office manager Jobs

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are looking for a reliable and detailed oriented office cleaner to maintain a clean, organized and hygienic workplace. the ideal candidate will ensure that all office areas are kept neat and presentable while following health and safety standards.</p><p><br></p><p>Key responsibilities:</p><p><br></p><p>* Clean and sanitize office spaces, meeting rooms, reception areas, and workstations.</p><p>* Sweep, mop, vacuum, and dust floors, furniture, and other surfaces.</p><p>* Clean and disinfect restrooms and replenish supplies such as soap, toilet paper, and paper towels.</p><p>* Empty trash bins and dispose of waste properly.</p><p>* Clean windows, glass doors, and mirrors as required.</p><p>* Refill pantry and cleaning supplies when needed.</p><p>* Report any maintenance issues, damaged equipment, or safety hazards to management.</p><p><br></p><p>Requirements:</p><p><br></p><p>* Ability to work independently and efficiently.</p><p>* Good attention to detail and cleanliness.</p><p>* Reliable, punctual, and trustworthy.</p><p>* Basic communication skills.</p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>* Time management</p><p>* Attention to detail</p><p>* Reliability</p><p>* Teamwork</p><p>* Knowledge of cleaning products and equipment</p><p>* Ability to follow instructions</p></div>

<ul><li>Manage and organize daily office operations, ensuring a seamless workflow that enhances productivity.</li><li>Act as the first point of contact for visitors and clients, providing a warm welcome and efficient assistance.</li><li>Handle correspondence, including emails and phone calls, with a professional and courteous demeanor.</li><li>Maintain filing systems and databases, ensuring accurate record-keeping and easy retrieval of information.</li><li>Assist in scheduling appointments and meetings, coordinating calendars for team members to optimize time management.</li></ul><br/><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma or equivalent; further education in office administration is a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.</li><li>Fluency in English; knowledge of additional languages is an advantage in diverse workplaces.</li><li>Excellent verbal and written communication skills, allowing for effective interaction with team members and clients.</li><li>Ability to manage time effectively, prioritizing tasks to meet deadlines in a fast-paced environment.</li></ul><br/>

<ul><li>Greet and welcome visitors with a warm, professional demeanor, ensuring a positive first impression of the organization.</li><li>Manage multi-line phone systems, efficiently directing calls to the appropriate departments and taking detailed messages as needed.</li><li>Maintain an organized reception area, ensuring that it reflects the company's branding and is stocked with necessary supplies and materials.</li><li>Handle incoming and outgoing mail and packages, including managing courier services and ensuring timely delivery of important documents.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma required; an associate degree or higher in business administration is preferred for a competitive edge.</li><li>1-3 years of experience in a receptionist or front desk role, demonstrating familiarity with office management procedures.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software is essential.</li><li>Ability to communicate fluently in English; additional language skills are a plus, especially in multicultural environments.</li></ul>

<ul><li><p><strong>Career Level</strong>:&nbsp; Mid-Senior</p></li><li><p><strong>Experience</strong>: 3-8 yrs</p></li><li><p><strong>Monthly Salary</strong>: AED 5,000 to AED 8,000</p></li><li><p><strong>Education: </strong>Diploma<strong> </strong>or<strong> </strong>Engineering degree (Bachelor of Science, Bachelor of Technology, Diploma)</p></li><li><p><strong>Office Location: </strong>Dubai - International City</p></li><li><p><strong>Products</strong>: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, material handling & lifting equipment, Tools, POS, and CNC.<br></p></li></ul><p><strong>Responsibilities:</strong></p><p><strong>1. Sales Engineer/Executive</strong></p><ul><li><p><strong>Respond promptly</strong> and effectively to <strong>sales inquiries</strong>.</p></li><li><p>Conduct thorough <strong>inside and outside sales activities</strong> from <strong>initial contact</strong> to <strong>deal closure</strong>.</p></li><li><p>Work closely with the Product Development team to enhance existing products and develop new solutions.</p></li><li><p>Support Business Development efforts by contributing to outbound sales initiatives, assisting in lead generation, and managing client relationships effectively.</p></li></ul><p><strong>2. Sales Coordinator</strong></p><ul><li><p>Coordinate with the sales team and customers to ensure smooth order processing and after-sales support</p></li><li><p>Manage CRM entries, follow-ups, and reporting using platforms like Odoo or Zoho CRM</p></li><li><p>Support order processing, invoicing, and basic supply chain coordination</p></li></ul><p><strong>3. Inside Sales Engineer /Executive</strong></p><ul><li><p>Handle inside sales activities and provide support for external sales when needed.</p></li><li><p>Respond to customer inquiries, prepare quotations, and follow up on proposals.</p></li><li><p>Understand customer needs and recommend suitable technical solutions.</p></li><li><p>Maintain client relationships and support the sales cycle from inquiry to closing.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p><strong>Sales Coordinator:</strong></p></li></ol><ul><li><p>Minimum 3 years of experience in sales coordination, customer service, or support roles</p></li><li><p>Strong organizational and multitasking abilities</p></li><li><p>Familiarity with CRM platforms is a plus</p></li><li><p>A background in technical or industrial sectors is a strong advantage</p></li><li><p>Excellent written and verbal communication skills</p></li><li><p>Fluent in English with a clear accent</p></li><li><p>Proficient in computer applications (MS Office, Email, CRM)</p></li></ul><ol start="2"><li><p><strong>Sales Engineer/Executive (Inside / outdoor)</strong></p></li></ol><ul><li><p>Minimum 3 years of experience in sales (preferably in industrial or technical products)</p></li><li><p>Strong interpersonal, communication, and negotiation skills</p></li><li><p>Experience preparing quotations and handling B2B inquiries</p></li><li><p>Quick learner with the ability to understand technical products in a short time</p></li><li><p>Fluent in English with a clear accent</p></li><li><p>Proficient in computer and office applications</p></li><li><p>A valid UAE driving license is a plus<br></p></li></ul><p><strong>Candidates with experience in any of the following areas will be highly preferred:</strong></p><p>Industrial Weighing Scales</p><p>Measuring Instruments</p><p>Instrumentation & Process Control</p><p>Industrial Automation</p><p>Elevators & Escalators</p><p>Material Handling & Lifting Equipment</p><p>Tools / Meters / Power Tools / Hardware</p><p>Industrial Electronics & Electro-mechanical</p><p>Marine, Oil & Gas</p><p>MEP, HVAC</p><p>IT, Manufacturing Machinery</p><p>Packaging and Batching Machines</p><p>Commercial Kitchen Equipment</p><p>POS Systems, Office Automation</p><p>Wholesale Office Supplies, LV/ELV/BMS Systems</p><p>------------------</p><p><strong>How to Apply:</strong></p><ol><li><p>Visit our careers page</p></li><li><p>Select the relevant job opening</p></li><li><p>Complete the application form</p><p><strong>Note: Only applications submitted through our website will be considered.</strong><br></p></li></ol>

<p>Head of Investments – Family Office</p><p><br></p><p>Location: UAE</p><p><br></p><p>We are seeking an experienced Head of Investments to lead the investment activities of a sophisticated private family office.</p><p><br></p><p>This is a senior leadership position with responsibility for developing and executing the family’s investment strategy, overseeing portfolio construction and asset allocation, evaluating new opportunities, and managing relationships with external investment partners.</p><p><br></p><p>The successful candidate will bring strong investment judgement, commercial acumen, and experience managing capital across multiple asset classes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Develop and execute the family office’s overall investment strategy and asset allocation framework.</li><li>Lead investment activity across public markets, private equity, venture capital, real estate, private credit and alternative investments.</li><li>Source, assess and execute direct and fund investment opportunities.</li><li>Lead financial analysis, valuation, due diligence and investment structuring.</li><li>Prepare and present investment recommendations to the Principal and Investment Committee.</li><li>Monitor portfolio performance, risk, liquidity and capital allocation.</li><li>Conduct regular portfolio reviews and recommend rebalancing or exit strategies where appropriate.</li><li>Build and maintain relationships with fund managers, banks, asset managers, private equity firms, advisors and co-investment partners.</li><li>Identify attractive global investment themes, sectors and geographies.</li><li>Negotiate commercial terms and coordinate legal, financial and operational due diligence.</li><li>Oversee external investment managers and evaluate their performance against relevant benchmarks.</li><li>Develop robust investment reporting, governance and risk-management frameworks.</li><li>Lead and develop the internal investment team as the platform grows.</li><li>Work closely with the Principal on long-term wealth preservation and capital growth objectives.</li></ul><p><br></p><p>Candidate Profile</p><ul><li>Significant investment experience gained within a family office or private equity firm.</li><li>Strong track record of evaluating and executing investments.</li><li>Broad understanding of private markets.</li><li>Excellent financial modelling, valuation and commercial due-diligence capabilities.</li><li>Demonstrable experience in portfolio construction, asset allocation and risk management.</li><li>Strong network across the regional and/or international investment community.</li><li>Comfortable operating in an entrepreneurial environment with direct exposure to the Principal.</li><li>Strong communication and presentation skills, with the ability to simplify complex investment decisions.</li><li>High levels of discretion, integrity and professional judgement.</li></ul><p><br></p><p>Preferred Background</p><ul><li>10+ years of relevant investment experience, with meaningful experience in a senior investment role.</li><li>Degree in Finance, Economics, Business or a related discipline; CFA, MBA or equivalent qualification advantageous.</li><li>Experience investing across the GCC and international markets would be beneficial.</li><li>Previous family office experience is highly desirable but not essential.</li></ul><p><br></p><p>The Role</p><p>This is an opportunity to take ownership of the investment function within a well-capitalised family office, working directly with the Principal and playing a central role in the deployment and management of the family’s capital.</p><p><br></p><p>The mandate is broad and long-term, combining capital preservation with disciplined growth, while</p>

<ul><li><p><strong>Career Level</strong>:&nbsp; Mid-Senior</p></li><li><p><strong>Experience</strong>: 3-8 yrs</p></li><li><p><strong>Monthly Salary</strong>: AED 5,000 to AED 8,000</p></li><li><p><strong>Education: </strong>Diploma<strong> </strong>or<strong> </strong>Engineering degree (Bachelor of Science, Bachelor of Technology, Diploma)</p></li><li><p><strong>Office Location: </strong>Dubai - International City</p></li><li><p><strong>Products</strong>: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, material handling & lifting equipment, Tools, POS, and CNC.</p><p><br></p></li></ul><p><strong>Responsibilities:</strong></p><p><strong>1. Sales Engineer/Executive</strong></p><ul><li><p><strong>Respond promptly</strong> and effectively to <strong>sales inquiries</strong>.</p></li><li><p>Conduct thorough <strong>inside and outside sales activities</strong> from <strong>initial contact</strong> to <strong>deal closure</strong>.</p></li><li><p>Work closely with the Product Development team to enhance existing products and develop new solutions.</p></li><li><p>Support Business Development efforts by contributing to outbound sales initiatives, assisting in lead generation, and managing client relationships effectively.</p></li></ul><p><strong>2. Sales Coordinator</strong></p><ul><li><p>Coordinate with the sales team and customers to ensure smooth order processing and after-sales support</p></li><li><p>Manage CRM entries, follow-ups, and reporting using platforms like Odoo or Zoho CRM</p></li><li><p>Support order processing, invoicing, and basic supply chain coordination</p></li></ul><p><strong>3. Inside Sales Engineer /Executive</strong></p><ul><li><p>Handle inside sales activities and provide support for external sales when needed.</p></li><li><p>Respond to customer inquiries, prepare quotations, and follow up on proposals.</p></li><li><p>Understand customer needs and recommend suitable technical solutions.</p></li><li><p>Maintain client relationships and support the sales cycle from inquiry to closing.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p><strong>Sales Coordinator:</strong></p></li></ol><ul><li><p>Minimum 3 years of experience in sales coordination, customer service, or support roles</p></li><li><p>Strong organizational and multitasking abilities</p></li><li><p>Familiarity with CRM platforms is a plus</p></li><li><p>A background in technical or industrial sectors is a strong advantage</p></li><li><p>Excellent written and verbal communication skills</p></li><li><p>Fluent in English with a clear accent</p></li><li><p>Proficient in computer applications (MS Office, Email, CRM)</p></li></ul><ol start="2"><li><p><strong>Sales Engineer/Executive (Inside / outdoor)</strong></p></li></ol><ul><li><p>Minimum 3 years of experience in sales (preferably in industrial or technical products)</p></li><li><p>Strong interpersonal, communication, and negotiation skills</p></li><li><p>Experience preparing quotations and handling B2B inquiries</p></li><li><p>Quick learner with the ability to understand technical products in a short time</p></li><li><p>Fluent in English with a clear accent</p></li><li><p>Proficient in computer and office applications</p></li><li><p>A valid UAE driving license is a plus<br></p></li></ul><p><strong>Candidates with experience in any of the following areas will be highly preferred:</strong></p><p>Industrial Weighing Scales</p><p>Measuring Instruments</p><p>Instrumentation & Process Control</p><p>Industrial Automation</p><p>Elevators & Escalators</p><p>Material Handling & Lifting Equipment</p><p>Tools / Meters / Power Tools / Hardware</p><p>Industrial Electronics & Electro-mechanical</p><p>Marine, Oil & Gas</p><p>MEP, HVAC</p><p>IT, Manufacturing Machinery</p><p>Packaging and Batching Machines</p><p>Commercial Kitchen Equipment</p><p>POS Systems, Office Automation</p><p>Wholesale Office Supplies, LV/ELV/BMS Systems</p><p>------------------</p><p><strong>How to Apply:</strong></p><ol><li><p>Visit our careers page at: <strong>career</strong>(DOT)<strong>petrame</strong>(DOT)<strong>com</strong></p></li><li><p>Select the relevant job opening</p></li><li><p>Complete the application form</p><p><strong>Note: Only applications submitted through our website will be considered.</strong><br></p></li></ol>

<p>We are looking for a reliable, detail-oriented Studio Administrator & Document Controller to join our interior design and architecture studio. This role combines office administration, document control, procurement/supplier coordination, and project tracking support. You will help keep the studio organized and running smoothly, maintaining records, coordinating suppliers, tracking project timelines, and supporting the design team across development, resort, and high-end design projects. Key Responsibilities 1. Office Administration • Manage daily studio operations to ensure a smooth, professional working environment • Oversee office supplies, pantry/food restocking, stationery, printer consumables, and general maintenance • Coordinate meeting schedules, calendar bookings, agenda prep, room setup, and guest hospitality • Arrange and track couriers and deliveries of materials, samples, and documents 2. Document Control • Maintain organized digital and physical filing systems for all project documents, drawings, contracts, and correspondence • Implement and manage version control for CAD files, design drawings, and client correspondence • Track submissions, follow up on approvals, and log all incoming/outgoing documents • Assist with formatting and finalizing presentations, and project reports • Monitor daily project document flow across all active projects and keep internal logs updated 3. Supplier & Procurement Coordination • Liaise with suppliers, contractors, and service providers on quotations, deliveries, and sample requests • Collect and compare supplier quotations using Excel • Maintain an up-to-date supplier contact list, product catalogues, and pricing records • Track sample loans/returns and coordinate material approvals from designers • Support FF&E procurement documentation and purchase follow-ups 4. Project Tracking & Design Team Support • Track project timelines and milestones across active projects; flag delays to project leads • Provide day-to-day admin support to designers and project managers (printing drawings, presentation binders, scheduling) • Assist in preparing design packs, mood boards, FF&E lists, and client-facing reports • Coordinate logistics for site visits, deliveries, and event setups as needed • Organize and document meetings, including minutes and action-item tracking</p><p>Qualifications & Experience • 10 years of experience in office administration or document control within an architecture, interior design, or engineering environment • Exposure to development, resort, or high-end residential/hospitality projects is preferred • Working knowledge of AutoCAD software; familiarity with Revit is a plus • Strong proficiency in Microsoft Excel (quotation comparisons, tracking, basic formulas) plus Microsoft Office Suite and Adobe Acrobat • Familiarity with cloud-based systems (Google Drive, Dropbox) a plus • Excellent organizational and time management skills; able to handle multiple priorities • Strong written and verbal communication skills; fluent in English • Friendly, professional, reliable team player • Due to the nature of the role, applications from female candidates are preferred.</p>

<ul><li><p><strong>Career Level</strong>:&nbsp; Senior</p></li><li><p><strong>Experience</strong>: 4-10 yrs</p></li><li><p><strong>Monthly Salary</strong>: AED 5,000 to AED 7,000</p></li><li><p><strong>Education: </strong>Engineering degree (Bachelor of Science, Bachelor of Technology, Diploma)</p></li><li><p><strong>Office Locations</strong>:</p><ol><li><p>Dubai - International City</p></li><li><p>Dubai - Deira</p></li><li><p>Sharjah - Al Majaz</p></li></ol></li><li><p><strong>Products</strong>: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, material handling & lifting equipment, Tools, POS, and CNC.</p><br></li></ul><p><strong>Responsibilities:</strong></p><p><strong>1. Sales Engineer/Executive</strong></p><ul><li><p><strong>Respond promptly</strong> and effectively to <strong>sales inquiries</strong>.</p></li><li><p>Conduct thorough <strong>inside and outside sales activities</strong> from <strong>initial contact</strong> to <strong>deal closure</strong>.</p></li><li><p>Work closely with the Product Development team to enhance existing products and develop new solutions.</p></li><li><p>Support Business Development efforts by contributing to outbound sales initiatives, assisting in lead generation, and managing client relationships effectively.</p></li></ul><p><strong>2. Sales Coordinator </strong></p><ul><li><p>Coordinate with the sales team and customers to ensure smooth order processing and after-sales support</p></li><li><p>Manage CRM entries, follow-ups, and reporting using platforms like Odoo or Zoho CRM</p></li><li><p>Support order processing, invoicing, and basic supply chain coordination</p></li></ul><p><strong>3. Inside Sales Engineer /Executive</strong></p><ul><li><p>Handle inside sales activities and provide support for external sales when needed</p></li><li><p>Respond to customer inquiries, prepare quotations, and follow up on proposals</p></li><li><p>Understand customer needs and recommend suitable technical solutions</p></li><li><p>Maintain client relationships and support the sales cycle from inquiry to closing</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p><strong>Sales Coordinator:</strong></p></li></ol><ul><li><p>Minimum 4 years of experience in sales coordination, customer service, or support roles</p></li><li><p>Strong organizational and multitasking abilities</p></li><li><p>Familiarity with CRM platforms is a plus</p></li><li><p>A background in technical or industrial sectors is a strong advantage</p></li><li><p>Excellent written and verbal communication skills</p></li><li><p>Fluent in English with a clear accent</p></li><li><p>Proficient in computer applications (MS Office, Email, CRM)</p></li></ul><ol start="2"><li><p><strong>Sales Engineer/Executive (Inside / outdoor)</strong></p></li></ol><ul><li><p>Minimum 4 years of experience in sales (preferably in industrial or technical products)</p></li><li><p>Strong interpersonal, communication, and negotiation skills</p></li><li><p>Experience preparing quotations and handling B2B inquiries</p></li><li><p>Quick learner with the ability to understand technical products in a short time</p></li><li><p>Fluent in English with a clear accent</p></li><li><p>Proficient in computer and office applications</p></li><li><p>A valid UAE driving license is a plus</p><p><br></p></li></ul><p><strong>Candidates with experience in any of the following areas will be highly preferred:</strong></p><p>Industrial Weighing Scales</p><p>Measuring Instruments</p><p>Instrumentation & Process Control</p><p>Industrial Automation</p><p>Elevators & Escalators</p><p>Material Handling & Lifting Equipment</p><p>Tools / Meters / Power Tools / Hardware</p><p>Industrial Electronics & Electro-mechanical</p><p>Marine, Oil & Gas</p><p>MEP, HVAC</p><p>IT, Manufacturing Machinery</p><p>Packaging and Batching Machines</p><p>Commercial Kitchen Equipment</p><p>POS Systems, Office Automation</p><p>Wholesale Office Supplies, LV/ELV/BMS Systems</p><p>------------------</p><p><strong>How to Apply:</strong></p><ol><li><p>Visit our careers page</p></li><li><p>Select the relevant job opening</p></li><li><p>Complete the application form<br></p></li></ol>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Job Description</p><p>We are looking for a motivated and organized HR &amp; Administration Officer to manage daily human resources activities and administrative operations. The ideal candidate should have good communication, organizational, and coordination skills, along with knowledge of UAE labour laws and HR procedures.</p><p>Key Roles &amp; Responsibilities</p><p><b>Human Resources</b></p><ul><li>Manage recruitment, job postings, CV screening, interview scheduling, and candidate follow-ups.</li><li>Coordinate employee onboarding, orientation, and exit procedures.</li><li>Maintain employee files, personal records, attendance, leave records, and HR databases.</li><li>Prepare employment contracts, offer letters, warning letters, and other HR documents.</li><li>Assist with payroll preparation, overtime calculations, and monthly attendance reports.</li><li>Monitor employee performance, probation periods, and contract renewals.</li><li>Support employee relations and handle HR-related queries.</li><li>Ensure HR policies and procedures comply with applicable UAE Labour Law requirements.</li><li>Coordinate visa, work permit, Emirates ID, and medical procedures with relevant authorities or service providers.</li></ul><p><b>Administration</b></p><ul><li>Manage office supplies, equipment, and general office maintenance.</li><li>Handle incoming calls, emails, correspondence, and document filing.</li><li>Maintain company records, licenses, and administrative documents.</li><li>Coordinate meetings, appointments, travel arrangements, and other office activities.</li><li>Liaise with government authorities, suppliers, and service providers when required.</li><li>Prepare daily, weekly, and monthly administrative reports.</li><li>Support management with other HR and administrative tasks as assigned.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Bachelor's degree or diploma in Human Resources, Business Administration, or a related field preferred.</li><li>2–5 years of relevant HR and administration experience preferred.</li><li>Knowledge of UAE Labour Law and HR documentation procedures.</li><li>Proficiency in Microsoft Office, especially Excel and Word.</li><li>Good written and verbal communication skills in English.</li><li>Strong organizational, multitasking, and problem-solving abilities.</li><li>Ability to maintain confidentiality and handle sensitive employee information.</li><li>Candidates currently residing in the UAE are preferred.</li></ul><p><br></p></div>

<p><strong>Executive Support & Administration</strong></p><ul><li><p>Serve as the primary point of contact between executive leadership, internal teams, and external stakeholders.</p></li><li><p>Manage complex executive calendars, schedule C-level meetings, and organize internal/external corporate events.</p></li><li><p>Prepare, edit, and format high-level correspondence, business reports, board presentation slides, and meeting agendas.</p></li><li><p>Record, transcribe, and distribute precise meeting minutes and follow up on actionable items.</p></li><li><p>Maintain confidential physical and digital filing systems, corporate documents, and trade licenses.</p></li></ul><br><p><strong>Industry-Specific Coordination</strong></p><ul><li><p><strong>Tourism & Hospitality:</strong> Coordinate complex international/domestic travel itineraries, flight bookings, hotel accommodations, visa arrangements, and transportation for executives and VIP clients.</p></li><li><p><strong>Cargo & Logistics:</strong> Oversee administrative aspects of corporate logistics, trace high-priority shipments, and liaise with freight partners or clearing agents for executive office requirements.</p></li><li><p><strong>Oil & Gas / Energy:</strong> Maintain knowledge of industry terminology, track compliance documentation, organize vendor/contractor agreements, and facilitate communication with field/site operations.</p></li></ul><br><p><strong>Office & Operational Management</strong></p><ul><li><p>Filter incoming calls, emails, and corporate inquiries, routing them to the appropriate department heads.</p></li><li><p>Oversee office supplies, vendors, and facility administrative expenses, ensuring cost-effective procurement.</p></li><li><p>Handle petty cash, expense claims, and invoice processing for the Executive Office in coordination with Finance.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>Experience:</strong> Minimum <strong>5 years</strong> of proven experience as an Executive Secretary, Personal Assistant, or Senior Administrative Assistant.</p></li><li><p><strong>Industry Background:</strong> Demonstrated hands-on experience or exposure within <strong>Cargo/Logistics, Oil & Gas, and Tourism</strong> industries.</p></li><li><p><strong>Education:</strong> Bachelor’s degree in Business Administration, Communications, or a related field.</p></li><li><p><strong>Language Skills:</strong> Excellent command of English (written and spoken). Arabic fluency is a strong advantage.</p></li><li><p><strong>Tech Proficiency:</strong> Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and document management software.</p></li><li><p><strong>Key Competencies:</strong></p><ul><li><p>Exceptional organizational and multitasking capabilities under tight deadlines.</p></li><li><p>Strong interpersonal skills with high emotional intelligence and professional etiquette.</p></li><li><p>Absolute discretion when handling confidential and sensitive company data.</p></li><li><p>Strong problem-solving capabilities and proactive initiative.</p></li></ul></li></ul>

<ul><li><p>Manage daily office administration and coordinate activities for trucking operations.</p></li><li><p>Handle professional communication with customers, suppliers, and business partners via email and WhatsApp.</p></li><li><p>Act as the primary point of contact between customers, the office, and the company's foreman.</p></li><li><p>Prepare and issue customer invoices and Statements of Account (SOAs).</p></li><li><p>Follow up with customers on outstanding payments, overdue invoices, and pending matters.</p></li><li><p>Maintain and update Excel spreadsheets for revenue, expenses, payments, and operational records.</p></li><li><p>Prepare basic profit and loss reports, expense summaries, and financial statements.</p></li><li><p>Maintain accurate records of transportation jobs, invoices, supplier payments, and expenses.</p></li><li><p>Coordinate with the foreman to track daily work progress and provide timely updates to customers.</p></li><li><p>Organize company documentation, manage data entry, and maintain proper records.</p></li><li><p>Ensure all customer inquiries, emails, and administrative tasks are addressed promptly.</p></li><li><p>Handle other day-to-day administrative and operational responsibilities as required.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>Candidates currently residing in the UAE will be preferred.</strong></p></li><li><p><strong>Preference will be given to candidates holding a valid UAE residence visa and available to join at short notice.</strong></p></li><li><p>1–3 years of experience in office administration, accounts administration, or a similar role.</p></li><li><p><strong>Strong proficiency in Microsoft Excel</strong>, including formulas, data entry, spreadsheet management, and reporting.</p></li><li><p><strong>Excellent written and spoken English</strong>, with the ability to draft professional emails independently.</p></li><li><p>Experience preparing invoices, Statements of Account (SOAs), and following up on outstanding payments.</p></li><li><p>Basic understanding of accounting, expense tracking, and profit and loss reporting.</p></li><li><p>Comfortable using email, WhatsApp, and Microsoft Office applications for daily business communication.</p></li><li><p>Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.</p></li><li><p>Ability to work independently, take ownership of responsibilities, and follow up without constant supervision.</p></li><li><p>Professional communication skills when dealing with customers, suppliers, and internal staff.</p></li><li><p>Previous experience in the transportation, trucking, or logistics industry is an advantage but not mandatory.</p></li></ul>

<p><strong>Company Description</strong> Malabr Typing Service is a professional typing and document preparation provider serving clients in Abu Dhabi Emirate, United Arab Emirates. The company focuses on accurate, timely, and confidential handling of a wide range of documents, including legal, business, and personal materials. Malabr Typing Service aims to deliver efficient clerical support and high-quality typed content to individuals and organizations. Team members work in a structured environment that values precision, reliability, and consistent customer service. The company offers opportunities for detail-oriented professionals to contribute to smooth daily operations and client satisfaction.</p><p><strong>Role Description</strong> The Typist role at Malabr Typing Service is a full-time, on-site position based in Abu Dhabi Emirate, United Arab Emirates. The typist is responsible for preparing, formatting, and editing documents with high accuracy, including letters, forms, reports, and other administrative materials. Day-to-day tasks include typing from handwritten notes, printed materials, and audio recordings, ensuring correct spelling, grammar, and layout. The role also involves organizing files, maintaining records, and supporting general clerical activities such as data entry and basic document management. The typist collaborates with colleagues and clients to clarify requirements, meet deadlines, and maintain confidentiality and professionalism in all interactions.</p><p><strong>Qualifications</strong></p><p> </p><ul><li>Strong Typing and Audio Typing skills, with accurate and efficient keyboard use.</li><li>Clerical Skills for document preparation, filing, record keeping, and basic office organization.</li><li>Effective Communication abilities for interacting with clients and team members in a clear, professional manner.</li><li>Computer Literacy, including proficiency with word processing software and basic office applications.</li><li>Attention to detail and commitment to accuracy in spelling, grammar, and formatting.</li><li>Ability to manage time effectively, prioritize tasks, and meet deadlines in a fast-paced environment.</li><li>Previous experience in typing, administrative support, or office work is beneficial.</li><li>High school diploma or equivalent; additional training in office administration or typing is an advantage.</li></ul>

<p><strong>Job Purpose:</strong></p><p>To provide safe, reliable, and professional transportation services to management and their guests, while supporting general office and administrative functions as required. The role requires a high level of discretion, punctuality, and presentation, as the incumbent frequently represents the organization to external visitors, business partners, and guests of management.</p><p><br></p><p><strong>Key Responsibilities </strong></p><ul><li>Provide safe and timely transportation for management and management's guests to and from meetings, airports, events, and other appointments.</li><li>Plan and coordinate routes in advance, accounting for traffic, schedules, and multiple pick-up/drop-off points.</li><li>Maintain a high standard of professionalism, courtesy, and discretion when interacting with guests, visitors, and external parties.</li><li>Ensure the assigned vehicle(s) are clean, well-maintained, fueled, and roadworthy at all times.</li><li>Coordinate servicing, registration renewal, and minor maintenance of vehicles with relevant departments/vendors.</li><li>Maintain accurate logs of trips, mileage, and vehicle usage.</li><li>Provide general office assistance, including filing, maintaining records, and basic use of MS Office applications, as directed.</li><li>Assist with errands, document delivery, and collection as required by management or the office.</li><li>Maintain confidentiality regarding management's schedules, guests, and any information encountered in the course of duties.</li><li>Respond flexibly to changes in schedule, including availability outside standard hours when required by management or guest commitments.</li><li>Ensure compliance with all UAE traffic laws and organizational policies at all times.</li></ul><p><br></p><p><strong>Qualifications &amp; Background</strong></p><ul><li>Minimum 5–10 years of driving experience in the UAE, preferably including experience driving for senior management, executives, or VIP guests.</li><li>High School Diploma or Equivalent; or Bachelor’s Degree </li><li>Multilingual ability (English and Arabic essential; additional languages an advantage).</li><li>Certifications in administration, customer service or communication skills can be beneficial.</li><li>Official UAE driving license for Light Vehicle</li><li><strong>No history of reckless driving / black points</strong></li></ul>

<ul><li><p><strong>Correspondence and Documentation</strong></p><ul><li><p>Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.</p></li><li><p>Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.</p></li><li><p>Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports</p></li><li><p>Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records</p></li><li><p>Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.</p></li></ul><p><strong>Meetings</strong></p><ul><li><p>Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.</p></li><li><p>Takes minutes or recordings of meetings for distribution to meeting participants</p><br></li></ul><p><strong>Information Recording and Archiving</strong></p><ul><li><p>Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.</p></li><li><p>Enters, retrieves, updates, verifies, and deletes information from electronic files</p></li></ul><p><strong>Office Supplies</strong></p><ul><li><p>Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand</p></li></ul><p><strong>Safety, Quality & Environment</strong></p><p>Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment</p><p><strong>Related Assignments</strong></p><p>Performs other related duties or assignments as directed</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>Minimum Qualifications:</strong></p><ul><li><p>Educational level typically acquired through completion of high school.</p></li></ul><br><p><strong>Minimum Experience:</strong></p><ul><li><p>Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1</p></li></ul><p><strong>Skills: (</strong>At intermediate level)</p><ul><li><p>Knowledge of office practices, procedures, and computer software programs</p></li><li><p>Knowledge of correct English usage and grammar</p></li><li><p>Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets.</p></li></ul></li></ul>

<ul><li><p>Manage daily administrative tasks, including scheduling appointments and maintaining office supplies to ensure a smooth workflow.</p></li><li><p>Assist in financial record-keeping by entering data accurately into accounting software, ensuring compliance with financial regulations.</p></li><li><p>Prepare and process invoices, ensuring timely billing and follow-up on outstanding payments to maintain cash flow.</p></li><li><p>Handle administrative tasks such as maintaining office supplies, coordinating meetings, preparing quotations, and managing correspondence to support smooth office operations.</p></li><li><p>Coordinate internal and external communications, serving as a point of contact for both clients and suppliers to enhance company relationships.</p></li><li><p>Assist in payroll processing by collecting and verifying employee hours and expenses, ensuring accuracy and timeliness.</p></li><li><p>Conduct regular audits of financial data and administrative processes to identify discrepancies and improve operational efficiency.</p></li><li><p>Maintain filing systems for both administrative and financial records, ensuring easy access and compliance with data protection regulations.</p></li><li><p>Support budgeting activities by tracking expenses and providing insights on financial performance against set targets.</p></li><li><p>Participate in team meetings, contributing insights and suggestions for improving administrative and accounting functions.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Accounting, Finance, or Business Administration is preferred to ensure foundational knowledge.</p></li><li><p>A minimum of 2 years of experience in an administrative or accounting role is required for practical understanding.</p></li><li><p>Proficiency in accounting software such as Tally is essential for efficient financial management.</p></li><li><p>Strong knowledge of Microsoft Office Suite, especially Excel, to manage data and create financial reports.</p></li><li><p>Excellent organizational skills to manage multiple tasks and prioritize effectively in a fast-paced environment.</p></li><li><p>Ability to work independently as well as collaboratively in a team environment to achieve common goals.</p></li><li><p>Strong problem-solving skills to address and resolve administrative or accounting discrepancies swiftly.</p></li><li><p>A proactive attitude and willingness to learn new processes or software to enhance personal and organizational growth.</p></li></ul>

<ol><li><p>Manage daily administrative and secretarial tasks to support management and office operations.</p></li><li><p>Handle incoming and outgoing emails, phone calls, correspondence, and other communications.</p></li><li><p>Prepare and format letters, reports, presentations, forms, and official documents.</p></li><li><p>Schedule meetings, appointments, and maintain management calendars.</p></li><li><p>Organize meetings, prepare necessary documents, and follow up on action items when required.</p></li><li><p>Maintain accurate physical and electronic filing systems and ensure documents are properly organized and easily accessible.</p></li><li><p>Coordinate with internal departments, clients, suppliers, and external parties as required.</p></li><li><p>Assist with preparing and maintaining company records, documents, and administrative reports.</p></li><li><p>Handle confidential information professionally and maintain a high level of discretion.</p></li><li><p>Assist with basic administrative documentation, data entry, and record keeping.</p></li><li><p>Support management with general office and administrative requirements.</p></li><li><p>Monitor office supplies and coordinate with relevant personnel for replenishment when required.</p></li><li><p>Ensure administrative tasks are completed accurately and within deadlines.</p></li><li><p>Perform other duties and administrative tasks as assigned by management.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Female candidate with a <strong>valid EU passport – Mandatory</strong>.</p></li><li><p>Previous experience as an <strong>Admin Secretary, Secretary, Administrative Assistant, or similar role</strong>.</p></li><li><p>UAE work experience is highly preferred.</p></li><li><p>Excellent written and verbal communication skills in <strong>English</strong>.</p></li><li><p>Knowledge of Arabic is an advantage.</p></li><li><p>Strong proficiency in <strong>Microsoft Office</strong>, particularly Word, Excel, and Outlook.</p></li><li><p>Excellent organizational and time-management skills.</p></li><li><p>Strong attention to detail and accuracy.</p></li><li><p>Ability to multitask, prioritize responsibilities, and work effectively under pressure.</p></li><li><p>Professional appearance, attitude, and communication skills.</p></li><li><p>Ability to work independently as well as coordinate effectively with a team.</p></li><li><p>Trustworthy and capable of handling confidential information.</p></li><li><p>Basic knowledge of accounting, invoicing, or business documentation will be considered an advantage.</p></li><li><p>Good interpersonal skills with a professional and courteous approach.</p></li><li><p>Strong willingness to learn and take responsibility.</p></li></ol>

<ul><li><p>Assist the Senior Executive Assistant in coordinating daily executive office activities.</p></li><li><p>Follow instructions and provide administrative support for executive, business, and personal matters as assigned.</p></li><li><p>Coordinate meetings, appointments, and calendars as delegated by the Senior Executive Assistant.</p></li><li><p>Arrange travel bookings, accommodation, transportation, visas, and itineraries.</p></li><li><p>Prepare correspondence, presentations, reports, meeting agendas, and minutes.</p></li><li><p>Screen and manage emails, telephone calls, and other communications when required.</p></li><li><p>Liaise with internal departments, external stakeholders, vendors, and service providers to facilitate smooth coordination.</p></li><li><p>Maintain confidential records, documents, and filing systems with a high level of accuracy and discretion.</p></li><li><p>Track action items, deadlines, and follow up on pending tasks.</p></li><li><p>Assist in organizing meetings, corporate events, and special projects.</p></li><li><p>Process administrative documentation, including expense claims, invoices, and reimbursements.</p></li><li><p>Perform personal assistance tasks and other administrative duties as assigned by the Senior Executive Assistant or management.</p></li><li><p>Support the Executive Office with any additional tasks to ensure efficient day-to-day operations.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree or Diploma in Business Administration or a related field is preferred.</p></li></ul><ul><li><p>Minimum 2–4 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably within a diversified group of companies, providing support to senior local management.</p></li><li><p>Experience supporting senior management or executive office functions is an advantage.</p></li><li><p>Excellent organizational, multitasking, and time management skills.</p></li><li><p>Strong written and verbal communication skills in English.</p></li><li><p>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</p></li><li><p>High level of integrity, professionalism, and ability to maintain confidentiality.</p></li><li><p>Strong interpersonal skills with the ability to work collaboratively in a team environment.</p></li><li><p>Ability to work independently, prioritize tasks, and adapt to changing business requirements.</p></li><li><p>Flexibility to support business needs outside normal working hours when required.</p></li><li><p>Valid UAE driving license is an advantage.</p></li></ul>

<p>Data Entry </p><p><strong>Desired Candidate Profile</strong></p><p>1) Candidate should have own visa</p><p>2) Ready to work for 2 months extendable contract </p><p>3) Should have Data Entry Experience </p><p>4) Office Location will be in Karama Dubai</p><p>5) Salary is AED 2,000 per month</p><p>6) working days - Monday to Friday</p><p>7) Students with own visa having finance and accounting background can also apply</p>

<ul><li><p>The Operations Associate is integral to ensuring efficient operational functions within the store. The role focuses on cash office management, stock management, store maintenance, and back-office operations. It is vital for supporting cash-related processes, managing inventory counts, and maintaining effective communication flows. The position demands compliance with company standards, helping optimize operations and enhancing overall store performance.</p></li></ul><p><br><strong>What You Will Do:</strong><br></p><p>Cash Office Management</p><br><ul><li><p>Record cash collections and manage petty cash.</p></li><li><p>Track invoices and ensure accuracy in all cash-related tasks.</p></li><li><p>Ensure all cash-related processes adhere to company policies.</p></li></ul><br><p>Communication & Reporting</p><br><ul><li><p>Assist in managing the flow of information between different teams.</p></li><li><p>Generate reports using SAP, BI, and Tableau to track store performance.</p></li></ul><br><p>Store Operations</p><br><ul><li><p>Support back-office operations to ensure smooth running of the store.</p></li><li><p>Assist with stock management on the sales floor, ensuring products are well-stocked and displayed.</p></li></ul><br><p>Store Maintenance & Procurement</p><br><ul><li><p>Help maintain a clean and organized store environment.</p></li><li><p>Assist in ordering supplies and managing store resources.</p></li></ul><br><p>Stock Management</p><br><ul><li><p>Help with inventory counts to ensure accurate stock records.</p></li><li><p>Assist with receiving new shipments and organizing stock.</p></li><li><p>Utilize stock loss result, stock record reports, and knowledge of processes/SOP to maintain accuracy.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><br><strong>Required Skills To Be Successful:</strong><br></p><ul><li><p>Retail operational experience, particularly in administrative roles.</p></li><li><p>Proficiency in SAP, BI, and Tableau for reporting.</p></li><li><p>Excellent organizational skills and attention to detail.</p></li><li><p>Strong communication skills for effective team collaboration.</p></li></ul><p><br><strong>What Qualifies You For The Role:</strong><br></p><ul><li><p>Experience in retail operations or similar administrative roles.</p></li><li><p>Strong organizational skills and attention to detail.</p></li><li><p>Good communication skills and ability to work with different teams.</p></li><li><p>Basic knowledge of SAP, BI, and Tableau.</p></li><li><p>Ability to follow safety protocols and adhere to store policies.</p></li></ul></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job Customer Service Agent (Bilingual – Arabic &amp; English) <p><strong>We're Hiring: Customer Service Agent (Bilingual – Arabic &amp; English)</strong></p><br> <p><strong>Salary:</strong> AED 7,000</p><br> <p><strong>Requirements:</strong></p><br> <ul><li>Fluent in both <strong>Arabic and English</strong> (spoken and written) – <strong>mandatory</strong>.</li><li>2–4 years of customer service or call center experience.</li><li>Experience in the transportation, mobility, logistics, ride-hailing, or technology industry is preferred.</li><li>Strong communication, problem-solving, and customer service skills.</li><li>Proficient in Microsoft Office and CRM systems.</li></ul> <br> <br> </div>