Executive Secretary Jobs in UAE 2026

0 to 0 years

تنفيذي المتابعة والتنسيق

On-site - UAE 30 July 2026

§      بكالوريوس في إدارة الأعمال أو علاقات عامة  أو ما يعادلها§       خبرة لا تقل عن سنتين سنوات كسكرتير تنفيذي.§       مهارات ممتازة في حل المشاكل وجمع البيانات والمهارات التحليلية.§       إجادة اللغتين العربية والإنجليزية (تحدثاً وكتابة).§       إجادة استخدام الحاسب الآلي وبرامج المايكروسوفت.

Full Time 0 to 0 years

تنفيذي خدمة عملاء

On-site - UAE - Dubai 6 July 2026

Administration

Company Description Smart Global Domestic Workers Services Center L. L. C. is a specialized provider of domestic workforce solutions in the United Arab Emirates. The company focuses on high-quality domestic labor recruitment and management, offering efficient and reliable services to households and families. With a strong commitment to excellence, Smart Global ensures that both clients and domestic workers are supported with professional guidance and care. The organization values integrity, service quality, and continuous improvement to meet the evolving needs of its clientele. Role Description This is a full-time, on-site تنفيذي خدمة عملاء role based in Dubai, United Arab Emirates. The Customer Service Executive will handle incoming inquiries, support clients in selecting and managing domestic workers, and provide clear information about services, processes, and documentation requirements. Daily tasks include responding to phone calls and walk-in clients, resolving issues, following up on client requests, and maintaining accurate records in internal systems. The role also involves coordinating with internal teams, ensuring a positive customer experience, and contributing to continuous improvement of service standards. The successful candidate will represent the company in a professional manner and uphold Smart Global’s values in all client interactions. Qualifications Strong Customer Service and Customer Support skills to handle inquiries and assist clients effectively. Ability to enhance Customer Experience and maintain high Customer Satisfaction through proactive follow-up and problem solving. Excellent Phone Etiquette and clear communication skills in Arabic and English. UAE National (Emirati) with a professional demeanor and client-focused mindset. Previous experience in customer service, recruitment services, or administrative roles is preferred. Basic computer literacy and familiarity with CRM or client management systems. Ability to work on-site in Dubai, manage multiple

0 to 0 years

تنفيذي في قسم التصاريح - (Job Number: 26001683)

On-site - UAE 2 June 2026

Job Description <table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0"><tbody><tr ><td width="186">Ref:  </td></tr></tbody></table> <div align="center"><table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="748"><tbody><tr ><td width="157">Position Title</td><td colspan="3" width="591">Senior Executive Permits</td></tr><tr ><td width="157">Department</td><td colspan="3" width="591">Media Regulation Sector</td></tr><tr ><td width="157">Section</td><td width="264">Permits</td><td width="102">Grade</td><td width="225"> </td></tr><tr ><td width="157">Reporting To</td><td colspan="3" width="591">Head of Permits</td></tr></tbody></table></div> <table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" width="749"><tbody><tr ><td width="749">JOB PURPOSE</td></tr><tr ><td width="749">The Senior Executive Permits is responsible for managing higher-complexity permit applications, supervising daily permit operations, and supporting the Section Head Permits in delivering an efficient, compliant, and business-friendly permits function for media-related activities in Dubai. The role holder oversees complex, urgent, and priority permit requests relating to filming, production, events, and special media activities, while ensuring service levels, regulatory compliance, and stakeholder satisfaction are achieved. He/she acts as the senior operational team member within the Permits section, guiding junior staff, resolving escalations, improving workflows, and supporting coordination with government entities and strategic stakeholders. The role holder is expected to demonstrate strong teamwork skills and carry out his/her duties in accordance with the relevant business policies and procedures.   </td></tr></tbody></table> <table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" width="749"><tbody><tr ><td width="37">No.</td><td width="107">Key Focus Area</td><td width="605">                                                    Key Accountabilities</td></tr><tr ><td width="37">1.   </td><td width="107">General Responsibilities </td><td width="605">·      Implement the operational requirements for Permits, in line with the overall Permits strategy, vision and goals.·      Work collaboratively with the Permits team, to ensure smooth and on-time delivery of services to applicants·      Provide metrics and supporting documents to the Head of Permits, to support with the monthly KPI reports</td></tr><tr ><td width="37">2.   </td><td width="107">Complex Permits Processing and Escalation Management</td><td width="605">·      Manage high-value, urgent, sensitive, or complex permit applications requiring senior review so that strategic projects and time-sensitive requests are processed efficiently and in line with regulatory requirements.·      Review permit submissions for filming, production, events, drone activity, and special media activities to ensure all documentation, approvals, and eligibility criteria are satisfied prior to issuance.·      Resolve escalated applications involving incomplete submissions, conflicting requirements, or compressed timelines so that avoidable delays are minimized and stakeholder confidence is maintained.·      Recommend approval pathways, conditions, or risk mitigation measures for non-standard applications to ensure sound decisions are made while enabling business activity where appropriate.·      Ensure priority and executive-level requests are progressed within agreed timelines so that the department delivers a responsive and enabling service model.</td></tr><tr ><td width="37">3.   </td><td width="107">Daily Operations Supervision and Workflow Control</td><td width="605">·      Support oversight of daily permit queues, workloads, service levels, and turnaround times so that operational performance targets are consistently achieved.·      Guide Chief Executive and Executive team members on priorities, technical matters, and workflow issues to ensure consistent decision-making and quality service delivery.·      Monitor peak demand periods and recommend resource allocation adjustments so that service continuity is maintained during high-volume periods.·      Review completed work for quality, accuracy, and compliance to reduce rework, applicant frustration, and operational inefficiencies.·      Escalate recurring process issues or bottlenecks to the Section Head Permits with recommendations so that corrective improvements can be implemented quickly.</td></tr><tr ><td width="37">4.   </td><td width="107">Government Coordination and Cross-Entity Approvals</td><td width="605">·      Coordinate with municipalities, police, aviation authorities, free zones, and other entities so that linked approvals are secured efficiently for permit issuance.·      Support fast-track approvals for strategic productions, VIP projects, and urgent requests so that Dubai remains an attractive destination for major media activity.·      Ensure external conditions or requirements are captured and communicated clearly to applicants to avoid confusion, non-compliance, or permit delays.·      Build effective working relationships with partner authorities so that collaboration becomes faster, smoother, and more predictable over time.·      Follow up on delayed approvals or unresolved matters to ensure applications continue progressing and do not stall unnecessarily.</td></tr><tr ><td width="37">5.   </td><td width="107">Process Improvement and Digital Enablement</td><td width="605">·      Identify recurring delays, applicant errors, rejections, or service pain points so that practical improvements can be introduced.·      Support implementation of automation tools, digital workflows, and platform enhancements to improve turnaround times, transparency, and operational efficiency.·      Review templates, forms, guidance notes, and FAQs so that requirements are easier for applicants to understand and complete correctly.·      Contribute data and insights for KPI reporting and dashboards to support evidence-based management decisions.·      Participate in service redesign initiatives so that the permits experience becomes more seamless and business-friendly.</td></tr><tr ><td width="37">6.   </td><td width="107">Stakeholder Service and Team Capability Building</td><td width="605">·      Provide high-quality support to applicants, production companies, and agencies regarding complex permit matters so that stakeholders receive clear guidance and confidence in the process.·      Handle escalated stakeholder concerns professionally to restore trust and protect the reputation of the department.·      Coach junior team members on permit categories, documentation standards, and service delivery expectations so that team capability continues to grow.·      Support onboarding and practical training of new employees to accelerate readiness and productivity.·      Promote a responsive, solution-oriented service culture so that applicants experience Dubai as efficient and enabling.</td></tr></tbody></table> <div align="center"><table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" width="562.45pt"><tbody><tr ><td colspan="2" width="750">Job Specifications</td></tr><tr ><td width="137">Key Interactions & Nature of Interaction</td><td width="613">Internal:·         Report to the Head of Permits regarding performance, escalations, and operational priorities.·         Guide Chief Executive and Executive team members on technical and workflow matters.·         Collaborate with colleagues within Permits to manage daily application queues and follow-up actions.·         Coordinate with Licensing and other internal department on linked approvals or dependencies.External:·         Handle inquiries from production teams, filming crews, or project managers regarding required permits.·         Liaise with Dubai Civil Aviation Authority, municipal offices, or logistics teams for location-specific permissions.·         Support international teams needing clarification on permit categories or approval pathways.</td></tr><tr ><td width="137">Technical Skills</td><td width="613">·         Advanced: Permit eligibility checks and documentation handling·         Advanced: Case logging and processing in permit systems·         Advanced: Knowledge of Dubai’s media zones and filming regulations·         Advanced: Event licensing, filming coordination, and regulatory logistics·         Advanced: Strong service orientation and response tracking·         Proficient: Command of written and spoken Arabic and English</td></tr><tr ><td width="137">Behavioural Competencies</td><td width="613">·         Evoking and Disseminating Positive Energy – Proficient·         Community Focus and Responsiveness to its Needs – Proficient·         Time Management and Task Prioritization – Proficient·         Excellence in Execution – Proficient·         Continuous Learning and Improvement – Proficient</td></tr></tbody></table></div> <div align="center"><table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" width="562.95pt"><tbody><tr ><td colspan="2" width="751">Experience Required</td></tr><tr ><td width="138">Functional Experience</td><td width="613">·      5 years of experience in permitting, licensing, approvals, regulatory operations, or government service delivery.·      Experience with SLA-driven application or license processing·      Experience in a regulatory, media, events, production, or public service environment advantageous.</td></tr><tr ><td width="138">Leadership/Supervisory</td><td width="613">·      Experience guiding junior staff or leading workflows preferred.</td></tr><tr ><td colspan="2" width="751">Education and Qualification Required</td></tr><tr ><td colspan="2" width="751">·      Bachelor’s degree in Public Administration, Media, Law, or Business Administration·      Certification in customer service or regulatory systems is a plus</td></tr><tr ><td colspan="2" width="751">Key Performance Indicators</td></tr><tr ><td colspan="2" width="751">·      Permit Volume Processed – % increase in permits issued (filming, drone, events)·      Time to get Permits – Average application turnaround time·      First-Time Submission Accuracy Rate – % of submissions requiring no revisions·      Escalated Case Response Time – Average resolution time for exceptions or complex applications·      Stakeholder Query Resolution Rate – % of support requests closed on time (defined by SLAs)·      SLA Achievement Rate: Percentage of applications processed within agreed service timelines.</td></tr></tbody></table></div>

Full Time 3 to 8 years Naukri Gulf

Secretary

On-site - UAE - Dubai 24 July 2026

<ul><li>Manage the VP’s calendar, meetings, appointments, correspondence, and confidential documents.</li><li>Arrange airline ticket bookings, hotel accommodations, airport transfers, and complete travel itineraries, including changes and cancellations.</li><li>Handle corporate/executive credit cards, including transaction monitoring, receipts, expense reports, and statement reconciliation.</li><li>Coordinate meetings and follow up with internal departments and external business partners.</li><li>Prepare reports, presentations, letters, and other executive documents.</li><li>Handle sensitive and confidential information with a high level of discretion.</li></ul>Desired Candidate Profile<ul><li>Minimum 3–5 years of experience as a Secretary, Executive Secretary, or Executive Assistant supporting senior management.</li><li>Strong hands-on experience in flight and hotel bookings, travel arrangements, and credit card/expense management.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficient in MS Office, Outlook, Word, Excel, and PowerPoint.</li><li>Professional, detail-oriented, trustworthy, and able to handle urgent or last-minute requirements.</li><li>Experience in fashion retail, luxury retail, or a fast-paced corporate environment is an advantage.</li></ul>

Full Time 0 to 0 years Bayt

Executive Secretary

On-site - UAE 30 June 2026

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Secretary / Administrative & Sales ExecutiveLocation: Dubai, UAECompany: Digital Hakimi Trading LLC – Ezi-Pos CloudJob DescriptionWe are looking for a Secretary / Administrative & Sales Executive to work with our software company. The successful candidate will communicate with customers on behalf of the Managing Director, prepare quotations and invoices, follow up with customer inquiries, coordinate appointments, and help customers understand our software solutions and services.Responsibilities<ul><li>Communicate with customers via phone, WhatsApp, email, and social media.</li><li>Prepare and send quotations, invoices, and payment reminders.</li><li>Follow up with customer inquiries and sales opportunities.</li><li>Explain the company’s software products and services to prospective customers.</li><li>Recommend suitable software solutions based on customer requirements.</li><li>Promote additional services such as mobile applications, websites, QR Menu, online ordering, and annual support plans.</li><li>Schedule meetings, demonstrations, and customer follow-ups.</li><li>Maintain customer records and update the CRM system.</li><li>Coordinate with the sales and technical support teams.</li><li>Perform general administrative and office duties.</li></ul>Requirements<ul><li>Fluent in Arabic and English (spoken and written).</li><li>Previous experience in sales, administration, customer service, or secretarial work.</li><li>Experience with POS, ERP, Billing, or Business Management Software is preferred.</li><li>Strong communication, presentation, and customer relationship skills.</li><li>Ability to prepare quotations, invoices, and professional correspondence.</li><li>Good knowledge of Microsoft Office applications.</li><li>Well-organized, proactive, and able to work independently.</li></ul>Benefits<ul><li>Competitive salary plus performance-based incentives.</li><li>Professional working environment.</li><li>Career growth opportunities.</li><li>Product training and continuous support.</li></ul> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills">SalesArabic SpeakerWorked on any POS Billing or ERP Software</div>

0 to 0 years Bayt

Executive Secretary

On-site - UAE 25 July 2026

Administration

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job PurposeAt Emirates, we believe in connecting the world, to and through, our global hub in Dubai; and in constantly innovating to ensure our customers ‘Fly Better’. As an Executive Secretary, you will control and manage the administration of the department in addition to providing confidential secretarial/administrative services to multiple executives. In this role, you will: <ul><li>Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.</li><li>Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.</li><li>Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.</li><li>Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.</li><li>Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.</li><li>Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.</li></ul>QualificationTo be considered for the role you must meet the below requirements: <ul><li>12 Years schooling or equivalent</li><li>3+ years of experience in Administration or as an Executive Secretary.</li></ul> Knowledge/Skills: <ul><li>Secretarial qualification preferable.</li><li>At least 3 years experience in an administrative capacity in a medium or large size company with administrative skills.</li><li>Experience working with multiple executives simultaneously. </li><li>Must be fully competent in MS Office applications.</li><li>Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.</li></ul> At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop in their careers. So if you’re looking for a challenging and rewarding opportunity, apply today and join our team. Salary & benefits </div>

0 to 0 years Bayt

Executive Secretary to the Principal

On-site - UAE 21 July 2026

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> GEMS Cambridge International School Abu Dhabi is seeking a highly organised Executive Secretary to join our team on a 4 months maternity cover contract, commencing in August 2026. This is an excellent opportunity for an experienced administrative professional who thrives in a fast paced school environment and can provide confidential, high-level executive support while ensuring the smooth and efficient operation of the Principal's Office. Key Responsibilities: Calendar and Schedule Management • Organize and maintain the Principal’s calendar, including meetings, appointments, and school events. • Liaise with staff, parents, and external stakeholders to optimize the Principal’s time and priorities. Communication and Correspondence • Act as a trusted gatekeeper for the Principal’s Office, handling communications with professionalism and confidentiality. • Draft, proofread, and distribute correspondence, reports, and official school communications. Administrative Support • Prepare agendas, minutes, and presentation materials for meetings. • Maintain records, files, and confidential documents in an organized and secure manner. • Coordinate logistics for meetings, conferences, and special events. Project and Event Coordination • Support planning and implementation of school-wide projects and initiatives. • Track deadlines and follow up on delegated tasks to ensure timely completion. Discretion and Confidentiality • Handle sensitive and confidential matters with absolute integrity and professionalism. • Demonstrate sound judgment in managing information and interactions. Stakeholder Liaison • Serve as the central contact point between the Principal and internal/external stakeholders. • Facilitate effective communication between departments and leadership teams. Graphic Design and Communications Support (Preferred) • Design high-quality visual materials (newsletters, reports, calendars, presentations) using Canva or Adobe tools. • Contribute to branding and communication initiatives across the school.     </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> Years of experience </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 1+ years </div> </div>

Full Time 0 to 0 years Naukri Gulf

Executive Secretary

On-site - UAE - Dubai 29 June 2026

Human Resources

<section>Job DescriptionRoles & Responsibilities<div class="paragraph"><ul><li>Manage executive calendars, appointments, and meeting schedules.</li><li>Coordinate and arrange meetings, conferences, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Screen phone calls, emails, and visitors, directing inquiries appropriately.</li><li>Maintain filing systems and confidential records.</li><li>Record meeting minutes and follow up on action items.</li><li>Assist in preparing reports, budgets, and administrative documentation.</li><li>Liaise with internal departments</li><li>Monitor office supplies and coordinate administrative support activities.</li><li>Perform other administrative duties as assigned by management.</li></ul></div></section><section>Desired Candidate Profile<ul><li>Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to maintain confidentiality and exercise discretion.</li><li>Professional appearance and demeanor.</li><li>Fluency in English; additional languages are an advantage.</li></ul></section>

0 to 0 years Bayt

Executive Secretary

On-site - UAE 30 June 2026

Administration

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Due to the continued success of our new school, GEMS Founders School – Dubai South, we are seeking to recruit an Executive Secretary available for next academic year August 2026. We are British Schools Overseas (BSO) accredited gaining Outstanding judgements in all standards, allowing us to offer the NQT, QTS and iPGCE programmes to our teachers through the TES Institute. GEMS Founders School, Dubai is truly unique and anyone who comes to work here has a wonderful opportunity to leave their mark. In line with our school vision, you will have the opportunity to Grow, Flourish and Succeed in everything you do at GFD. GEMS employees also have free access to our loyalty app GEMS rewards www.gemsrewards.com which provides significant savings on day-to-day life in the UAE. We offer thousands of discounts and 2 for 1 offers on everything from flights, hotels, restaurants and retail outlets, making your salary go further and enhancing the opportunity to save whilst working overseas. </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> Years of experience </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 4+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> Degree </div> <div class="col is-9 p5" data-automation-id="data_Degree"> 787 </div> </div>

Full Time 0 to 0 years Bayt

Executive Assistant to CEO

On-site - UAE 23 July 2026

Administration

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Key Responsibilities<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Coordinate internal and external meetings, prepare agendas, and record meeting minutes.</li><li>Draft, review, and manage correspondence, reports, presentations, and other business documents.</li><li>Screen and prioritize emails, phone calls, and requests on behalf of the CEO.</li><li>Coordinate with internal departments and external stakeholders to ensure timely follow-up on action items.</li><li>Maintain confidential records, files, and sensitive business information with the highest level of discretion.</li><li>Organize business travel, accommodation, itineraries, and expense claims.</li><li>Prepare reports, presentations, and briefing materials for meetings and business engagements.</li><li>Monitor deadlines, track deliverables, and follow up on key initiatives and management decisions.</li><li>Provide general administrative support to ensure the efficient operation of the CEO's Office.</li></ul>Requirements<ul><li>Bachelor's Degree in Business Administration, Management, or a related discipline.</li><li>5–8 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior management or C-level executives.</li><li>Excellent organizational, time management, and multitasking abilities.</li><li>Strong written and verbal communication skills in English.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.</li><li>Ability to work independently, prioritize competing tasks, and meet tight deadlines.</li><li>UAE/GCC experience is preferred.</li></ul> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills">Preferred Skills<ul><li>Experience supporting CEOs or senior executives within the construction, engineering, infrastructure, or EPC industry will be an advantage.</li><li>Strong business correspondence, presentation, and document management skills.</li><li>Experience coordinating executive meetings, board meetings, and corporate events.</li></ul> </div>

0 to 0 years Bayt

Secretary

On-site - UAE 27 June 2026

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> 1. Executive Support: Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments. Prepare meeting agendas, briefing materials, and presentations. Handle correspondence, emails, and calls on behalf of the Chairperson. Track and follow up on key decisions, tasks, and projects. 2. Communication & Coordination: Act as a liaison between the Chairperson and internal/external stakeholders. Draft and proofread letters, reports, and official documents. Coordinate with senior leadership and department heads to ensure smooth information flow. 3. Travel & Logistics Management: Plan and organize domestic and international travel itineraries. Manage travel documentation, accommodation, and logistics. 4. Office & Project Management: Maintain the Chairperson’s office systems, databases, and confidential records. Support the Chairperson in project follow-ups, deadlines, and deliverables. Handle special assignments, research, and reports as directed. 5. Procurement & Event Management: Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office Manage events at the office/site or any celebrations or property launchs 6. Confidentiality & Professionalism: Manage sensitive information with absolute discretion. Represent the Chairperson’s office with professionalism, diplomacy, and integrity. Key Skills & Competencies: Strong organizational and multitasking abilities. Excellent written and verbal communication skills. High level of discretion, integrity, and emotional intelligence. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong interpersonal and stakeholder management skills. Ability to work under pressure Qualifications & Experience: Only 2–5 years of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive. Experience in managing complex schedules, international travel, and high-level correspondence. Great command over English and Hindi. UAE experience is a must Female Preferred </div>

Full Time 0 to 0 years Gulf Talnet

Executive Assistant

On-site - UAE - Dubai 20 July 2026

Customer Service

Position Title: Executive Assistant – Travel and Tourism Employment Type: Full Time Salary: depending on experience and qualifications plus company benefits Job Location: Dubai, UAE About the Client: A Dubai-based travel company with more than 20 years of experience delivering exceptional holiday experiences worldwide. Job Description: - Provide high-level executive support to the CEO by managing calendars, meetings, correspondence, confidential documents, and ensuring daily priorities are well-organized and executed. - Coordinate local and international business travel, including flights, hotels, visas, itineraries, and logistics, while arranging executive meetings, client appointments, and company events. - Prepare professional reports, presentations, quotations, contracts, minutes of meetings, and business correspondence, while following up with internal departments and external stakeholders to ensure timely completion of action items. - Act as the CEO's right hand by handling administrative and operational tasks, liaising with clients, suppliers, and partners, maintaining organized records, and proactively supporting special projects and business initiatives- Bachelor's Degree in Business Administration, Hospitality, Tourism, or a related field - Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting a CEO, Director, or senior executive, preferably within the Travel & Tourism, Hospitality, Aviation, or Service industry. - Excellent organizational, multitasking, time management, and written and verbal English communication skills, with the ability to maintain professionalism and handle confidential information. - Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), with strong report writing and presentation preparation skills.

Full Time 0 to 0 years Gulf Talnet

Executive Assistant

On-site - UAE - Dubai 20 July 2026

Customer Service

Full Time 0 to 0 years Gulf Talnet

Executive and Procurement Assistant

On-site - UAE - Dubai 20 July 2026

Human Resources

The Executive Assistant reports directly to the upper management and assists in a variety of business support assignments, which goes from administrative to Executive support across all departments. The successful candidate will provide administrative support, assist with purchasing processes, maintain supplier records, track orders, and help ensure efficient office and procurement functions. RESPONSIBILITIES: Administrative Duties - Preparation of emails, business letters and other documents. - Note-taking during conferences and meetings. - Screening and handling phone calls, enquiries and requests. - Responsible for organizing and maintaining schedules and appointments for the Manager. - Producing and storing documents, papers, reports and presentations for the manager. - Organizes, attends meetings and ensures that Manager is well prepared with all the necessary details for the meetings. - Serve as a liaison with clients, suppliers and other parties. - Maintains good business relationship with other departments. - Perform other duties that may be assigned by the Manager. Procurement Duties - Assist in sourcing suppliers and obtaining quotations. - Prepare purchase orders and process procurement requests. - Follow up with vendors regarding deliveries and order status. - Maintain procurement records, supplier databases, and contract files. - Compare prices and negotiate with suppliers when appropriate. - Track inventory levels and coordinate replenishment activities. - Ensure procurement processes comply with company policies.- Minimum 3 years of proven experience as a Secretary, Personal Assistant, Executive Assistant or similar role. - Bachelor’s Degree in any area of Business Administration, Mass Communication, Accounting, Finance Management, Supply Chain Management, Procurement, Logistics or any course relevant to the business activities is required. - Transparent and trustworthy. - Highly organized, keen to details and with great problem-solving skills. - Excellent writing and communication skills. - Well-presented and with good interpersonal skills. - Ability to work with little supervision and to multitask. - Agility to handle different assignments with tight deadlines. - Excellent Office suite skills, especially Microsoft Excel (VLookup, Hlookup, Pivot tables, conditional functions, etc).

Full Time 0 to 0 years Bayt

Executive Secretary

On-site - UAE 7 July 2026

Administration

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <ul><li>Manage the Managing Director’s daily calendar, schedule appointments, and coordinate domestic and international travel arrangements, including itineraries, accommodation, and transportation.</li><li>Organize board meetings, executive meetings, and conferences by coordinating logistics, preparing agendas and supporting documents, and attending meetings to accurately record, transcribe, and distribute minutes.</li><li>Manage incoming and outgoing correspondence, including emails, phone calls, and mail, while serving as the primary point of contact for clients, vendors, and senior executives.</li><li>Draft, proofread, and edit reports, presentations, contracts, and other business documents, ensuring accuracy, professionalism, and timely delivery.</li><li>Maintain and manage both physical and electronic filing systems, ensuring records are well-organized, easily accessible, and handled with the highest level of confidentiality and data security.</li></ul> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and video conferencing and scheduling tools, with working knowledge of QuickBooks, basic bookkeeping, and project management software.</li><li>Strong organizational and time management skills, with the ability to manage complex executive calendars, prioritize competing demands, and coordinate corporate events efficiently.</li><li>Excellent written and verbal communication skills, with experience drafting reports, managing correspondence, preparing meeting minutes, and building effective relationships with stakeholders at all levels.</li><li>High level of professionalism, discretion, and integrity, with the ability to handle highly sensitive and confidential corporate and personal information.</li><li>Proactive and resourceful problem-solver, capable of anticipating executive needs, resolving conflicts, adapting to changing priorities, and working independently in a fast-paced environment.</li></ul> </div>

Full Time 1 to 3 years Naukri Gulf

Executive Assistant

On-site - UAE - Abu Dhabi 22 July 2026

Human Resources

<ul><li>Manage complex calendars, ensuring optimal scheduling of meetings and appointments while prioritizing executive time effectively.</li><li>Act as a gatekeeper by screening communications and determining priority issues, ensuring timely responses and efficient information flow.</li><li>Prepare detailed and accurate reports, presentations, and documents, showcasing strong writing and analytical skills tailored to executive needs.</li><li>Coordinate logistics for high-stakes events and meetings, including venue selection, catering, and technical requirements, ensuring seamless execution.</li></ul>Desired Candidate Profile<ul><li>Bachelor's degree in Business Administration, Communications, or a related field, providing a solid foundation for executive support.</li><li>Minimum of 5 years of experience as an Executive Assistant or in similar roles, demonstrating proficiency in high-level administrative tasks.</li><li>Certification as a Professional Executive Assistant (C.E.A.) or similar credential is preferred, showcasing commitment to professional development.</li><li>Experience in fast-paced corporate environments, ideally within the tech or finance industry, reflecting adaptability and industry familiarity.</li><li>Interested candidates are requested to submit an updated CV as part of their application. Only shortlisted candidates will be contacted.</li></ul>

Full Time 0 to 0 years Naukri Gulf

Secretary

On-site - UAE - Abu Dhabi 10 July 2026

Human Resources

<section>Job DescriptionRoles & Responsibilities<div class="paragraph"><ul><li>Manage executive schedules by coordinating appointments, meetings, and travel plans, ensuring seamless time management.</li><li>Serve as the primary point of contact for internal and external communications, crafting professional correspondence and managing inquiries.</li><li>Prepare comprehensive meeting agendas and take accurate minutes, ensuring essential information is documented and distributed promptly.</li><li>Organize and maintain both physical and digital filing systems, enhancing document retrieval and archival processes.</li></ul></div></section><section>Desired Candidate Profile<ul><li>Bachelor's degree in Business Administration, Office Management, or a related field preferred.</li><li>Proven experience of at least 5 years in a similar administrative role, demonstrating expertise in office management.</li><li>Certification in administrative support or office management (e.g., Certified Administrative Professional) is a plus.</li><li>Experience in a corporate environment, preferably in industries such as finance, healthcare, or technology.</li></ul></section>

Full Time 0 to 0 years Naukri Gulf

Senior Executive Secretary

On-site - UAE - Dubai 4 June 2026

Administration

<section>Job DescriptionRoles & Responsibilities<div class="paragraph">Job Description:The Senior Personal Assistant/Executive Secretary provides high-level, confidential administrative and organizational support to the General Manager, ensuring the smooth and efficient running of the executive office. The role manages complex calendars, communications, travel, and meeting coordination while acting as a key interface between the executive and internal/external stakeholders. This position requires exceptional professionalism, discretion, and judgment, reflecting Palace Group’s luxury brand image in all interactions. Key Responsibilities: A. Executive Support and Diary ManagementThe Sr. P.A. / Executive Secretary shall oversee executive scheduling and administrative coordination activities.<ul><li>Manage and optimize the executive’s calendar, including high-volume scheduling of meetings, appointments, travel, and personal commitments where required.</li><li>Anticipate scheduling conflicts and proactively propose solutions, ensuring effective time management and prioritization.</li><li>Prepare, edit, and proofread correspondence, presentations, reports, and briefing materials to a high standard.</li></ul>B. Communication and Stakeholder ManagementThe Sr. P.A. / Executive Secretary shall coordinate internal and external communication activities on behalf of the executive office.Responsibilities include:<ul><li>Act as the primary point of contact for internal and external communications on behalf of the executive, ensuring timely and professional responses.</li><li>Liaise with clients, partners, consultants, and senior stakeholders, maintaining strong relationships and ensuring clear, concise communication.</li><li>Draft emails, letters, minutes, and internal memos, maintaining confidentiality and discretion at all times.</li></ul>C. Meeting, Event, and Travel CoordinationThe Sr. P.A. / Executive Secretary shall coordinate executive meetings, travel arrangements, and corporate engagements.Responsibilities include:<ul><li>Plan and coordinate executive meetings, top management sessions, reviews, and workshops, including agenda preparation, document collation, and minutes-taking.</li><li>Track and follow up on action items, ensuring commitments made in meetings are monitored and completed.</li><li>Arrange complex local and international travel itineraries, visas, accommodation, and logistics, ensuring cost-effective and seamless arrangements.</li><li>Support the planning and execution of corporate events, client meetings, and high-profile engagements in line with the company’s luxury image.</li></ul>D. Office and Information ManagementThe Sr. P.A. / Executive Secretary shall oversee executive office administration and information management activities.Responsibilities include:<ul><li>Oversee the smooth operation of the executive office, ensuring it is well-organized, presentable, and equipped with required resources.</li><li>Maintain effective filing systems (digital and physical), records, databases, and contact lists, ensuring ease of access and data confidentiality.</li><li>Prepare and process expense reports, invoices, and procurement requests related to the executive office.</li></ul>E. Project and Business SupportThe Sr. P.A. / Executive Secretary shall support executive coordination related to projects and business activities.Responsibilities include:<ul><li>Assist the executive in tracking key projects, timelines, and deliverables, following up with relevant departments as needed.</li><li>Conduct basic research, compile information, and prepare summary reports or presentations to support decision-making.</li><li>Help coordinate cross-departmental communication on strategic initiatives, ensuring alignment and timely updates to the executive.</li></ul>F. Brand and Professional RepresentationThe Sr. P.A. / Executive Secretary shall maintain professional executive representation standards aligned with Palace Group’s image.Responsibilities include:<ul><li>Represent the executive and Palace Group with a polished, professional presence in all interactions, both in person and in writing.</li><li>Uphold and project the company’s luxury brand standards through impeccable etiquette, grooming, and communication style</li></ul>4.  AUTHORITY OF THE POSITION\The Sr. P.A. / Executive Secretary shall have authority to:<ul><li>Coordinate meetings, schedules, and travel arrangements on behalf of the executive office.</li><li>Communicate and follow up with internal departments and external stakeholders on executive matters.</li><li>Request required information and updates for executive reporting and coordination purposes.</li><li>Coordinate administrative support activities related to the executive office.</li></ul>Note: Final approval of business decisions, financial commitments, and external corporate communications remains subject to management approval.</div></section><section>Desired Candidate Profile<ul><li>Bachelor’s Degree in Business Administration, Management, or a related field.</li><li>A minimum of 5 to 10 years of experience as Executive Secretary to the Management roles within the construction and real estate industry is preferred.</li><li>Excellent organizational and time management skills, with the ability to manage multiple priorities and deadlines</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools</li><li>Exceptional written and verbal communication skills in English and Arabic</li><li>High attention to detail, accuracy, and quality in all documents and communications</li><li>Discreet handling of confidential information and strong judgment in sensitive situations</li></ul></section>

Full Time 0 to 0 years

Executive Secretary

On-site - UAE - Abu Dhabi Emirate Tuesday

Information Technology

???? We're Hiring: Executive Secretary-UAE National Join Ankabut and become a key part of our Strategic Affairs Department, providing high-level administrative and operational support to senior leadership. Position: Executive Secretary Reporting to: Director, Strategic Affairs Location: UAEKey Responsibilities✅ Manage executive calendars and meeting schedules✅ Coordinate meetings, events, conferences, and travel arrangements✅ Prepare reports, minutes, and official correspondence✅ Liaise with internal and external stakeholders professionally and confidentially✅ Support senior leadership with administrative and operational activities✅ Maintain accurate records and ensure smooth workflow coordination Qualifications & Experience✔ Bachelor's Degree in a relevant field✔ Secretarial or administrative certifications are an advantage✔ UAE Nationals: 1–2 years of relevant experience Skills & Competencies✔ Strong organizational and time-management skills✔ Excellent written and verbal communication skills✔ Advanced proficiency in Microsoft Office Suite, Outlook, Share Point, and One Drive✔ Ability to manage multiple priorities and maintain confidentiality✔ Detail-oriented with a proactive and professional approach✔ Interest in leveraging AI tools to enhance productivity Personal Attributes✔ High integrity and discretion✔ Strong sense of ownership and accountability✔ Adaptable and resilient in a fast-paced environment✔ Professional, approachable, and service-oriented If you are passionate about supporting executive leadership and thrive in a dynamic environment, we would love to hear from you.

Full Time 0 to 0 years

Executive Secretary

On-site - UAE - Ajman Emirate 8 July 2026

Administration

We are seeking a highly organized and detail-oriented Office Secretary to support our back-office operations. This role is ideal for a candidate with advanced Microsoft Office skills, especially in Excel, Word, and Power Point, with the ability to create professional reports, presentations, and data-driven charts. This is a non-customer-facing role, focused on internal coordination, documentation, and reporting. Key Responsibilities Prepare and format professional documents, reports, and correspondence (MS Word) Create advanced Excel reports, dashboards, and data analysis (formulas, charts, pivot tables) Design high-quality Power Point presentations for internal and management use Maintain and organize company records, files, and documentation systems Handle data entry, reporting, and administrative tracking tasks Coordinate internally with departments to collect and structure information Ensure accuracy, consistency, and confidentiality of all documents Requirements Proven experience as an Office Secretary / Administrative Assistant / Back Office Executive Advanced proficiency in Microsoft Office (Excel, Word, Power Point) is mandatory Strong skills in data analysis, reporting, and presentation design Excellent organizational and time-management skills High attention to detail and accuracy Ability to work independently in a structured, deadline-driven environment Bachelor’s degree is preferred Language:Arabic (Required) Work Location: In person

Executive Secretary Jobs

تنفيذي المتابعة والتنسيق

تنفيذي خدمة عملاء

تنفيذي في قسم التصاريح - (Job Number: 26001683)

Secretary

Executive Secretary

Executive Secretary

Executive Secretary to the Principal

Executive Secretary

Executive Secretary

Executive Assistant to CEO

Secretary

Executive Assistant

Executive Assistant

Executive and Procurement Assistant

Executive Secretary

Executive Assistant

Secretary

Senior Executive Secretary

Executive Secretary

Executive Secretary

Site Owners

Employers

Job Seekers

Executive Secretary Jobs

Receive email alerts for Executive Secretary Jobs jobs