office manager Jobs

<p>Head of Investments – Family Office</p><p><br></p><p>Location: UAE</p><p><br></p><p>We are seeking an experienced Head of Investments to lead the investment activities of a sophisticated private family office.</p><p><br></p><p>This is a senior leadership position with responsibility for developing and executing the family’s investment strategy, overseeing portfolio construction and asset allocation, evaluating new opportunities, and managing relationships with external investment partners.</p><p><br></p><p>The successful candidate will bring strong investment judgement, commercial acumen, and experience managing capital across multiple asset classes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Develop and execute the family office’s overall investment strategy and asset allocation framework.</li><li>Lead investment activity across public markets, private equity, venture capital, real estate, private credit and alternative investments.</li><li>Source, assess and execute direct and fund investment opportunities.</li><li>Lead financial analysis, valuation, due diligence and investment structuring.</li><li>Prepare and present investment recommendations to the Principal and Investment Committee.</li><li>Monitor portfolio performance, risk, liquidity and capital allocation.</li><li>Conduct regular portfolio reviews and recommend rebalancing or exit strategies where appropriate.</li><li>Build and maintain relationships with fund managers, banks, asset managers, private equity firms, advisors and co-investment partners.</li><li>Identify attractive global investment themes, sectors and geographies.</li><li>Negotiate commercial terms and coordinate legal, financial and operational due diligence.</li><li>Oversee external investment managers and evaluate their performance against relevant benchmarks.</li><li>Develop robust investment reporting, governance and risk-management frameworks.</li><li>Lead and develop the internal investment team as the platform grows.</li><li>Work closely with the Principal on long-term wealth preservation and capital growth objectives.</li></ul><p><br></p><p>Candidate Profile</p><ul><li>Significant investment experience gained within a family office or private equity firm.</li><li>Strong track record of evaluating and executing investments.</li><li>Broad understanding of private markets.</li><li>Excellent financial modelling, valuation and commercial due-diligence capabilities.</li><li>Demonstrable experience in portfolio construction, asset allocation and risk management.</li><li>Strong network across the regional and/or international investment community.</li><li>Comfortable operating in an entrepreneurial environment with direct exposure to the Principal.</li><li>Strong communication and presentation skills, with the ability to simplify complex investment decisions.</li><li>High levels of discretion, integrity and professional judgement.</li></ul><p><br></p><p>Preferred Background</p><ul><li>10+ years of relevant investment experience, with meaningful experience in a senior investment role.</li><li>Degree in Finance, Economics, Business or a related discipline; CFA, MBA or equivalent qualification advantageous.</li><li>Experience investing across the GCC and international markets would be beneficial.</li><li>Previous family office experience is highly desirable but not essential.</li></ul><p><br></p><p>The Role</p><p>This is an opportunity to take ownership of the investment function within a well-capitalised family office, working directly with the Principal and playing a central role in the deployment and management of the family’s capital.</p><p><br></p><p>The mandate is broad and long-term, combining capital preservation with disciplined growth, while</p>

<ul><li><p><strong>Career Level</strong>:&nbsp; Mid-Senior</p></li><li><p><strong>Experience</strong>: 3-8 yrs</p></li><li><p><strong>Monthly Salary</strong>: AED 5,000 to AED 8,000</p></li><li><p><strong>Education: </strong>Diploma<strong> </strong>or<strong> </strong>Engineering degree (Bachelor of Science, Bachelor of Technology, Diploma)</p></li><li><p><strong>Office Location: </strong>Dubai - International City</p></li><li><p><strong>Products</strong>: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, material handling & lifting equipment, Tools, POS, and CNC.</p><p><br></p></li></ul><p><strong>Responsibilities:</strong></p><p><strong>1. Sales Engineer/Executive</strong></p><ul><li><p><strong>Respond promptly</strong> and effectively to <strong>sales inquiries</strong>.</p></li><li><p>Conduct thorough <strong>inside and outside sales activities</strong> from <strong>initial contact</strong> to <strong>deal closure</strong>.</p></li><li><p>Work closely with the Product Development team to enhance existing products and develop new solutions.</p></li><li><p>Support Business Development efforts by contributing to outbound sales initiatives, assisting in lead generation, and managing client relationships effectively.</p></li></ul><p><strong>2. Sales Coordinator</strong></p><ul><li><p>Coordinate with the sales team and customers to ensure smooth order processing and after-sales support</p></li><li><p>Manage CRM entries, follow-ups, and reporting using platforms like Odoo or Zoho CRM</p></li><li><p>Support order processing, invoicing, and basic supply chain coordination</p></li></ul><p><strong>3. Inside Sales Engineer /Executive</strong></p><ul><li><p>Handle inside sales activities and provide support for external sales when needed.</p></li><li><p>Respond to customer inquiries, prepare quotations, and follow up on proposals.</p></li><li><p>Understand customer needs and recommend suitable technical solutions.</p></li><li><p>Maintain client relationships and support the sales cycle from inquiry to closing.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p><strong>Sales Coordinator:</strong></p></li></ol><ul><li><p>Minimum 3 years of experience in sales coordination, customer service, or support roles</p></li><li><p>Strong organizational and multitasking abilities</p></li><li><p>Familiarity with CRM platforms is a plus</p></li><li><p>A background in technical or industrial sectors is a strong advantage</p></li><li><p>Excellent written and verbal communication skills</p></li><li><p>Fluent in English with a clear accent</p></li><li><p>Proficient in computer applications (MS Office, Email, CRM)</p></li></ul><ol start="2"><li><p><strong>Sales Engineer/Executive (Inside / outdoor)</strong></p></li></ol><ul><li><p>Minimum 3 years of experience in sales (preferably in industrial or technical products)</p></li><li><p>Strong interpersonal, communication, and negotiation skills</p></li><li><p>Experience preparing quotations and handling B2B inquiries</p></li><li><p>Quick learner with the ability to understand technical products in a short time</p></li><li><p>Fluent in English with a clear accent</p></li><li><p>Proficient in computer and office applications</p></li><li><p>A valid UAE driving license is a plus<br></p></li></ul><p><strong>Candidates with experience in any of the following areas will be highly preferred:</strong></p><p>Industrial Weighing Scales</p><p>Measuring Instruments</p><p>Instrumentation & Process Control</p><p>Industrial Automation</p><p>Elevators & Escalators</p><p>Material Handling & Lifting Equipment</p><p>Tools / Meters / Power Tools / Hardware</p><p>Industrial Electronics & Electro-mechanical</p><p>Marine, Oil & Gas</p><p>MEP, HVAC</p><p>IT, Manufacturing Machinery</p><p>Packaging and Batching Machines</p><p>Commercial Kitchen Equipment</p><p>POS Systems, Office Automation</p><p>Wholesale Office Supplies, LV/ELV/BMS Systems</p><p>------------------</p><p><strong>How to Apply:</strong></p><ol><li><p>Visit our careers page at: <strong>career</strong>(DOT)<strong>petrame</strong>(DOT)<strong>com</strong></p></li><li><p>Select the relevant job opening</p></li><li><p>Complete the application form</p><p><strong>Note: Only applications submitted through our website will be considered.</strong><br></p></li></ol>

<p>We are looking for a reliable, detail-oriented Studio Administrator & Document Controller to join our interior design and architecture studio. This role combines office administration, document control, procurement/supplier coordination, and project tracking support. You will help keep the studio organized and running smoothly, maintaining records, coordinating suppliers, tracking project timelines, and supporting the design team across development, resort, and high-end design projects. Key Responsibilities 1. Office Administration • Manage daily studio operations to ensure a smooth, professional working environment • Oversee office supplies, pantry/food restocking, stationery, printer consumables, and general maintenance • Coordinate meeting schedules, calendar bookings, agenda prep, room setup, and guest hospitality • Arrange and track couriers and deliveries of materials, samples, and documents 2. Document Control • Maintain organized digital and physical filing systems for all project documents, drawings, contracts, and correspondence • Implement and manage version control for CAD files, design drawings, and client correspondence • Track submissions, follow up on approvals, and log all incoming/outgoing documents • Assist with formatting and finalizing presentations, and project reports • Monitor daily project document flow across all active projects and keep internal logs updated 3. Supplier & Procurement Coordination • Liaise with suppliers, contractors, and service providers on quotations, deliveries, and sample requests • Collect and compare supplier quotations using Excel • Maintain an up-to-date supplier contact list, product catalogues, and pricing records • Track sample loans/returns and coordinate material approvals from designers • Support FF&E procurement documentation and purchase follow-ups 4. Project Tracking & Design Team Support • Track project timelines and milestones across active projects; flag delays to project leads • Provide day-to-day admin support to designers and project managers (printing drawings, presentation binders, scheduling) • Assist in preparing design packs, mood boards, FF&E lists, and client-facing reports • Coordinate logistics for site visits, deliveries, and event setups as needed • Organize and document meetings, including minutes and action-item tracking</p><p>Qualifications & Experience • 10 years of experience in office administration or document control within an architecture, interior design, or engineering environment • Exposure to development, resort, or high-end residential/hospitality projects is preferred • Working knowledge of AutoCAD software; familiarity with Revit is a plus • Strong proficiency in Microsoft Excel (quotation comparisons, tracking, basic formulas) plus Microsoft Office Suite and Adobe Acrobat • Familiarity with cloud-based systems (Google Drive, Dropbox) a plus • Excellent organizational and time management skills; able to handle multiple priorities • Strong written and verbal communication skills; fluent in English • Friendly, professional, reliable team player • Due to the nature of the role, applications from female candidates are preferred.</p>

<ul><li><p><strong>Career Level</strong>:&nbsp; Senior</p></li><li><p><strong>Experience</strong>: 4-10 yrs</p></li><li><p><strong>Monthly Salary</strong>: AED 5,000 to AED 7,000</p></li><li><p><strong>Education: </strong>Engineering degree (Bachelor of Science, Bachelor of Technology, Diploma)</p></li><li><p><strong>Office Locations</strong>:</p><ol><li><p>Dubai - International City</p></li><li><p>Dubai - Deira</p></li><li><p>Sharjah - Al Majaz</p></li></ol></li><li><p><strong>Products</strong>: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, material handling & lifting equipment, Tools, POS, and CNC.</p><br></li></ul><p><strong>Responsibilities:</strong></p><p><strong>1. Sales Engineer/Executive</strong></p><ul><li><p><strong>Respond promptly</strong> and effectively to <strong>sales inquiries</strong>.</p></li><li><p>Conduct thorough <strong>inside and outside sales activities</strong> from <strong>initial contact</strong> to <strong>deal closure</strong>.</p></li><li><p>Work closely with the Product Development team to enhance existing products and develop new solutions.</p></li><li><p>Support Business Development efforts by contributing to outbound sales initiatives, assisting in lead generation, and managing client relationships effectively.</p></li></ul><p><strong>2. Sales Coordinator </strong></p><ul><li><p>Coordinate with the sales team and customers to ensure smooth order processing and after-sales support</p></li><li><p>Manage CRM entries, follow-ups, and reporting using platforms like Odoo or Zoho CRM</p></li><li><p>Support order processing, invoicing, and basic supply chain coordination</p></li></ul><p><strong>3. Inside Sales Engineer /Executive</strong></p><ul><li><p>Handle inside sales activities and provide support for external sales when needed</p></li><li><p>Respond to customer inquiries, prepare quotations, and follow up on proposals</p></li><li><p>Understand customer needs and recommend suitable technical solutions</p></li><li><p>Maintain client relationships and support the sales cycle from inquiry to closing</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p><strong>Sales Coordinator:</strong></p></li></ol><ul><li><p>Minimum 4 years of experience in sales coordination, customer service, or support roles</p></li><li><p>Strong organizational and multitasking abilities</p></li><li><p>Familiarity with CRM platforms is a plus</p></li><li><p>A background in technical or industrial sectors is a strong advantage</p></li><li><p>Excellent written and verbal communication skills</p></li><li><p>Fluent in English with a clear accent</p></li><li><p>Proficient in computer applications (MS Office, Email, CRM)</p></li></ul><ol start="2"><li><p><strong>Sales Engineer/Executive (Inside / outdoor)</strong></p></li></ol><ul><li><p>Minimum 4 years of experience in sales (preferably in industrial or technical products)</p></li><li><p>Strong interpersonal, communication, and negotiation skills</p></li><li><p>Experience preparing quotations and handling B2B inquiries</p></li><li><p>Quick learner with the ability to understand technical products in a short time</p></li><li><p>Fluent in English with a clear accent</p></li><li><p>Proficient in computer and office applications</p></li><li><p>A valid UAE driving license is a plus</p><p><br></p></li></ul><p><strong>Candidates with experience in any of the following areas will be highly preferred:</strong></p><p>Industrial Weighing Scales</p><p>Measuring Instruments</p><p>Instrumentation & Process Control</p><p>Industrial Automation</p><p>Elevators & Escalators</p><p>Material Handling & Lifting Equipment</p><p>Tools / Meters / Power Tools / Hardware</p><p>Industrial Electronics & Electro-mechanical</p><p>Marine, Oil & Gas</p><p>MEP, HVAC</p><p>IT, Manufacturing Machinery</p><p>Packaging and Batching Machines</p><p>Commercial Kitchen Equipment</p><p>POS Systems, Office Automation</p><p>Wholesale Office Supplies, LV/ELV/BMS Systems</p><p>------------------</p><p><strong>How to Apply:</strong></p><ol><li><p>Visit our careers page</p></li><li><p>Select the relevant job opening</p></li><li><p>Complete the application form<br></p></li></ol>

<strong>Job Description<br><br></strong><strong>Welcome to Planet. We believe in using space to help life on Earth.<br><br></strong>Planet designs, builds, and operates the largest constellation of imaging satellites in history. This constellation delivers an unprecedented dataset of empirical information via a revolutionary cloud-based platform to authoritative figures in commercial, environmental, and humanitarian sectors. We are both a space company and data company all rolled into one.<br><br>Customers and users across the globe use Planet's data to develop new technologies, drive revenue, power research, and solve our world’s toughest obstacles.<br><br>As we control every component of hardware design, manufacturing, data processing, and software engineering, our office is a truly inspiring mix of experts from a variety of domains.<br><br>We have a people-centric approach toward culture and community and we strive to iterate in a way that puts our team members first and prepares our company for growth. Join Planet and be a part of our mission to change the way people see the world.<br><br>Planet is a global company with employees working remotely world wide and joining us from offices in San Francisco, Washington DC, Germany, Austria, Slovenia, and The Netherlands.<br><br><strong>About The Role<br><br></strong>The Director of Sales, Middle East will be responsible for leading our regional sales organization, driving Planet’s Go-To-Market (GTM) strategy, and accelerating revenue growth across national security, defense, and government sectors. In this highly strategic role, you will lead high-performing teams, build executive relationships across defense ministries and key contractors, and position Planet's Earth observation platform as an essential capability for mission-critical operations. Ideal candidates are ambitious commercial leaders with deep defense domain expertise, exceptional strategic vision, and a passion for driving transformational business outcomes.<br><br>The ideal candidate is an accomplished sales leader with deep defense domain expertise and a track record of managing high-performing teams in the region. You will bring an established executive network across Defense Ministries, Intelligence Agencies, and key Prime Contractors/System Integrators. Combining strategic commercial acumen with an understanding of national security priorities, you will position Planet as a trusted capability provider for mission-critical operations.<br><br>This is a full-time, remote position based in the United Arab Emirates. If located near an office, you are expected to work from that office 3 days per week<br><br><strong>Impact You’ll Own<br><br></strong><ul><li>Drive Strategic Revenue Growth: Own and execute a result-oriented Go-To-Market (GTM) strategy to build, negotiate, and close high-value, complex deals across sovereign defense and government sectors, consistently hitting or exceeding regional quota targets.</li><li>Forecast Governance &amp; Predictability: Maintain rigorous pipeline hygiene (Salesforce.com) and deliver accurate, data-driven revenue forecasts to executive leadership through disciplined deal inspection and pipeline management.</li><li>Capture Strategy &amp; Value Messaging: Engineer tailored capture strategies and high-impact executive narratives that align with agency-level priorities, resonate with key decision-makers, and win competitive procurements.</li><li>Manage, Coach &amp; Empower: Build, mentor, and scale a high-performing sales team, establishing a culture of accountability, operational excellence, and continuous professional development.</li><li>Methodology Alignment: Train and inspect direct reports on core sales methodologies and capture frameworks (e.g., MEDDPICC, Shipley), coaching them on deal qualification, stakeholder mapping, and win strategies.</li><li>Talent Bench &amp; Scaling: Proactively recruit, onboard, and retain elite commercial and defense-domain talent to build a solid talent bench as the regional footprint expands.</li><li>Cross-Functional Matrix Alignment: Orchestrate seamless collaboration across internal matrix teams—including Government Affairs, Product, Engineering, and Field Marketing—to align corporate capabilities with regional market opportunities.</li><li>Technical &amp; Post-Sales Win Alignment: Partner closely with Pre-Sales/Solutions Engineering to secure technical wins, and collaborate with Post-Sales teams to ensure flawless customer onboarding, retention, and long-term expansion.</li><li>Deal Cadence &amp; Executive Escalation: Communicate deal velocity transparently across internal business units, mobilizing executive sponsorship and cross-functional support when needed to de-risk complex pursuits.<br><br></li></ul><strong>What You Bring<br><br></strong><ul><li>8+ years of experience with a track record of driving revenue growth, building high-performing teams, and consistently exceeding multi-million-dollar individual &amp; team quotas.</li><li>6+ years of progressive leadership and management experience.</li><li>Ability to recruit, mentor, and retain top-tier talent, instilling a high accountability culture and coaching direct reports through complex, multi-year deal cycles.</li><li>Deep experience establishing pipeline discipline, accurate revenue forecasting, and thorough deal inspection using Salesforce.com and modern sales methodologies (e.g., MEDDPICC).</li><li>Extensive background navigating complex government and defense procurement frameworks across the Middle East, with a primary focus on key markets including the UAE, KSA, Oman, and Bahrain.</li><li>An established, C-level network across Ministries of Defense, Intelligence Agencies, and Tier-1 Prime Contractors / System Integrators in the MENA region.</li><li>Deep understanding of how commercial technology and advanced data feeds support sovereign defense, intelligence, and national security missions.</li><li>Success collaborating across internal matrixed teams (Government Affairs, Product, Engineering, Legal) to align corporate capabilities with regional opportunities.</li><li>A strategic, self-directed leader with sound commercial judgment, adept at leading teams through dynamic, high-growth, or startup-like market environments.<br><br></li></ul><strong>What Makes You Stand Out<br><br></strong><ul><li>5+ years of progressive sales leadership and enterprise business development experience within the defense, national security, or government technology sectors, with a track record of building high-performing teams and consistently exceeding revenue targets.</li><li>Deep operational understanding of defense domain priorities, sovereign procurement frameworks, and agency decision-making processes across the UK and EMEA regions.</li><li>Experience managing complex, multi-year deal cycles, with the ability to lead sales teams through disciplined capture frameworks, pipeline governance, and accurate revenue forecasting.</li><li>Fluency in both English and Arabic is a solid plus, enabling the candidate to articulate complex strategic value propositions effectively to senior government ministers, agency leaders, and internal executives.<br><br></li></ul><strong>Application Deadline<br><br></strong>11:45p / 23:45 CET on the date stated below. Applications are reviewed on a rolling basis. This posting may be removed earlier than projected if a suitable pool of applications has been received. For this reason, we recommend applying as soon as you are able to.<br><br><strong>Benefits While Working At Planet<br><br></strong><em>These offerings are dependent on employment type and geographical location, based upon applicable law or company policy.<br><br></em><ul><li>Paid time off including vacation, holidays and company-wide days off</li><li>Employee Wellness Program</li><li>Home Office Reimbursement</li><li>Monthly Phone and Internet Reimbursement</li><li>Tuition Reimbursement and access to LinkedIn Learning</li><li>Equity</li><li>Volunteering Paid Time Off<br><br></li></ul>This role is also eligible to receive commission.<br><br><strong>San Francisco Fair Chance Ordinance<br><br></strong>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.<br><br><strong>Why We Care So Much About Belonging.<br><br></strong>We’re dedicated to helping the whole Planet, and to do that we must strive to represent all of it within each of our offices and on all of our teams. That’s why Planet is guided by an ultimate north star of Belonging—dreaming big as we approach our ongoing work. If this job intrigues you, but you’re thinking you might not have all the qualifications, please... do apply! At Planet, we are looking for well-rounded people from around the world who can contribute to more ways than just what is listed in this job description. We don’t just fill positions, we aspire to fulfill people’s careers, most excited about folks who are motivated by our underlying humanitarian efforts. We are a few orbits around the sun before we get to where we want to be, so we hope you’re excited to come along for the ride.<br><br><strong>EEO Statement<br><br></strong>Planet is committed to building a community where everyone belongs and we invite people from all backgrounds to apply. Planet is an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. Know Your Rights.<br><br><strong>Accommodations<br><br></strong>Planet is an inclusive community and we know that everyone has their own needs. If you have a disability or special need that requires accommodation during the hiring process, please reach out to accommodations@planet.com or contact your recruiter with your request. Your message will be confidential and we will be happy to assist you.<br><br><strong>Privacy Policy</strong>: By clicking "Apply Now" at the top of this job posting, I acknowledge that I have read the Planet Data Privacy Notice for California Staff Members and Applicants, and hereby consent to the collection, processing, use, and storage of my personal information as described therein.<br><br><strong>Privacy Policy (European Applicants):</strong> By clicking "Apply Now" at the top of this job posting, I acknowledge that I have read the Candidate Privacy Notice GDPR Planet Labs Europe, and hereby consent to the collection, processing, use, and storage of my personal information as described therein.<br><br><strong>AI in Our Interviewing Process</strong>: Planet is committed to providing an exceptional interview experience for all candidates. We currently use Metaview to better focus on candidates and less on trying to capture notes. As such, with the candidate's consent, select interviews may be recorded and include a "Planet AI Notetaker" for transcription and summarization purposes. Should an interview involve use of AI interview technologies, the candidate will receive notification and have the ability to opt out both in advance and/or real-time. Opting out will not affect one's candidacy.<br><br><strong>Candidate AI Policy</strong>: Planet embraces Artificial Intelligence (AI) tools, and we encourage its responsible use. We understand that candidates may use various resources, including AI tools, to <em>prepare</em> for interviews and assessments. However, <em>during any live interview stage or when actively completing assessments for this position, the use of AI tools—e.g. Large Language Models (LLMs), deep fake technology, etc.—is strictly prohibited unless explicitly prompted by an interviewer or assessment instructions</em>. If you are unsure about acceptable use, please contact your recruiter for clarification. If an AI tool or similar technology is desired as an accommodation, please contact accommodations@planet.com with your request for assistance. Your message will be confidential, and we will be happy to assist you. Violation of this policy may result in disqualification of your application.<br><br>Job Details<br><br>Role Level: Not Applicable Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.weareplanet.com/ Job Function: Sales Company Industry/<br><br>Sector: IT Services and IT Consulting<br><br>What We Offer<br><br><strong>About The Company<br><br></strong>Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.<br><br>Report<br><br>Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <strong>Job Code:</strong> 366/001/562<br><strong>Industry:</strong> Marine Services / Marine Safety &amp; Technical Services<br><br>We are seeking a dynamic and results-oriented <strong>Senior Sales Executive – Marine Services</strong> to drive sales and business growth within the maritime services sector.<br>The role focuses on developing new business and generating sales across marine technical and safety services, including <strong>Automation &amp; Calibration, LSA, FFA, Fire &amp; Gas Detection Systems, Marine Safety Equipment, Firefighting &amp; Rescue Equipment, Life Rafts, Lifeboats, and Life-Saving &amp; Survival Equipment</strong>.<br>The successful candidate will be responsible for identifying prospective customers, generating new business opportunities, developing client relationships, maintaining a strong sales pipeline, and achieving monthly and annual revenue targets.<br><strong>Products / Services:</strong><br>The role covers sales and business development across:<br><ul><li>Marine Automation &amp; Calibration </li><li>LSA (Life-Saving Appliances) </li><li>FFA (Fire-Fighting Appliances) </li><li>Fire &amp; Gas Detection Systems </li><li>Marine Safety Equipment </li><li>Firefighting &amp; Rescue Equipment </li><li>Life Rafts </li><li>Lifeboats </li><li>Life-Saving &amp; Survival Equipment </li></ul><br><br><ul><li>Develop and execute strategic sales plans targeting key marine segments, including Automation &amp; Calibration, LSA, FFA, Fire &amp; Gas Detection Systems, Marine Safety Equipment, Firefighting &amp; Rescue Equipment, Life Rafts, Lifeboats, and Life-Saving &amp; Survival Equipment. </li><li>Identify, qualify, and pursue new business opportunities with shipowners, ship managers, offshore operators, port authorities, and government entities. </li><li>Generate new sales opportunities through cold calling, networking, and social media outreach. </li><li>Set up meetings with prospective clients, build lasting relationships, and negotiate and close deals. </li><li>Build and maintain a robust sales pipeline, ensuring consistent achievement of monthly and annual revenue targets. </li><li>Represent the company at industry exhibitions and conferences. </li><li>Support the planning and rollout of marketing campaigns aligned with sales objectives across digital, print, and event-based channels. </li></ul><br><br><ul><li>Diploma or Bachelor's Degree in <strong>Business, Marketing, Engineering</strong>, or a related field. </li><li>Minimum <strong>3–5 years of proven sales and marketing experience within the marine, offshore, or related industrial sector</strong>. </li><li>Sound understanding of marine industry products and services. </li><li>Sales exposure to <strong>Automation &amp; Calibration, LSA, FFA, Fire &amp; Gas Detection Systems, Marine Safety Equipment, Lifeboats, Life Rafts, or related marine safety services</strong> would be highly relevant. </li><li>Proven ability to generate new business and develop prospective customers. </li><li>Ability to achieve sales targets both individually and as part of a team. </li><li>Excellent negotiation and communication skills, with the ability to deal with international customers. </li><li>Ability to think creatively and propose innovative solutions. </li><li>Strong working knowledge of MS Office and CRM software. </li><li>Willingness to travel nationally and internationally. </li><li>UAE driving licence would be an advantage. </li></ul><br><br><em>Please visit our </em><strong><em>jobs</em></strong><em> page to check out our current list of jobs in UAE and across the world.</em><br><em>Follow us on </em><strong><em>LinkedIn</em></strong><em> and </em><strong><em>Facebook</em></strong><em> to stay updated regarding our upcoming opportunities.</em><br><em>Subscribe to our </em><strong><em>LinkedIn newsletter</em></strong><em> for weekly job updates.</em><br> </div>

Job Description<br><br>Senior Mechanical Engineer (Buildings & Infrastructure) <br><br>With over 14,000 professionals globally, GHD is a leading multidisciplinary professional services company delivering engineering, design, and advisory solutions across water, energy, resources, environment, property & buildings, and transportation sectors.<br><br>As part of our continued growth in the Middle East, we are expanding our Engineering team to support a strong pipeline of multidisciplinary projects. We are seeking a highly experienced Senior Mechanical Engineer to lead the design and delivery of complex mechanical systems across buildings, infrastructure, and industrial developments.<br><br>This is a leadership role combining technical excellence, project delivery, and client engagement.<br><br>Key Responsibilities<br><br>Lead the design and delivery of mechanical engineering systems across all project stages (concept, detailed design, construction, and commissioning). Ensure compliance with relevant regulations and international standards (e.g., ASHRAE, IPC, NFPA, CIBSE, and relevant authority requirements). Drive design quality through technical reviews, calculations, simulations, value engineering, design optimization, and multidisciplinary coordination. Utilize advanced modelling and digital tools (Revit, BIM workflows, energy modelling platforms). Provide technical leadership, mentoring, and guidance to junior and mid-level engineers. Coordinate with architects, structural, electrical, and specialist teams to ensure integrated design delivery. Conduct site inspections, audits, and performance assessments to ensure alignment with design intent. Lead mechanical design reviews, identify technical risks and design gaps, and implement practical engineering solutions in line with project requirements and commercial objectives. Support project managers in tracking progress, managing risks, and maintaining delivery timelines. Engage directly with clients—presenting solutions, resolving challenges, and building long-term relationships. Contribute to innovation initiatives, sustainability strategies, and digital engineering improvements.<br><br>Required Qualifications & Experience<br><br>Bachelor’s or master’s degree in mechanical engineering. Minimum 8–12 years’ experience in mechanical engineering, specifically within building services in the UAE. Proven experience delivering complex projects with minimal supervision. Strong expertise in:HVAC design and energy-efficient systems Mechanical plant design and equipment selection Piping systems and system integration Proficiency in industry-standard tools:Auto CAD, Revit (BIM), IES, HAP, and mechanical calculation software Strong knowledge of:UAE authority regulations and approval processes International codes (ASHRAE, IPC, NFPA where applicable) Experience in preparing:Technical reports and specifications Feasibility studies Familiarity with Building Management Systems (BMS) and smart building integration. Strong commercial awareness and understanding of project delivery frameworks in the UAE.<br><br>Preferred Attributes<br><br>Chartered Engineer status or working toward professional accreditation. Experience on large-scale or high-profile developments in the UAE or GCC. Exposure to sustainability frameworks (LEED, Estidama, Net Zero strategies). Experience working in multidisciplinary consultancy environments.<br><br>Why Join Us?<br><br>Collaborate in a multi-disciplinary, innovative environment where your input shapes both standardised and bespoke solutions. Join a team that values knowledge-sharing, mentorship, and professional excellence. Be part of a workplace that combines collaboration, flexibility, and connection. Join us in the office three days per week to contribute, connect and excel in our vibrant environment.

Job Title: Document Controller – Construction / Facility Management<br>???? Location: Dubai / Sharjah, United Arab Emirates???? Employment Type: Full-Time???? Monthly Salary: AED 2,500 – AED 3,000<br>???? Experience Required: 1–3 Years (UAE Construction or Facility Management Experience Required) About the Role We are seeking a systematic, detail-oriented Document Controller to support our engineering, project management, and facility maintenance teams. The candidate will be responsible for setting up and maintaining organized physical and digital document management systems, tracking technical transmittals, managing submittals, and ensuring seamless document workflow across active construction sites and facility management projects.<br>Key Responsibilities???? Document Control & Archiving • Establish, organize, and maintain digital and hard-copy document control systems for active construction and facility management projects • Receive, log, track, and distribute incoming and outgoing correspondence, technical queries, drawings, and maintenance reports • Maintain strict document numbering, revision codes, and status logs in line with company compliance standards • Ensure only the latest approved drawings, permits, and method statements are issued to site and facility operations teams<br>???? Transmittals & System Management • Prepare and issue formal document transmittals for client, consultant, and subcontractor submissions • Update and maintain master document registers (Master Document Index, RFI Registers, Submittal Logs, and Maintenance SLA Logs) • Upload, archive, and retrieve project files using cloud storage or electronic document management systems (EDMS) • Generate periodic documentation status reports for project managers and facility directors<br>???? Compliance & Handover Documentation • Safely archive contracts, variation orders, site instructions, authority approvals, and legal permits • Support internal and external audits by retrieving requested project or facility records promptly • Coordinate with subcontractors, MEP teams, and vendors to ensure timely submission of compliance certificates and material approvals • Assist with final project handover packages, Operation & Maintenance (O&M) manuals, as-built drawings, and close-out documentation<br>Must-Have Qualifications ✅ High School Diploma, Diploma, or Bachelor’s Degree ✅ 1–3 years of hands-on experience as a Document Controller in the UAE ✅ Proven experience within UAE Construction, Contracting, or Facility Management sectors ✅ Proficiency in MS Office applications (Excel, Word, Outlook) and cloud storage platforms ✅ High attention to detail, accuracy, and strong organizational skills ✅ Good command of written and spoken English<br>Preferred Qualifications ⭐ Basic understanding of technical drawings, RFIs, material submittals, and MEP/FM service reports ⭐ Exposure to EDMS platforms such as Procore, Aconex, or Share Point ⭐ Ability to handle high document volumes under tight project deadlines ⭐ Immediate availability (Notice period: Immediate to maximum 1–2 weeks)<br>What We Offer ✨ Monthly Salary: AED 2,500 – AED 3,000 (Based on experience) ✨ Employment Visa, Medical Insurance & Annual Air Ticket ✨ End of Service Gratuity as per UAE Labor Law ✨ Professional work environment with career growth opportunities<br>To Apply ???? Send your updated CV to: hr@innovativezone.co???? Subject Line: Document Controller – Construction & FM(Only shortlisted candidates will be contacted)

Robot24 | Dubai, JLT | Full-time | On-site<br>About Robot24Robot24.com is a robotics news, broadcasting, and marketplace platform, currently pre-launch. We're building the go-to destination for robotics coverage: news, video, and a marketplace layer, aimed at a global audience. The tech and editorial teams are in place. What's missing is the growth engine that takes this from a great product to a platform with real reach on launch day and beyond. We’re building world-class teams across media, technology, creative production and business operations.<br>As our Talent Acquisition Specialist, you’ll own the recruitment process from sourcing through hiring while helping establish scalable recruitment processes as the company grows.<br>This is a build role. You’ll work directly with leadership to identify, attract and hire outstanding talent across a wide variety of functions.<br>What You’ll Do<br>* Own end-to-end recruitment across technology, media, creative, operations and corporate functions.* Source, engage and assess candidates through multiple recruitment channels.* Build and maintain strong talent pipelines for current and future hiring needs.* Design and improve recruitment processes, interview frameworks and hiring standards.* Partner closely with hiring managers and leadership to understand hiring priorities.* Coordinate interviews, candidate communication and offer management.* Deliver an outstanding candidate experience throughout the hiring process.* Track recruitment metrics and continuously improve hiring efficiency.* Stay informed about market trends, salary benchmarks and hiring best practices.* Use modern recruitment tools and AI where appropriate to improve productivity and candidate sourcing.<br>Requirements<br>* Minimum 5 years of experience in talent acquisition or recruitment.* Experience recruiting for technical, creative, digital or business roles.* Proven experience managing end-to-end recruitment.* Strong sourcing skills using Linked In Recruiter and other recruitment platforms.* Excellent interviewing and candidate assessment skills.* Experience building recruitment processes or improving existing hiring workflows.* Strong communication and stakeholder management skills.* Ability to work independently in a fast-moving environment.* Dubai-based or able to relocate.* Fluent English.<br>Nice to Have<br>* Experience recruiting for startups or high-growth companies.* Experience hiring for technology, media or creative industries.* Familiarity with AI tools such as Chat GPT, Claude or similar platforms to improve recruitment workflows.* Experience with applicant tracking systems (ATS) and recruitment analytics.<br>You May Not Be the Right Fit If<br>* Your experience is primarily HR administration, payroll or employee relations rather than recruitment.* You have limited experience sourcing and hiring specialist or professional roles.* You prefer highly structured environments over building processes from scratch.* You are uncomfortable managing multiple roles simultaneously in a fast-paced company.<br>What We Offer<br>* Build the recruitment function from the ground up.* Work directly with leadership and influence company growth.* Competitive compensation based on experience.* Premium office in Dubai JLT.* Fast-paced, entrepreneurial environment.* Access to modern recruitment technologies and tools.* Opportunity to grow with a rapidly expanding company.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>Work with Us. Change the World.</strong></p><br><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.</p><br><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><br><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><br><br>Job Description<br><p>Job Summary</p><br><p>The <strong>QA/QC Engineer</strong> is responsible for implementing and maintaining the Project Quality Management System to ensure that all infrastructure works comply with contract requirements, approved drawings, technical specifications, authority regulations, and applicable international standards. The role oversees quality assurance and quality control activities throughout the project lifecycle, from construction through testing &amp; commissioning, handover, and project close-out.</p><br><p>The QA/QC Engineer works closely with the Resident Engineer, Material Engineer, Contractors, Laboratories, Authorities, and Project Team to promote a culture of quality, continuous improvement, and compliance.</p><br><p>Key Job Duties</p><br><p>1. Quality Management</p><br><ul><li>Implement and monitor the Project Quality Plan (PQP) and QA/QC procedures.</li><li>Ensure construction activities comply with contract specifications, approved drawings, and quality standards.</li><li>Monitor contractor compliance with approved Method Statements, Inspection &amp; Test Plans (ITPs), and quality procedures.</li><li>Conduct regular quality audits and site inspections.</li></ul><p>2. Inspection &amp; Testing</p><br><ul><li>Coordinate inspection activities and witness material and field testing.</li><li>Review inspection requests, laboratory reports, and test results.</li><li>Verify compliance of completed works prior to approval.</li><li>Ensure proper documentation of all inspections and testing activities.</li></ul><p>3. Non-Conformance &amp; Corrective Actions</p><br><ul><li>Review and monitor Non-Conformance Reports (NCRs), Site Observation Reports (SORs), and corrective action plans.</li><li>Ensure timely implementation and close-out of corrective and preventive actions.</li><li>Identify recurring quality issues and recommend improvement measures.</li></ul><p>4. Material &amp; Documentation Control</p><br><ul><li>Coordinate with the Material Engineer regarding material approvals and compliance.</li><li>Review quality-related submittals, technical documents, and as-built records.</li><li>Maintain quality registers, inspection records, and project documentation.</li></ul><p>5. Stakeholder Coordination</p><br><ul><li>Liaise with the Client, Contractors, Authorities, and Testing Laboratories on quality-related matters.</li><li>Participate in quality meetings, technical reviews, and project inspections.</li><li>Support testing &amp; commissioning and final handover activities.</li></ul><p>6. Reporting &amp; Continuous Improvement</p><br><ul><li>Prepare quality reports, KPI dashboards, and audit summaries.</li><li>Monitor quality performance trends and recommend process improvements.</li><li>Promote best practices and quality awareness across the project team</li></ul><br>Qualifications<br><p><strong>Required Qualifications &amp; Experience</strong></p><br><p><strong>Education</strong></p><br><ul><li>Bachelor's Degree in Civil Engineering or an equivalent engineering discipline.</li><li>Lead Auditor (ISO 9001) certification or equivalent quality management certification is preferred.</li></ul><p><strong>Experience</strong></p><br><ul><li>Minimum 10–15 years of QA/QC experience on major infrastructure projects.</li><li>Proven experience in roads, utilities, drainage, sewerage, potable water, irrigation, public realm, and transportation projects.</li><li>Strong experience in construction supervision and consultancy environments.</li><li>Experience with UAE authority requirements and quality management procedures is highly desirable.</li></ul><p><strong>Technical Skills</strong></p><br><ul><li>Strong knowledge of QA/QC systems, ISO 9001, Inspection &amp; Test Plans (ITPs), Method Statements, and construction quality standards.</li><li>Experience reviewing material approvals, laboratory testing, NCRs, SORs, and quality documentation.</li><li>Proficiency in Microsoft Office, document management systems (e.g., Asite), and quality reporting tools.</li><li>Good understanding of FIDIC contracts and construction supervision practices.</li></ul><p><strong>Behavioural &amp; Management Competencies</strong></p><br><ul><li>Strong analytical and problem-solving skills.</li><li>Excellent communication and stakeholder coordination abilities.</li><li>High attention to detail and commitment to quality excellence.</li><li>Ability to manage multiple quality activities under demanding project schedules.</li><li>Professional, proactive, and committed to continuous improvement, compliance, and client satisfaction.</li></ul><br>Additional Information<br><p><em>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. <strong>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</strong></em></p><br><p><strong>About AECOM</strong>&nbsp;</p><br><p>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,&nbsp;well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.&nbsp;</p><br><p>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.&nbsp;</p><br><p><strong>What makes AECOM a great place to work</strong>&nbsp;</p><br><p>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.&nbsp;</p><br><p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.&nbsp;</p><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>As a Facilities Management Coordinator at Driven Properties, you will coordinate and oversee day-to-day facilities management operations across residential and commercial properties, ensuring assets are maintained to the highest standards.<br> You will coordinate maintenance activities, conduct property inspections, manage vendors and service providers, monitor compliance with maintenance schedules and service agreements, and ensure timely resolution of maintenance issues.<br> The role requires a strong maintenance background, sound technical knowledge, excellent organizational skills, and attention to detail to support efficient property operations and deliver a high level of service to clients and stakeholders.<br> Professional and collaborative working environment.<br> Comprehensive training and onboarding.<br> Opportunity to grow within a reputable real estate company.<br> Competitive salary package based on experience.<br> Visa and standard company benefits.<br> Maintenance Coordination Coordinate maintenance requests with contractors, vendors, and internal teams.<br> Monitor maintenance progress to ensure completion within agreed service levels and quality standards.<br> Verify completed works before closure and ensure satisfactory quality.<br> Track outstanding maintenance issues and follow up until completion.<br> Coordinate emergency maintenance activities when required.<br> Support the implementation of corrective and preventive maintenance initiatives.<br> Vendor, AMC &amp; Permit Coordination Coordinate contractors and service providers to ensure work is completed safely, efficiently, and within scope.<br> Obtain, verify, and maintain required work permits before commencement of works.<br> Monitor Annual Maintenance Contract (AMC) validity and coordinate renewals at least 30 days before expiry.<br> Obtain quotations and prepare comparative analyses when required.<br> Monitor vendor performance against agreed service levels, timelines, quality standards, and contractual obligations.<br> Escalate vendor underperformance, compliance gaps, delayed works, or recurring quality issues.<br> Ensure contractors comply with site rules, health and safety requirements, and company procedures.<br> Documentation &amp; Reporting Maintain accurate maintenance records, inspection reports, service reports, contractor documentation, and compliance records.<br> Prepare operational reports, maintenance trackers, and status updates for management.<br> Ensure all facilities documentation is completed accurately and maintained in company systems.<br> Support audits by maintaining organized and up-to-date documentation.<br> Stakeholder Coordination Coordinate with property managers, tenants, owners, contractors, and internal departments to facilitate smooth facilities operations.<br> Respond professionally to maintenance-related enquiries and coordinate timely resolutions.<br> Maintain effective communication with all stakeholders regarding maintenance schedules, service updates, and operational matters.<br> Build positive working relationships with vendors and service providers.<br> Continuous Improvement Identify opportunities to improve maintenance processes, operational efficiency, and service delivery.<br> Support the implementation of best practices in facilities management.<br> Recommend improvements to maintenance planning, reporting, and contractor performance management.<br> Required Minimum of 2 years' experience in facilities management, property management, maintenance coordination, building operations, or a similar role.<br> Strong maintenance background with technical knowledge of building systems and maintenance practices.<br> Good understanding of building maintenance, facilities operations, MEP systems, and finishing works.<br> Experience coordinating contractors and multiple maintenance activities.<br> Strong proficiency in Microsoft Office (Excel, Word, Outlook).<br> Valid UAE driver's license and own vehicle.<br></span> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Job Description</p><p>We are looking for a motivated and organized HR &amp; Administration Officer to manage daily human resources activities and administrative operations. The ideal candidate should have good communication, organizational, and coordination skills, along with knowledge of UAE labour laws and HR procedures.</p><p>Key Roles &amp; Responsibilities</p><p><b>Human Resources</b></p><ul><li>Manage recruitment, job postings, CV screening, interview scheduling, and candidate follow-ups.</li><li>Coordinate employee onboarding, orientation, and exit procedures.</li><li>Maintain employee files, personal records, attendance, leave records, and HR databases.</li><li>Prepare employment contracts, offer letters, warning letters, and other HR documents.</li><li>Assist with payroll preparation, overtime calculations, and monthly attendance reports.</li><li>Monitor employee performance, probation periods, and contract renewals.</li><li>Support employee relations and handle HR-related queries.</li><li>Ensure HR policies and procedures comply with applicable UAE Labour Law requirements.</li><li>Coordinate visa, work permit, Emirates ID, and medical procedures with relevant authorities or service providers.</li></ul><p><b>Administration</b></p><ul><li>Manage office supplies, equipment, and general office maintenance.</li><li>Handle incoming calls, emails, correspondence, and document filing.</li><li>Maintain company records, licenses, and administrative documents.</li><li>Coordinate meetings, appointments, travel arrangements, and other office activities.</li><li>Liaise with government authorities, suppliers, and service providers when required.</li><li>Prepare daily, weekly, and monthly administrative reports.</li><li>Support management with other HR and administrative tasks as assigned.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Bachelor's degree or diploma in Human Resources, Business Administration, or a related field preferred.</li><li>2–5 years of relevant HR and administration experience preferred.</li><li>Knowledge of UAE Labour Law and HR documentation procedures.</li><li>Proficiency in Microsoft Office, especially Excel and Word.</li><li>Good written and verbal communication skills in English.</li><li>Strong organizational, multitasking, and problem-solving abilities.</li><li>Ability to maintain confidentiality and handle sensitive employee information.</li><li>Candidates currently residing in the UAE are preferred.</li></ul><p><br></p></div>

<p><strong>Executive Support & Administration</strong></p><ul><li><p>Serve as the primary point of contact between executive leadership, internal teams, and external stakeholders.</p></li><li><p>Manage complex executive calendars, schedule C-level meetings, and organize internal/external corporate events.</p></li><li><p>Prepare, edit, and format high-level correspondence, business reports, board presentation slides, and meeting agendas.</p></li><li><p>Record, transcribe, and distribute precise meeting minutes and follow up on actionable items.</p></li><li><p>Maintain confidential physical and digital filing systems, corporate documents, and trade licenses.</p></li></ul><br><p><strong>Industry-Specific Coordination</strong></p><ul><li><p><strong>Tourism & Hospitality:</strong> Coordinate complex international/domestic travel itineraries, flight bookings, hotel accommodations, visa arrangements, and transportation for executives and VIP clients.</p></li><li><p><strong>Cargo & Logistics:</strong> Oversee administrative aspects of corporate logistics, trace high-priority shipments, and liaise with freight partners or clearing agents for executive office requirements.</p></li><li><p><strong>Oil & Gas / Energy:</strong> Maintain knowledge of industry terminology, track compliance documentation, organize vendor/contractor agreements, and facilitate communication with field/site operations.</p></li></ul><br><p><strong>Office & Operational Management</strong></p><ul><li><p>Filter incoming calls, emails, and corporate inquiries, routing them to the appropriate department heads.</p></li><li><p>Oversee office supplies, vendors, and facility administrative expenses, ensuring cost-effective procurement.</p></li><li><p>Handle petty cash, expense claims, and invoice processing for the Executive Office in coordination with Finance.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>Experience:</strong> Minimum <strong>5 years</strong> of proven experience as an Executive Secretary, Personal Assistant, or Senior Administrative Assistant.</p></li><li><p><strong>Industry Background:</strong> Demonstrated hands-on experience or exposure within <strong>Cargo/Logistics, Oil & Gas, and Tourism</strong> industries.</p></li><li><p><strong>Education:</strong> Bachelor’s degree in Business Administration, Communications, or a related field.</p></li><li><p><strong>Language Skills:</strong> Excellent command of English (written and spoken). Arabic fluency is a strong advantage.</p></li><li><p><strong>Tech Proficiency:</strong> Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and document management software.</p></li><li><p><strong>Key Competencies:</strong></p><ul><li><p>Exceptional organizational and multitasking capabilities under tight deadlines.</p></li><li><p>Strong interpersonal skills with high emotional intelligence and professional etiquette.</p></li><li><p>Absolute discretion when handling confidential and sensitive company data.</p></li><li><p>Strong problem-solving capabilities and proactive initiative.</p></li></ul></li></ul>

<ul><li><p>Manage daily office administration and coordinate activities for trucking operations.</p></li><li><p>Handle professional communication with customers, suppliers, and business partners via email and WhatsApp.</p></li><li><p>Act as the primary point of contact between customers, the office, and the company's foreman.</p></li><li><p>Prepare and issue customer invoices and Statements of Account (SOAs).</p></li><li><p>Follow up with customers on outstanding payments, overdue invoices, and pending matters.</p></li><li><p>Maintain and update Excel spreadsheets for revenue, expenses, payments, and operational records.</p></li><li><p>Prepare basic profit and loss reports, expense summaries, and financial statements.</p></li><li><p>Maintain accurate records of transportation jobs, invoices, supplier payments, and expenses.</p></li><li><p>Coordinate with the foreman to track daily work progress and provide timely updates to customers.</p></li><li><p>Organize company documentation, manage data entry, and maintain proper records.</p></li><li><p>Ensure all customer inquiries, emails, and administrative tasks are addressed promptly.</p></li><li><p>Handle other day-to-day administrative and operational responsibilities as required.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>Candidates currently residing in the UAE will be preferred.</strong></p></li><li><p><strong>Preference will be given to candidates holding a valid UAE residence visa and available to join at short notice.</strong></p></li><li><p>1–3 years of experience in office administration, accounts administration, or a similar role.</p></li><li><p><strong>Strong proficiency in Microsoft Excel</strong>, including formulas, data entry, spreadsheet management, and reporting.</p></li><li><p><strong>Excellent written and spoken English</strong>, with the ability to draft professional emails independently.</p></li><li><p>Experience preparing invoices, Statements of Account (SOAs), and following up on outstanding payments.</p></li><li><p>Basic understanding of accounting, expense tracking, and profit and loss reporting.</p></li><li><p>Comfortable using email, WhatsApp, and Microsoft Office applications for daily business communication.</p></li><li><p>Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.</p></li><li><p>Ability to work independently, take ownership of responsibilities, and follow up without constant supervision.</p></li><li><p>Professional communication skills when dealing with customers, suppliers, and internal staff.</p></li><li><p>Previous experience in the transportation, trucking, or logistics industry is an advantage but not mandatory.</p></li></ul>

<p><strong>Company Description</strong> Malabr Typing Service is a professional typing and document preparation provider serving clients in Abu Dhabi Emirate, United Arab Emirates. The company focuses on accurate, timely, and confidential handling of a wide range of documents, including legal, business, and personal materials. Malabr Typing Service aims to deliver efficient clerical support and high-quality typed content to individuals and organizations. Team members work in a structured environment that values precision, reliability, and consistent customer service. The company offers opportunities for detail-oriented professionals to contribute to smooth daily operations and client satisfaction.</p><p><strong>Role Description</strong> The Typist role at Malabr Typing Service is a full-time, on-site position based in Abu Dhabi Emirate, United Arab Emirates. The typist is responsible for preparing, formatting, and editing documents with high accuracy, including letters, forms, reports, and other administrative materials. Day-to-day tasks include typing from handwritten notes, printed materials, and audio recordings, ensuring correct spelling, grammar, and layout. The role also involves organizing files, maintaining records, and supporting general clerical activities such as data entry and basic document management. The typist collaborates with colleagues and clients to clarify requirements, meet deadlines, and maintain confidentiality and professionalism in all interactions.</p><p><strong>Qualifications</strong></p><p> </p><ul><li>Strong Typing and Audio Typing skills, with accurate and efficient keyboard use.</li><li>Clerical Skills for document preparation, filing, record keeping, and basic office organization.</li><li>Effective Communication abilities for interacting with clients and team members in a clear, professional manner.</li><li>Computer Literacy, including proficiency with word processing software and basic office applications.</li><li>Attention to detail and commitment to accuracy in spelling, grammar, and formatting.</li><li>Ability to manage time effectively, prioritize tasks, and meet deadlines in a fast-paced environment.</li><li>Previous experience in typing, administrative support, or office work is beneficial.</li><li>High school diploma or equivalent; additional training in office administration or typing is an advantage.</li></ul>

<p><strong>Job Purpose:</strong></p><p>To provide safe, reliable, and professional transportation services to management and their guests, while supporting general office and administrative functions as required. The role requires a high level of discretion, punctuality, and presentation, as the incumbent frequently represents the organization to external visitors, business partners, and guests of management.</p><p><br></p><p><strong>Key Responsibilities </strong></p><ul><li>Provide safe and timely transportation for management and management's guests to and from meetings, airports, events, and other appointments.</li><li>Plan and coordinate routes in advance, accounting for traffic, schedules, and multiple pick-up/drop-off points.</li><li>Maintain a high standard of professionalism, courtesy, and discretion when interacting with guests, visitors, and external parties.</li><li>Ensure the assigned vehicle(s) are clean, well-maintained, fueled, and roadworthy at all times.</li><li>Coordinate servicing, registration renewal, and minor maintenance of vehicles with relevant departments/vendors.</li><li>Maintain accurate logs of trips, mileage, and vehicle usage.</li><li>Provide general office assistance, including filing, maintaining records, and basic use of MS Office applications, as directed.</li><li>Assist with errands, document delivery, and collection as required by management or the office.</li><li>Maintain confidentiality regarding management's schedules, guests, and any information encountered in the course of duties.</li><li>Respond flexibly to changes in schedule, including availability outside standard hours when required by management or guest commitments.</li><li>Ensure compliance with all UAE traffic laws and organizational policies at all times.</li></ul><p><br></p><p><strong>Qualifications &amp; Background</strong></p><ul><li>Minimum 5–10 years of driving experience in the UAE, preferably including experience driving for senior management, executives, or VIP guests.</li><li>High School Diploma or Equivalent; or Bachelor’s Degree </li><li>Multilingual ability (English and Arabic essential; additional languages an advantage).</li><li>Certifications in administration, customer service or communication skills can be beneficial.</li><li>Official UAE driving license for Light Vehicle</li><li><strong>No history of reckless driving / black points</strong></li></ul>

<ul><li><p><strong>Correspondence and Documentation</strong></p><ul><li><p>Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.</p></li><li><p>Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.</p></li><li><p>Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports</p></li><li><p>Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records</p></li><li><p>Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.</p></li></ul><p><strong>Meetings</strong></p><ul><li><p>Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.</p></li><li><p>Takes minutes or recordings of meetings for distribution to meeting participants</p><br></li></ul><p><strong>Information Recording and Archiving</strong></p><ul><li><p>Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.</p></li><li><p>Enters, retrieves, updates, verifies, and deletes information from electronic files</p></li></ul><p><strong>Office Supplies</strong></p><ul><li><p>Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand</p></li></ul><p><strong>Safety, Quality & Environment</strong></p><p>Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment</p><p><strong>Related Assignments</strong></p><p>Performs other related duties or assignments as directed</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>Minimum Qualifications:</strong></p><ul><li><p>Educational level typically acquired through completion of high school.</p></li></ul><br><p><strong>Minimum Experience:</strong></p><ul><li><p>Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1</p></li></ul><p><strong>Skills: (</strong>At intermediate level)</p><ul><li><p>Knowledge of office practices, procedures, and computer software programs</p></li><li><p>Knowledge of correct English usage and grammar</p></li><li><p>Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets.</p></li></ul></li></ul>

<ul><li><p>Manage daily administrative tasks, including scheduling appointments and maintaining office supplies to ensure a smooth workflow.</p></li><li><p>Assist in financial record-keeping by entering data accurately into accounting software, ensuring compliance with financial regulations.</p></li><li><p>Prepare and process invoices, ensuring timely billing and follow-up on outstanding payments to maintain cash flow.</p></li><li><p>Handle administrative tasks such as maintaining office supplies, coordinating meetings, preparing quotations, and managing correspondence to support smooth office operations.</p></li><li><p>Coordinate internal and external communications, serving as a point of contact for both clients and suppliers to enhance company relationships.</p></li><li><p>Assist in payroll processing by collecting and verifying employee hours and expenses, ensuring accuracy and timeliness.</p></li><li><p>Conduct regular audits of financial data and administrative processes to identify discrepancies and improve operational efficiency.</p></li><li><p>Maintain filing systems for both administrative and financial records, ensuring easy access and compliance with data protection regulations.</p></li><li><p>Support budgeting activities by tracking expenses and providing insights on financial performance against set targets.</p></li><li><p>Participate in team meetings, contributing insights and suggestions for improving administrative and accounting functions.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Accounting, Finance, or Business Administration is preferred to ensure foundational knowledge.</p></li><li><p>A minimum of 2 years of experience in an administrative or accounting role is required for practical understanding.</p></li><li><p>Proficiency in accounting software such as Tally is essential for efficient financial management.</p></li><li><p>Strong knowledge of Microsoft Office Suite, especially Excel, to manage data and create financial reports.</p></li><li><p>Excellent organizational skills to manage multiple tasks and prioritize effectively in a fast-paced environment.</p></li><li><p>Ability to work independently as well as collaboratively in a team environment to achieve common goals.</p></li><li><p>Strong problem-solving skills to address and resolve administrative or accounting discrepancies swiftly.</p></li><li><p>A proactive attitude and willingness to learn new processes or software to enhance personal and organizational growth.</p></li></ul>

<ol><li><p>Manage daily administrative and secretarial tasks to support management and office operations.</p></li><li><p>Handle incoming and outgoing emails, phone calls, correspondence, and other communications.</p></li><li><p>Prepare and format letters, reports, presentations, forms, and official documents.</p></li><li><p>Schedule meetings, appointments, and maintain management calendars.</p></li><li><p>Organize meetings, prepare necessary documents, and follow up on action items when required.</p></li><li><p>Maintain accurate physical and electronic filing systems and ensure documents are properly organized and easily accessible.</p></li><li><p>Coordinate with internal departments, clients, suppliers, and external parties as required.</p></li><li><p>Assist with preparing and maintaining company records, documents, and administrative reports.</p></li><li><p>Handle confidential information professionally and maintain a high level of discretion.</p></li><li><p>Assist with basic administrative documentation, data entry, and record keeping.</p></li><li><p>Support management with general office and administrative requirements.</p></li><li><p>Monitor office supplies and coordinate with relevant personnel for replenishment when required.</p></li><li><p>Ensure administrative tasks are completed accurately and within deadlines.</p></li><li><p>Perform other duties and administrative tasks as assigned by management.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Female candidate with a <strong>valid EU passport – Mandatory</strong>.</p></li><li><p>Previous experience as an <strong>Admin Secretary, Secretary, Administrative Assistant, or similar role</strong>.</p></li><li><p>UAE work experience is highly preferred.</p></li><li><p>Excellent written and verbal communication skills in <strong>English</strong>.</p></li><li><p>Knowledge of Arabic is an advantage.</p></li><li><p>Strong proficiency in <strong>Microsoft Office</strong>, particularly Word, Excel, and Outlook.</p></li><li><p>Excellent organizational and time-management skills.</p></li><li><p>Strong attention to detail and accuracy.</p></li><li><p>Ability to multitask, prioritize responsibilities, and work effectively under pressure.</p></li><li><p>Professional appearance, attitude, and communication skills.</p></li><li><p>Ability to work independently as well as coordinate effectively with a team.</p></li><li><p>Trustworthy and capable of handling confidential information.</p></li><li><p>Basic knowledge of accounting, invoicing, or business documentation will be considered an advantage.</p></li><li><p>Good interpersonal skills with a professional and courteous approach.</p></li><li><p>Strong willingness to learn and take responsibility.</p></li></ol>

<ul><li><p>Assist the Senior Executive Assistant in coordinating daily executive office activities.</p></li><li><p>Follow instructions and provide administrative support for executive, business, and personal matters as assigned.</p></li><li><p>Coordinate meetings, appointments, and calendars as delegated by the Senior Executive Assistant.</p></li><li><p>Arrange travel bookings, accommodation, transportation, visas, and itineraries.</p></li><li><p>Prepare correspondence, presentations, reports, meeting agendas, and minutes.</p></li><li><p>Screen and manage emails, telephone calls, and other communications when required.</p></li><li><p>Liaise with internal departments, external stakeholders, vendors, and service providers to facilitate smooth coordination.</p></li><li><p>Maintain confidential records, documents, and filing systems with a high level of accuracy and discretion.</p></li><li><p>Track action items, deadlines, and follow up on pending tasks.</p></li><li><p>Assist in organizing meetings, corporate events, and special projects.</p></li><li><p>Process administrative documentation, including expense claims, invoices, and reimbursements.</p></li><li><p>Perform personal assistance tasks and other administrative duties as assigned by the Senior Executive Assistant or management.</p></li><li><p>Support the Executive Office with any additional tasks to ensure efficient day-to-day operations.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree or Diploma in Business Administration or a related field is preferred.</p></li></ul><ul><li><p>Minimum 2–4 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably within a diversified group of companies, providing support to senior local management.</p></li><li><p>Experience supporting senior management or executive office functions is an advantage.</p></li><li><p>Excellent organizational, multitasking, and time management skills.</p></li><li><p>Strong written and verbal communication skills in English.</p></li><li><p>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</p></li><li><p>High level of integrity, professionalism, and ability to maintain confidentiality.</p></li><li><p>Strong interpersonal skills with the ability to work collaboratively in a team environment.</p></li><li><p>Ability to work independently, prioritize tasks, and adapt to changing business requirements.</p></li><li><p>Flexibility to support business needs outside normal working hours when required.</p></li><li><p>Valid UAE driving license is an advantage.</p></li></ul>