Admin Assistant Jobs

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Key Responsibilities</p><ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Coordinate internal and external meetings, prepare agendas, and record meeting minutes.</li><li>Draft, review, and manage correspondence, reports, presentations, and other business documents.</li><li>Screen and prioritize emails, phone calls, and requests on behalf of the CEO.</li><li>Coordinate with internal departments and external stakeholders to ensure timely follow-up on action items.</li><li>Maintain confidential records, files, and sensitive business information with the highest level of discretion.</li><li>Organize business travel, accommodation, itineraries, and expense claims.</li><li>Prepare reports, presentations, and briefing materials for meetings and business engagements.</li><li>Monitor deadlines, track deliverables, and follow up on key initiatives and management decisions.</li><li>Provide general administrative support to ensure the efficient operation of the CEO's Office.</li></ul><p>Requirements</p><ul><li>Bachelor's Degree in Business Administration, Management, or a related discipline.</li><li><b>5–8 years</b> of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior management or C-level executives.</li><li>Excellent organizational, time management, and multitasking abilities.</li><li>Strong written and verbal communication skills in English.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.</li><li>Ability to work independently, prioritize competing tasks, and meet tight deadlines.</li><li>UAE/GCC experience is preferred.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Preferred Skills</p><ul><li>Experience supporting CEOs or senior executives within the <b>construction, engineering, infrastructure, or EPC industry</b> will be an advantage.</li><li>Strong business correspondence, presentation, and document management skills.</li><li>Experience coordinating executive meetings, board meetings, and corporate events.</li></ul><p><br></p></div>

<p>The Executive Assistant reports directly to the upper management and assists in a variety of business support assignments, which goes from administrative to Executive support across all departments. The successful candidate will provide administrative support, assist with purchasing processes, maintain supplier records, track orders, and help ensure efficient office and procurement functions. RESPONSIBILITIES: Administrative Duties - Preparation of emails, business letters and other documents. - Note-taking during conferences and meetings. - Screening and handling phone calls, enquiries and requests. - Responsible for organizing and maintaining schedules and appointments for the Manager. - Producing and storing documents, papers, reports and presentations for the manager. - Organizes, attends meetings and ensures that Manager is well prepared with all the necessary details for the meetings. - Serve as a liaison with clients, suppliers and other parties. - Maintains good business relationship with other departments. - Perform other duties that may be assigned by the Manager. Procurement Duties - Assist in sourcing suppliers and obtaining quotations. - Prepare purchase orders and process procurement requests. - Follow up with vendors regarding deliveries and order status. - Maintain procurement records, supplier databases, and contract files. - Compare prices and negotiate with suppliers when appropriate. - Track inventory levels and coordinate replenishment activities. - Ensure procurement processes comply with company policies.</p><p>- Minimum 3 years of proven experience as a Secretary, Personal Assistant, Executive Assistant or similar role. - Bachelor’s Degree in any area of Business Administration, Mass Communication, Accounting, Finance Management, Supply Chain Management, Procurement, Logistics or any course relevant to the business activities is required. - Transparent and trustworthy. - Highly organized, keen to details and with great problem-solving skills. - Excellent writing and communication skills. - Well-presented and with good interpersonal skills. - Ability to work with little supervision and to multitask. - Agility to handle different assignments with tight deadlines. - Excellent Office suite skills, especially Microsoft Excel (VLookup, Hlookup, Pivot tables, conditional functions, etc).</p>

???? We’re Hiring: Medical Secretary / Clinic Admin Supervisor???? Location: United Arab Emirates (Remote)???? Employment Type: Part-Time???? Experience Level: Mid-Level to Senior???? Work Arrangement: Fully Remote About UsWe are a patient-focused healthcare organization committed to delivering efficient, professional, and compassionate administrative support. We believe excellent healthcare experiences depend not only on clinical expertise but also on accurate coordination, responsive communication, and well-organized administrative processes. Our culture values confidentiality, accuracy, teamwork, accountability, empathy, and continuous improvement. We are looking for an experienced healthcare administrator who can coordinate clinic operations while supporting patients and medical professionals. The Role We are seeking an experienced Medical Secretary / Clinic Admin Supervisor to coordinate administrative activities, support physicians and clinical teams, supervise administrative staff, and ensure smooth day-to-day clinic operations. The ideal candidate is highly organized, discreet, and proactive, with strong experience in medical administration, scheduling, patient communication, records management, and team coordination. Key Responsibilities Coordinate daily administrative operations and ensure efficient clinic workflow. Supervise receptionists, medical secretaries, administrative assistants, and other assigned support staff. Manage physician and patient schedules, appointments, consultations, follow-ups, and administrative calendars. Coordinate patient registration, check-in, check-out, referrals, forms, and supporting documentation. Prepare medical correspondence, reports, letters, presentations, meeting notes, and administrative documents as required. Maintain accurate patient records, appointment information, insurance documentation, and administrative files. Coordinate communication between physicians, nurses, patients, laboratories, pharmacies, insurers, and external healthcare providers. Respond professionally to patient inquiries and provide accurate non-clinical information regarding appointments, procedures, documentation, and clinic services. Handle scheduling conflicts, cancellations, urgent administrative requests, and patient concerns efficiently. Support billing, invoices, insurance claims documentation, payment coordination, and administrative follow-up where applicable. Monitor staff schedules, attendance, workflow, performance, and adherence to administrative procedures. Assist with recruitment, onboarding, training, coaching, and performance support for administrative personnel. Maintain confidentiality of patient and clinical information in accordance with applicable privacy and data-protection requirements. Use EHR/EMR systems, clinic-management platforms, scheduling software, CRM tools, Microsoft Office, and other administrative systems effectively. Prepare operational reports covering appointments, patient volumes, administrative performance, outstanding tasks, and service issues. Monitor office supplies, administrative resources, equipment, and facility requirements. Ensure administrative processes comply with clinic policies, healthcare regulations, infection-control requirements, and workplace safety procedures. Identify opportunities to improve patient flow, administrative efficiency, documentation accuracy, and overall patient experience. Requirements Bachelor’s degree or equivalent qualification in Healthcare Administration, Business Administration, Medical Administration, or a related field is preferred.3+ years of professional experience in medical administration, clinic operations, medical secretarial work, or healthcare coordination is preferred. Previous experience supervising administrative or reception teams is preferred. Strong knowledge of medical scheduling, patient administration, records management, and clinic workflows. Excellent written and verbal English communication skills. Strong organizational, leadership, multitasking, and problem-solving abilities. Exceptional attention to detail and accuracy when handling confidential information. Experience with EHR/EMR, clinic-management, scheduling, insurance, CRM, or healthcare administrative systems. Strong computer literacy, including Microsoft Office or comparable productivity platforms. Professional, empathetic, discreet, and patient-focused approach. Ability to communicate effectively with physicians, patients, families, insurers, and external healthcare providers. Strong understanding of confidentiality, data protection, and professional healthcare administration. Knowledge of UAE healthcare administration and regulatory requirements is advantageous. Medical administration, healthcare management, or related certifications are advantageous but not required. What We Offer Flexible part-time working hours with a remote-friendly administrative and coordination arrangement. Competitive compensation aligned with experience and responsibilities. Opportunity to support professional clinic administration and healthcare operations. Exposure to medical scheduling, patient services, team supervision, insurance coordination, records management, and healthcare technology. Professional development opportunities and continuous training in healthcare administration and leadership. A professional, patient-focused environment where confidentiality, accuracy, empathy, teamwork, and operational excellence are highly valued.

<p>The Executive Assistant reports directly to the upper management and assists in a variety of business support assignments, which goes from administrative to Executive support across all departments. The successful candidate will provide administrative support, assist with purchasing processes, maintain supplier records, track orders, and help ensure efficient office and procurement functions. RESPONSIBILITIES: Administrative Duties - Preparation of emails, business letters and other documents. - Note-taking during conferences and meetings. - Screening and handling phone calls, enquiries and requests. - Responsible for organizing and maintaining schedules and appointments for the Manager. - Producing and storing documents, papers, reports and presentations for the manager. - Organizes, attends meetings and ensures that Manager is well prepared with all the necessary details for the meetings. - Serve as a liaison with clients, suppliers and other parties. - Maintains good business relationship with other departments. - Perform other duties that may be assigned by the Manager. Procurement Duties - Assist in sourcing suppliers and obtaining quotations. - Prepare purchase orders and process procurement requests. - Follow up with vendors regarding deliveries and order status. - Maintain procurement records, supplier databases, and contract files. - Compare prices and negotiate with suppliers when appropriate. - Track inventory levels and coordinate replenishment activities. - Ensure procurement processes comply with company policies.</p><p>- Minimum 3 years of proven experience as a Secretary, Personal Assistant, Executive Assistant or similar role. - Bachelor’s Degree in any area of Business Administration, Mass Communication, Accounting, Finance Management, Supply Chain Management, Procurement, Logistics or any course relevant to the business activities is required. - Transparent and trustworthy. - Highly organized, keen to details and with great problem-solving skills. - Excellent writing and communication skills. - Well-presented and with good interpersonal skills. - Ability to work with little supervision and to multitask. - Agility to handle different assignments with tight deadlines. - Excellent Office suite skills, especially Microsoft Excel (VLookup, Hlookup, Pivot tables, conditional functions, etc).</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Job Description:</strong></p><br><p>The College of Humanities and Social Sciences is recognized as one of the nation’s leading colleges in the humanities and social sciences. It serves a diverse community of more than 4,000 students and employs over 200 faculty and staff members representing a wide range of cultural and professional backgrounds. The College is committed to academic excellence, innovative research, and meaningful community engagement. To support its financial and operational objectives, the College is seeking a highly motivated and detail-oriented Assistant Financial Officer to join the Dean’s Office. The successful candidate will provide financial and administrative support to the College’s operations, contributing to effective financial planning, budget management, and compliance with institutional policies and procedures. Job Summary: The Assistant Financial Officer supports the financial management and day-to-day fiscal operations of the College. Working closely with the Financial Officer and the Dean’s Office, the role assists in budget preparation and monitoring, financial reporting, procurement and payment processes, reconciliation of accounts, and ensuring compliance with university financial regulations. The position also provides financial guidance to academic and administrative units, supports resource planning, and contributes to the efficient and effective management of the College’s financial operations. • Preparing and following up on all financial transactions for the organizational unit and ensuring their implementation in the financial system. • Coordinating and communicating with other departments regarding all financial transactions received by the organizational unit that require the approval of the direct supervisor and reviewing them before final approval. • Auditing financial transactions received by the organizational unit. • Supervising the preparation of the organizational unit's budget and submitting it for approval. • Monitoring the organizational unit's budget items periodically and making transfers as needed. • Preparing and following up on the organizational unit's procurement plan. • Carrying out and following up on all procurement and service transactions for the organizational unit. • Coordinating the procedures for creating purchase requests, purchase orders, contracts, and related procurement documents. • Creating contracts, purchase orders, and financial reservations. • Implementing all financial requirements related to petty cash advances, travel tickets, compensation, and supplier invoices. • Performing any other duties related to the nature of the work as assigned. </p><br><p><strong>Minimum Qualifications:</strong></p><br><p>• Minimum 5 years of financial field experience. </p><br><p><strong>Preferred Qualifications:</strong></p><br><p>• Bachelor's degree in Finance, Accounting, Business Administration, or a related field. • Proven experience in financial operations, budgeting, and procurement. • Strong knowledge of financial systems and procurement procedures. • Excellent analytical, organizational, and problem-solving skills. • High attention to detail and accuracy. • Strong communication and interpersonal skills. • Ability to manage multiple priorities and meet deadlines. • Proficiency in Microsoft Office applications, particularly Excel. </p><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Type: Full-time</p><p>Location: Dubai (DMCC)</p><p>Start: As soon as possible</p><p><br></p><p>What We Offer:</p><p><br></p><p>Compensation: AED 15,000/month&nbsp;</p><p>Annual performance bonus: up to 40% of annual base, paid in December, based on a structured performance criteria.</p><p>Annual salary increase: 10%</p><p>Health insurance: Category A (worldwide coverage; top clinics and hospitals are included in the UAE) &gt;&gt;&gt; also available for kids/spouse</p><p>Personal/career development trainings</p><p>Visa and official UAE employment contract: provided under DMCC</p><p>Paid annual leave: 30 calendar days + round-trip economy flight to home country</p><p>Equipment provided: laptop and mobile phone</p><p>Paid mobile plan (company phone provided)</p><p><br></p><p>Job Overview:</p><p><br></p><p>A DMCC-based Single Family Office is hiring an Executive Assistant to support the Senior Operations Manager.</p><p>The environment is fast-paced and requires sharp thinking, strong judgment and initiative. You will work under the supervision of the Senior Operations Manager and handle a mix of business tasks and personal tasks.</p><p><br></p><p>What We Expect from the candidate:</p><p><br></p><ul><li>Highly self-disciplined and able to execute without supervision</li><li>Reachable and responsive by phone throughout the day</li><li>Flexible availability with changing priorities and deadlines</li><li>Strong attention to detail and high execution standards</li><li>No passive attitude — you take ownership, proactive and energetic</li><li>Willing to go the extra mile when needed</li><li>Comfortable switching between admin work and hands-on errands</li><li>Tech-savy and can manage their way around complicated technology.</li><li>Professional user of AI</li></ul><p><br></p><p>Working Hours:</p><p><br></p><ul><li>6 working days per week</li><li>1 day off per week</li><li>Working hours are flexible and task-based — not fixed office hours</li><li>This role requires high availability and fast response, including evenings, weekends and public holidays.</li><li>Most of the time, work will be remote, but the assistant must be ready to show up at the office or execute tasks in person at any time when required</li><li>Must be reachable throughout the day and available to respond, act or follow up immediately on assigned duties</li></ul><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Manage a wide variety of business and personal tasks assigned by the Principals and the Senior Operations Manager</li><li>Coordinate with external providers and third-party vendors</li><li>Conduct deep research, calls and follow-ups</li><li>Manage complex written communication: follow message threads accurately, extract key actions, respond professionally and ensure timely follow-up without losing context</li><li>Track assignments using digital systems and ensure nothing is missed</li><li>Attend in-person duties when required at the DMCC office, the Principals’ premises or other assigned locations</li></ul><p><br></p><p>Shortlisted candidates will be invited for paid trial days.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ol><li>Highly self-disciplined and able to execute without supervision</li><li>Reachable and responsive by phone throughout the day</li><li>Flexible availability with changing priorities and deadlines</li><li>Strong attention to detail and high execution standards</li><li>No passive attitude — you take ownership, proactive and energetic</li><li>Willing to go the extra mile when needed</li><li>Comfortable switching between admin work and hands-on errands</li><li>Tech-savy and can manage their way around complicated technology.</li><li>Professional user of AI</li></ol></div>

<ul><li><p>Serve beverages to visitors and staff</p></li><li><p>Maintain cleanliness in the office premises and ensure clean-up of the office every morning before employees arrive so office operations are not disrupted.</p></li><li><p>Assist the Office Manager/ Secretaries in meetings/functions especially in the preparation of the venue and providing the refreshments.</p></li><li><p>Assist in office tasks like photocopying, document binding, sending fax, collect and deliver documents to various staff as advised</p></li><li><p>Neat in appearance. Company issued uniforms to be worn while on duty.</p></li><li><p>Should work enthusiastically and speak politely/courteously.</p></li><li><p>Ensure pantry is always neat and tidy</p></li><li><p>Ensure kitchen equipment like oven, kettle, fridge, dish washer, coffee machine etc are maintained properly.</p></li><li><p>Ensure appropriate stock level of pantry items are always maintained</p></li><li><p>Ensure the utilization and consumption of consumables is appropriate and not wasted.</p></li><li><p>Collaborate effectively and contribute actively as a member of a four-person assistant team.</p></li><li><p>Coordinate to organize team events, staff parties, gathering etc</p></li><li><p>Assist in IT works with basic support as needed</p></li><li><p>Ensure the assigned office cleaning schedule is followed on daily/weekly/monthly basis</p></li><li><p>Be aware of and obey the Company Health, Safety and Environmental, and Quality rules & perform the activities as per IMS.</p></li><li><p>Attends all the company-organized training courses when invited.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Must possess a valid UAE Driver’s License</p></li><li><p>Knowledge of major roads / districts / routes within the UAE</p></li><li><p>Professional presentation, Listening skills, , Customer Service, Team player, well self-groomed</p></li><li><p>Basic trouble shooting skills with kitchen/ office appliances</p></li></ul>

<p>The Operations Assistant supports the daily operational functions of the organization, ensuring processes run smoothly and efficiently. This role involves administrative tasks, coordination with teams, and assisting in the implementation of operational strategies to achieve organizational goals.<br /> Responsibilities Includes;</p> <p>&#8211; Administrative Support:</p> <p>Assist with the preparation and organization of documents, reports, and records.<br /> Manage schedules, meetings, and correspondence for the Operations Manager or team.</p> <p>&#8211; Operational Coordination:</p> <p>Monitor daily activities to ensure smooth execution of processes.<br /> Coordinate with departments to facilitate the completion of tasks.<br /> Applicants may send cv via email aaglobalservicellc@gmail.com</p>

Job Description<br><br>Aldar Education is currently seeking an outstanding Admin Assistant for Alrayana Charter School in Abu Dhabi for AY 2026/27.<br><br>Al Rayana Charter School is an American curriculum, mixed gender primary school located in a state of the art building in the heart of Abu Dhabi. We strive for excellence in all that we do through our high expectations and commitment to ensuring that we provide high quality learning opportunities for our students. Our vision is to create “A sustainable and innovative learning community, where we nurture our learners through Collaboration, Leadership and Creativity”. This vision is supported by the Al Rayana Learner and Teacher DNA which is at the heart of the school community.<br><br>This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.<br><br>The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.<br><br>Responsibilities<br><br> Attend all administration team meetings Typing and branding of official documents and letters to Secondary parents Receiving, directing and responding to emails of behalf of the Secondary Leadership Team as appropriate Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder’s responsibility Link to Aldar HQ for all Secondary related issues/tasks Design new documents, where necessary, to improve Secondary Academy’s effectiveness Attend any training deemed necessary in relation to the role of Admin Support – Secondary Support new staff – arrival, induction, accommodation and any other requirements Maintaining up to date records for all Secondary pupils on engage Assist with the preparation of Secondary PTCs Mail merge letters to provide a more personalised service for parents and attached to DMS system Responsible for all communications to Secondary parents including Homework, Educational visits and invitations to events Ensure all fire registers are up to date and accurate for the Secondary School Process any student leavers forms for whole school, update Engage and forward to Admissions Responsible for arranging the cover of secondary teachers in times of absence <br><br><br>Qualifications<br><br>Minimum Qualifications<br><br>“O” Levels/NVQ/High School Diploma or equivalent (certificate will need to be attested)<br><br>Minimum Experience<br><br>Minimum 1 year of experience in Administrative roles.<br><br>Job Specific Knowledge & Skills<br><br>The successful candidate will require use of Microsoft Office, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!<br><br>Applicants must be confident Good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage).

Job Description<br><br>Aldar Education is currently seeking an outstanding Admin Assistant for Alrayana Charter School in Abu Dhabi for AY 2026/27.<br><br>Al Rayana Charter School is an American curriculum, mixed gender primary school located in a state of the art building in the heart of Abu Dhabi. We strive for excellence in all that we do through our high expectations and commitment to ensuring that we provide high quality learning opportunities for our students. Our vision is to create “A sustainable and innovative learning community, where we nurture our learners through Collaboration, Leadership and Creativity”. This vision is supported by the Al Rayana Learner and Teacher DNA which is at the heart of the school community.<br><br>This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.<br><br>The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.<br><br>Responsibilities<br><br> Attend all administration team meetings Typing and branding of official documents and letters to Secondary parents Receiving, directing and responding to emails of behalf of the Secondary Leadership Team as appropriate Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder’s responsibility Link to Aldar HQ for all Secondary related issues/tasks Design new documents, where necessary, to improve Secondary Academy’s effectiveness Attend any training deemed necessary in relation to the role of Admin Support – Secondary Support new staff – arrival, induction, accommodation and any other requirements Maintaining up to date records for all Secondary pupils on engage Assist with the preparation of Secondary PTCs Mail merge letters to provide a more personalised service for parents and attached to DMS system Responsible for all communications to Secondary parents including Homework, Educational visits and invitations to events Ensure all fire registers are up to date and accurate for the Secondary School Process any student leavers forms for whole school, update Engage and forward to Admissions Responsible for arranging the cover of secondary teachers in times of absence <br><br><br>Qualifications<br><br>Minimum Qualifications<br><br>“O” Levels/NVQ/High School Diploma or equivalent (certificate will need to be attested)<br><br>Minimum Experience<br><br>Minimum 1 year of experience in Administrative roles.<br><br>Job Specific Knowledge & Skills<br><br>The successful candidate will require use of Microsoft Office, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!<br><br>Applicants must be confident Good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage).

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<h2>Job Description</h2><h2>Type</h2><p>Full-time</p><h2>Location</h2><p>Dubai (DMCC)</p><h2>Start</h2><p>As soon as possible</p><h2>What We Offer</h2><ul><li>Compensation: AED 15,000/month</li><li>Annual performance bonus: up to 40% of annual base, paid in December, based on a structured performance criteria.</li><li>Annual salary increase: 10%</li><li>Health insurance: Category A (worldwide coverage; top clinics and hospitals are included in the UAE) &gt;&gt;&gt; also available for kids/spouse</li><li>Personal/career development trainings</li><li>Visa and official UAE employment contract: provided under DMCC</li><li>Paid annual leave: 30 calendar days + round-trip economy flight to home country</li><li>Equipment provided: laptop and mobile phone</li><li>Paid mobile plan (company phone provided)</li></ul><h2>Job Overview</h2><p>A DMCC-based Single Family Office is hiring an Executive Assistant to support the Senior Operations Manager.</p><p>The environment is fast-paced and requires sharp thinking, strong judgment and initiative. You will work under the supervision of the Senior Operations Manager and handle a mix of business tasks and personal tasks.</p><h2>What We Expect from the Candidate</h2><ul><li>Highly self-disciplined and able to execute without supervision</li><li>Reachable and responsive by phone throughout the day</li><li>Flexible availability with changing priorities and deadlines</li><li>Strong attention to detail and high execution standards</li><li>No passive attitude — you take ownership, proactive and energetic</li><li>Willing to go the extra mile when needed</li><li>Comfortable switching between admin work and hands-on errands</li><li>Tech-savy and can manage their way around complicated technology.</li><li>Professional user of AI</li></ul><h2>Working Hours</h2><ul><li>6 working days per week</li><li>1 day off per week</li><li>Working hours are flexible and task-based — not fixed office hours</li><li>This role requires high availability and fast response, including evenings, weekends and public holidays.</li><li>Most of the time, work will be remote, but the assistant must be ready to show up at the office or execute tasks in person at any time when required</li><li>Must be reachable throughout the day and available to respond, act or follow up immediately on assigned duties</li></ul><h2>Key Responsibilities</h2><ul><li>Manage a wide variety of business and personal tasks assigned by the Principals and the Senior Operations Manager</li><li>Coordinate with external providers and third-party vendors</li><li>Conduct deep research, calls and follow-ups</li><li>Manage complex written communication: follow message threads accurately, extract key actions, respond professionally and ensure timely follow-up without losing context</li><li>Track assignments using digital systems and ensure nothing is missed</li><li>Attend in-person duties when required at the DMCC office, the Principals’ premises or other assigned locations</li></ul><p>Shortlisted candidates will be invited for paid trial days.</p><h2>Skills</h2><ul><li>Highly self-disciplined and able to execute without supervision</li><li>Reachable and responsive by phone throughout the day</li><li>Flexible availability with changing priorities and deadlines</li><li>Strong attention to detail and high execution standards</li><li>No passive attitude — you take ownership, proactive and energetic</li><li>Willing to go the extra mile when needed</li><li>Comfortable switching between admin work and hands-on errands</li><li>Tech-savy and can manage their way around complicated technology.</li><li>Professional user of AI</li></ul><h2>Preferred Candidate</h2><p><strong>Career Level:</strong> Mid Career</p>

Administrative Assistant (Operations & Data Coordination) Location: 100% Remote (Must reside in Dubai/UAE) Liaison Hub: Abu Dhabi, UAECompany: Next Match AI LLCReference ID: NMAI-AA-DXB-113The Opportunity Next Match AI LLC is seeking a structured, detail-oriented Administrative Assistant to support our growing remote operations and data management workflows. As our AI recruitment systems and core HR API infrastructure scale across the region, maintaining clean data pipelines, accurate documentation, and organized team coordination is essential. Operating completely remote from your base in Dubai, you will manage day-to-day data verification tracking, update internal records, and provide cross-departmental administrative support. You will ensure operational tasks move forward efficiently, collaborating directly with our core hub in Abu Dhabi. Key Responsibilities Data Verification Coordination: Assist with the administrative monitoring of candidate profiles and onboarding validation holds via our secure platforms. Records Management: Update and maintain internal databases, ensuring all corporate logs, files, and project document archives are accurate and up to date. Team Scheduling Support: Coordinate team calendars, schedule internal syncs across remote time zones, and draft clear meeting recaps. Communications Assistance: Filter incoming corporate inquiries, manage regional data logs, and handle basic digital correspondence with accuracy and professionalism. Operational Reporting: Compile weekly activity sheets and assist operations leads with administrative data extraction for platform metrics reports. Who You Are (Requirements) Proven Admin Experience: 2+ years of experience as an Administrative Assistant, Data Entry Specialist, or Office Coordinator within a corporate office or professional tech setting. Software Tool Proficiency: High comfort level using cloud collaboration tools (Google Workspace, Microsoft Excel/Word, Slack, and digital data management portals). Sharp Attention to Detail: Exceptional data checking skills with a proven ability to manage high volumes of repetitive records without errors. Strong Communication: Clean, professional verbal and written English communication skills; a structured approach to remote team updates. Premium Compensation & Benefits We offer a competitive compensation structure designed to attract Dubai's most disciplined operational support talent, positioned strictly 20% above the regional average. Base Salary: AED 10,200 – AED 13,000 per month (Tax-Free, dependent on corporate administrative experience). Remote Excellence: 100% remote workflow flexibility supported by a dedicated technology stipend and home-office setup allowance. Health & Wellness: Comprehensive medical insurance coverage provided fully for you and your immediate family members.

Administrative Assistant (Operations & Data Coordination) Location: 100% Remote (Must reside in Dubai/UAE) Liaison Hub: Abu Dhabi, UAECompany: Next Match AI LLCReference ID: NMAI-AA-DXB-113The Opportunity Next Match AI LLC is seeking a structured, detail-oriented Administrative Assistant to support our growing remote operations and data management workflows. As our AI recruitment systems and core HR API infrastructure scale across the region, maintaining clean data pipelines, accurate documentation, and organized team coordination is essential. Operating completely remote from your base in Dubai, you will manage day-to-day data verification tracking, update internal records, and provide cross-departmental administrative support. You will ensure operational tasks move forward efficiently, collaborating directly with our core hub in Abu Dhabi. Key Responsibilities Data Verification Coordination: Assist with the administrative monitoring of candidate profiles and onboarding validation holds via our secure platforms. Records Management: Update and maintain internal databases, ensuring all corporate logs, files, and project document archives are accurate and up to date. Team Scheduling Support: Coordinate team calendars, schedule internal syncs across remote time zones, and draft clear meeting recaps. Communications Assistance: Filter incoming corporate inquiries, manage regional data logs, and handle basic digital correspondence with accuracy and professionalism. Operational Reporting: Compile weekly activity sheets and assist operations leads with administrative data extraction for platform metrics reports. Who You Are (Requirements) Proven Admin Experience: 2+ years of experience as an Administrative Assistant, Data Entry Specialist, or Office Coordinator within a corporate office or professional tech setting. Software Tool Proficiency: High comfort level using cloud collaboration tools (Google Workspace, Microsoft Excel/Word, Slack, and digital data management portals). Sharp Attention to Detail: Exceptional data checking skills with a proven ability to manage high volumes of repetitive records without errors. Strong Communication: Clean, professional verbal and written English communication skills; a structured approach to remote team updates. Premium Compensation & Benefits We offer a competitive compensation structure designed to attract Dubai's most disciplined operational support talent, positioned strictly 20% above the regional average. Base Salary: AED 10,200 – AED 13,000 per month (Tax-Free, dependent on corporate administrative experience). Remote Excellence: 100% remote workflow flexibility supported by a dedicated technology stipend and home-office setup allowance. Health & Wellness: Comprehensive medical insurance coverage provided fully for you and your immediate family members.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Collaborate with the HR &amp; Admin Manager to execute and optimize end-to-end HR operations, including recruitment, performance management, training, and compensation &amp; benefits (C&amp;B).</li><li>Drive the localized recruitment process for factory personnel, technical staff, and administrative roles to meet project commissioning timelines.</li><li>Assist in developing and implementing local HR policies, employee handbooks, and standard operating procedures (SOPs) tailored to a manufacturing environment.</li><li>Maintain accurate employee relations records, manage personnel files, and facilitate seamless onboarding/offboarding workflows.</li><li>Oversee day-to-day office and factory administrative operations, ensuring a safe, efficient, and well-supplied workspace.</li><li>Manage company assets, procurement of office/facility supplies, and supervise administrative vendors (catering, cleaning, transportation).</li><li>Coordinate logistics and facility management for employee accommodation and dining services.</li><li>Liaise with UAE government authorities, free zone entities, and labor departments to manage employment visas, medical screenings, Emirates IDs, and corporate licensing updates.</li><li>Ensure all HR and administrative practices strictly align with UAE Labor Law and KEZAD Free Zone regulations to mitigate compliance risks.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Prior experience within a manufacturing plant, factory environment, or the FMCG sector is highly preferred.</li><li>Well-rounded knowledge of core HR modules (Recruitment, Performance, C&amp;B) with a proven track record of execution.</li><li>Native or professional bilingual fluency in Mandarin and English (both written and spoken).</li><li>Previous work experience in the UAE and a strong, practical understanding of UAE Labor Law, visa processing, and government relations are highly advantageous.</li><li>Strong problem-solving abilities, exceptional communication skills, structured thinking, and resilience to thrive in a fast-paced greenfield project environment.</li></ul><p></p></section>

<p>Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant & Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office. This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.</p><p>We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably. Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.</p>

<p>Position Title: F&B Admin Associate Employment Type: Full Time Salary: up to 3,000 AED inclusive depending on experience and qualifications Job Location: Dubai, UAE About the Client: A high-end casual dining restaurant based in Dubai. Job Description: -Assist in the day-to-day administrative and operational requirements of the restaurant. -Monitor inventory levels and coordinate stock replenishment with suppliers and internal teams. -Prepare and process purchase orders, LPOs, invoices, and related procurement documentation. -Coordinate recruitment activities including interview scheduling, candidate communication, and onboarding support.</p><p>Qualifications: -At least 2 years of experience in F&B/Hospitality -Relevant admin experience -Strong English communication skills -Proficient in MS Office </p>

<p>The Operations Assistant supports the daily operational functions of the organization, ensuring processes run smoothly and efficiently. This role involves administrative tasks, coordination with teams, and assisting in the implementation of operational strategies to achieve organizational goals.<br /> Responsibilities Includes;</p> <p>&#8211; Administrative Support:</p> <p>Assist with the preparation and organization of documents, reports, and records.<br /> Manage schedules, meetings, and correspondence for the Operations Manager or team.</p> <p>&#8211; Operational Coordination:</p> <p>Monitor daily activities to ensure smooth execution of processes.<br /> Coordinate with departments to facilitate the completion of tasks.<br /> Applicants may send cv via email aaglobalservicellc@gmail.com</p>

<p>We are looking for an Operations Assistant to join our team and help our leaders and staff complete administrative tasks as needed.</p> <p>Operations Assistant responsibilities include scheduling appointments, organizing files, and distributing mail as required.</p> <p>Ultimately, you will work with department managers to ensure all administrative tasks are completed to keep the department running smoothly.</p> <p>Responsibilities<br /> Promptly answer the questions of staff and other stakeholders<br /> Provide excellent customer service and maintain relationships with vendors<br /> Prepare and file forms and other documents<br /> Assist with recruitment and onboarding processes<br /> Take inventory and order office supplies as needed<br /> Update logs and order forms</p> <p>Share your CV on this Email:saiyaara.neha15@gmail.com</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>MTG Acoustics is looking for a proactive and organized Administrative Assistant to support the daily operations of our office. The successful candidate will assist management with administration, document control, customer communication and office coordination.</p><p>Key Responsibilities</p><ul><li><p>Handle day-to-day office administration.</p></li><li><p>Manage incoming calls, emails and correspondence.</p></li><li><p>Prepare quotations, letters and company documents.</p></li><li><p>Organize and maintain filing systems.</p></li><li><p>Coordinate meetings and appointments.</p></li><li><p>Support HR documentation and employee records.</p></li><li><p>Coordinate office supplies and vendors.</p></li><li><p>Assist management with reports and presentations.</p></li><li><p>Maintain professional communication with clients and suppliers.</p></li></ul><p>Requirements</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelor’s Degree or Diploma.</p></li><li><p>3–5 years of UAE experience in administration or office management.</p></li><li><p>Excellent communication skills in English.</p></li><li><p>Proficient in Microsoft Office (Excel, Word, Outlook).</p></li><li><p>Strong organizational and multitasking skills.</p></li><li><p>Professional appearance and positive attitude.</p></li><li><p>Immediate joiners are preferred.</p></li></ul><p></p></section>