Document Controller - Umm Al Quwain UAE

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>To provide comprehensive administrative and secretarial support to the project management team, ensuring efficient documentation, communication, coordination, and record management for smooth execution of the construction project.</p><br><p>Key Responsibilities Administrative Support Manage daily office administration at the project site. Maintain Project Manager's calendar, meetings, and appointments. Prepare meeting agendas and record Minutes of Meetings (MOM). Coordinate internal and external correspondence. Document Control Maintain project files, registers, and records. Organize incoming and outgoing correspondence. Ensure all project documents are properly filed and archived. Support document tracking through EDMS or document management systems. Coordination Coordinate with consultants, subcontractors, suppliers, and internal departments. Follow up on pending approvals, submissions, and action items. Arrange project meetings and prepare required documentation. Reporting Prepare weekly and monthly administrative reports. Update manpower lists, contact directories, and organizational charts. Assist in compiling project progress reports and presentations. Logistics &amp; Office Management Manage office stationery and consumables. Coordinate travel, accommodation, and transportation for visitors. Arrange meeting rooms and hospitality for client visits. Maintain office equipment and coordinate maintenance. Records Management Maintain employee attendance records (where applicable). Keep confidential files and contracts securely. Maintain registers for incoming/outgoing mail, drawings, and documents. Communication Draft professional emails, letters, and memos. Act as the communication link between site teams and the head office. Handle telephone calls and visitor reception professionally.</p><br></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p> Qualifications Bachelor's Degree or Diploma in Business Administration or related field. Certification in Office Administration is an advantage. Experience 3–5 years of experience as a Secretary or Administrative Assistant. Minimum 2 years in a construction or engineering environment is preferred. Skills Excellent communication skills (English; ). Strong organizational and multitasking abilities. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with EDMS/XPEDEON/PLANGRID or similar document management systems is preferred. Good typing and documentation skills. Ability to maintain confidentiality and work under pressure. Key Competencies Time management Attention to detail Professional communication Teamwork Initiative and problem-solving Customer service orientation Integrity and confidentiality Key Performance Indicators (KPIs) Timely preparation and circulation of meeting minutes. Accuracy and completeness of project records. On-time filing and retrieval of documents. Response time to correspondence. Administrative support satisfaction from project stakeholders. Compliance with document management procedures.</p><p></p></section>

<p>Responsibilities:</p><ul><li><p>Maintain cleanliness of the office, pantry, and common areas.</p></li><li><p>Serve tea, coffee, and refreshments to staff and visitors.</p></li><li><p>Assist with photocopying, filing, and basic office tasks.</p></li><li><p>Handle small office errands and document delivery.</p></li><li><p>Support the team with other duties as required.</p></li></ul><p>Benefits: Company Accommodation provided.</p><p><strong>Desired Candidate Profile</strong></p><p>Benefits: Company Accommodation provided.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job Summary</p><p>We are seeking a friendly, professional, and well-presented Receptionist to be the first point of contact for our company. The ideal candidate will be responsible for managing the front desk, welcoming visitors, handling calls, and providing administrative support to ensure efficient office operations.</p><p>Key Responsibilities</p><ul><li><p>Welcome visitors and clients in a courteous and professional manner.</p></li><li><p>Answer, screen, and direct incoming phone calls.</p></li><li><p>Maintain a clean, organized, and professional reception area.</p></li><li><p>Handle incoming and outgoing mail, courier services, and deliveries.</p></li><li><p>Schedule appointments and manage meeting room bookings.</p></li><li><p>Maintain visitor logs and issue visitor passes as required.</p></li><li><p>Provide administrative support, including filing, data entry, photocopying, and document preparation.</p></li><li><p>Coordinate with internal departments to ensure smooth communication.</p></li><li><p>Monitor and replenish office supplies.</p></li><li><p>Assist with travel arrangements and other administrative tasks as assigned.</p></li><li><p>Perform other duties as directed by management.</p></li></ul><br></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Qualifications</p><ul><li><p>High school diploma or bachelor's degree preferred.</p></li><li><p>1–3 years of experience in a receptionist, front desk, or customer service role.</p></li><li><p>Proficiency in Microsoft Office (Word, Excel, Outlook).</p></li><li><p>Excellent verbal and written communication skills in English.</p></li><li><p>Strong organizational and multitasking skills.</p></li><li><p>Professional appearance and positive attitude.</p></li><li><p>Ability to maintain confidentiality.</p></li></ul><p>Preferred Candidate Profile</p><ul><li><p><strong>European national (preferred).</strong></p></li><li><p>Excellent customer service and interpersonal skills.</p></li><li><p>Well-groomed with a professional demeanor.</p></li><li><p>Strong communication and telephone etiquette.</p></li><li><p>Able to work independently and as part of a team.</p></li></ul><p>Working Conditions</p><ul><li><p>Full-time position.</p></li><li><p>Office-based environment.</p></li><li><p>Flexibility to work additional hours if required by business needs.</p></li></ul><p></p></section>

<p>The role is for Jr. Engineer/Engineer/Sr. Engineer/Asst. Manager level Planning with a costing background.</p><br><p>*Preferences – Nicmar/L&T (Planning with a costing background)</p><br><p>The Engineer – QS is responsible for supporting quantity surveying and commercial activities, including quantity take-offs, measurement, bill preparation, cost tracking and documentation. This entry-level position provides hands-on experience in both pre-contract and post-contract QS functions and works under the supervision of senior team members to ensure commercial compliance and accuracy in project reporting.</p><br><p><strong>KEY RESPONSIBILITIES AND ACCOUNTABILITIES:</strong></p><ul><li><p>Assist in preparing quantity take-offs and BOQs from project drawings and specifications.</p></li><li><p>Support in compiling unit rates, rate analysis and tender documentation.</p></li><li><p>Help in reviewing tender documents and identifying scope items.</p></li><li><p>Maintain estimation databases and assist in comparative pricing sheets.</p></li></ul><ul><li><p>Support in preparing interim payment applications and subcontractor bills.</p></li><li><p>Assist in measurement of completed works and reconciliation with BOQ.</p></li><li><p>Maintain records for variations, material reconciliation and site instructions.</p></li><li><p>Track cost expenditures and support in preparing cost reports for management review.</p></li></ul><ul><li><p>Liaise with site engineers for quantity updates and progress verification.</p></li><li><p>Collect quotations and assist in vendor/subcontractor comparison sheets.</p></li><li><p>Ensure documentation is maintained for all commercial activities.</p></li><li><p>Support in the preparation of reports, presentations and internal memos.</p></li></ul><br><p>COMMUNICATION & WORKING RELATIONSHIPS:</p><p>Internal:</p><ul><li><p>Quantity Surveyors and Estimation Team</p></li><li><p>Planning, Procurement and Site Execution Teams</p></li><li><p>Project Controls and Finance Teams</p></li></ul><p>External:</p><ul><li><p>Subcontractors and Suppliers (for support in pricing or billing)</p></li><li><p>Consultants or Clients (for document submission and clarification, as required)</p></li></ul><br><p>FRAMEWORKS, BOUNDARIES & DECISION-MAKING AUTHORITY:</p><p>The Engineer QS works under close supervision and follows defined procedures and formats. They do not hold commercial decision-making authority but provide critical support in ensuring accuracy and completeness of QS data and reports.</p><p><strong>Desired Candidate Profile</strong></p><p>QUALIFICATION & EXPERIENCE:</p><ul><li><p>Bachelor’s degree in civil engineering / quantity surveying / construction management. </p></li><li><p>4–15years of relevant experience is a must in Planning with a costing background.</p></li><li><p>Exposure to QS practices in construction or real estate projects is an added advantage.</p></li></ul><br><br>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Estimation Manager is responsible for leading and managing the end-to-end estimation process for high-rise, Villas, mixed-use and infrastructure projects. This includes reviewing project drawings and specifications, coordinating with internal departments, managing vendor and subcontractor pricing and ensuring timely and accurate preparation of cost estimates, BOQs and tender submissions. The role is key to supporting business growth through competitive pricing strategies and cost optimization.</p><br><br><ul><li><p>Oversee the preparation of accurate cost estimates and BOQs based on project drawings, scope, and specifications.</p></li><li><p>Review and validate quantity take-offs, cost inputs, and rate analysis prepared by the estimation team.</p></li><li><p>Ensure timely submission of tender documentation in alignment with client requirements.</p></li><li><p>Manage internal estimation databases and maintain updated unit rates, productivity norms, and cost benchmarks.</p></li></ul><ul><li><p>Lead the preparation of competitive tender document , including technical and commercial components.</p></li><li><p>Coordinate with design, planning, and procurement teams to gather relevant data.</p></li><li><p>Analyse tender documents, identify risks, and suggest pricing strategies.</p></li></ul><ul><li><p>Lead, mentor, and supervise a team of estimation engineers and quantity surveyors.</p></li><li><p>Review team output for quality, accuracy, and completeness.</p></li><li><p>Support knowledge sharing and technical skill development within the department.</p></li></ul><ul><li><p>Provide regular reports on estimate accuracy, budget alignment, tender success rate, and cost trends.</p></li><li><p>Ensure adherence to internal SOPs, company policies, and audit requirements.</p></li><li><p>Participate in post-tender negotiations and handover of awarded projects to execution teams.</p></li></ul><br><p>Internal:</p><ul><li><p>Estimation &amp; Commercial Team</p></li><li><p>Planning, Procurement, and Design Teams</p></li><li><p>Quantity Surveying and Project Execution Teams</p></li><li><p>Finance and Legal Departments</p></li></ul><p>External:</p><ul><li><p>Vendors and Suppliers</p></li><li><p>Subcontractors</p></li><li><p>Consultants and Client Representatives</p></li></ul><br><p>The Estimation Manager works with a high level of autonomy and is accountable for the accuracy and timeliness of all estimates and tender submissions. While final approvals for bid submissions rest with senior management, the Estimation Manager has authority to lead estimation planning, coordinate with stakeholders, recommend pricing strategies and make technical and commercial recommendations.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelor’s degree in civil / mechanical / electrical engineering</p></li><li><p>Postgraduate qualification in Construction Management or Quantity Surveying is preferred</p></li><li><p>10–12 years of relevant experience in estimation, with at least 3–5 years in a managerial role.</p></li><li><p>Strong exposure to high-rise, Villas, infrastructure, or large-scale construction projects</p></li><li><p>5 to 10 Mandatory experience in UAE in similar role.</p></li></ul><br><p><strong>SKILLS </strong></p><ul><li><p>Expertise in cost estimation, BOQ preparation, and tendering processes</p></li><li><p>Strong understanding of construction drawings, specifications, and market pricing</p></li><li><p>Proficiency in estimation software (e.g., Candy, CostX, Excel)</p></li><li><p>Strong negotiation and analytical skills</p></li><li><p>Excellent leadership, coordination, and communication abilities</p></li><li><p>Detail-oriented with high accuracy in quantity and cost computations</p></li></ul><p></p></section>

<p>The Assistant QHSE Manager will support the implementation, monitoring, and continual improvement of the Company's Quality, Health, Safety, and Environmental Management Systems. The role is responsible for ensuring compliance with client requirements, statutory regulations, ISO standards, and company procedures while promoting a strong safety culture and quality-focused work environment across all marine construction operations.</p><br><p><strong>Key Roles & Responsibilities</strong></p><br><p>1. Health, Safety & Environmental Management</p><br><ul><li><p>Implement and monitor the Company's HSE Management System across all project sites and workshops.</p></li><li><p>Ensure compliance with local regulations, client requirements, and company HSE policies.</p></li><li><p>Conduct risk assessments, Job Safety Analysis (JSA), HIRA, and method statement reviews.</p></li><li><p>Lead incident, accident, and near-miss investigations and prepare detailed reports with corrective and preventive actions.</p></li><li><p>Promote proactive safety management through inspections, observations, and coaching.</p></li><li><p>Implement and monitor Behavioral Based Safety (BBS) programs.</p></li><li><p>Conduct daily, weekly, and monthly HSE inspections and audits.</p></li><li><p>Ensure effective Permit to Work (PTW) implementation and compliance.</p></li><li><p>Monitor contractor and subcontractor HSE performance and compliance.</p></li><li><p>Facilitate toolbox talks, safety inductions, and awareness training programs.</p></li><li><p>Support emergency preparedness and response plans, including drills and rescue exercises.</p></li><li><p>Ensure readiness and proper management of H2S equipment, breathing apparatus, and emergency response systems.</p></li><li><p>Review safety statistics and develop action plans to improve HSE performance.</p></li><li><p>Liaise with client representatives on all HSE-related matters.</p></li><li><p>Prepare monthly HSE reports, KPI tracking, and management reviews.</p><br></li></ul><p>2. Quality Assurance & Quality Control</p><br><ul><li><p>Assist in maintaining and improving the Quality Management System in accordance with ISO 9001 requirements.</p></li><li><p>Coordinate document control for technical submittals, drawings, procedures, and project documentation.</p></li><li><p>Review and monitor Inspection and Test Plans (ITP), Method Statements, and Quality Plans.</p></li><li><p>Coordinate inspections with clients, third-party inspectors, and classification bodies where applicable.</p></li><li><p>Verify that all required inspections and testing activities are conducted and documented.</p></li><li><p>Ensure proper maintenance of quality records throughout project execution.</p></li><li><p>Conduct internal quality audits and monitor corrective actions.</p></li><li><p>Raise and monitor Non-Conformance Reports (NCRs) and ensure timely closure.</p></li><li><p>Coordinate root cause analysis and corrective/preventive actions.</p></li><li><p>Support material approval submissions, shop drawings, and as-built documentation processes.</p></li><li><p>Monitor welding, fabrication, coating, and marine construction quality activities.</p></li><li><p>Ensure compliance with project specifications, codes, standards, and client requirements.</p></li><li><p>Support continuous improvement initiatives across projects.</p><br></li></ul><p>3. Leadership & Management</p><br><ul><li><p>Support the QHSE Manager in developing departmental objectives and KPIs.</p></li><li><p>Supervise QHSE Officers, Inspectors, and site personnel.</p></li><li><p>Provide leadership in promoting a positive safety and quality culture.</p></li><li><p>Mentor project teams on QHSE best practices.</p></li><li><p>Coordinate with Project Managers, Construction Managers, Clients, and Contractors.</p></li><li><p>Exercise Stop Work Authority when unsafe acts or quality deviations are identified.</p></li><li><p>Participate in management review meetings and client audits.</p></li><li><p>Assist in preparing QHSE reports, statistics, and presentations for management.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's Degree in Engineering or relevant technical discipline.</p></li><li><p>7 to 10 years of relevant QHSE experience.</p></li><li><p>Minimum 5 years in Marine Construction, Offshore, Shipbuilding, Marine Fabrication, or Oil & Gas projects.</p></li><li><p>Proven experience managing both HSE and QA/QC functions.</p></li><li><p>Experience working with international clients and contractors.</p></li><li><p>Strong knowledge of marine construction activities, fabrication, welding, lifting operations, and offshore safety requirements.</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ol><li><p>Conduct land and construction surveys using surveying equipment and verify site levels, boundaries, and layouts.</p></li><li><p>Interpret construction drawings, specifications, and contract documents to ensure accurate execution of work.</p></li><li><p>Prepare site layouts, setting-out works, and coordinate with survey teams for accurate positioning of structures.</p></li><li><p>Plan and schedule construction activities in accordance with project timelines and resource availability.</p></li><li><p>Supervise day-to-day site operations to ensure work is completed safely, efficiently, and according to approved drawings.</p></li><li><p>Monitor construction quality and ensure compliance with project specifications, local regulations, and industry standards.</p></li><li><p>Coordinate with consultants, architects, subcontractors, and clients to resolve technical and construction-related issues.</p></li><li><p>Inspect construction materials and workmanship to ensure quality standards are maintained.</p></li><li><p>Prepare daily, weekly, and monthly progress reports highlighting work completed, delays, manpower, and equipment utilization.</p></li><li><p>Track project progress against the construction schedule and recommend corrective actions when required.</p></li><li><p>Prepare quantity take-offs, measurements, and assist in billing and payment certification.</p></li><li><p>Review and verify subcontractor work and ensure compliance with contractual requirements.</p></li><li><p>Maintain accurate site documentation, including inspection reports, work records, material logs, and test results.</p></li><li><p>Ensure implementation of health, safety, and environmental (HSE) regulations on the construction site.</p></li><li><p>Conduct site inspections and identify quality or safety issues, implementing corrective and preventive actions.</p></li><li><p>Assist in preparing method statements, work procedures, and risk assessments for construction activities.</p></li><li><p>Coordinate procurement of materials and monitor inventory to prevent work delays.</p></li><li><p>Attend project meetings and provide technical updates to project managers and stakeholders.</p></li><li><p>Support project planning by preparing work programs, resource allocation plans, and progress tracking reports using scheduling software.</p></li><li><p>Ensure compliance with applicable building codes, engineering standards, and client requirements.</p></li><li><p>Perform as-built measurements and prepare as-built drawings and project handover documentation.</p></li><li><p>Resolve site-related engineering issues through technical analysis and practical solutions.</p></li><li><p>Monitor labor productivity, equipment performance, and construction costs to improve project efficiency.</p></li><li><p>Assist in project estimation, budgeting, and cost control activities.</p></li><li><p>Ensure timely completion of project milestones while maintaining quality and safety standards.</p></li></ol></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ol><li><p>Surveying and site setting-out</p></li><li><p>Site supervision and construction management</p></li><li><p>Project planning and scheduling</p></li><li><p>Progress monitoring and reporting</p></li><li><p>Quantity surveying and measurement</p></li><li><p>AutoCAD and engineering drawing interpretation</p></li><li><p>MS Project/Primavera (if applicable)</p></li><li><p>Quality assurance and quality control (QA/QC)</p></li><li><p>Health, Safety, and Environment (HSE) compliance</p></li><li><p>Client, consultant, and subcontractor coordination</p></li><li><p>Documentation and technical reporting</p></li><li><p>Problem-solving and decision-making</p></li><li><p>Time management and team leadership</p></li></ol><p></p></section>

<p>Our client is a well reputed and established HVAC Manufacturer in UAE for over 2 decades looking to hire an Assistant HR Manager with a capacity of managing over 200+ employees in the past.</p><br><p><strong>The position will be based in Umm Al Quwain, UAE so candidates only interested to relocate or willing to travel daily can apply as this will be an onsite role</strong></p><br><p><strong>Salary- 10,000- 12,000 AED (Non Negotiable) - Self Benefits- Visa, Medical and Air ticket</strong></p><br><ol><li><p>Manage and maintain all corporate, statutory, and regulatory documentation, including Trade Licenses, Civil Defense certificates, MOA, and other relevant company records, ensuring they remain valid, updated, and readily accessible.</p></li><li><p>Manage and coordinate all employee and corporate insurance requirements, including policy renewals, additions, deletions, claims, and coordination with insurance providers and brokers.</p></li><li><p>Oversee the complete employee lifecycle, including manpower planning, recruitment, onboarding, visa and work permit processing, employee insurance, personnel records, performance management, leave administration, transfers, promotions, and separation procedures.</p></li><li><p>Oversee the monthly payroll process, ensuring accurate and timely salary processing, payroll records, deductions, benefits, and compliance with applicable statutory requirements.</p></li><li><p>Ensure compliance with applicable UAE Labour Laws, employment regulations, company policies, health and safety requirements, and other relevant regulatory standards, while coordinating employee training and awareness programs as required.</p></li><li><p>Develop, maintain, and periodically review Job Descriptions (JDs) and Key Performance Indicators (KPIs) in coordination with Management and respective Department Heads, ensuring clearly defined roles, responsibilities, performance expectations, and structured performance evaluations.</p></li><li><p>Address and resolve employee grievances, workplace concerns, conflicts, and disciplinary matters fairly and professionally, in accordance with company policies and applicable labour regulations.</p></li><li><p>Oversee employee accommodation and related requirements, including allocation, occupancy, maintenance, facilities coordination, inspections, and compliance with applicable health, safety, and regulatory standards.</p></li><li><p>Manage employee travel-related requirements, including visa processing, flight bookings, accommodation, and other travel arrangements, in accordance with approved business travel plans and company policies.</p></li><li><p>Plan and coordinate employee welfare programs, engagement initiatives, recreational activities, and other employee-focused activities to promote employee well-being, motivation, retention, and a positive workplace environment.</p></li><li><p>Coordinate manpower planning and recruitment activities with Management and Department Heads to ensure the organization maintains the required workforce in line with operational requirements, business objectives, and approved manpower budgets.</p></li><li><p>Develop, implement, maintain, and periodically review HR policies, procedures, and processes to ensure consistency, operational efficiency, compliance, and effective HR management across the organization.</p></li><li><p>Drive the strategic direction of HR, Administration, and related support functions across the organization and its subsidiaries, aligning people, processes, compliance, and operational requirements with the Group’s business objectives and growth plans.</p></li><li><p>Establish, implement, and maintain integrated HR management systems, HRMS, governance frameworks, and related processes to strengthen decision-making, accountability, reporting, compliance, and cross-functional coordination across the organization.</p></li><li><p>Undertake any other HR, administrative, compliance, or organizational responsibilities assigned by Management, as required to ensure the smooth, efficient, and effective functioning of the organization.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in <strong>Human Resources, Business Administration, Management or a related field</strong>.</p></li><li><p><strong>7–10 years of overall HR experience</strong>, preferably with solid UAE experience.</p></li><li><p>Previous experience in an <strong>Assistant HR Manager, HR & Admin Manager or Senior HR Generalist</strong> position.</p></li><li><p>Strong preference for candidates from <strong>HVAC, MEP, engineering, manufacturing, industrial, contracting or related industries</strong>.</p></li><li><p>Strong hands-on knowledge of <strong>UAE Labour Law and HR compliance</strong>.</p></li><li><p>Proven experience managing the <strong>complete HR function</strong>, rather than specialising in only one area of HR.</p></li><li><p>Strong experience in payroll, WPS, recruitment, employee relations, visa/work permits and HR administration.</p></li><li><p>Experience managing both <strong>blue-collar and white-collar employees</strong> will be highly advantageous.</p></li><li><p>Experience with employee accommodation and workforce welfare will be an advantage.</p></li><li><p>Strong knowledge of HRMS and HR reporting systems.</p></li><li><p>Excellent communication, interpersonal and problem-solving skills.</p></li><li><p>Strong organisational skills with the ability to manage multiple HR activities simultaneously.</p></li><li><p>Ability to work independently and take ownership of the HR function.</p></li></ul>