Admin Assistant Jobs
17749 Jobs Found
UAE - Abu Dhabi Emirate
Join Our Growing Remote Team. We are seeking a detail-oriented and highly organized remote Admin Information Entry Clerk to support our expanding operations across the Middle East and North Africa region. This fully remote opportunity is perfect for individuals who enjoy working with data, maintaining accurate records, and contributing to efficient business operations from the comfort of their home. In this role, you'll play a key part in ensuring information is accurately managed, workflows run smoothly, and teams have the reliable data they need to make informed decisions. What You'll Be Doing: Data Entry & Record Management Accurately enter, update, and maintain information across databases, spreadsheets, and internal systems Manage digital records and ensure files remain organized and easily accessible Maintain consistency across multiple platforms and data sources Support efficient information management processes<br> Data Verification & Quality Assurance Review data for accuracy, completeness, and consistency Identify and correct errors, duplicates, or missing information Conduct routine quality checks and validations Escalate discrepancies when necessary to ensure data integrity<br> Administrative & Workflow Support Coordinate incoming data requests from internal departments Prioritize assignments based on business needs and deadlines Monitor task progress and ensure timely completion Facilitate smooth information flow between teams<br> Reporting & Operational Support Assist with preparing reports, summaries, and data-related documentation Maintain organized datasets for operational and administrative use Support tracking systems and internal reporting activities Ensure information aligns with company standards and procedures<br> Data Security & Compliance Handle confidential information responsibly and professionally Adhere to internal privacy, security, and compliance policies Maintain secure record-keeping practices Support company-wide data governance initiatives<br> What We're Looking For: Required Skills: Exceptional attention to detail and commitment to accuracy Proficiency with Microsoft Excel, Google Sheets, or similar spreadsheet tools Strong organizational and time-management abilities Ability to follow structured procedures and workflows Effective written communication skills Self-motivated and comfortable working independently in a remote environment Strong problem-solving skills and ability to identify inconsistencies<br> Preferred Qualifications: Previous experience in data entry, administration, clerical support, or related roles Familiarity with digital record management systems Experience working remotely is an advantage<br> Technical Requirements Reliable high-speed internet connection Personal computer or laptop with an updated operating system Dedicated, distraction-free workspace Basic proficiency with digital tools and online collaboration platforms<br> Why Join Us? Benefits & Perks: Competitive compensation package Flexible remote work schedule Comprehensive onboarding and training Clear career growth opportunities within administration and operations Performance-based bonuses and incentives Access to professional development resources and learning tools Collaborative, supportive, and inclusive remote work culture<br> We are proud to be an equal opportunity employer and welcome applications from candidates of all backgrounds, experiences, and perspectives. Build your career with a team that values accuracy, growth, flexibility, and excellence. Apply today and become part of our dynamic remote workforce.<br><br>Skills: Administration Jobs,Customer Service Representatives
Confidential
UAE - Dubai
Executive Personal Assistant to the Founder Location: Dubai, United Arab Emirates Position: Full-Time Position Salary: AED 18,000-25,000<br>About the Opportunity An exciting opportunity has arisen for an experienced and highly professional Executive Personal Assistant to support the Founder of a well-established, Architecture and Interior design consultancy based in Dubai.<br>This is a unique role for an exceptional individual who enjoys working in a fast-paced environment and thrives on balancing executive business support with high-level personal assistance. As the Founder's trusted right hand, you will play a pivotal role in ensuring both business and personal priorities are managed efficiently, discreetly and to the highest standard. No two days will be the same, making this an ideal opportunity for someone who is proactive, adaptable and enjoys taking ownership.<br>Key Responsibilities:As the Executive Personal Assistant, your responsibilities will include:Managing a complex and ever-changing business and personal diary Coordinating domestic and international travel, including flights, accommodation, visas and itineraries Managing the Founder's email inbox and prioritising communications Preparing presentations, reports, correspondence and meeting documentation Coordinating executive meetings, taking minutes and tracking follow-up actions Acting as the key liaison between the Founder, senior leadership, clients and external stakeholders Managing confidential business and personal information with absolute discretion Coordinating special projects and conducting research as required Supporting the management of personal properties, household service providers and lifestyle administration Organising business events, client meetings and executive functions Providing comprehensive administrative support across both business and personal matters<br>About You The ideal candidate will demonstrate:A minimum of 5 years' experience supporting a Founder, CEO or C-suite Executive Previous experience as an Executive Assistant or Executive Personal Assistant Exceptional organisational and time management skills Outstanding written and verbal communication skills Strong attention to detail and the ability to multitask effectively A proactive, solutions-focused approach with the ability to anticipate needs High levels of professionalism, integrity and discretion Advanced proficiency in Microsoft Office Suite Experience coordinating complex international travel and executive schedules Previous UAE experience is preferred but not essential<br>What's on Offer Salary AED 18,000-25,000 dependant on experience. Full-time position based in Dubai. Standard working hours are Monday to Friday, with flexibility required from time to time to support business priorities. Opportunity to work directly alongside the Founder in a trusted, high-impact role. Exposure to executive-level decision-making and strategic business operations. A varied and fast-paced position where no two days are the same. A collaborative, professional and supportive working environment. Excellent opportunity for long-term career development and progression. Candidates currently based in the UAE with the ability to join within a short notice period will be viewed favourably.<br>If you are an organised, resourceful and highly professional Executive Personal Assistant looking for your next challenge, we would love to hear from you.
Confidential
UAE - Dubai
<p>We are looking for a motivated and experienced HR Executive to join our team. The ideal candidate will be responsible for recruitment, employee relations, HR administration, and ensuring smooth day-to-day HR operations. Freshers can apply.</p>
<p>Key Responsibilities<br />
– Manage the complete recruitment and selection process.<br />
– Post job vacancies and screen CVs and applications.<br />
– Schedule and conduct initial candidate interviews.<br />
– Coordinate interview appointments with management.<br />
– Prepare offer letters, employment contracts, and HR documents.<br />
– Maintain accurate employee records and HR databases.<br />
– Manage employee attendance, leave, and related HR records.<br />
– Handle employee queries and support employee relations.<br />
– Assist with onboarding and offboarding processes.<br />
– Ensure HR policies and procedures are properly followed.<br />
– Assist with payroll and other HR administrative tasks.<br />
– Maintain confidentiality of employee information.<br />
– Support management with HR-related matters and reports.</p>
<p>Requirements<br />
– Bachelor’s degree in Human Resources, Business Administration, or a related field.<br />
– 2–5 years of HR experience.<br />
– Good knowledge of recruitment and HR administration.<br />
– Strong communication and interpersonal skills.<br />
– Good organizational and time-management skills.<br />
– Proficiency in Microsoft Office.<br />
– Ability to handle confidential information professionally.<br />
– UAE HR experience is an advantage.</p>
<p>What We Offer<br />
– Competitive salary.<br />
– Professional working environment.<br />
– Career growth opportunities.<br />
– Training and development opportunities.<br />
– Performance-based incentives.</p>
<p>How to Apply</p>
<p>Interested candidates can send their CV or contact us directly:</p>
<p>WhatsApp/Call: +971 52 223 5315</p>
Confidential
UAE - Dubai
<p>We are looking for a motivated and experienced HR Executive to join our team. The ideal candidate will be responsible for recruitment, employee relations, HR administration, and ensuring smooth day-to-day HR operations. Freshers can apply.</p>
<p>Key Responsibilities<br />
– Manage the complete recruitment and selection process.<br />
– Post job vacancies and screen CVs and applications.<br />
– Schedule and conduct initial candidate interviews.<br />
– Coordinate interview appointments with management.<br />
– Prepare offer letters, employment contracts, and HR documents.<br />
– Maintain accurate employee records and HR databases.<br />
– Manage employee attendance, leave, and related HR records.<br />
– Handle employee queries and support employee relations.<br />
– Assist with onboarding and offboarding processes.<br />
– Ensure HR policies and procedures are properly followed.<br />
– Assist with payroll and other HR administrative tasks.<br />
– Maintain confidentiality of employee information.<br />
– Support management with HR-related matters and reports.</p>
<p>Requirements<br />
– Bachelor’s degree in Human Resources, Business Administration, or a related field.<br />
– 2–5 years of HR experience.<br />
– Good knowledge of recruitment and HR administration.<br />
– Strong communication and interpersonal skills.<br />
– Good organizational and time-management skills.<br />
– Proficiency in Microsoft Office.<br />
– Ability to handle confidential information professionally.<br />
– UAE HR experience is an advantage.</p>
<p>What We Offer<br />
– Competitive salary.<br />
– Professional working environment.<br />
– Career growth opportunities.<br />
– Training and development opportunities.<br />
– Performance-based incentives.</p>
<p>How to Apply</p>
<p>Interested candidates can send their CV or contact us directly:</p>
<p>WhatsApp/Call: +971 52 223 5315</p>
UAE
<h2 class="h5">Job description</h2>
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<span><strong>Requisition Number:</strong> 24489BR<br><strong>Description:</strong><br>Stantec is looking to hire Assistant Resident Engineers for Pressure & Sewerage Network project in Dubai.<br><strong>Qualifications:</strong><br>The Assistant Resident Engineer must have full and complete knowledge of the existing infrastructure in the Emirates of Dubai.<br>The candidate must have a relevant degree from a recognized university and must have thoughtful knowledge and work experience of no less than 10 -12 years of infrastructure works. He must be able to take on the spot decisions and able to deal with all service authorities. The candidate must have a thoughtful knowledge and experience in managing the site works for construction and sewage treatment plants and pumping station works of different disciplines he must have also thorough knowledge and experience in the design of infrastructure works.<br>Familiar with DM guidelines in following the progress of the works and manage the inspection activities of all the consultants staff ensure that the actual works are matching with the planned works as per the construction work program using quality assurance, quantity surveying and project network techniques (Primavera P3).<br>- The candidate must have strong computer skills in Microsoft Word, Excel and Primavera P3.<br>- Confident in his own ability to control the works<br>- Excellent written and communication skills (English), time management and supervisory skills<br>- Demonstrated ability to prepare instructions, specifications and reports and cost estimates.<br>- Capacity to make decision<br>- Ability to liaise with DM and other infrastructure authorities.<br>\#LI-MiddleEast<br><strong>About Stantec:</strong><br>We’re active members of the communities we serve. That’s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.<br>The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!<br><strong>Work Location(s):United Arab Emirates-Dubai</strong><br><strong>Employment Type:</strong> <strong>Full-Time</strong><br><strong>Job Type:</strong> <strong>Regular</strong><br><strong>Job Category:</strong> <strong>Engineering Other</strong></span> </div>
NADIA Recruitment & Management Consultants
UAE
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
Job Summary: <br>
<p>We are seeking an experienced and proactive Senior HR / Assistant HR Manager to oversee the end-to-end Human Resources function for our trading business. The ideal candidate will have strong expertise across the entire employee lifecycle, including recruitment, onboarding, performance management, employee relations, compensation & benefits, payroll coordination, HR policies, compliance, training, and HR operations. Experience in the trading, distribution, FMCG, or retail sector is preferred.</p><br><br> Key Responsibilities: <br>
<ul>
<li><strong>Talent Acquisition</strong><ul><li>Manage end-to-end recruitment for all departments.</li><li>Coordinate with hiring managers to understand manpower requirements.</li><li>Source, screen, interview, and shortlist suitable candidates.</li><li>Negotiate offers and manage the onboarding process.</li></ul></li><li><strong>HR Operations</strong><ul><li>Manage employee onboarding, orientation, confirmation, transfers, and exit formalities.</li><li>Maintain employee records and HR documentation.</li><li>Ensure HR policies and procedures are implemented effectively.</li><li>Handle HR audits and maintain statutory documentation.</li></ul></li><li><strong>Employee Relations</strong><ul><li>Address employee grievances and disciplinary matters.</li><li>Promote employee engagement and a positive work culture.</li><li>Advise managers on HR policies and employee relations issues.</li></ul></li><li><strong>Performance Management</strong><ul><li>Coordinate the annual performance appraisal process.</li><li>Support managers in setting KPIs and performance improvement plans.</li><li>Monitor employee performance and development initiatives.</li></ul></li><li><strong>Compensation & Benefits</strong><ul><li>Coordinate monthly payroll with the finance team or payroll provider.</li><li>Administer employee benefits, leave management, and insurance.</li><li>Ensure accurate payroll inputs and statutory deductions.</li></ul></li><li><strong>Learning & Development</strong><ul><li>Identify training needs across departments.</li><li>Organize internal and external training programs.</li><li>Monitor employee development and succession planning.</li></ul></li><li><strong>HR Compliance</strong><ul><li>Ensure compliance with labor laws and company policies.</li><li>Maintain confidentiality of employee information.</li><li>Prepare HR reports, MIS, and workforce analytics.</li><li>Support internal and external audits.</li></ul></li><li><strong>HR Systems</strong><ul><li>Maintain HRIS/ERP employee data accurately.</li><li>Generate HR reports and dashboards.</li><li>Recommend process improvements through HR automation.</li></ul></li>
</ul>
<br> Requirements: <br>
<ul>
<li><ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>MBA or Postgraduate qualification in Human Resources is preferred.</li><li>8–12+ years of comprehensive HR experience.</li><li>Experience in a trading, distribution, FMCG, retail, or manufacturing environment is highly preferred.</li><li>Experience with HRMS/ERP systems is essential.</li></ul></li>
</ul>
<br>
<br><br> </div>
Al Futtaim Private Company (LLC)
UAE - Dubai
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p>The Recovery Assistant plays a crucial role in the recovery and quality work processes within the store, aimed at minimizing unnecessary costs to assets and enhancing profitability through sustainable practices. Working collaboratively with other store functions, the assistant is responsible for identifying, investigating, reporting, and following up on potential improvements in recovery procedures and the quality associated with IKEA items. Success in this role is defined by the ability to give products a second chance, optimize returns through strategic recovery processes, and facilitate a seamless operational flow while maintaining high standards of customer service.</p><p><br><strong>What You Will Do:</strong></p><ul><li><p>Collect products from different store locations including customer returns, damage in the store and in transit, display, quality cases following company Standard Operating Procedures.</p></li><li><p>Identify product conditions and decide on actions such as repackaging, selling in AsIs (Circular Hub), selling as parts, keeping for internal spare parts, or destructing according to company Standard Operating Procedures.</p></li><li><p>Display products for sale in AsIs (Circular Hub) safely and commercially, adhering to company pricing principles and display techniques.</p></li><li><p>Provide visitors in AsIs (Circular Hub) with a positive shopping experience by being service-minded and ensuring all relevant standards are met or exceeded.</p></li><li><p>Understand IKEA products thoroughly to offer customers information on product range, assembly instructions, and required spare parts.</p></li><li><p>Perform inventory in AsIs (Circular Hub) and conduct investigations to minimize discrepancies under the supervision of the Recovery Group Leader.</p></li><li><p>Work closely with relevant functions to support efficient item flow through Recovery to maximize profit and secure compliance in working methods.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Strong customer focus and communication skills.</p></li><li><p>Problem-solving capabilities and individual accountability.</p></li><li><p>Continuous improvement mindset and personal leadership skills.</p></li><li><p>Ability to work effectively as a team player.</p></li></ul><p><br><strong>What Qualifies You For The Role:</strong></p><ul><li><p>Minimum high school degree.</p></li><li><p>1 year of retail experience, preferably with good experience in carpentry.</p></li><li><p>Good knowledge of selling techniques and customer service.</p></li><li><p>Familiarity with goods handling and safety measures.</p></li><li><p>Good command of written and spoken English; Arabic language skills preferred.</p></li><li><p>Proficiency in computer literacy, particularly in MS Office applications.</p></li></ul><p></p></section>
UAE - Abu Dhabi Emirate
Hiring: HR Assistant / HR Administrator / HR Support Officer (United Arab Emirates) We are currently seeking motivated and detail-oriented professionals for the positions of HR Assistant, HR Administrator, and HR Support Officer to join our Human Resources team in the United Arab Emirates. Position:HR Assistant HR Administrator HR Support Officer Location:United Arab Emirates Job Type:Full-Time On-site / Hybrid Available Responsibilities:Provide administrative and operational support to the Human Resources department Maintain accurate employee records, HR databases, and confidential personnel files Assist with recruitment activities, including job postings, candidate screening, interview scheduling, and onboarding Prepare employment contracts, offer letters, HR reports, and other HR documentation Support payroll processing, attendance tracking, leave administration, and employee benefits Respond to employee inquiries regarding HR policies, procedures, and workplace matters Ensure compliance with UAE Labour Law, company policies, and HR best practices Coordinate employee training, performance review processes, and engagement activities Assist with HR projects and contribute to continuous process improvement initiatives Requirements:Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field Previous experience in HR administration, HR support, recruitment, or office administration is preferred Knowledge of HR operations, recruitment processes, and employee records management Familiarity with UAE Labour Law and HRIS systems is an advantage Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Strong organizational, communication, and interpersonal skills Excellent attention to detail with the ability to maintain confidentiality Ability to manage multiple priorities in a fast-paced environment Benefits:Competitive salary package Performance-based bonuses Health and medical insurance Annual paid leave and UAE public holidays Professional development and HR certification support Career advancement opportunities Supportive, collaborative, and inclusive work environment How to Apply:Please send your CV/Resume and a brief self-introduction to our recruitment team. Join us and help create an exceptional employee experience by supporting HR operations, fostering a positive workplace culture, and contributing to the continued success of our organization in the United Arab Emirates.
UAE - Abu Dhabi Emirate
Hiring: HR Assistant / HR Administrator / HR Support Officer (United Arab Emirates) We are currently seeking motivated and detail-oriented professionals for the positions of HR Assistant, HR Administrator, and HR Support Officer to join our Human Resources team in the United Arab Emirates. Position:HR Assistant HR Administrator HR Support Officer Location:United Arab Emirates Job Type:Full-Time On-site / Hybrid Available Responsibilities:Provide administrative and operational support to the Human Resources department Maintain accurate employee records, HR databases, and confidential personnel files Assist with recruitment activities, including job postings, candidate screening, interview scheduling, and onboarding Prepare employment contracts, offer letters, HR reports, and other HR documentation Support payroll processing, attendance tracking, leave administration, and employee benefits Respond to employee inquiries regarding HR policies, procedures, and workplace matters Ensure compliance with UAE Labour Law, company policies, and HR best practices Coordinate employee training, performance review processes, and engagement activities Assist with HR projects and contribute to continuous process improvement initiatives Requirements:Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field Previous experience in HR administration, HR support, recruitment, or office administration is preferred Knowledge of HR operations, recruitment processes, and employee records management Familiarity with UAE Labour Law and HRIS systems is an advantage Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Strong organizational, communication, and interpersonal skills Excellent attention to detail with the ability to maintain confidentiality Ability to manage multiple priorities in a fast-paced environment Benefits:Competitive salary package Performance-based bonuses Health and medical insurance Annual paid leave and UAE public holidays Professional development and HR certification support Career advancement opportunities Supportive, collaborative, and inclusive work environment How to Apply:Please send your CV/Resume and a brief self-introduction to our recruitment team. Join us and help create an exceptional employee experience by supporting HR operations, fostering a positive workplace culture, and contributing to the continued success of our organization in the United Arab Emirates.
UAE - Abu Dhabi Emirate
Hiring: HR Assistant / HR Administrator / HR Support Officer (United Arab Emirates) We are currently seeking motivated and detail-oriented professionals for the positions of HR Assistant, HR Administrator, and HR Support Officer to join our Human Resources team in the United Arab Emirates. Position:HR Assistant HR Administrator HR Support Officer Location:United Arab Emirates Job Type:Full-Time On-site / Hybrid Available Responsibilities:Provide administrative and operational support to the Human Resources department Maintain accurate employee records, HR databases, and confidential personnel files Assist with recruitment activities, including job postings, candidate screening, interview scheduling, and onboarding Prepare employment contracts, offer letters, HR reports, and other HR documentation Support payroll processing, attendance tracking, leave administration, and employee benefits Respond to employee inquiries regarding HR policies, procedures, and workplace matters Ensure compliance with UAE Labour Law, company policies, and HR best practices Coordinate employee training, performance review processes, and engagement activities Assist with HR projects and contribute to continuous process improvement initiatives Requirements:Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field Previous experience in HR administration, HR support, recruitment, or office administration is preferred Knowledge of HR operations, recruitment processes, and employee records management Familiarity with UAE Labour Law and HRIS systems is an advantage Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Strong organizational, communication, and interpersonal skills Excellent attention to detail with the ability to maintain confidentiality Ability to manage multiple priorities in a fast-paced environment Benefits:Competitive salary package Performance-based bonuses Health and medical insurance Annual paid leave and UAE public holidays Professional development and HR certification support Career advancement opportunities Supportive, collaborative, and inclusive work environment How to Apply:Please send your CV/Resume and a brief self-introduction to our recruitment team. Join us and help create an exceptional employee experience by supporting HR operations, fostering a positive workplace culture, and contributing to the continued success of our organization in the United Arab Emirates.
UAE - Abu Dhabi Emirate
Hiring: HR Assistant / HR Administrator / HR Support Officer (United Arab Emirates) We are currently seeking motivated and detail-oriented professionals for the positions of HR Assistant, HR Administrator, and HR Support Officer to join our Human Resources team in the United Arab Emirates. Position:HR Assistant HR Administrator HR Support Officer Location:United Arab Emirates Job Type:Full-Time On-site / Hybrid Available Responsibilities:Provide administrative and operational support to the Human Resources department Maintain accurate employee records, HR databases, and confidential personnel files Assist with recruitment activities, including job postings, candidate screening, interview scheduling, and onboarding Prepare employment contracts, offer letters, HR reports, and other HR documentation Support payroll processing, attendance tracking, leave administration, and employee benefits Respond to employee inquiries regarding HR policies, procedures, and workplace matters Ensure compliance with UAE Labour Law, company policies, and HR best practices Coordinate employee training, performance review processes, and engagement activities Assist with HR projects and contribute to continuous process improvement initiatives Requirements:Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field Previous experience in HR administration, HR support, recruitment, or office administration is preferred Knowledge of HR operations, recruitment processes, and employee records management Familiarity with UAE Labour Law and HRIS systems is an advantage Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Strong organizational, communication, and interpersonal skills Excellent attention to detail with the ability to maintain confidentiality Ability to manage multiple priorities in a fast-paced environment Benefits:Competitive salary package Performance-based bonuses Health and medical insurance Annual paid leave and UAE public holidays Professional development and HR certification support Career advancement opportunities Supportive, collaborative, and inclusive work environment How to Apply:Please send your CV/Resume and a brief self-introduction to our recruitment team. Join us and help create an exceptional employee experience by supporting HR operations, fostering a positive workplace culture, and contributing to the continued success of our organization in the United Arab Emirates.
UAE - Abu Dhabi Emirate
Company Overview:Whitewill is a leading real estate company specializing in luxury apartments and properties in the most prestigious locations across Dubai, Abu Dhabi, Ras Al Khaimah, Muscat, London, Moscow, and Miami.<br>We are looking for a proactive and detail-oriented Business Assistant (Russian Speaking) to join our Muscat office. This position involves working closely with senior management, supporting day-to-day business operations, coordinating meetings, preparing reports, and ensuring effective communication across different departments and international offices.<br>Key Responsibilities Manage the executive’s calendar, schedule meetings, and coordinate business trips. Prepare analytical reports, presentations, and work with raw data to provide business insights. Review, draft, and proofread documents, contracts, and agreements for accuracy and compliance. Assist in managing correspondence (emails, calls, official letters) in Russian and English. Organize corporate events, conferences, and business trips in Oman and abroad. Prepare materials and reference notes for meetings and negotiations, including analytical briefs and background research. Support coordination with developers, partners, and clients regarding exclusive projects and collaborations. Maintain internal documentation and filing systems in an organized and confidential manner. Collect and analyze market data, prepare summaries for management decision-making. Assist in financial tracking, expense reporting, and budget preparation for projects and events. Monitor project deadlines, ensuring timely follow-ups and progress updates. Facilitate communication between departments, ensuring smooth workflow and information sharing. Act as a point of contact for partners, government entities, and international offices when required. Coordinate onboarding processes for new team members and provide administrative support to HR and operations. Assist in handling confidential tasks and sensitive information with discretion.<br>Requirements Fluency in Russian and English (spoken and written). Arabic is an advantage. Bachelor’s degree in Business Administration, Management, or a related field. Minimum 2–3 years of experience as a Business Assistant, Executive Assistant, or similar role. Strong organizational, analytical, and multitasking skills. Proficiency in MS Office (Excel, Power Point, Word) and ability to work with analytical data. Ability to manage multiple priorities in a fast-paced environment. High level of professionalism, attention to detail, and confidentiality.
UAE - Abu Dhabi Emirate
Hiring: HR Assistant / HR Administrator / HR Support Officer (United Arab Emirates) We are currently seeking motivated and detail-oriented professionals for the positions of HR Assistant, HR Administrator, and HR Support Officer to join our Human Resources team in the United Arab Emirates. Position:HR Assistant HR Administrator HR Support Officer Location:United Arab Emirates Job Type:Full-Time On-site / Hybrid Available Responsibilities:Provide administrative and operational support to the Human Resources department Maintain accurate employee records, HR databases, and confidential personnel files Assist with recruitment activities, including job postings, candidate screening, interview scheduling, and onboarding Prepare employment contracts, offer letters, HR reports, and other HR documentation Support payroll processing, attendance tracking, leave administration, and employee benefits Respond to employee inquiries regarding HR policies, procedures, and workplace matters Ensure compliance with UAE Labour Law, company policies, and HR best practices Coordinate employee training, performance review processes, and engagement activities Assist with HR projects and contribute to continuous process improvement initiatives Requirements:Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field Previous experience in HR administration, HR support, recruitment, or office administration is preferred Knowledge of HR operations, recruitment processes, and employee records management Familiarity with UAE Labour Law and HRIS systems is an advantage Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Strong organizational, communication, and interpersonal skills Excellent attention to detail with the ability to maintain confidentiality Ability to manage multiple priorities in a fast-paced environment Benefits:Competitive salary package Performance-based bonuses Health and medical insurance Annual paid leave and UAE public holidays Professional development and HR certification support Career advancement opportunities Supportive, collaborative, and inclusive work environment How to Apply:Please send your CV/Resume and a brief self-introduction to our recruitment team. Join us and help create an exceptional employee experience by supporting HR operations, fostering a positive workplace culture, and contributing to the continued success of our organization in the United Arab Emirates.
UAE - Sharjah Emirate
Documentation Assistant (Remote) – United Arab Emirates We are currently recruiting Documentation Assistants to join our remote team across the United Arab Emirates. This is a flexible remote opportunity available on both a full-time and part-time basis. Whether you are starting your career, returning to work, or looking for an additional source of income, we encourage you to apply. No previous experience is required. Comprehensive training and ongoing support will be provided to help you succeed in the role. Key Responsibilities:Prepare, organize, and maintain digital documents and records Review documents for accuracy and completeness Update files and internal databases Assist with administrative and documentation-related tasks Support project teams by ensuring records are well organized Complete assigned tasks accurately and within deadlines Requirements:Currently residing in the United Arab Emirates Age 21 or above Basic English communication skills Comfortable using a computer, smartphone, and standard office applications Good organizational skills and attention to detail Reliable, responsible, and willing to learn Able to work independently in a remote environment What We Offer:Fully remote work opportunity Flexible full-time and part-time schedules Competitive project-based compensation Comprehensive onboarding and paid training Ongoing guidance from an experienced team Opportunities for long-term career development If you are interested in this opportunity, please reply "Interested" or send us a direct message to receive more information.
Confidential
UAE - Abu Dhabi
<p>The HR & Administration Manager – Site Operations is responsible for leading and managing the full spectrum of Human Resources, Administration, Learning & Development (L&D), and Site Workforce Management functions for Amenav Construction's project site. The role is instrumental in developing a high-performing, compliant, and people-focused organization by implementing strategic HR initiatives, strengthening administrative operations, and ensuring effective workforce planning and management across the project lifecycle.
The position serves as a strategic business partner to Project Management and Head Office, ensuring that site manpower resources, employee welfare, compliance, operational efficiency, and organizational capability support the successful delivery of EPC projects while maintaining the highest standards of governance, safety, and regulatory compliance.
Key Responsibilities
1. Human Resources Management
• Develop and implement HR strategies, policies, and procedures aligned with project and corporate objectives.
• Lead end-to-end recruitment, selection, onboarding, mobilization, transfer, and demobilization of project personnel.
• Prepare workforce plans and manpower forecasts in coordination with project management and department heads.
• Design, implement, and manage performance management systems including KPIs, annual appraisals, probation reviews, and performance improvement plans.
• Drive employee engagement, retention initiatives, and organizational culture programs.
• Manage employee relations, disciplinary actions, grievances, investigations, and conflict resolution in accordance with company policies and UAE Labour Law.
• Maintain accurate HR records, employee files, and personnel documentation.
• Ensure compliance with UAE Labour Law, project contractual requirements, ADNOC regulations, and internal company policies.
2. Site Workforce Management
• Lead and manage the overall HR and administration functions for all site-based employees, subcontractor coordination (where applicable), and project support staff.
• Coordinate manpower mobilization and demobilization in accordance with project schedules and client requirements.
• Monitor daily manpower deployment, attendance, leave planning, absenteeism, overtime, and workforce productivity.
• Coordinate with Project Managers, Construction Managers, and department heads to ensure timely availability of skilled manpower.
• Oversee workforce accommodation, transportation, catering, welfare facilities, and employee well-being to ensure compliance with company standards and client requirements.
• Manage workforce documentation including employment contracts, site access passes, medical fitness records, certifications, trade licenses, and competency records.
• Ensure smooth coordination of employee rotations, vacations, emergency replacements, and workforce continuity.
• Support workforce localization initiatives and compliance with client and regulatory manpower requirements.
• Conduct regular site visits to monitor employee welfare, working conditions, and compliance with company policies.
• Develop workforce contingency plans to minimize operational disruptions resulting from manpower shortages or project changes.
3. Learning & Development (L&D)
• Develop and implement a structured Learning & Development strategy supporting organizational growth and operational excellence.
• Conduct competency assessments and identify organizational skill gaps.
• Design and coordinate technical, leadership, compliance, safety, and soft skills training programs.
• Develop structured induction and onboarding programs for new employees.
• Coordinate internal and external training providers and certification programs.
• Promote knowledge sharing, succession planning, and continuous professional development.
• Evaluate training effectiveness using measurable performance indicators and return-on-investment (ROI) analysis.
4. Organizational Development & Governance
• Develop and maintain HR policies, Standard Operating Procedures (SOPs), employee handbook, and governance frameworks.
• Support organizational restructuring, manpower optimization, role clarification, and reporting structures.
• Drive organizational change initiatives that promote accountability, operational excellence, and continuous improvement.
• Support succession planning, talent management, and leadership development initiatives.
• Ensure implementation and compliance with corporate governance standards across project operations.
5. Administration & Site Operations
• Manage all administrative activities supporting project execution and daily site operations.
• Oversee office administration, site facilities, camps, accommodation, transportation, housekeeping, catering, and related support services.
• Ensure efficient document management, records control, and internal communication systems.
• Coordinate travel arrangements, accommodation bookings, and logistics for employees and visitors.
• Supervise PRO activities including visa processing, Emirates ID, labour cards, work permits, government approvals, and immigration compliance.
• Manage office assets, service contracts, vendor coordination, and administrative budgets.
• Maintain operational efficiency across all administrative processes while ensuring compliance with company standards.
6. Compensation, Payroll & Employee Benefits
• Manage payroll preparation, attendance validation, overtime verification, and employee benefits administration.
• Ensure timely and accurate salary processing in compliance with UAE regulations and company policies.
• Maintain payroll records and employee master data.
• Support salary benchmarking and development of competitive compensation and benefits structures.
• Monitor payroll compliance, statutory reporting, and audit requirements.
7. Compliance, Audit & Risk Management
• Ensure compliance with UAE Labour Law, immigration regulations, ADNOC requirements, ISO standards, and contractual obligations.
• Support internal and external audits related to HR, administration, and workforce management.
• Identify HR and operational risks and implement mitigation strategies.
• Maintain confidentiality of employee information and sensitive organizational data.
8. Performance Monitoring & Reporting
• Establish and monitor HR, Administration, and Workforce Management KPIs.
• Prepare periodic reports covering manpower statistics, recruitment, turnover, absenteeism, training, payroll, employee engagement, and compliance.
• Analyse workforce data and provide recommendations to improve productivity and organizational performance.
• Drive continuous improvement initiatives to enhance operational efficiency and employee experience.</p><p>• Bachelor's Degree in Human Resources, Business Administration, Management, or a related discipline.
• Minimum 8–10 years of progressive HR and Administration experience, including at least 5 years in a managerial position within EPC, Oil & Gas, Engineering, or Construction industries.
• Proven experience managing large site-based workforces in EPC project environments.
• Strong knowledge of UAE Labour Law, immigration regulations, ADNOC requirements, and workforce compliance.
• Experience managing multi-site or multi-entity operations is highly desirable.</p>
UAE - Abu Dhabi Emirate
Join our dedicated team and play a vital role in supporting our people and workplace culture. As a Remote Human Resources Assistant, you will help ensure smooth HR operations by assisting with employee records, recruitment coordination, onboarding activities, and administrative support. Working remotely, you will contribute to creating a positive employee experience while maintaining accuracy, confidentiality, and professionalism in all HR processes. Your attention to detail, strong organizational skills, and commitment to supporting both employees and management will have a meaningful impact on the success and growth of our organization. Key Responsibilities (Daily and Ongoing): Maintain and update employee records across HR systems, ensuring accuracy and completeness Support onboarding and offboarding processes, including documentation and scheduling Prepare HR documents such as contracts, letters, and internal communications Respond to basic HR inquiries and route requests to appropriate team members Ensure compliance with HR policies, documentation standards, and data privacy requirements Organize and maintain digital HR files using standardized naming and filing structures Monitor HR workflows, identify gaps or delays, and escalate issues when needed Maintain HR trackers and provide updates on task status and pending items Assist with audit preparation by ensuring documentation is complete and accessible<br> Performance Standards: High accuracy when handling employee data and documentation Strict confidentiality and responsible handling of sensitive information Consistent productivity and timely completion of assigned tasks Clear, professional communication and timely updates Strong organization across files, trackers, and documentation<br> Requirements: Proficiency with Google Sheets and/or Microsoft Excel, including data entry and formatting Strong attention to detail and ability to follow structured workflows and HR procedures Clear written communication skills with a professional tone Ability to handle confidential information responsibly Reliable internet connection and ability to work independently in a remote environment Entry-level candidates are encouraged to apply; training and guidance will be provided<br> Benefits: Competitive compensation aligned with experience and performance Flexible working schedule within a fully remote environment Structured onboarding, training, and ongoing professional development Opportunities for career growth within HR and people operations Supportive remote team culture with regular feedback and collaboration<br> Career Development and Progression: This role provides a strong foundation in Human Resources and people operations, offering hands-on experience in employee data management, onboarding coordination, compliance processes, and administrative support. High-performing individuals may progress into roles such as HR Coordinator, Talent Acquisition Assistant, HR Generalist, or People Operations Specialist, depending on performance and business needs.<br><br>Skills: Administration Jobs,Customer Service Representatives
UAE - Abu Dhabi Emirate
The Assistant Account Manager is responsible for supporting the execution and day-to-day management of assigned Modern Trade accounts by ensuring strong in-store execution, product availability, merchandising compliance, and operational coordination across assigned outlets. The role focuses on maintaining execution standards at store level, supporting sales growth through effective customer coordination, monitoring outlet performance, and ensuring smooth implementation of promotional and merchandising activities in alignment with company objectives.<br>Responsibilities· Execute monthly sales plans and outlet coverage for assigned Modern Trade accounts and territories in alignment with company targets.· Maintain strong working relationships with assigned store managers, section managers, and outlet-level contacts to ensure smooth day-to-day operations.· Ensure availability of approved SKUs, correct pricing, planogram compliance, and agreed shelf visibility across assigned stores.· Monitor and follow up on stock levels, near expiry products, returns, and stock rotation within assigned outlets.· Coordinate directly with merchandisers and field teams to ensure timely implementation of promotions, displays, sampling activities, and visibility initiatives.· Conduct regular market visits to monitor execution standards, identify operational gaps, and ensure compliance with brand guidelines.· Track outlet-level sales performance, customer orders, and promotional execution and share observations with the Key Accounts Manager.· Follow up on customer operational issues including order discrepancies, delivery concerns, and store-level complaints to ensure timely resolution.· Monitor competitor activities, pricing changes, promotions, and in-store execution within assigned outlets and provide regular market feedback.· Prepare daily and weekly execution reports covering sales activities, outlet compliance, stock availability, and merchandising performance.· Support new product launches at store level by ensuring timely listing follow-up, display execution, and coordination with internal teams.· Ensure all assigned accounts comply with company commercial policies, agreed execution standards, and operational procedures.<br>Qualifications<br>· Bachelor’s Degree in Business Administration, Marketing, Sales, or a related field.· 3–5 years of experience in FMCG sales, preferably within Modern Trade in the UAE.· Experience in handling retail outlets, merchandising coordination, and in-store execution.· Experience in frozen food categories is an advantage· UAE FMCG market experience is preferred.· Valid UAE driving license is an advantage.
UAE - Dubai
???? We’re Hiring: Dental Assistant / Clinic Coordinator???? Location: United Arab Emirates (Remote)???? Employment Type: Part-Time???? Experience Level: Mid-Level to Senior???? Work Arrangement: Fully Remote About UsWe are a patient-focused dental organization committed to providing professional, efficient, and welcoming patient experiences. We combine high-quality clinical support with organized administration, responsive communication, and attentive patient care. Our culture values professionalism, teamwork, hygiene, confidentiality, accuracy, and continuous improvement. We are looking for a reliable dental professional who can support clinical teams while coordinating essential clinic activities. The Role We are seeking an experienced Dental Assistant / Clinic Coordinator to support dental professionals, coordinate patient appointments, assist with clinic administration, and help ensure smooth daily operations. The ideal candidate combines practical dental knowledge with strong organizational and communication skills and is comfortable working with patients, dentists, suppliers, insurers, and administrative teams. Key Responsibilities Support dentists and clinical staff during examinations, treatments, procedures, and patient consultations within the scope of the role. Prepare treatment rooms, dental instruments, materials, equipment, and supplies before and after procedures. Assist with patient preparation, positioning, comfort, and post-treatment instructions as directed by qualified dental professionals. Follow applicable infection-control, sterilization, hygiene, and workplace safety procedures. Coordinate patient appointments, confirmations, cancellations, rescheduling, and follow-up visits. Maintain accurate patient registration, appointment, treatment-support, and administrative records. Communicate with patients regarding appointment schedules, clinic procedures, documentation, and non-clinical inquiries. Coordinate schedules between dentists, hygienists, specialists, patients, laboratories, and other relevant parties. Support dental laboratory coordination, including sending and receiving approved dental materials, impressions, models, or related documentation. Monitor dental supplies, instruments, consumables, and inventory levels and report replenishment requirements. Assist with billing, payment coordination, insurance documentation, pre-authorizations, and administrative follow-up where applicable. Handle patient questions, concerns, and service issues professionally, escalating clinical matters to qualified dental professionals. Maintain confidentiality of patient information and follow applicable privacy and data-protection requirements. Use dental practice-management systems, EHR/EMR platforms, scheduling tools, CRM systems, and digital communication platforms. Assist with daily opening and closing procedures, clinic organization, equipment checks, and administrative tasks. Prepare appointment schedules, operational reports, supply records, and other clinic documentation. Coordinate with reception, finance, procurement, insurance providers, laboratories, and management teams. Identify opportunities to improve patient flow, appointment coordination, clinical support, and overall patient experience. Requirements Bachelor’s degree or equivalent qualification in Dental Assisting, Dental Nursing, Healthcare Administration, or a related field is preferred.3+ years of professional experience in dental assisting, dental clinic coordination, healthcare administration, or a similar role is preferred. Relevant dental-assisting qualification or authorization required by applicable local regulations is advantageous and may be required depending on clinical duties. Practical understanding of dental procedures, instruments, infection control, sterilization, and clinical support protocols. Excellent communication and interpersonal skills with a professional and patient-focused approach. Strong organizational, multitasking, and time-management abilities. Excellent attention to detail when handling patient information, appointments, supplies, and documentation. Experience with dental practice-management software, EHR/EMR, scheduling systems, or CRM platforms. Strong computer literacy and confidence using email, spreadsheets, and digital administrative tools. Ability to work calmly and professionally in a busy clinical environment. Strong understanding of patient confidentiality and healthcare data protection. Knowledge of UAE healthcare and dental regulatory requirements is advantageous. Additional language skills are advantageous, particularly Arabic. What We Offer Flexible part-time working hours with a remote-friendly administrative and coordination arrangement where applicable. Competitive compensation aligned with experience and responsibilities. Opportunity to support professional dental operations and patient-care services. Exposure to dental assisting, patient coordination, clinic administration, insurance processes, and healthcare technology. Professional development opportunities and continuous dental and healthcare training. A supportive, patient-focused environment where professionalism, hygiene, teamwork, accuracy, confidentiality, and service excellence are highly valued.
UAE - Dubai
Company Overview We are a cutting-edge technology company specializing in AI, automation, and custom application development. Our mission is to help businesses streamline operations, enhance productivity, and deliver smarter digital experiences. From intelligent chatbots and workflow automation to scalable web and mobile applications, we build solutions that drive efficiency and innovation. With a focus on user-centric design and advanced technology, we empower organizations to stay ahead in a fast-evolving digital world.<br>Job description:<br>We are seeking a dynamic and result-oriented Assistant Business Development Manager to support revenue growth and client relationship management. The ideal candidate should have strong market understanding, analytical skills, and the ability to coordinate effectively across teams.<br>Key Responsibilities Generate revenue by identifying and converting potential leads Build and maintain strong client relationships Prepare reports and manage data efficiently Support the Accounts team in clearing outstanding payments Coordinate with Technical and Marketing teams for smooth execution Track performance metrics and business growth opportunities<br>Required Skills Strong negotiation and communication skills Excellent relationship-building ability Good knowledge of MS Excel and data handling Analytical mindset with attention to detail<br>Requirements added by the job poster• Commute to this job’s location• Can start immediately
UAE
<h2 class="h5">Job description</h2>
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[Not translated in selected language] <p><span><strong>Assistant Restaurant Manager</strong></span></p><br><br>
<p><span>Shangri-La Group | Abu Dhabi, United Arab Emirates</span></p><br><br>
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<p><span><strong>About Us</strong></span></p><br><br>
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<p><span><strong>Find Your Shangri-La in Shangri-La.</strong></span></p><br><br>
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<p><span>Our story began in 1971, when the first Shangri-La opened its doors. We have since been crafting joyful experiences through heartfelt hospitality, and that legacy continues to guide us today.</span></p><br><br>
<p><span>As we look ahead to new horizons, we invite you to join the world of Shangri-La — shaping the next chapter and making a meaningful impact through shared purpose and the art and joy of Asian hosting.</span></p><br><br>
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<p><span>Shangri-La Qaryat Al Beri, Abu Dhabi, offers 213 luxurious guestrooms and suites, six private pool villas, and 161 fully furnished serviced apartments featuring a one-kilometre private beach which blends modern Arabic design with exceptional comfort.</span></p><br><br>
<p><span>Shangri-La Hotel, Qaryat Al Beri, Abu Dhabi</span></p><br><br>
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<p><span>As an <strong>Assistant Restaurant Manager</strong>, you will be overseeing the daily operations of the Bord Eau, a French fine-dining restaurant, ensuring exceptional service and guest satisfaction. And you will be leading the team by maintaining luxury hospitality standards and by creating an authentic French fine-dining experience for guests.</span></p><br><br>
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<p><span><strong>Key Responsibilities:</strong></span></p><br><br>
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<ul>
<li><span>Assist in managing the daily operations of the restaurant to ensure seamless and personalized guest experiences.</span></li>
<li><span>Supervise, train, and develop team members in accordance with luxury, fine-dining, and Michelin-level service standards.</span></li>
<li><span>Ensure guest satisfaction by anticipating guest needs, handling feedback professionally, and resolving concerns promptly.</span></li>
<li><span>Support inventory management, cost control, wine program initiatives, and compliance with food safety and hygiene standards.</span></li>
<li><span>Collaborate with the culinary and beverage teams to enhance menu offerings, wine pairings, and overall dining experiences.</span></li>
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<p><span><strong>About You:</strong></span></p><br><br>
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<ul>
<li><span>Fluent in French and English, with excellent verbal and written communication skills.</span></li>
<li><span>Strong knowledge of French cuisine, fine-dining etiquette, and luxury service standards.</span></li>
<li><span>Advanced wine knowledge with the ability to confidently recommend and upsell wine pairings (minimum requirement WSET 2)</span></li>
<li><span>Minimum 3–5 years of experience in restaurant operations, with at least 1–2 years exposure in a fine-dining, Michelin-starred or Michelin Guide-recognized establishment.</span></li>
<li><span>Proven exposure to luxury hospitality standards, wine service, and guest engagement in upscale dining establishments.</span></li>
<li><span>Strong leadership, coaching, and team-development skills.</span></li>
<li><span>Professional appearance, attention to detail, and passion for hospitality excellence.</span></li>
<li><span>Diploma or bachelor’s degree in hospitality management, hotel management, or a related field preferred.</span></li>
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<p><span><strong>Why Join Us:</strong></span></p><br><br>
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<li><span>A workplace that values your passion and supports self-realization and personal growth.</span></li>
<li><span>Structured learning and development pathways with real opportunities to advance your professional craft and leadership skills.</span></li>
<li><span>Competitive benefits, recognition programs, and colleague stay/travel perks that reward your contribution and dedication.</span></li>
<li><span>Teams that promote inclusion and respect, value diversity, and foster a secure environment where everyone can thrive.</span></li>
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<p><span>We are an equal opportunity employer. Applications from all qualified candidates are welcomed. All information provided by applicants will be treated in and used only for recruitment purposes.</span></p><br><br>
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<p><span>We appreciate your interest in joining us. Please note that only successful candidates will be contacted.</span></p><br><br>
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