✅ Support recruitment, onboarding, and team development.✅ Prepare reports, maintain records, and improve operational efficiency.<br>Requirements:<br>✔ Minimum 3 years of experience as an Office Manager or Operations Manager in a Dubai real estate company.✔ Strong contact with Real estate developers, RERA, client management and negotiations.✔ Excellent leadership, communication, and organizational skills.✔ Ability to manage multiple priorities in a fast-paced environment.✔ Proficiency in Microsoft Office and CRM systems.✔ Strong problem-solving skills with attention to detail.<br>What We Offer:<br>• Competitive salary based on experience.• Career growth opportunities.• Supportive and professional work environment.• Opportunity to work directly with senior management and contribute to the company's growth.

Role Description The Office Administrative Assistant is a full-time, on-site role based in Dubai. This role is responsible for handling day-to-day office operations, including managing correspondence, organizing documents, scheduling meetings, and supporting internal and external communications. The assistant will maintain office records, assist with data entry related to ERP or financial documentation, and ensure that information is accurately filed and easily accessible. The role also involves coordinating with different departments, preparing basic reports, and providing general administrative support to team members and management. The individual in this role is expected to uphold a professional, organized, and service-oriented office environment. Qualifications Strong administrative and organizational skills, including document management, scheduling, and record keeping. Basic proficiency in office software (e.g., word processing, spreadsheets, email tools) and comfort working with ERP or similar business applications. Effective communication skills for interacting with colleagues, clients, and vendors, both verbally and in writing. Attention to detail and accuracy in data entry, transaction recording, and preparation of simple reports. Ability to prioritize tasks, manage time efficiently, and work reliably in a fast-paced office environment. Professional demeanor, customer service orientation, and commitment to confidentiality and ethical conduct. High school diploma or equivalent required; a diploma or degree in business administration or a related field is an advantage. Previous experience in an administrative or office support role, preferably within a technology or business services environment, is beneficial.

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<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Seaborne Shipbrokers S.<br>A. is a leading provider of client-focused Shipbroking services, offering expertise in Sale &amp; Purchase, Newbuildings Contracting, Chartering, Financial Advisory, Research, and Valuations to Shipowners, Private and Public Equity investors, and Credit Institutions.<br> We are currently seeking an Office Administrator, for our Dubai office, who will provide high-level administrative support to our team and act as a critical partner in ensuring the smooth operation of daily activities.<br> This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.<br> Responsibilities Provide comprehensive administrative and office support to ensure smooth daily operations Manage and prioritize calendars , scheduling meetings, appointments, and travel arrangements for the team Liaise with suppliers, clients, and other external parties to address and resolve routine issues Proactively follow up on outstanding matters to ensure prompt resolution Prepare and organize documents as needed, maintaining accuracy and accessibility Serve as the first point of contact , screening and routing incoming calls, emails, and inquiries Plan and coordinate events, conferences, and meetings , ensuring all logistics are in place Handle sensitive information with professionalism and uphold strict confidentiality Oversee expense reports, invoices, and budgets for the executive’s office Undertake additional administrative tasks or projects as required Opportunities for professional growth and development Friendly, collaborative, and supportive working environment Modern office facilities and equipment Minimum 3-5 years previous experience in a similar role Exceptional organizational and time-management skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools Ability to prioritize and multitask in a fast-paced environment Strong proficiency in English, with excellent written and verbal communication skills</span> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>At <strong>Andaz by Hyatt</strong>, we create memorable experiences through authentic hospitality. As an <strong>Assistant Manager – Front Office</strong>, you will support the team in leading daily Front Desk operations, ensuring seamless guest experiences while inspiring and developing a high-performing team.</span></p><br><p><span><strong>Key Responsibilities</strong></span></p><br><ul><li><span><span>Support the day-to-day operations of the Front Office.</span></span></li><li><span><span>Deliver exceptional, personalized guest experiences.</span></span></li><li><span><span>Lead, coach, and motivate the Front Office team.</span></span></li><li><span><span>Handle guest concerns professionally and efficiently.</span></span></li><li><span><span>Coordinate with other departments to ensure smooth hotel operations.</span></span></li><li><span><span>Maintain Hyatt and Andaz brand standards.</span></span></li></ul><br><b>Qualifications:</b><br><ul><li><span><span>Minimum <strong>2 years' experience</strong> as an Assistant Manager, Team Leader, or Supervisor in Front Office or Guest Relations within an upscale or luxury hotel.</span></span></li><li><span><span>Strong communication, leadership, and guest service skills.</span></span></li><li><span><span>Excellent problem-solving and organizational abilities.</span></span></li><li><span><span>Experience with Opera Cloud/ PMS is an advantage.</span></span></li><li><span><span>Diploma or degree in Hospitality Management or a related field is preferred.</span></span></li><li><span><span>Language Preference- Russian/ German/French/Spanish</span></span></li></ul> </div>

Job Summary:Provide high-level executive and operational support to the Under Secretary by managing the Executive Office, coordinating strategic priorities, and ensuring the efficient execution of day-to-day operations. The role serves as a trusted partner to senior leadership, facilitating effective stakeholder engagement, executive communications, governance, and follow-up on key initiatives in a fast-paced government environment.<br>Key Responsibilities:Manage the daily operations of the Under Secretary's Office, ensuring effective planning, prioritization, and execution of all activities. Coordinate executive calendars, high-level meetings, official visits, and complex schedules. Prepare executive briefings, reports, presentations, talking points, and correspondence for senior leadership. Monitor strategic priorities and ensure timely follow-up on action items across multiple departments. Coordinate with internal and external stakeholders, including senior government officials and strategic partners. Review, prioritize, and track incoming requests, ensuring timely responses and resolution. Support the preparation of executive committee meetings, leadership forums, and official engagements. Maintain confidentiality while handling highly sensitive information and executive documentation. Drive continuous improvements in office operations, governance, and executive support processes.<br>Qualifications & Experience Bachelor's degree in Business Administration, Public Administration, Management, or a related discipline. Minimum 5 years of experience, including at least 3 years supporting C-level executives, CEOs, Deputy Ministers, Assistant Under Secretaries, or equivalent senior leadership. Exceptional organizational, communication, stakeholder management, and problem-solving skills. Advanced proficiency in Microsoft Office (Power Point, Excel, Word, Outlook). Experience within the UAE Government or semi-government sector is highly preferred.<br>If you thrive in a demanding executive environment and can anticipate needs before they arise, we'd like to hear from you.

Job Summary:Provide high-level executive and operational support to the Under Secretary by managing the Executive Office, coordinating strategic priorities, and ensuring the efficient execution of day-to-day operations. The role serves as a trusted partner to senior leadership, facilitating effective stakeholder engagement, executive communications, governance, and follow-up on key initiatives in a fast-paced government environment.<br>Key Responsibilities:Manage the daily operations of the Under Secretary's Office, ensuring effective planning, prioritization, and execution of all activities. Coordinate executive calendars, high-level meetings, official visits, and complex schedules. Prepare executive briefings, reports, presentations, talking points, and correspondence for senior leadership. Monitor strategic priorities and ensure timely follow-up on action items across multiple departments. Coordinate with internal and external stakeholders, including senior government officials and strategic partners. Review, prioritize, and track incoming requests, ensuring timely responses and resolution. Support the preparation of executive committee meetings, leadership forums, and official engagements. Maintain confidentiality while handling highly sensitive information and executive documentation. Drive continuous improvements in office operations, governance, and executive support processes.<br>Qualifications & Experience Bachelor's degree in Business Administration, Public Administration, Management, or a related discipline. Minimum 5 years of experience, including at least 3 years supporting C-level executives, CEOs, Deputy Ministers, Assistant Under Secretaries, or equivalent senior leadership. Exceptional organizational, communication, stakeholder management, and problem-solving skills. Advanced proficiency in Microsoft Office (Power Point, Excel, Word, Outlook). Experience within the UAE Government or semi-government sector is highly preferred.<br>If you thrive in a demanding executive environment and can anticipate needs before they arise, we'd like to hear from you.

Job Summary:Provide high-level executive and operational support to the Under Secretary by managing the Executive Office, coordinating strategic priorities, and ensuring the efficient execution of day-to-day operations. The role serves as a trusted partner to senior leadership, facilitating effective stakeholder engagement, executive communications, governance, and follow-up on key initiatives in a fast-paced government environment.<br>Key Responsibilities:Manage the daily operations of the Under Secretary's Office, ensuring effective planning, prioritization, and execution of all activities. Coordinate executive calendars, high-level meetings, official visits, and complex schedules. Prepare executive briefings, reports, presentations, talking points, and correspondence for senior leadership. Monitor strategic priorities and ensure timely follow-up on action items across multiple departments. Coordinate with internal and external stakeholders, including senior government officials and strategic partners. Review, prioritize, and track incoming requests, ensuring timely responses and resolution. Support the preparation of executive committee meetings, leadership forums, and official engagements. Maintain confidentiality while handling highly sensitive information and executive documentation. Drive continuous improvements in office operations, governance, and executive support processes.<br>Qualifications & Experience Bachelor's degree in Business Administration, Public Administration, Management, or a related discipline. Minimum 5 years of experience, including at least 3 years supporting C-level executives, CEOs, Deputy Ministers, Assistant Under Secretaries, or equivalent senior leadership. Exceptional organizational, communication, stakeholder management, and problem-solving skills. Advanced proficiency in Microsoft Office (Power Point, Excel, Word, Outlook). Experience within the UAE Government or semi-government sector is highly preferred.<br>If you thrive in a demanding executive environment and can anticipate needs before they arise, we'd like to hear from you.

The Office Coordinator role in the business services industry involves managing and overseeing daily facilities operations to ensure smooth functioning. This permanent position offers a chance to contribute to the efficient management of facilities for the organisation. Client Details The organisation operates within the business services industry. Description Manage reception and front-of-house operations, ensuring a professional workplace environment. Coordinate visitor access, meeting room bookings, catering, and VIP requirements. Oversee daily facilities operations and service delivery across the office. Manage supplier and contractor relationships, ensuring high service standards. Coordinate planned maintenance activities and resolve facilities-related issues. Support health, safety, and workplace compliance initiatives. Assist with office fit-out, refurbishment, and workplace improvement projects. Track project milestones, risks, actions, and stakeholder deliverable. Prepare reports, presentations, meeting minutes, and project documentation. Maintain project trackers, action logs, budgets, and procurement records. Profile Relevant experience in facilities management, administration or a related field. Strong organisational and multitasking skills. Proficiency in managing vendor relationships and contracts. Attention to detail and the ability to handle multiple responsibilities. Job Offer Comprehensive medical coverage. Bonus incentives. This is a permanent opportunity to contribute to facilities management in the business services industry. Interested candidates are encouraged to apply.

<p>Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant & Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office. This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.</p><p>We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably. Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.</p>

<p>Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant & Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office. This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.</p><p>We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably. Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.</p>