Admin Assistant Jobs - Sharjah UAE

<ul><li><p>Handle phone calls</p></li><li><p>Prepare Quotations, Invoices and other documents</p></li><li><p>Maintain filling and company records</p></li><li><p>Assist with general administrative tasks</p></li><li><p>Coordinate with customers and suppliers</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor Degree</p></li><li><p>Organized, detailed - oriented, and able to multitask</p></li><li><p>Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are expanding our presence across the Middle East and are seeking an experienced B2B Sales Manager to lead business development efforts in the region.</p><p>� Industry: Chemical Trading</p><p>�️ Focus: Foam &amp; Mattress Manufacturing</p><p>� Territory: Middle East</p><p>The ideal candidate will have a strong background in industrial sales, chemical trading, or raw materials supply, along with the ability to build long-term relationships with manufacturers and distributors.</p><p>Key Responsibilities:</p><ul><li><p>Develop new business opportunities across the Middle East</p></li><li><p>Manage and grow relationships with foam and mattress manufacturers</p></li><li><p>Promote chemical raw materials for polyurethane foam production</p></li><li><p>Negotiate commercial agreements and close sales opportunities</p></li><li><p>Monitor market developments and customer requirements</p></li><li><p>Represent the company at industry events and customer meetings</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Requirements: ✔ Proven success in B2B sales ✔ Experience in chemicals, foam, bedding, or related industries is highly preferred ✔ Strong understanding of Middle Eastern markets ✔ Excellent negotiation and relationship-building skills ✔ Willingness to travel within the region Join a growing international organization and help shape our expansion across the Middle East.</p><p></p></section>

<ul><li><p>Responsible for maintaining excellent telephone etiquette and professionalism while attending to the patient calls Maintaining departmental KPI’s. Liaising with the supervisor and the HOD to improve KPI’s and overall patient experience. Responsible for attending to all the incoming patient calls promptly, without delay. Ensures call backs are completed in a timely manner. Maintains clarity in communication and pleasant tone of voice at all times. Well versed with the contact center processes of call hold, call transfer, message receipt, call back as per specified guidelines. Assists the patient in the best way possible and creating a good impression Maintaining a good average handling time while ensuring that the caller is satisfied and has been attended too. Responsible for booking appointments as well as clarifying enquiries related to the hospital services. Responsible for collecting and maintaining feedback regarding services and communicating effectively with the concerned department, regarding any complaints received from patients. Responsible for handing difficult patients with calmness in a professional manner and escalate to the concerned department when needed. Multitask and manage the call volumes as per the call process flow. Promote the services of the hospital to patients. Follow the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department Strictly adheres to NMC’s regulations and policies especially those related to infection control, patient safety & JCI. Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service. Participates and contributes to scheduled in-house training programs. Exercises effective interpersonal skills in dealings with department staff, colleagues and Management. Maintains patient & staff confidentiality. Demonstrates the ability to listen to others in promoting effective communication. Appointment management including no shows, confirmation, cancellation & rescheduling. Doctors calendar creation and updating & maintaining doctors notes. Maintaining the duty change as per the unit protocol.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Minimum 1 year experience as a contact center agent in a patient focused environment and operation of multi-line switchboard system.</p></li></ul>

<ul><li><p>Responsible for maintaining excellent telephone etiquette and professionalism while attending to the patient calls.</p></li><li><p>Maintaining departmental KPI’s.</p></li><li><p>Liaising with the supervisor and the HOD to improve KPI’s and overall patient experience.</p></li><li><p>Responsible for attending to all the incoming patient calls promptly, without delay.</p></li><li><p>Ensures call backs are completed in a timely manner.</p></li><li><p>Maintains clarity in communication and pleasant tone of voice at all times.</p></li><li><p>Well versed with the contact center processes of call hold, call transfer, message receipt, call back as per specified guidelines.</p></li><li><p>Assists the patient in the best way possible and creating a good impression.</p></li><li><p>Maintaining a good average handling time while ensuring that the caller is satisfied and has been attended too.</p></li><li><p>Responsible for booking appointments as well as clarifying enquiries related to the hospital services.</p></li><li><p>Responsible for collecting and maintaining feedback regarding services and communicating effectively with the concerned department, regarding any complaints received from patients.</p></li><li><p>Responsible for handing difficult patients with calmness in a professional manner and escalate to the concerned department when needed.</p></li><li><p>Multitask and manage the call volumes as per the call process flow.</p></li><li><p>Promote the services of the hospital to patients.</p></li><li><p>Follow the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department.</p></li><li><p>Strictly adheres to NMC’s regulations and policies especially those related to infection control, patient safety & JCI.</p></li><li><p>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.</p></li><li><p>Participates and contributes to scheduled in-house training programs.</p></li><li><p>Exercises effective interpersonal skills in dealings with department staff, colleagues and Management.</p></li><li><p>Maintains patient & staff confidentiality.</p></li><li><p>Demonstrates the ability to listen to others in promoting effective communication.</p></li><li><p>Appointment management including no shows, confirmation, cancellation & rescheduling.</p></li><li><p>Doctors calendar creation and updating & maintaining doctors notes.</p></li><li><p>Maintaining the duty changes as per the unit protocol.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Minimum 1 year experience as a contact center agent in a patient focused environment and operation of multi-line switchboard system.</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for an experienced Supply Chain Manager to lead and optimize Ektifa’s Supply Chain function by developing strategies, managing procurement, logistics, warehousing, and supplier relationships. The role will focus on enhancing operational efficiency, driving cost optimization, ensuring compliance, and implementing continuous improvement initiatives across all entities. </p><br><p> Key Roles &amp; Responsibilities:</p><ol><li><p>Develop and implement Supply Chain strategies, policies, and procedures aligned with Ektifa’s objectives.</p></li><li><p>Manage the Supply Chain function’s budget and ensure effective allocation of resources.</p></li><li><p>Establish performance tracking frameworks and KPIs to measure Supply Chain effectiveness.</p></li><li><p>Develop procurement frameworks, supplier qualification processes, and governance standards.</p></li><li><p>Oversee procurement activities, supplier selection, contract negotiations, and supplier relationship management.</p></li><li><p>Lead logistics operations, optimize transportation networks, and improve delivery efficiency.</p></li><li><p>Oversee warehouse operations, inventory management, and stock optimization across all entities.</p></li><li><p>Monitor Supply Chain performance, identify improvement opportunities, and implement corrective actions.</p></li><li><p>Ensure compliance with internal policies, industry regulations, and quality standards.</p></li><li><p>Lead and mentor the Supply Chain team while fostering a culture of continuous improvement.</p></li><li><p>Stay updated on emerging technologies and industry trends to enhance Supply Chain capabilities.</p></li><li><p>Drive initiatives to improve efficiency, reduce costs, and enhance overall Supply Chain performance.</p></li></ol></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ol><li><p>Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, or a related field.</p></li><li><p>Minimum <strong>12 years of experience</strong> in Supply Chain functions.</p></li><li><p>Postgraduate Degree preferred with a minimum <strong>10 years of Supply Chain and Procurement experience</strong>.</p></li><li><p>Minimum <strong>4 years of experience in a managerial or leadership position</strong>.</p></li><li><p>Strong experience in procurement, logistics, warehouse management, supplier management, and supply chain optimization.</p></li></ol><p></p></section>

<ul><li><p>Cut, shape, assemble, and fabricate metal components.</p></li><li><p>Perform welding, grinding, drilling, and finishing work.</p></li><li><p>Operate fabrication tools and machinery safely.</p></li><li><p>Inspect finished products to ensure quality standards.</p></li><li><p>Maintain a clean and safe work area.</p></li><li><p>Follow company safety procedures and production schedules.</p></li><li><p>Report equipment or quality issues to the supervisor.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Minimum 2 years related exeperience</p></li><li><p>Should be in UAE</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for an experienced and results-driven <strong>Business Development Manager</strong> with strong <strong>expertise in the courier, express, and logistics industry</strong> to expand our clients presence and accelerate their business growth in the UAE market. Salary starts from AED 10K and is negotiable further based on level of experience and other factors.<br><br></p><p><strong>Key Responsibilities Include :</strong></p><ul><li><p>Business Development &amp; Revenue Growth</p></li><li><p>International Logistics Solutions</p></li><li><p>Client Relationship Management</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Business Development</p></li><li><p>Revenue Growth</p></li><li><p>Onboarding new clients</p><br><br></li></ul><p></p></section>

<p>To support the daily execution of tours by preparing materials, assisting with tour setup and design, providing on-ground support during tours, and ensuring proper clean-up and organization after each tour, contributing to a smooth and high-quality visitor experience.</p><br><ul><li><p>Prepare, organize, distribute, collect, clean, and properly store all tour materials, equipment, furniture, and tools before and after each tour.</p></li><li><p>Assist in setting up and maintaining the approved tour layout and design.</p></li><li><p>Provide on-ground support during tours by assisting guides and coordinating visitor flow to ensure smooth tour operations.</p></li><li><p>Support daily cleaning tasks across camps, facilities, and operational areas.</p></li><li><p>Handle the loading, unloading, transportation, and organization of materials and supplies.</p></li><li><p>Identify and report any damaged, missing, or malfunctioning materials, equipment, safety hazards, or maintenance issues to supervisors.</p></li><li><p>Follow all health, safety, and hygiene standards throughout daily operations.</p></li><li><p>Assist team members in preparing and delivering guest experiences and activities.</p></li></ul><p><br></p><p><strong>Key Performance Indicators</strong></p><ol><li><p>Prepare and organize tour materials before the start of the tour, upon daily checklists</p></li><li><p>Accuracy and completeness of materials, zero missing items and a valid justification for missing items by tour readiness audit</p></li><li><p>Assist with tour layout & setup, compliance with approved tour layout and design, 100% compliance, supervised by the Head of Department</p></li><li><p>Setup completed before guest arrival, measured by setup log</p></li><li><p>Provide on-ground tour support, Responsiveness to guide requests, immediate during the tour, measured by guide feedback.</p></li><li><p>Post-tour collection & storage, Proper collection and storage of materials, measured by the end of day inspection.</p></li><li><p>Adherence to cleaning procedures, upon supervisor check.</p></li><li><p>Support visitor flow & coordination, Smooth visitor movement during tours, by the Observation & tour reports.</p></li><li><p>Crowd support during peak times, Effective support provided, by Supervisor assessment.</p></li><li><p>Report damaged or missing materials, timely reporting of issues, measured by the damage issues log.</p></li><li><p>Report damaged or missing materials, Accuracy of reports, measured by cross check.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Previous experience in events, tourism, hospitality, or operational support is an advantage</p></li><li><p>Ability to perform physical tasks such as setting up, moving materials, and cleaning</p></li><li><p>Willingness to work daily and support multiple tours per day</p></li><li><p>Good communication skills and ability to follow instructions</p></li><li><p>Friendly and approachable, with a positive attitude; must be smiling and kind when interacting with visitors</p></li></ul>

<p>We are looking for a results-oriented Export Manager with strong UAE experience and a proven background in the food packaging industry to drive international sales and business growth.</p><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>15+ years of UAE experience</strong> in export sales/business development.</p></li><li><p>Strong <strong>food packaging industry</strong> experience.</p></li><li><p>Proven track record in <strong>international sales and market expansion</strong>.</p></li><li><p>Strong knowledge of <strong>export procedures, documentation, logistics, and international trade</strong>.</p></li><li><p>Excellent understanding of <strong>business development strategies and market penetration</strong>.</p></li><li><p>Strong negotiation, communication, and leadership skills.</p></li><li><p>Existing <strong>international customer networks</strong> will be an advantage.</p></li></ul>

<p>We are looking for result oriented, passionate <strong>Marketing Manager with 15+ years of UAE experience </strong>to lead our Group’s marketing strategy, strengthen brand positioning, and support business growth.</p><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>15+ years of UAE marketing experience</strong>, preferably in <strong>steel, metals, manufacturing, food packaging, construction, or industrial sectors</strong>.</p></li><li><p><strong>Bachelor’s degree in Marketing, Business Administration, or a related field – Mandatory.</strong></p></li><li><p>Strong understanding of the <strong>UAE market and B2B marketing</strong>.</p></li><li><p>Proven <strong>leadership, strategic planning, and communication skills</strong>.</p></li><li><p>Strong experience in <strong>digital marketing, branding, and corporate communications</strong>.</p></li><li><p><strong>Master’s degree is highly preferable.</strong></p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Prepare, assemble, and install joinery items based on project requirements. Work with MDF, wood, laminate, veneer, and related materials. Support workshop fabrication and site installation when needed. Follow drawings, measurements, and instructions from the supervisor. Report any missing materials, damage, or issues during the work. Maintain clean and good-quality finishing.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Experience in joinery and furniture. Basic ability to read drawings and measurements. Good finishing skills and attention to detail. Able to work in both workshop and site environments.</p><p></p></section>

<ul><li><p><strong>World Thermal Insulation Materials LLC</strong> is looking for qualified and experienced candidates for the following position at our factory in <strong>Al Sajaa, Sharjah, UAE</strong>:</p><ul><li><p><strong>HR Manager</strong></p></li></ul><p>If you meet the required qualifications and experience for either position, we invite you to apply.</p><p>� <strong>Location:</strong> Al Sajaa, Sharjah, UAE</p><p>� <strong>How to Apply:</strong><br>Please send your updated CV and <strong>mention the position you are applying for in the email subject line</strong>.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in a related field is required; a Master's degree is a plus.</p></li><li><p>A minimum of 1-2 years of HR experience in a corporate environment, showcasing a track record of successful HR initiatives.</p></li></ul>

<p>Coordinate with government departments and authorities on behalf of the company.</p><p>Handle company-related government transactions and approvals.</p><p>Manage employee visa-related documentation.</p><p>Handle work permit applications, renewals, amendments, and cancellations.</p><p>Assist with labour contracts and other MOHRE-related matters.</p><p>Follow up on labour-related cases and requirements.</p><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Good knowledge of <strong>UAE government procedures and regulations</strong></p></li><li><p>Experience with <strong>MOHRE, ICP/GDRFA, Emirates ID, Economic Department and other government portals</strong></p></li><li><p>Strong communication and follow-up skills</p></li><li><p>Arabic knowledge is an advantage</p></li><li><p>Good document management and administrative skills</p></li><li><p>Ability to work independently and meet deadlines</p></li></ol>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Organize, file, and maintain sales department documents and records.</p></li><li><p>Assist with document compilation and data organization as required.</p></li><li><p>Support reception by greeting visitors and directing them appropriately.</p></li><li><p>Answer and transfer phone calls when needed.</p></li><li><p>Prepare and serve coffee and refreshments for guests and staff.</p></li><li><p>Ensure meeting rooms and pantry areas are clean and organized.</p></li><li><p>Assist with general office administrative tasks as assigned.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>High school diploma or equivalent.</p></li><li><p>Basic computer skills (Microsoft Office).</p></li><li><p>Good organizational and communication skills.</p></li><li><p>Professional appearance and positive attitude.</p></li><li><p>Ability to work independently and maintain confidentiality.</p></li></ul><p></p></section>

<ul><li>Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with precision and foresight.</li><li>Handle confidential and sensitive information with the utmost discretion, ensuring data security and compliance with banking regulations.</li><li>Prepare, proofread, and edit a variety of documents, including correspondence, reports, and presentations, maintaining professional standards.</li><li>Coordinate and facilitate internal and external meetings, preparing agendas, taking minutes, and tracking action items to ensure follow-through.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>● Previous experience in a secretarial or administrative support role. ● Excellent command of the English language (written and spoken). ● Strong computer skills, particularly in Microsoft Office applications. ● Good numerical and analytical skills. ● Strong organizational and communication abilities.</p>

<ul><li><p><strong>Government Liaison: </strong>Represent the company, coordinate with government departments, and submit or collect necessary documents.</p></li><li><p><strong>Administrative Duties: </strong>Track application statuses, maintain work-related documents, and ensure the confidentiality of company information.</p></li><li><p><strong>Regulatory Monitoring: </strong>Stay updated on changes in UAE labor laws, immigration regulations, and government policies.</p></li><li><p><strong>Employee Support: </strong>Assist employees with government-related procedures and provide guidance on required documentation.</p></li><li><p><strong>Collaboration:</strong> Interact with company employees, government offices, and external entities to facilitate government-related processes. </p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>UAE National</strong> (Valid UAE Passport and Family Book are mandatory).</p></li><li><p>Minimum <strong>High School Certificate</strong> or equivalent.</p></li><li><p>Fluent in <strong>Arabic and English</strong> (spoken and written).</p></li><li><p>Ability to work professionally with government entities and internal stakeholders.</p></li></ul>

<ul><li>Coordinating sales activities and maintaining sales records.</li><li>Assisting the sales team in achieving targets and deadlines.</li><li>Preparing and analyzing sales reports and presentations.</li><li>Managing customer inquiries and providing excellent customer service.</li><li>Creating and maintaining sales documents and databases.</li><li>Providing administrative support to the sales team.</li><li>Coordinating with other departments to ensure smooth sales operations.</li><li>Assisting with the development and implementation of sales strategies.</li></ul><br/><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Business Administration or related field.</p></li><li><p>At least 2 years of experience in sales coordination or similar role.</p></li><li><p>Experience in the automotive industry is preferred.</p></li><li><p>Strong organizational and multitasking skills.</p></li><li><p>Excellent communication and interpersonal skills.</p></li><li><p>Detail-oriented and highly organized.</p></li><li><p>Preferable family or spouse visa.</p></li></ul><p><br></p>

<p>Service Sales Manager – Heat Exchanger & Cooler Refurbishment Location: UAE Key Responsibilities • Drive sales and business development for heat exchanger and cooler refurbishment services. • Generate new business and manage long-term service contracts (LTSAs). • Prepare technical proposals, quotations, and commercial offers. • Build and maintain relationships with clients in the refinery, petrochemical, and power sectors. • Coordinate with service operations to ensure successful project execution. • Ensure compliance with client HSE requirements and industry standards.</p><p>• Bachelor's Degree in Mechanical Engineering. • Minimum 10 years of experience in technical/service sales for heat exchangers or related industrial equipment. • Strong exposure to refinery, petrochemical, or power plant industries. • Sound knowledge of ASME BPVC and TEMA standards. • Experience in managing long-term service contracts (LTSAs) and shutdown/turnaround projects. • Excellent business development, negotiation, presentation, and client management skills. • Willingness to travel as required</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Record all daily financial transactions (revenues and expenses).</p></li><li><p>Monitor customer and supplier accounts (Accounts Receivable and Accounts Payable).</p></li><li><p>Prepare and reconcile invoices and payments.</p></li><li><p>Prepare basic financial statements (Balance Sheet and Income Statement).</p></li><li><p>Support the Finance Manager by providing accurate information for budgeting and periodic financial reporting.</p></li><li><p>Support internal and external audit processes.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Strong knowledge of International Financial Reporting Standards (IFRS).</p><ul><li><p>Proficiency in analyzing Accounts Receivable (AR) and Accounts Payable (AP).</p></li><li><p>Experience with modern accounting systems (SAP, Oracle, QuickBooks).</p></li><li><p>Excellent organizational skills and a systematic approach to accounting work</p></li><li><p>Strong knowledge of accounting standards (such as International Financial Reporting Standards (IFRS) or Generally Accepted Accounting Principles (GAAP), as applicable).</p></li><li><p>Proficiency with accounting software and spreadsheet tools.</p></li><li><p>Strong analytical, communication, and leadership skills.</p></li></ul><p></p></section>

<p>The Partnership Consultant is responsible for Identifying, qualifying, and securing business opportunities; coordinating business generation activities; developing customized targeted sales strategies through our channel partners Responsibilities • Generates revenue by managing Incoming sales inquiries from different channel partners. • Trains and develops business set up firms/ new consultants to maximize number of sales in the market. • Regularly visiting new and existing channel partners and updating the brief of the meeting on CRM (ZOHO). Also addressing their challenges and resolve them. • A minimum number of 35 meetings with channel partners are must per month, meetings should be added in ZOHO with proof (photos) • Educates channel partners with information related to company set-up formation, suitable business activities, eligibilities, free zones rules, terms and conditions or any new changes. • Regular communication with Channel Partners to make sure that the relationship with the Free zone is good. • Attends events and business networks to maximize number of channel partners. • Achieves Monthly sales targets. • Masters the product information and competitive packages • Always maintaining a positive attitude and ensuring that every customer is handled with respect and professionalism. • Provides monthly report on the number of sales • Coordinates between Compliance team and Operations Team to facilitate clients’ requirements. • Analyzes market competition by conducting regular mystery shopping with free zones/competitors. • Actively involved in delivering excellent sales/customer service to the consultants daily. • Maintains high conversion rates. • Assists consultants from initial inquiry, requirements to incorporate the company and visa related fees • Provides straight forward, transparent, and accurate information related to the requirements of the client. • Prepares reports as required and/or requested by the line manager.</p><p>• Bachelor’s degree • 2-4 years of experience in similar role • Demonstrated ability to convert prospects, close deals, and achieve sales quotas. • Strong knowledge of sales principles, methods, practices, and techniques. • Strong problem identification and objections resolution skills. • Strong communication skill (verbal and writing). • Self-motivated, with high energy and an engaging level of enthusiasm.</p>