Document Controller

<p>We are looking for a skilled, organized, and hardworking Office Assistant to support daily office operations. The successful candidate will assist with administrative tasks, document handling, filing, office organization, and general support activities to ensure smooth day-to-day operations.</p> <p>Key Responsibilities<br /> Assist with daily administrative and office support activities.<br /> Organize and maintain files, documents, and office records.<br /> Handle photocopying, scanning, printing, and document distribution.<br /> Deliver and collect documents within the office or to assigned locations when required.<br /> Assist with data entry and basic computer-related tasks.<br /> Maintain office supplies and inform the supervisor when items need replenishment.<br /> Keep office areas clean, organized, and properly maintained.<br /> Receive and distribute incoming documents and correspondence.<br /> Assist staff with general office requirements.<br /> Coordinate with different departments for routine administrative tasks.<br /> Maintain confidentiality of company documents and information.<br /> Perform other reasonable duties assigned by the supervisor or management.<br /> Requirements<br /> Previous experience in an office support role is an advantage.<br /> Basic computer knowledge is preferred.<br /> Good communication and interpersonal skills.<br /> Basic English communication skills.<br /> Well-organized and able to manage routine tasks efficiently.<br /> Reliable, punctual, honest, and hardworking.<br /> Ability to work independently and as part of a team.<br /> Candidates available in the UAE are preferred.<br /> Interested candidates should send their updated CV via WhatsApp only:</p> <p>&#x1f4f1; WhatsApp: +971 529585969</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Financial and payroll support to High Risk Managed Services</p><br><p>Tasks and responsibilities</p><br><p><strong>Financial Accounting and Reporting: </strong></p><br><ul><li>Support month-end and year-end closing activities to meet reporting deadlines.</li><li>Analyse financial performance and provide commentary on key variances against budget, forecast, and prior periods.</li><li>Perform balance sheet reconciliations and investigate variances.</li><li>Ensure completeness and accuracy of income for HRMS department.</li><li>Prepare and review journal entries, accruals and adjustments.</li><li>Report realisation and project profitability for HRMS projects.</li><li>Support budgeting and forecasting processes by providing accurate financial data and insights.</li><li>Ensure compliance with IFRS and company accounting policies.</li><li>Assist with tax, commercial finance and operational teams on accounting and reporting matters.</li><li>Advise the business on financial issues, including FX and tax.</li></ul><p><strong>Payroll</strong></p><br><ul><li>Review the monthly expat payroll. Ensure they are as per HR data and that amounts are calculated and booked correctly.</li><li>Verify that supporting documents are on file for joiners, leavers, and those with contract amendments.</li><li>Have a firm understanding of DIFC Employment Law and Iraq personal tax calculations.</li><li>Assist in attending and resolving payroll queries and issues.</li></ul><p><strong>General responsibilities</strong></p><br><ul><li>Provide ad hoc financial support to HRMS department as required.</li><li>Provide financial support to HRMS Executive Committee as required.</li><li>Assist in the setup and reporting requirements of new legal entities and business expansions.</li><li>Assist with local statutory and group reporting requirements as required</li><li>Assist with internal and external audits as required.</li><li>Identify opportunities to improve reporting processes, automate tasks, and enhance financial controls.</li><li>Assist Financial Controller and Regional Finance Director as required.</li></ul> </div>

<p>We are looking for an experienced Finance Manager to lead the finance function of a well-established manufacturing business based in Ras Al Khaimah. Reporting directly to the Financial Controller, this role will be responsible for overseeing financial accounting, reporting, planning, compliance, cash flow management, and manufacturing finance while partnering closely with operational teams to drive business performance and support strategic decision-making. Client Details Our client is a growing industrial and manufacturing organisation with operations focused on production, supply chain excellence, and continuous business improvement. The business operates within a fast-paced environment and is committed to strengthening financial governance, enhancing operational efficiency, and investing in long-term sustainable growth. Description Financial Accounting & Reporting * Lead the monthly, quarterly, and annual financial close process. * Prepare and review financial statements in line with IFRS requirements. * Ensure the accuracy and integrity of the general ledger, reconciliations, and financial records. * Produce monthly management accounts and executive reporting packs. * Ensure compliance with accounting policies and reporting standards. Manufacturing Finance & Cost Accounting * Oversee all manufacturing finance and accounting activities across production operations. * Manage accounting for raw materials, work-in-progress, finished goods, production overheads, and manufacturing variances. * Lead inventory accounting, valuation reviews, reconciliations, and month-end manufacturing close activities. * Partner closely with the Cost Controller to ensure accurate costing, inventory valuation, and financial reporting. * Support product profitability analysis and production cost reporting. * Collaborate with Production, Procurement, Warehouse, Engineering, and Supply Chain teams to strengthen financial controls and improve inventory accuracy. Financial Planning & Analysis * Lead annual budgeting, forecasting, and long-range planning processes. * Develop financial models and business forecasts. * Perform variance analysis against budgets and forecasts. * Monitor key financial and operational performance indicators. * Deliver meaningful financial insights and recommendations to leadership. </p><p>Treasury & Working Capital * Manage cash flow forecasting and liquidity planning. * Monitor working capital performance, including receivables, payables, and inventory. * Support banking relationships, treasury activities, and funding requirements. Controls, Compliance & Audit * Strengthen internal controls, governance frameworks, and finance policies. * Identify financial and operational risks and implement mitigation measures. * Coordinate external audits and statutory reporting requirements. * Ensure compliance with IFRS, UAE Corporate Tax, VAT, and other regulatory obligations. * Liaise with auditors, tax advisors, and regulatory authorities. ERP & Process Improvement * Support ERP enhancements and finance transformation initiatives. * Improve reporting capabilities, automation, and financial data integrity. * Drive continuous improvement projects to enhance efficiency and reduce manual processes. Business Partnering * Act as a strategic finance partner to operational and commercial stakeholders. * Support pricing, profitability, investment, and operational decision-making through financial analysis. * Evaluate capital expenditure proposals and business cases. * Provide actionable insights to improve business performance. Job Offer * Opportunity to join a growing manufacturing business with ambitious expansion plans. * Strategic position with broad exposure to operational and commercial decision-making. * Direct reporting line to senior finance leadership. * Opportunity to lead and develop a finance team while driving process improvements. * Exposure to manufacturing operations, business transformation, and finance optimisation initiatives. * Collaborative and performance-driven work environment.</p>

<p>Job Summary The Materials Controller is responsible for planning, coordinating, and controlling materials-related activities to support construction projects across civil and oil & gas sectors. The role ensures timely availability of approved materials in line with project requirements, specifications, schedules, and quality standards. Working closely with Procurement, Engineering, QA/QC, Planning, and Project teams, the Materials Controller plays a key role in tracking material approvals, procurement status, deliveries, and documentation throughout the project lifecycle. Key Responsibilities Material Planning & Coordination * Review contract documents, specifications, and drawings to identify material requirements for projects. * Coordinate with Procurement, Engineering, Planning, QA/QC, and Project teams to align material procurement with project schedules. * Monitor material procurement status to ensure timely availability and avoid site delays. * Support planning of material delivery sequences in line with site requirements and construction progress. Material Submittals & Approvals * Prepare, maintain, and update Material Approval Logs (e.g., E2 Log or equivalent). * Prepare and submit material submittals with complete technical documentation, certificates, and compliance data. * Coordinate with Consultants, Clients, and Engineers for review and approval of material submittals. * Track approval cycles, address comments, and follow up to obtain timely approvals. * Highlight risks related to delayed approvals or non-compliance and propose corrective actions. Procurement & Vendor Coordination * Coordinate with Procurement to support timely award of material packages and purchase orders. * Liaise with vendors and suppliers to track manufacturing schedules, delivery timelines, and documentation. * Monitor vendor performance and report delays, deviations, or quality issues. * Coordinate material inspections, factory acceptance tests, and site deliveries as required. Quality & Compliance Support * Ensure materials comply with approved specifications, standards, and contractual requirements. * Review test reports, certificates, and inspection records for compliance with project requirements. * Coordinate with QA/QC teams for inspections, testing, and release of materials. * Ensure materials delivered to site match approved submittals and inspection approvals. Documentation & Reporting * Maintain accurate records of material submittals, approvals, deliveries, and inspections. * Prepare regular material status reports highlighting approvals, procurement progress, and risks. * Support preparation of material-related documentation for project close-out, including warranties and certificates. * Ensure proper filing and traceability of material documentation for audit and handover purposes. Change & Risk Management * Support material-related variations, substitutions, and changes by preparing required technical documentation. * Assist in assessing time and cost impacts related to material changes or delays. * Proactively identify material-related risks and coordinate mitigation actions with project teams. </p><p><strong>Desired Candidate Profile</strong></p><p>Required Qualifications & Competencies * Bachelor's degree in Engineering, Architecture, or a related technical discipline. * 5+ years of experience in materials control, procurement coordination, or materials management within construction projects (civil and/or oil & gas). * General understanding of construction materials, specifications, and quality requirements. * Experience in managing material submittals, approval logs, and procurement tracking. * Familiarity with international material standards and testing requirements (ASTM, BS, API, ISO, etc.). * Strong coordination, documentation, and follow-up skills. * Proficient in MS Office and ERP / procurement systems. * Ability to manage multiple priorities and work effectively in fast-paced project environments. * Good communication skills with internal teams, consultants, and vendors.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Title:</b></p><br><br>Lead Process Engineer - Offshore Subsea Project - Pkg 2<br><br><p><b><i>Belong, Connect, Grow, with KBR!</i></b></p><br><br><p><b><i>The KBR team delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals. KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets.</i></b></p><br><br><p><b><u>&nbsp;Job Title: Lead Process Engineer </u></b> </p><br><br><p>KBR is growing its Project Management Consultancy (PMC) team for an exciting, high profile offshore development in Abu Dhabi. The ADNOC PMC project role would be based initially in Client or Contractors Office in Abu Dhabi.</p><br><br><p><b>Job Purpose</b></p><br><br><p>The Lead Process Engineer is responsible for leading process engineering activities for offshore oil and gas production facilities, ensuring safe, reliable, and efficient design and operation of process systems throughout the project lifecycle. The role provides technical leadership during Concept, FEED, Detailed Engineering, EPC, commissioning, start-up, and operational support phases while ensuring compliance with ADNOC standards, international codes, HSE requirements, and project objectives.</p><br><br><p><b>Key Responsibilities</b></p><br><br><p><b>Process Engineering Leadership</b></p><br><br><ul><li>Lead process engineering activities for offshore oil and gas facilities, including platforms, wellhead towers, central processing facilities, and subsea developments.</li><li>Develop and review process design deliverables including Process Flow Diagrams (PFDs), Piping &amp; Instrumentation Diagrams (P&amp;IDs), Cause &amp; Effect Diagrams, and Process Design Basis documents.</li><li>Ensure process designs meet production, safety, operability, maintainability, and environmental requirements.</li><li>Provide technical leadership and guidance to process engineers and multidisciplinary engineering teams.</li></ul><p><b>Process Design &amp; Optimization</b></p><br><br><ul><li>Perform and review process simulations, heat and material balance calculations, hydraulic studies, and equipment sizing.</li><li>Design and optimize systems including:<ul><li>Oil, gas, and water separation</li><li>Crude oil stabilization</li><li>Gas dehydration and compression</li><li>Produced water treatment</li><li>Utility systems</li><li>Flare and relief systems</li><li>Chemical injection systems</li></ul></li><li>Identify opportunities for process improvement, debottlenecking, and production enhancement.</li></ul><p><b>Engineering &amp; Project Execution</b></p><br><br><ul><li>Support Concept Selection, FEED, Detailed Engineering, EPC, and Brownfield modification projects.</li><li>Review engineering contractor deliverables for technical compliance and quality.</li><li>Participate in technical bid evaluations and vendor document reviews.</li><li>Coordinate with Mechanical, Piping, Instrumentation, Electrical, Civil, Structural, and Operations teams.</li><li>Support procurement, fabrication, installation, commissioning, and start-up activities.</li></ul><p><b>Process Safety &amp; Risk Management</b></p><br><br><ul><li>Lead and participate in HAZID, HAZOP, SIL, LOPA, and Risk Assessment studies.</li><li>Ensure compliance with ADNOC HSE requirements and international process safety standards.</li><li>Review relief valve sizing calculations and flare system studies.</li><li>Identify and mitigate process safety risks throughout project execution.</li></ul><p><b>Operations &amp; Asset Support</b></p><br><br><ul><li>Provide technical support to offshore operations teams.</li><li>Troubleshoot process-related issues affecting production and facility performance.</li><li>Support plant modifications, management of change (MOC), and facility optimization initiatives.</li><li>Conduct root cause analysis for process upsets and operational incidents.</li></ul><p><b>Stakeholder Management</b></p><br><br><ul><li>Interface with ADNOC Offshore operations, consultants, EPC contractors, licensors, and vendors.</li><li>Prepare technical presentations and reports for management review.</li><li>Mentor and develop junior process engineers.</li></ul><br><p><b>Minimum Qualifications</b></p><br><br><ul><li>Bachelor's Degree in Chemical Engineering or Process Engineering.</li><li>Master's Degree is an advantage.</li><li>Chartered Engineer (CEng), Professional Engineer (PE), or equivalent professional certification preferred.</li></ul><br><p><b>Experience Requirements</b></p><br><br><ul><li>Minimum <b>15 years</b> of process engineering experience in the oil and gas industry.</li><li>At least <b>5 years</b> in a Lead Process Engineer or Senior Process Engineer role.</li><li>Extensive experience in offshore oil and gas facilities.</li><li>Strong exposure to FEED, EPC, brownfield modifications, and offshore production projects.</li><li>ADNOC, Middle East, or major IOC experience preferred.</li></ul><br><p><b>Technical Competencies</b></p><br><br><p><b>Process Engineering</b></p><br><br><ul><li>Process simulation and modeling</li><li>Heat and material balance development</li><li>Equipment sizing and specification</li><li>Separation and treatment systems</li><li>Flare and relief system design</li><li>Utility system design</li><li>Process troubleshooting and optimization</li><li>Production enhancement studies</li></ul><p><b>Process Safety</b></p><br><br><ul><li>HAZOP / HAZID</li><li>SIL Assessment</li><li>LOPA</li><li>Relief valve sizing</li><li>Fire and gas philosophy</li><li>Process safety management</li></ul><p><b>Engineering Standards &amp; Codes</b></p><br><br><ul><li>ADNOC Engineering Standards</li><li>API Standards</li><li>ASME Codes</li><li>ISO Standards</li><li>NFPA Standards</li><li>Shell DEP and international oil &amp; gas practices (preferred)</li></ul><p><b>Software Skills</b></p><br><br><ul><li>Aspen HYSYS</li><li>Aspen Plus</li><li>Pipesim</li><li>OLGA</li><li>Flaresim</li><li>Aspen Flare System Analyzer</li><li>UniSim</li><li>Microsoft Office Suite</li><li>Power BI (preferred)</li></ul><br><p><b>Behavioral Competencies</b></p><br><br><ul><li>Strong technical leadership capability.</li><li>Excellent analytical and problem-solving skills.</li><li>Effective communication and presentation skills.</li><li>Strong stakeholder management abilities.</li><li>Decision-making under pressure.</li><li>Team development and mentoring capability.</li><li>Commitment to HSE and operational excellence.</li></ul><br><br><br><br> </div>

<ul><li><p>Previous experience in data entry, administration, or similar roles is an advantage.</p></li><li><p>We are seeking a detail-oriented and reliable Data Entry Clerk to join our operations team. This role is ideal for individuals who are accurate, organized, and comfortable working with structured digital tasks in a remote environment.</p></li></ul><p>You will be responsible for maintaining high-quality data records, ensuring accuracy, and supporting smooth day-to-day operations through efficient data handling.</p><p>Responsibilities</p><ul><li><p>Enter, update, and maintain data across company systems and databases accurately.</p></li><li><p>Review information for errors, inconsistencies, or missing details and correct them when required.</p></li><li><p>Organize and prepare data for reporting and operational use.</p></li><li><p>Ensure confidentiality and proper handling of sensitive information.</p></li><li><p>Complete assigned daily and weekly tasks within deadlines while maintaining accuracy.</p></li><li><p>Support basic document formatting and data organization using Microsoft Word and similar tools.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>The position details will be shared via Telegram. Interested parties are requested to contact us on Telegram using the username provided below:@Duran_Thomas2</p>

<p>Responsibilities: Prepare detailed design, shop, coordination, and as-built drawings for security systems. Develop and update drawings using AutoCAD. Prepare layouts, schematics, riser diagrams, single-line diagrams, equipment details, and installation drawings. Coordinate security system drawings with architects, MEP consultants, civil contractors, and other stakeholders. Ensure compliance with project specifications, local authority regulations, and industry standards. Prepare drawing submissions for consultant and client approvals. Incorporate design changes, RFIs, site instructions, and consultant comments into drawings. Support project engineers and project managers during design reviews and technical discussions. Conduct site surveys and verify site conditions against approved drawings. Maintain drawing registers and document control records. Prepare as-built documentation upon project completion.</p><p><strong>Desired Candidate Profile</strong></p><p>Minimum 5 years of experience in preparing security system drawings for large construction projects. Proven experience working on high-rise buildings, commercial complexes, airports, seaports, industrial facilities, data centres, or critical infrastructure projects. Strong knowledge of security system design principles and installation practices. Ability to interpret technical specifications, tender documents, and design criteria.</p>

<p>We are seeking a professional and welcoming Front Office Receptionist to be the first point of contact at our Dubai office. This role is crucial in providing excellent customer service, managing front desk operations, and supporting the administrative functions of our audit and finance consultancy firm. Responsibilities: - Greet and welcome clients, visitors, and staff with professionalism and courtesy. - Manage incoming calls, emails, and correspondence efficiently and promptly. - Coordinate appointments, meetings, and office schedules ensuring smooth daily operations. - Maintain the reception area to ensure it is clean, tidy, and presentable. - Assist with administrative tasks such as document handling, data entry, and filing. - Coordinate with internal teams to provide support as necessary to enhance client experience. - Handle visitor registration and ensure security protocols are followed. - Manage office supplies inventory.</p><p>- Proven experience as a receptionist or in a similar front office role. - Excellent communication and interpersonal skills with a professional and friendly demeanor. - Strong organizational skills and ability to multitask in a fast-paced environment. - Proficient in MS Office Suite and office management software. - Ability to handle confidential information with discretion. - Fluent in English.</p>

<ol><li><p>Design and develop AI applications for freight forwarding and logistics.</p></li><li><p>Build AI chatbots to support customers and internal employees.</p></li><li><p>Develop AI solutions for shipment tracking and shipment status updates.</p></li><li><p>Automate document processing for Bills of Lading, Commercial Invoices, Packing Lists, Delivery Orders, and Customs documents.</p></li><li><p>Develop AI-powered quotation and pricing assistants.</p></li><li><p>Create predictive models for shipment delays, transit times, and demand forecasting.</p></li><li><p>Integrate AI solutions with ERP, Transport Management Systems (TMS), Warehouse Management Systems (WMS), CRM, and freight management platforms.</p></li><li><p>Develop AI tools for email automation and customer communication.</p></li><li><p>Build dashboards and reporting solutions using AI-generated insights.</p></li><li><p>Ensure data security and compliance with company policies.</p></li><li><p>Monitor AI performance and continuously improve models.</p></li><li><p>Train employees on AI tools and promote AI adoption across departments.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Bachelor's degree in Computer Science, Artificial Intelligence, Data Science, Software Engineering, or a related field.</p></li><li><p>3–5 years of experience in AI, machine learning, or software development.</p></li><li><p>Experience in logistics, freight forwarding, supply chain, or transportation is preferred.</p></li></ol>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a skilled HVAC Draftsman with experience in UAE MEP construction projects to prepare detailed HVAC shop drawings, coordination drawings, and as-built drawings. The ideal candidate should have strong knowledge of HVAC systems, UAE authority requirements, and proficiency in AutoCAD and Revit MEP. Experience in residential, commercial, and high-rise building projects is preferred</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ol><li><p>Prepare detailed HVAC shop drawings, layout drawings, and installation drawings.</p></li><li><p>Develop ducting layouts, chilled water piping, ventilation, exhaust, fresh air, and smoke extraction system drawings.</p></li><li><p>Prepare HVAC coordination drawings with Architectural, Structural, Electrical, Plumbing, Fire Fighting, and ELV services.</p></li><li><p>Review IFC drawings and prepare shop drawings as per project specifications.</p></li><li><p>Update drawings based on consultant comments, RFIs, and site modifications.</p></li><li><p>Prepare as-built drawings upon project completion.</p></li><li><p>Coordinate with Mechanical Engineers, BIM Coordinators, Site Engineers, and Project Managers.</p></li><li><p>Ensure drawings comply with ASHRAE, SMACNA, Dubai Municipality, DEWA, and project standards.</p></li><li><p>Perform clash detection using Navisworks (preferred) and support BIM coordination.</p></li><li><p>Maintain drawing revisions, document control, and submission records.</p></li><li><p>Assist the site team with technical drawing clarifications and material take-offs (MTO) when required</p></li></ol><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Previous experience in data entry, administration, or similar roles is an advantage.</p></li><li><p></p></li></ul><p>We are seeking a detail-oriented and reliable Data Entry Clerk to join our operations team. This role is ideal for individuals who are accurate, organized, and comfortable working with structured digital tasks in a remote environment.</p><p>You will be responsible for maintaining high-quality data records, ensuring accuracy, and supporting smooth day-to-day operations through efficient data handling.</p><p>Responsibilities</p><ul><li><p>Enter, update, and maintain data across company systems and databases accurately.</p></li><li><p>Review information for errors, inconsistencies, or missing details and correct them when required.</p></li><li><p>Organize and prepare data for reporting and operational use.</p></li><li><p>Ensure confidentiality and proper handling of sensitive information.</p></li><li><p>Complete assigned daily and weekly tasks within deadlines while maintaining accuracy.</p></li><li><p>Support basic document formatting and data organization using Microsoft Word and similar tools.</p></li></ul><p>The position details will be shared via Telegram. Interested parties are requested to contact us on Telegram using the username provided below:Mathew_Gerrad</p><p></p><p></p><p></p><p></p><p></p><p></p><p></p><p></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>The position details will be shared via Telegram. Interested parties are requested to contact us on Telegram using the username provided below:Mathew_Gerrad</p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>About the Role:</b></p><p>We're looking for a Legal &amp; Compliance Officer to join our growing team in Dubai. This is an excellent opportunity for someone who enjoys commercial legal work, AML compliance, and working directly with clients. You'll be involved in drafting legal documentation, advising on corporate matters, and supporting businesses across multiple UAE jurisdictions in a dynamic and collaborative environment.</p><p><br></p><p><b>Responsibilities:</b></p><ul><li>Draft, review, and negotiate commercial contracts (employment, NDAs, partnerships, leases, asset transfers).</li><li>Provide legal advice and identify legal risks.</li><li>Support corporate matters across UAE jurisdictions (Mainland, DIFC, ADGM).</li><li>Prepare AML manuals, KYC policies, and compliance documentation.</li><li>Review client KYC files and ensure regulatory compliance.</li><li>Monitor UAE regulatory updates.</li><li>Prepare compliance articles and educational content for the company website and LinkedIn.</li></ul><p><br></p><p><b>Requirements:</b></p><ul><li>Law degree.</li><li>Strong knowledge of UAE commercial law and AML/CFT regulations.</li><li>Excellent legal drafting and analytical skills.</li><li>Strong attention to detail.</li></ul><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Technical Skills:</b></p><ul><li>Advanced Microsoft Word (Track Changes, templates, formatting)</li><li>PDF editing and document management</li><li>Google Workspace</li><li>Comfortable using AI tools such as ChatGPT or Claude to assist with legal research and drafting (while exercising independent legal judgment)</li></ul><p><br></p></div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ol><li><p>Provide executive and technical support to the Managing Director in daily business operations.</p></li><li><p>Coordinate road, infrastructure, utility, and civil construction projects from tender stage through project completion.</p></li><li><p>Prepare quotations, cost estimates, technical proposals, prequalification documents, and tender submissions.</p></li><li><p>Draft and manage professional emails, letters, reports, presentations, and meeting minutes.</p></li><li><p>Coordinate with clients, consultants, contractors, subcontractors, suppliers, and government authorities.</p></li><li><p>Monitor project schedules, milestones, approvals, procurement activities, and deliverables to ensure timely execution.</p></li><li><p>Track RFIs, material submittals, shop drawings, method statements, and project documentation.</p></li><li><p>Maintain an organized document control system for all project and corporate records.</p></li><li><p>Support procurement by obtaining quotations, comparing suppliers, preparing purchase requests, and following up on deliveries.</p></li><li><p>Assist in business development by identifying new opportunities, preparing capability statements, and following up with prospective clients.</p></li><li><p>Conduct market research and maintain a database of developers, consultants, contractors, and project leads across the UAE and GCC.</p></li><li><p>Prepare weekly and monthly management reports, project progress reports, and action trackers.</p></li><li><p>Coordinate meetings, record action items, and ensure timely follow-up with all stakeholders.</p></li><li><p>Use AI tools such as ChatGPT, Microsoft Copilot, and other productivity platforms to prepare documents, summarize technical information, analyze data, automate repetitive tasks, and improve operational efficiency.</p></li><li><p>Identify opportunities to implement AI and digital technologies that enhance productivity and business performance.</p></li><li><p>Handle confidential company information with the highest level of professionalism and integrity.</p></li><li><p>Perform additional assignments as directed by the Managing Director to support the company's strategic objectives.</p></li></ol></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>We are seeking a highly motivated, intelligent, and technology-driven Civil Engineering professional who can work directly with the Managing Director and contribute to the company's operational and strategic growth.</p><p><strong>The ideal candidate should have:</strong></p><ul><li><p>Bachelor's Degree or Diploma in Civil Engineering.</p></li><li><p>3–7 years of UAE experience in civil, road, infrastructure, or utility construction projects.</p></li><li><p>Strong knowledge of project coordination, construction documentation, tendering, procurement, and contract administration.</p></li><li><p>Excellent communication, presentation, and professional email writing skills.</p></li><li><p>Advanced proficiency in Microsoft Excel, Word, PowerPoint, and AutoCAD.</p></li><li><p>Practical experience using AI tools such as ChatGPT, Microsoft Copilot, or similar platforms to improve productivity and automate routine tasks.</p></li><li><p>Ability to prepare quotations, technical proposals, reports, meeting minutes, and project documentation with accuracy.</p></li><li><p>Strong analytical, organizational, and problem-solving skills with excellent attention to detail.</p></li><li><p>Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.</p></li><li><p>Professional, trustworthy, and capable of handling confidential business information.</p></li><li><p>Self-motivated, proactive, and eager to learn new technologies and improve business processes.</p></li><li><p>Strong interpersonal skills with the ability to coordinate effectively with clients, consultants, suppliers, subcontractors, and internal teams.</p></li><li><p>UAE driving licence is preferred.</p></li><li><p>Immediate joiners or candidates with a short notice period will be given preference.</p></li></ul><p></p></section>

Position Overview<br><br>We are seeking a reliable and detail-oriented Data Entry Specialist to join our remote team. This entry-level role is responsible for entering, updating, reviewing, and maintaining information across databases, spreadsheets, and internal systems.<br><br>The ideal candidate is organized, accurate, comfortable using computers, and able to complete routine assignments independently.<br><br>Previous professional experience is not required. Training and guidance will be provided. Recent graduates, career changers, individuals returning to the workforce, and candidates seeking their first remote position are encouraged to apply.<br><br>Key Responsibilities<br><br>Data Entry & Processing<br><br>Enter and update information in databases, spreadsheets, and company systems. Transfer data from approved documents and forms. Review entries for accuracy and completeness. Update existing records with current information. Process routine data-entry requests. Identify missing, duplicate, or incorrect information. Make authorized corrections. Complete assignments within established deadlines.<br><br>Data Verification & Quality Control<br><br>Compare entered information with source documents. Perform routine accuracy and completeness checks. Identify inconsistencies and data errors. Verify information according to established procedures. Flag unresolved discrepancies for additional review. Help maintain accurate and reliable company records.<br><br>Records & Document Management<br><br>Maintain organized electronic records. Upload, label, categorize, and archive documents. Follow file-naming and storage procedures. Maintain basic tracking logs and indexes. Retrieve authorized records when requested. Protect confidential and sensitive information.<br><br>Administrative Support<br><br>Prepare and update spreadsheets, trackers, forms, and lists. Process routine administrative requests. Organize shared folders and digital resources. Route documents to appropriate team members. Update task and processing trackers. Assist with additional clerical projects as assigned.<br><br>Communication & Team Support<br><br>Communicate professionally through email, chat, and virtual meetings. Respond to routine internal requests. Provide status updates on assigned work. Ask for clarification when information is incomplete. Coordinate with team members regarding data discrepancies. Participate in virtual meetings and training sessions.<br><br>Required Qualifications<br><br>High school diploma, GED, or equivalent. Basic computer and typing proficiency. Familiarity with email, spreadsheets, web browsers, and digital documents. Strong attention to detail and accuracy. Good organization and time-management skills. Ability to follow written instructions and procedures. Ability to perform repetitive tasks accurately. Effective written and verbal communication skills. Ability to manage multiple routine assignments. Ability to work independently in a remote environment. Dependable and professional work habits. Willingness to learn new software and processes. Ability to maintain confidentiality. Reliable internet connection and suitable remote workspace.<br><br>Preferred Qualifications<br><br>Professional experience is not required. Familiarity with the following is helpful but not necessary:<br><br>Microsoft Excel, Word, and Outlook. Google Sheets, Docs, Drive, and Gmail. Data-entry or database systems. CRM or business platforms. Digital filing and document-management systems. Administrative or clerical support. Records processing and verification. Basic spreadsheet functions.<br><br>Internships, volunteer work, academic projects, freelance assignments, customer service, retail, or clerical experience may also be relevant.<br><br>Skills & Competencies<br><br>Attention to detail and accuracy. Organization and time management. Basic computer and typing skills. Professional communication. Dependability and consistency. Ability to follow procedures. Adaptability and willingness to learn. Confidential handling of information.<br><br>What We Offer<br><br>Depending on employment status, location, and eligibility, benefits may include:<br><br>Fully remote work environment. Competitive entry-level compensation. Paid onboarding and training. Full-time and part-time opportunities. Flexible scheduling for qualifying positions. Paid time off and company holidays. Health, dental, and vision benefits where applicable. Professional development opportunities. Regular coaching and feedback. Career advancement opportunities. Company-provided equipment where applicable. Supportive remote team environment.<br><br>Ideal Candidate<br><br>You may be a strong fit if you are organized, dependable, detail-oriented, and comfortable working with data, spreadsheets, records, and digital documents.<br><br>This position is ideal for candidates interested in developing a career in data entry, records management, administration, data operations, or business support.<br><br>Application Process<br><br>Interested candidates should submit an updated resume and complete the required application information.<br><br>Qualified applicants may be invited to a virtual interview and a brief skills assessment covering typing, data accuracy, attention to detail, organization, or basic computer proficiency.<br><br>Selected candidates will receive information regarding onboarding, training, scheduling, equipment requirements, and the anticipated start date.<br><br>Equal Opportunity Statement<br><br>We are committed to providing equal employment opportunities and maintaining a respectful and inclusive workplace. Qualified applicants will be considered based on their skills, qualifications, and ability to perform the responsibilities of the position without discrimination based on characteristics protected by applicable law.<br><br>Skills: data entry

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Driven Properties a Dubai real estate brokerage and the exclusive UAE affiliate of Forbes Global Properties, is seeking a bilingual Paralegal / Junior Lawyer to join its in-house Legal Department.<br> This role supports the Head of Legal across contract drafting, regulatory compliance, and dispute resolution matters for Driven Properties and its group companies (Refine Associates Real Estate L.<br>L.C., Lamar Development LLC, Commercial Business Brokers LLC, and Driven Property Management).<br> The successful candidate will work on a high volume of transactional documents and provide litigation support across Dubai and Abu Dhabi Courts and the Rental Disputes Centre (RDC), making this an excellent opportunity for a driven junior legal professional to build deep expertise in UAE real estate law.<br> Key Responsibilities Contract Drafting &amp; Review • Draft, review, and redline Memoranda of Understanding (MOUs), Non-Disclosure Agreements (NDAs), and Non-Circumvention/Non-Disclosure Agreements (NCNDAs) • Prepare and review Commission Share Agreements between brokers/agents and third parties • Support the drafting and review of Sale and Purchase Agreements (SPAs) and related transactional documentation • Assist with Agreement of Sale (Form F), reservation forms, and other RERA-prescribed contract templates • Maintain and update the department's contract templates and precedent bank Litigation &amp; Dispute Resolution • Provide support on case files before the Dubai Courts, including preparation of pleadings, evidence bundles, and court filings • Assist with matters before the Rental Disputes Centre (RDC), including tenancy and rental disputes • Liaise with external counsel and track case status, deadlines, and hearing dates • Prepare case summaries, legal memoranda, and status reports for the General Counsel Regulatory &amp; Compliance Support • Assist with RERA, DLD, and Trakheesi-related filings and compliance matters • Support AML/DNFBP compliance documentation and record-keeping • Assist with RERA complaint responses and agent-to-agent dispute matters General Legal Support • Maintain organized legal files, contract registers, and correspondence logs • Draft formal correspondence and legal letters in both English and Arabic • Support the General Counsel on ad hoc legal research and administrative tasks Competitive salary Opportunity to work with one of Dubai's leading real estate agencies Professional growth and career development opportunities Supportive and dynamic working environment • Bachelor’s degree in law (LLB) or equivalent • Minimum 1–3 years of relevant experience, ideally within a real estate, brokerage, or property development environment in the UAE • Prior experience drafting MOUs, NDAs, and Commission Share Agreements is required • Working familiarity with SPA structures and general real estate transactional documentation • Prior exposure to Dubai / Federal Courts and/or RDC proceedings is required • Bilingual: fluency in Arabic and English strongly preferred; strong written and spoken command of English is essential • Excellent legal drafting and document review skills • Strong organizational skills and attention to detail • Ability to manage multiple files and deadlines in a fast-paced brokerage environment • Working knowledge of UAE real estate regulatory frameworks (RERA, DLD) is an advantage</span> </div>

<p>Our client is a dynamic, international law firm with extensive experience in the Middle East region. On their behalf we are looking for a committed individual to join their Dubai team. The role will provide professional EA support to the assigned team of fee earners ensuring a high-quality service is delivered to all clients. Candidates will be required to produce quality work products and maintain an atmosphere of teamwork and continuous improvement whilst maintaining consistency with the firm’s core values. Essential duties encompass using the computer legal system to type and edit correspondence, memoranda, bills, timesheets and project work. Proofreading for accuracy of copy, managing telephone, conference calls and fee earner’s inboxes. There will be significant client work, including processing new client/matter requests, client bills, time reports and expense reports on behalf of the fee earners. Additionally, there will be significant travel management, event coordination and logistics and document management. Applications are invited from those with experience in legal / management consultancy environments who have managed RFP processes. A thorough knowledge of MS Office applications, AI technology, and experience of the preparation of time records, expense reports, client bills and KYC documentation is required.</p><p>Essential duties encompass using the computer legal system to type and edit correspondence, memoranda, bills, timesheets and project work. Proofreading for accuracy of copy, managing telephone, conference calls and fee earner’s inboxes. There will be significant client work, including processing new client/matter requests, client bills, time reports and expense reports on behalf of the fee earners. Additionally, there will be significant travel management, event coordination and logistics and document management. Applications are invited from those with experience in legal / management consultancy environments who have managed RFP processes. A thorough knowledge of MS Office applications, AI technology, and experience of the preparation of time records, expense reports, client bills and KYC documentation is required.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Design, configure, and deploy VMware virtualization solutions tailored to client needs.<br> Administer and manage VMware vSphere infrastructure, focusing on ESXi hosts and vCenter Server.<br> Maintain and optimize virtual machine templates, snapshots, and clones.<br> Monitor system performance, implementing optimizations for enhanced efficiency.<br> Troubleshoot and resolve technical issues related to the VMware infrastructure.<br> Implement VMware NSX for advanced network virtualization.<br> Work collaboratively with clients and internal teams to devise customized VMware solutions.<br> Document installation procedures and maintain comprehensive technical documentation.<br> Bachelor's degree in Computer Science, Information Technology, or a related field.<br> A minimum of 5 years of relevant experience as a VMware Engineer or in a similar capacity.<br> Proficient in VMware vSphere, ESXi, and vCenter Server.<br> Experience with VMware NSX for network virtualization.<br> Familiar with managing virtual machines, templates, and snapshots.<br> Understanding of backup and disaster recovery strategies for VMware environments.<br> Strong analytical, troubleshooting, and problem-solving skills.<br> Effective communication and teamwork skills.<br> VMware Certified Professional (VCP) certification is a plus.<br></span> </div>

<ul><li><p>Guide vehicles safely into and out of parking areas.</p></li><li><p>Control and manage vehicle movement within the assigned location.</p></li><li><p>Direct drivers to designated parking spaces.</p></li><li><p>Help maintain smooth traffic flow and avoid congestion.</p></li><li><p>Communicate clearly with drivers, visitors, supervisors, and site staff.</p></li><li><p>Follow all site safety procedures and instructions.</p></li><li><p>Report any traffic, parking, safety, or operational issues to the supervisor.</p></li><li><p>Be comfortable working outdoors for long hours.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>Arabic speaking is mandatory.</strong></p></li><li><p><strong>Fluent English communication is mandatory.</strong></p></li><li><p>Previous experience as a <strong>Parking Marshal, Traffic Marshal, Vehicle Marshal, Parking Attendant, Traffic Controller, Security Guard, or similar role</strong> is preferred.</p></li><li><p>Must be physically fit and comfortable working outdoors.</p></li><li><p>Good communication and customer-handling skills.</p></li><li><p>Must be available for <strong>immediate joining</strong>.</p></li><li><p>Candidates currently inside the UAE will be preferred.</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p><strong>Day-to-Day Operations:</strong></p><ul><li><p>Operates all required equipment within the section as instructed</p></li><li><p>Tallies and scans Sales Order before dispatch and advises line manager if there are major concerns with shipments</p></li><li><p>Carries out other tasks and duties associated with the accountabilities as instructed</p></li><li><p>Understands and follows the work process and procedures ensuring successful daily operation</p></li></ul><br><p><strong>Safety, Quality, &amp; Environment:</strong></p><ul><li><p>Ensures compliance to all relevant safety, quality, and environmental management policies, procedures and controls across the section in order to guarantee employee safety, legislative compliance and a responsible environmental attitude</p></li></ul><br><p><strong>Related Assignments:</strong></p><ul><li><p>Performs other related duties or assignments as directed</p></li></ul></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><br><p>Minimum Qualifications:</p><ul><li><p>Grade 12 Certificate or equivalent</p></li></ul><br><p><strong>Minimum Experience:</strong></p><br><ul><li><p>1-2 year of experience as Controller</p></li></ul></li></ul><p></p></section>

Minimum prior experience of 3 years as Legal Secretary in a law firm or professional services firm is required to apply for this role.<br><br>Key Responsibilities And Challenges<br><br>Document production<br><br>Undertake all document production tasks to the highest standards and to agreed deadlines using appropriate software and all available resources Type from manuscript, blacklining documents, using house style documents and non house style where required Proofread documents to ensure accuracy Prepare Power Point presentations and Excel spreadsheets Draft correspondence/emails Undertake photocopying, scanning, printing and faxing as required Assist other members of the group/division/firm as required to include the Marketing Team with pitch documents Ensure you are up to date on all programs and templates used<br><br>Meetings and travel management<br><br>Diary management – arranging meetings and conference calls, liaising with clients, prioritising and rescheduling meetings as appropriate (must be able to anticipate principals’ needs in scheduling diary) Arrange conference calls, meetings, catering Co-ordinate all travel arrangements including taxis, accommodation, booking flights and expense forms as appropriate, keeping fee earners diaries up to date with the same Prepare and collate papers ahead of meetings Assist in the planning for key meetings<br><br>Client Relationship Management<br><br>Collating and circulating agendas as appropriate Managing confidential data Deal with internal and client calls in a timely, confident, helpful manner and pass on accurate messages as required / action where necessary Deal with visitors in a confident and professional manner Keep client contact details, client book/CRM and lists up to date Support client events as required<br><br>Billing and Financial Hygiene<br><br>Preparation of the Engagement Letter/Terms of Business/submission to Engage and following up where engagement terms are not in place Assist in preparation of bills and bill narratives Request draft bills and review for accuracy Take responsibility for the processing and accuracy of invoice changes Prepare e-mails and cover letters on behalf of matter manager for sending of invoices Adding disbursements to invoices via Readsoft application Sending invoices out to clients and keeping a record of the same Assist in monitoring the billing process for your principals as required Assist in opening new clients, as required Complete online matter opening for new matters Liaise with principals, conflicts, matter management and finance teams on matter administration Monitor work in progress and chase matter managers to bill, as required If a matter is monthly billing, ensure follow up process is followed appropriately Amend timelines using the DTA tool when necessary Run billing guides for fee earners when requested Providing weekly/monthly fee updates to clients on matters<br><br>Risk Management<br><br>Actively support process which minimize the Firm’s exposure to risk (i.e Information Barriers and e- Filing)<br><br>Administration<br><br>Manage annual leave requests for fee earners and keeping a record of the same Deal with incoming and outgoing mail Proactive monitoring of emails as required and forward/action as necessary Maintain update/reminder system of ongoing mail if required Establish and maintain effective and accurate filing systems (hard copy / i Manage)<br><br>Miscellaneous<br><br>Develop your competencies and skills in order to provide excellent professional assistance, attending training when required Keeping distribution lists up to date such as client marketing lists Submit timesheets for principals in their absence or as required Undertake other ad-hoc administrative tasks as required and agreed with Group Secretary Support Firmwide IT system rollouts Support principals in the use of IT systems such as Sophia/Workday Contribute (where required by Head of Secretarial services/Group Secretary) to Firmwide projects which relates to the Secretarial Services Function Attend secretarial meetings Attend training as required to keep up to date with firm wide procedures Working proactively as part of a team to ensure time is used effectively using all available firm wide resources to meet pressured deadlines Effectively manage and prioritise work Working with and assisting the other legal secretaries in the Middle East where necessary<br><br>Technical Skills<br><br>This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.