office manager Jobs - Al Ain UAE

<ul><li>Provide first-line support for hardware and software issues, ensuring swift resolution to maintain productivity.</li><li>Monitor and manage IT systems and networks, proactively identifying potential issues before they escalate.</li><li>Install, configure, and maintain operating systems and applications, tailoring setups to meet user needs.</li><li>Document troubleshooting processes and solutions to create a comprehensive knowledge base for future reference.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>The candidate must have strong troubleshooting skills, good communication abilities, and the capability to work effectively under pressure. · Minimum 6 years of relevant experience in IT support or a similar technical support role. · Able to work independently while contributing effectively within a team environment. · Demonstrates a positive, customer-focused approach to end-user support. · Native Arabic-speaking capability is required. Educational Requirements / Other Qualifications · Bachelor’s degree in Computer Science, Information Technology, Computer Engineering, or a related discipline. · Relevant IT certifications will be an advantage, such as CompTIA A+/Network+, Microsoft 365 Fundamentals, Azure Fundamentals, ITIL Foundation, or CCNA. · Native Arabic speaker with good English communication skills. Experience required · Minimum 6 years of relevant experience in IT support, service desk, desktop support, endpoint administration, or a similar technical support role. Technical Skills · Strong working knowledge of Windows 10/11, macOS, endpoint hardware, drivers, printers, and standard business applications. · Proficient in Microsoft 365 applications and services, including Outlook, Teams, OneDrive, SharePoint, Exchange Online, and Office applications. · Hands-on experience with Active Directory, user account administration, remote support tools, endpoint management tools, and IT ticketing systems. · Ability to diagnose hardware, software, network, and access-related issues and recommend practical, secure, and timely solutions. · Exposure to Salesforce or similar CRM/business platforms will be an added advantage. · Basic understanding of endpoint security, patch management, antivirus tools, device compliance, and IT security best practices. Experience supporting queue management systems, asset management systems, service desk platforms, and common enterprise support tools. Skills troubleshooting communication IT support</p></li></ul>

<p>Cash Flow & Working Capital Management</p><ul><li><p>Manage Cash Runway: Monitor the company's daily cash position and provide weekly burn-rate reports to management to protect startup liquidity.</p></li><li><p>Accounts Payable (AP): Manage local and international supplier ledgers, execute multi-currency foreign exchange (FX) payments, and negotiate credit terms.</p></li><li><p>Accounts Receivable (AR): Establish credit-check limits for newly acquired workshops, garages, and corporate fleets, and strictly pursue overdue invoices.</p></li><li><p>Daily Sales Reconciliation: Reconcile daily cash, card, bank transfer, and e-commerce receipts against POS and sales invoices.</p></li></ul><p>Financial Infrastructure & Reporting</p><ul><li><p>System Implementation: Help integrate cloud accounting software (e.g., QuickBooks, Zoho, Odoo) with the warehouse inventory management system.</p></li><li><p>Process Documentation: Build and enforce basic internal control policies for purchasing approvals, expense claims, and cash handling.</p></li><li><p>Financial Statements: Prepare monthly Profit & Loss (P&L) statements, Balance Sheets, and Cash Flow forecasts for founders and early investors.</p></li></ul><p>Compliance, Tax, & Administration</p><ul><li><p>UAE VAT Compliance: Ensure all local sales invoices and import documentation are compliant with Federal Tax Authority (FTA) guidelines. Prepare and file quarterly VAT returns.</p></li><li><p>Customs Audit Trail: Archive clean records of Bills of Lading, Customs Declarations, and Delivery Advices.</p></li><li><p>Startup Administration: Run the monthly payroll, manage office utility expenses, and coordinate renewals for trade licenses and corporate insurance policies.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Experience: 2–5 years of accounting experience, specifically within an automotive spare parts trading company.</p><p>Technical Skills: Proficient in cloud accounting tools and advanced Excel (VLOOKUPs, Pivot Tables). Experience setting up a system from scratch is a plus</p>

<ul><li><p>Identify and generate new sales leads in the decor and fit-out market</p></li><li><p>Build and maintain strong relationships with clients (B2B & B2C)</p></li><li><p>Understand client requirements and propose suitable design and fit-out solutions</p></li><li><p>Conduct site visits and client meetings to assess project needs</p></li><li><p>Prepare quotations, proposals, and presentations</p></li><li><p>Negotiate contracts and close sales deals</p></li><li><p>Coordinate with design, estimation, and project teams for execution</p></li><li><p>Follow up with clients throughout the sales cycle and after-sales service</p></li><li><p>Achieve monthly and annual sales targets</p></li><li><p>Stay updated on interior design trends, materials, and market competitors</p></li><li><p>Maintain accurate records using CRM systems</p></li><li><p>Ensure high levels of customer satisfaction</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Proven experience in sales, preferably in decor, interior design, or fit-out industry</p></li><li><p>Strong ability to generate leads and close deals</p></li><li><p>Excellent communication and negotiation skills</p></li><li><p>Good understanding of interior design concepts, materials, and finishing</p></li><li><p>Ability to understand client requirements and provide suitable solutions</p></li><li><p>Presentable, confident, and customer-focused personality</p></li><li><p>Experience in handling site visits and client meetings</p></li><li><p>Ability to work under pressure and achieve sales targets</p></li><li><p>Strong organizational and time management skills</p></li><li><p>Team player with the ability to coordinate with multiple departments</p></li><li><p>Familiarity with CRM systems and basic MS Office tools</p></li><li><p>Knowledge of UAE market is a plus</p></li><li><p>Valid UAE driving license is an advantage</p></li></ul>

<ul><li><p>Identify and generate new sales leads in the decor and fit-out market</p></li><li><p>Build and maintain strong relationships with clients (B2B & B2C)</p></li><li><p>Understand client requirements and propose suitable design and fit-out solutions</p></li><li><p>Conduct site visits and client meetings to assess project needs</p></li><li><p>Prepare quotations, proposals, and presentations</p></li><li><p>Negotiate contracts and close sales deals</p></li><li><p>Coordinate with design, estimation, and project teams for execution</p></li><li><p>Follow up with clients throughout the sales cycle and after-sales service</p></li><li><p>Achieve monthly and annual sales targets</p></li><li><p>Stay updated on interior design trends, materials, and market competitors</p></li><li><p>Maintain accurate records using CRM systems</p></li><li><p>Ensure high levels of customer satisfaction</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Proven experience in sales, preferably in decor, interior design, or fit-out industry</p></li><li><p>Strong ability to generate leads and close deals</p></li><li><p>Excellent communication and negotiation skills</p></li><li><p>Good understanding of interior design concepts, materials, and finishing</p></li><li><p>Ability to understand client requirements and provide suitable solutions</p></li><li><p>Presentable, confident, and customer-focused personality</p></li><li><p>Experience in handling site visits and client meetings</p></li><li><p>Ability to work under pressure and achieve sales targets</p></li><li><p>Strong organizational and time management skills</p></li><li><p>Team player with the ability to coordinate with multiple departments</p></li><li><p>Familiarity with CRM systems and basic MS Office tools</p></li><li><p>Knowledge of UAE market is a plus</p></li><li><p>Valid UAE driving license is an advantage</p></li></ul>

<ul><li><p>Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.</p></li><li><p>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.</p></li><li><p>Appointment management including no-shows, rescheduling of patients and confirmations.</p></li><li><p>Register new patients and ensure the records of current patients are up to date.</p></li><li><p>Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.</p></li><li><p>Provide claim forms in case the patient wants to claim reimbursement.</p></li><li><p>Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.</p></li><li><p>Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor’s duty roster, and procedures for booking appointments.</p></li><li><p>Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.</p></li><li><p>Check emails daily, ensuring you respond to queries in a timely manner.</p></li><li><p>Ensure operations are carried out uniformly according to the hospital policies and procedures.</p></li><li><p>Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.</p></li><li><p>Participate in the Hospital training programs.</p></li><li><p>Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.</p></li><li><p>Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department</p></li><li><p>Strictly adheres to NMC’s regulations and policies especially those related to infection control, patient safety & JCI.</p></li><li><p>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.</p></li><li><p>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.</p></li><li><p>Maintains patient & staff confidentiality.</p></li><li><p>Maintain high standards of data accuracy while ensuring compliance with privacy regulations.</p></li><li><p>Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.</p></li><li><p>Ensure that all charges are accurately recorded in the patient’s account, reflecting the correct services, dates, and codes.</p></li><li><p>Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.</p></li><li><p>Provide patients with detailed statements and assistance in understanding their charges and payment options.</p></li><li><p>Prepare and process patient invoices for services, ensuring accurate charges.</p></li><li><p>Collect co-pays, deductibles, and outstanding balances at the time of service.</p></li><li><p>Ensure billing practices comply with legal and insurance requirements.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>College Diploma - Any discipline or related fields.</p></li><li><p>Strong interpersonal, verbal and written communication skills.</p></li><li><p>Strong analytical and problem-solving skills</p></li><li><p>Excellent command of oral and written English. Arabic language desirable but not essential.</p></li><li><p>Ability to think critically and maintain a high level of confidentiality.</p></li><li><p>Proficiency in MS office.</p></li></ul>

<p>To establish planning and project controls across building construction projects by implementing robust scheduling frameworks, monitoring performance, and ensuring timely, cost-effective project delivery. The role provides strategic direction, ensures alignment with contractual requirements, and enables informed decision-making through accurate forecasting, reporting, and risk analysis.</p><p><strong>Desired Candidate Profile</strong></p><p><strong>1. Project Planning & Scheduling</strong></p><ul><li><p>Prepare detailed project schedules using tools such as Primavera & CCS Candy</p></li><li><p>Develop baseline programs in line with contract requirements</p></li><li><p>Define work breakdown structure (WBS) and project milestones</p></li><li><p>Establish project timelines, resource plans, and sequencing of activities</p></li></ul><p><br></p><p><strong>2. Progress Monitoring & Reporting</strong></p><ul><li><p>Implement project control systems to track progress, productivity, and performance</p></li><li><p>Monitor actual progress against planned schedules and identify variances</p></li><li><p>Lead schedule updates, critical path analysis, and performance measurement</p></li><li><p>Provide early warning signals and recommend corrective actions</p></li></ul><p><br></p><p><strong>3. Delay Analysis & Claims</strong></p><ul><li><p>Lead delay analysis </p></li><li><p>Review and validate subcontractor schedules and claims</p></li><li><p>Support commercial and contract teams in dispute resolution</p></li><li><p>Ensure all planning-related documentation meets contractual standards</p></li></ul><p><br></p><p><strong>4. Coordination & Stakeholder Management</strong></p><ul><li><p>Coordinate with project managers, engineering, procurement, and site teams</p></li><li><p>Interface with clients, consultants, and subcontractors on planning matters</p></li><li><p>Lead planning review meetings and progress discussions</p></li></ul><p><br></p><p><strong>5. Resource & Cost Planning</strong></p><ul><li><p>Align project schedules with resource and cost plans</p></li><li><p>Monitor manpower, equipment, and material utilisation</p></li><li><p>Support cash flow forecasting and cost control initiatives</p></li><li><p>Identify optimisation opportunities to improve efficiency</p></li></ul><p><br></p><p><strong>6. Risk Management</strong></p><ul><li><p>Identify potential project risks and delays</p></li><li><p>Develop mitigation and recovery plans</p></li><li><p>Monitor critical path and key project constraints</p></li></ul><p><br></p><p><strong>Skills & Competencies:</strong></p><ul><li><p>Advanced proficiency in <strong>Primavera and CCS Candy</strong> is mandatory</p></li><li><p>Strong knowledge of planning methodologies, cost and project control systems</p></li><li><p>Expertise in project analysis techniques</p></li><li><p>Strong sense of responsibility and discipline</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Undertake duties in accordance with the philosophy, business practices and policies of NMCSH-Al-Ain, and practicing within the standards and ethics of the Physiotherapy profession&nbsp;Typical work activities include:</p><ul><li><p>working with patients to identify the physical problem;&nbsp;</p><ul><li><p>developing and reviewing treatment programmes;&nbsp;</p><ul><li><p>assisting patients with joint and spinal problems, especially following surgery;&nbsp;</p></li><li><p>helping patients' rehabilitation following accidents, injury and strokes;&nbsp;</p></li><li><p>supervising physiotherapy assistants;&nbsp;</p></li><li><p>writing patient case notes and reports;&nbsp;</p></li><li><p>collecting patient statistics;&nbsp;</p></li><li><p>educating and advising patients and their carers about how to prevent and/or improve conditions;&nbsp;</p></li></ul></li></ul></li><li><p>Working as a professional member of a multi-disciplinary rehabilitation team &nbsp;and actively participating in team meetings</p></li><li><p>Effectively communicating with staff members, health professionals, clients and family with regards to provision of physiotherapy services</p></li><li><p>Supervising and instructing Physiotherapy Aides</p></li><li><p>Contributing to, and participating in, education programs for residents, relatives and staff of NMCSH</p></li><li><p>Participating in continuing education and courses updating Physiotherapy techniques and information</p></li><li><p>Ensuring Physiotherapy equipment is adequately maintained and liaising with the HOD for the ordering of supplies and equipment</p></li><li><p>Ensuring Physiotherapy treatments are based on sound evidence of benefit</p></li><li><p>Ensuring all adverse clinical events are recorded and reported&nbsp;</p></li><li><p>Maintaining a safe work environment&nbsp;</p></li><li><p>Assisting in the on-going maintenance of a safe work place through involvement in the implementation of safe systems of work&nbsp;</p></li><li><p>Identifying and reporting hazards in the workplace.</p></li><li><p>Participating in NMCSH Quality Management System and commitment to processes of continuous improvement activities, including auditing, surveys and needs analysis.</p></li><li><p>Other duties as directed by the HOD or the Medical Director/Administrator.</p></li></ul></li></ul><br></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Graduate from an approved College or University in Physiotherapy</p><ul><li><p>Current license in country of origin with DOH license to practice in Emirate of Alain, U.A.E.</p></li><li><p>Minimum 2 years experience of practice&nbsp; in Physical Medicine</p></li><li><p>Excellent command of oral and written English. Arabic language advantageous/desirable but not essential.</p></li><li><p>Ability to work in cordial conditions in group practice in a hospital set up and as a member of a team</p></li><li><p>Knowledge of the range and type of services available for aged/disabled person</p></li><li><p>Ability to work with minimal supervision</p></li><li><p>Ability to review procedures and implement new models of service delivery to satisfy client and organizational requirements</p></li><li><p>Demonstrated commitment to quality outcomes and ability to consult with staff regarding continuous improvement</p></li><li><p>Sound computer skills including knowledge of Microsoft Word and Excel<em>&nbsp;&nbsp;</em></p></li></ul></li></ul><br><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ol><li><p>Undertake duties in accordance with the philosophy, business practices and policies of NMCSH-Al-Ain, and practicing within the standards and ethics of the Physiotherapy profession&nbsp;Typical work activities include:</p></li></ol><ul><li><p>working with patients to identify the physical problem;&nbsp;</p></li><li><p>developing and reviewing treatment programmes;&nbsp;</p></li><li><p>assisting patients with joint and spinal problems, especially following surgery;&nbsp;</p></li><li><p>helping patients' rehabilitation following accidents, injury and strokes;&nbsp;</p></li><li><p>supervising physiotherapy assistants;&nbsp;</p></li><li><p>writing patient case notes and reports;&nbsp;</p></li><li><p>collecting patient statistics;&nbsp;</p></li><li><p>educating and advising patients and their carers about how to prevent and/or improve conditions;&nbsp;</p><ol><li><p>Working as a professional member of a multi-disciplinary rehabilitation team &nbsp;and actively participating in team meetings</p></li><li><p>Effectively communicating with staff members, health professionals, clients and family with regards to provision of physiotherapy services</p></li><li><p>Supervising and instructing Physiotherapy Aides</p></li><li><p>Contributing to, and participating in, education programs for residents, relatives and staff of NMCSH</p></li><li><p>Participating in continuing education and courses updating Physiotherapy techniques and information</p></li><li><p>Ensuring Physiotherapy equipment is adequately maintained and liaising with the HOD for the ordering of supplies and equipment</p></li><li><p>Ensuring Physiotherapy treatments are based on sound evidence of benefit</p></li><li><p>Ensuring all adverse clinical events are recorded and reported&nbsp;</p></li><li><p>Maintaining a safe work environment&nbsp;</p></li><li><p>Assisting in the on-going maintenance of a safe work place through involvement in the implementation of safe systems of work&nbsp;</p></li><li><p>Identifying and reporting hazards in the workplace.</p></li><li><p>Participating in NMCSH Quality Management System and commitment to processes of continuous improvement activities, including auditing, surveys and needs analysis.</p></li><li><p>Other duties as directed by the HOD or the Medical Director.</p></li></ol><br></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Graduate from an approved College or University in Physiotherapy</p><ul><li><p>Current license in country of origin with DOH license to practice in Emirate of Alain, U.A.E.</p></li><li><p>Minimum 2 years experience of practice&nbsp; in Physical Medicine</p></li><li><p>Excellent command of oral and written English. Arabic language advantageous/desirable but not essential.</p></li><li><p>Ability to work in cordial conditions in group practice in a hospital set up and as a member of a team</p></li><li><p>Knowledge of the range and type of services available for aged/disabled person</p></li><li><p>Ability to work with minimal supervision</p></li><li><p>Ability to review procedures and implement new models of service delivery to satisfy client and organizational requirements</p></li><li><p>Demonstrated commitment to quality outcomes and ability to consult with staff regarding continuous improvement</p></li><li><p>Sound computer skills including knowledge of Microsoft Word and Excel<em>&nbsp;&nbsp;</em></p></li></ul></li></ul><p></p></section>