Office boy Jobs in UAE

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a highly organized and professional Office Manager with excellent communication and customer service skills to support daily office operations. The ideal candidate should be capable of handling administrative tasks efficiently, maintaining documentation accuracy, and coordinating internal and external communications professionally.</p><p><strong>Key Responsibilities:</strong></p><ul><li><p>Manage day-to-day office administration and operations</p></li><li><p>Handle documentation, filing, and record management accurately</p></li><li><p>Prepare, edit, proofread, and format business documents and reports</p></li><li><p>Coordinate phone calls, emails, and customer inquiries professionally</p></li><li><p>Maintain office correspondence and support communication between departments</p></li><li><p>Create reports, presentations, and spreadsheets using MS Office tools</p></li><li><p>Ensure proper document control and organized data management</p></li><li><p>Support management with scheduling, reporting, and administrative coordination</p></li><li><p>Deliver excellent customer service and maintain professional client interactions</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Excellent verbal and written communication skills</p></li><li><p>Strong customer service and interpersonal abilities</p></li><li><p>Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)</p></li><li><p>Documentation management and administrative coordination</p></li><li><p>Proofreading and document formatting skills</p></li><li><p>Strong organizational and multitasking abilities</p></li><li><p>Professional telephone etiquette and call handling</p></li><li><p>Attention to detail and accuracy</p></li><li><p>Time management and problem-solving skills</p></li></ul><p><strong>Preferred Candidate Profile:</strong></p><ul><li><p>Previous experience in office administration or office management</p></li><li><p>Ability to work independently and in a team environment</p></li><li><p>Professional appearance and positive attitude</p></li><li><p>Strong coordination and follow-up skills</p></li><li><p>Office Administration</p></li><li><p>MS Excel</p></li><li><p>Microsoft PowerPoint</p></li><li><p>Documentation Management</p></li><li><p>Proofreading</p></li><li><p>Document Formatting</p></li><li><p>Customer Service</p></li><li><p>Call Handling</p></li><li><p>Communication Skills</p></li><li><p>Administrative Support</p></li><li><p>Data Entry</p></li><li><p>Record Keeping</p></li><li><p>Microsoft Office</p></li><li><p>Email Communication</p></li><li><p>Coordination Skills</p></li><li><p></p></li><li><p></p></li></ul><p></p></section>

Heidelberg Materials Trading is the international trading arm of Heidelberg Materials, one of the world’s largest building materials companies, handling overseas drybulk product exports and imports across global markets. We are looking for a talented individual to join our Admin Team in our Dubai Office as:<br>Jr. Administrative Assistant<br>As the Jr. Administrative Assistant, you will play a crucial role in supporting the daily operations of the Admin Team. You will work closely with the Admin Team to ensure the smooth functioning of the office and provide essential support to the staff. Your responsibilities will include:<br>Key Responsibilities:Assist the Admin Team with daily office operations and general administrative duties Manage incoming calls, emails, and correspondence with professionalism and accuracy Maintain office supplies and coordinate with vendors for office-related purchases and services Greet and assist visitors, clients, and employees. Assist the Admin Team with arranging office events, meetings, and travel arrangements Support other team members with administrative tasks as required.<br>Qualifications:2-3 years of proven experience as an Administrative/Office Assistant or a similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a plus. Excellent communication skills, both written and verbal. Excellent command of English. Strong organizational and multitasking skills. Attention to detail and problem-solving abilities. Ability to work effectively in a team and independently.<br>We thank all applicants for their interest, but only shortlisted candidates will be contacted. All applications will be kept strictly confidential.

<p>We are seeking a professional, well-presented and service-oriented Office Assistant & Hospitality Coordinator to support the day-to-day operations of the CEO's office and ensure that the workplace is maintained to the highest standards at all times. The successful candidate will be responsible for providing hospitality services, maintaining the cleanliness and organization of the office, assisting with pantry and kitchen operations, supporting visitors and meetings, and ensuring a professional office environment. Key Responsibilities • Prepare and serve tea, coffee and refreshments for management, staff and guests. • Ensure meeting rooms are prepared and presented to a high standard before meetings. • Maintain the pantry, kitchen and refreshment areas in a clean and organized condition. • Coordinate office supplies, pantry stock and refreshments inventory. • Ensure the office is always tidy, presentable and suitable for executive meetings and visitors. • Assist with receiving guests and directing visitors appropriately. • Support administrative staff with photocopying, filing, document delivery and other office-related tasks when required. • Coordinate courier deliveries and incoming packages. • Monitor office consumables and report replenishment requirements. • Assist with special events, management meetings and corporate functions when required. • Maintain confidentiality regarding all matters relating to the CEO's office and company operations.</p><p>• Excellent spoken English is mandatory. • Previous experience in hospitality, executive office support, reception, office administration or similar roles. • Professional appearance and excellent personal hygiene. • Positive attitude with strong customer service skills. • Ability to work independently and maintain high standards. • Good organizational skills and attention to detail. • Trustworthy, discreet and reliable. • Ability to interact professionally with senior executives and international guests. Preferred Profile • Experience supporting senior management or executive offices. • Experience in premium corporate offices, hospitality, hotels, airlines or luxury customer service environments. • Immediate availability preferred.</p>

<p>· Coordinate office activities and operations to secure efficiency and compliance to company policies</p><p>· Supervise administrative staff and divide responsibilities to ensure performance</p><p>· Manage agendas/travel arrangements/appointments etc. for the upper management</p><p>· Manage phone calls and correspondence (e-mail, letters, packages etc.)</p><p>· Support budgeting and bookkeeping procedures</p><p>· Create and update records and databases with personnel, financial and other data</p><p>· Track stocks of office supplies and place orders when necessary</p><p>· Submit timely reports and prepare presentations/proposals as assigned</p><p>· Assist colleagues whenever necessary</p><p><strong>Desired Candidate Profile</strong></p><p>· Proven experience as an office administrator, office assistant or relevant role</p><p>· Outstanding communication and interpersonal abilities</p><p>· Excellent organizational and leadership skills</p><p>· Familiarity with office management procedures and basic accounting principles</p><p>· Excellent knowledge of MS Office and office management software (Excel, PowerPoint etc.)</p><p>· Qualifications in secretarial studies will be an advantage</p><p>· High school diploma; BSc/BA in office administration or relevant field is preferred</p><br/><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Are you available in UAE?</li></ul>

<p>About the Role: We are seeking a professional and proactive Receptionist cum Back Office Executive to join our Dubai office. The ideal candidate will be the first point of contact for our organization, combining strong front-desk presence with efficient back-office and administrative support. Key Responsibilities: • Greet visitors/clients professionally, Manage calls, emails, and enquiries • Handle reception and front-office operations, Coordinate appointments and meetings • Maintain office records and filing, Perform data entry and admin tasks • Prepare reports and correspondence, Liaise with internal departments • Support back-office operations • Maintain confidentiality • Other duties as assigned Key Skills • Communication: Strong verbal/written English, phone & email etiquette • Admin: Reception management, scheduling, filing, data entry • Technical: MS Office (Word, Excel, Outlook) • Customer Service: Enquiry handling, visitor management • Attributes: Multitasking, attention to detail, confidentiality, teamwork • Nice-to-have: Arabic, UAE office experience</p><p>• 1–3 years of relevant experience, preferably within a UAE/Dubai • Excellent verbal and written communication skills in English (additional languages a plus) • Professional, presentable, and personable demeanor • Strong customer service and interpersonal skills • Proficiency in MS Office (Word, Excel, Outlook, etc.) • Strong organizational skills with the ability to multitask effectively • Ability to work both independently and collaboratively within a team • High attention to detail and accuracy • Immediate joiners or candidates with a short notice period preferred</p>

<p>WE ARE HIRING - OFFICE ADMINISTRATOR</p><p>GULF ECO PACK, A Leading paper bag manufacturing company in Dubai, is seeking a professional Office Administraror</p><ul><li><p>Require Minimum 1 year of Office Administration experience</p></li><li><p>Proficient in Microsoft Office</p></li><li><p>Strong organisational and communication skills</p></li><li><p>Manufacturing experience is an advantage</p></li><li><p>Fluent in English</p></li></ul><p>What we Offer</p><ol><li><p>Stable career oppurtunity</p></li><li><p>Professional work environment</p><p>APPLY NOW BY SENDING YOUR CV</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ul><li>2-4 years of experience in an administrative role, showcasing the ability to thrive in a dynamic office environment.</li><li>Proficiency in Microsoft Office Suite and familiarity with project management tools for task tracking.</li><li>Strong organizational skills with an ability to manage multiple priorities and deadlines effectively.</li><li>Knowledge of office management software and databases, enhancing productivity and task management.</li></ul>

<p>A well established contractor is seeking an organised and reliable Office Administrator to support the smooth running of its Dubai office. This is a busy, varied role suited to someone who can manage day to day office operations and support the wider team. - Manage day to day office administration and front of house - Handle correspondence, filing, and document management - Coordinate meetings, travel, and diary management for senior staff - Support HR and PRO tasks such as visa and document renewals - Liaise with suppliers and manage office supplies and facilities - Provide general support to the project and management teams</p><p>- Proven experience as an Office Administrator, ideally within construction or a related industry - Strong organisational and time management skills - Excellent written and spoken English - Proficient in Microsoft Office - Based in the UAE</p>

Receptionist cum Admin (1-Month Contract)???? Location: Dubai, UAE????️ Duration: 1 Month We are looking for a Receptionist cum Admin to join our client on a 1-month contract in Dubai. Key Responsibilities:Manage the front desk and welcome visitors in a professional and friendly manner. Handle incoming phone calls, screen and direct calls to the appropriate departments. Manage emails, courier services, and general office correspondence. Coordinate meeting room bookings and maintain visitor records. Provide administrative support, including filing, document management, and data entry. Maintain office supplies and coordinate with vendors when required. Assist with scheduling appointments, meetings, and travel arrangements. Support day-to-day office operations and ensure the reception area is organized and presentable. Coordinate with internal teams to ensure smooth communication and office administration. Requirements:✔ Previous experience as a Receptionist, Front Desk Executive, or Administrative Assistant.✔ Excellent verbal and written communication skills.✔ Proficiency in MS Office (Word, Excel, Outlook).✔ Pleasant personality with strong customer service skills.✔ Must hold a valid UAE own visa (Employment, Freelance, or Dependent Visa).✔ Available to join immediately.

Receptionist cum Admin (1-Month Contract)???? Location: Dubai, UAE????️ Duration: 1 Month We are looking for a Receptionist cum Admin to join our client on a 1-month contract in Dubai. Key Responsibilities:Manage the front desk and welcome visitors in a professional and friendly manner. Handle incoming phone calls, screen and direct calls to the appropriate departments. Manage emails, courier services, and general office correspondence. Coordinate meeting room bookings and maintain visitor records. Provide administrative support, including filing, document management, and data entry. Maintain office supplies and coordinate with vendors when required. Assist with scheduling appointments, meetings, and travel arrangements. Support day-to-day office operations and ensure the reception area is organized and presentable. Coordinate with internal teams to ensure smooth communication and office administration. Requirements:✔ Previous experience as a Receptionist, Front Desk Executive, or Administrative Assistant.✔ Excellent verbal and written communication skills.✔ Proficiency in MS Office (Word, Excel, Outlook).✔ Pleasant personality with strong customer service skills.✔ Must hold a valid UAE own visa (Employment, Freelance, or Dependent Visa).✔ Available to join immediately.

<p>WE ARE HIRING – ADMINISTRATIVE ASSISTANT</p> <p>Join our team as an Administrative Assistant and help ensure the smooth operation of daily office activities.</p> <p>ABOUT THE ROLE</p> <p>We are seeking a well-organized and proactive individual to provide administrative support and assist with office management tasks.</p> <p>KEY RESPONSIBILITIES<br /> Manage office documents, records, and filing systems<br /> Handle emails, phone calls, and correspondence<br /> Schedule meetings and maintain calendars<br /> Assist with data entry and administrative reports<br /> Support daily office operations and staff requirements<br /> WHO CAN APPLY<br /> Freshers are welcome to apply<br /> Basic knowledge of MS Office applications<br /> Good communication and organizational skills<br /> Ability to multitask and work efficiently<br /> WHAT WE OFFER<br /> Attractive salary package<br /> Visa and benefits as per UAE labor law<br /> Career growth opportunities<br /> Professional and supportive work environment<br /> JOB DETAILS</p> <p>Position: Administrative Assistant<br /> Job Type: Full-Time<br /> Location: UAE</p> <p>APPLY NOW</p> <p>Send your CV via WhatsApp: +971 54 276 5817</p>

<ul><li>Oversee the entire subcontract lifecycle from initiation to closeout, ensuring compliance and efficiency.</li><li>Review, draft, and negotiate subcontract agreements, terms, and conditions to protect company interests.</li><li>Manage and track subcontract progress, deliverables, and payments, proactively identifying and resolving issues.</li><li>Coordinate with project management, engineering, and procurement teams to ensure seamless integration of subcontractors.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Engineering, Construction Management, Law, or a related field.</p></li><li><p>Minimum of 5 years of experience in subcontract coordination or contract engineering, preferably in the oil & gas or construction industry.</p></li><li><p>Proficiency in contract management software and standard office productivity tools.</p></li><li><p>Strong understanding of contract law, procurement processes, and project management principles.<br><br></p><p><strong>Eligibility Criteria</strong></p><p>✔ Experience in construction (not design), Pipeline / Oil & Gas / EPC / Flowline / Wellhead / Brownfield / Upstream / Onshore</p><p>✔ Gulf / ADNOC experience preferred</p><p>✔ Clean-shaven policy applicable</p><p>✔ Candidates must be immediate joiners</p><p>❌ Candidates with Metro / Building / Road Infrastructure experience are not eligible</p><p>Attached JDs for your reference.<br></p><p><strong>Age Criteria:</strong></p><p>Maximum age limit is 49 years</p><p>For managerial positions, this may be extended up to 50 years if the candidate has significant Gulf experience<br></p><p><strong>Managerial and SR. Positions:</strong></p><p>A minimum of 5 years of Gulf experience in the relevant field is mandatory<br></p><p><strong>Interview Date: </strong>Mumbai - 09th Aug 2026, Sunday, Chennai - 12th Aug 2026, Wednesday & Kochi - 16th Aug 2026, Sunday - Reporting time – 08:30 AM to 12:00 PM & 2:30 PM to 3:30 PM<br></p><p><strong>Mumbai - Mirage Hotel,</strong></p><p>Mumbai International Airport Approach Road, Near Marol Aqua Metro Stn. Andheri (East), Mumbai, Maharashtra, India – 400 059.</p><p>Waiting Hall – Amber Hall<br></p><p><strong>Chennai - The Residency Towers,</strong></p><p>115, Sir Thyagaraya Road, Chennai 600017</p><p>Waiting Hall – Senator Hall<br></p><p><strong>Kochin - Crowne Plaza Kochi,</strong></p><p>XI 641A Kundanoor Junction, NH-47 Bypass</p><p>Maradu, Ernakulam, Kerala, India, 682305</p><p>Waiting Hall – Onam Hall</p></li></ul>

<ul><li>Assist in daily office operations by managing schedules, appointments, and correspondence to ensure seamless communication.</li><li>Organize and maintain office files, both physical and digital, ensuring that important documents are easily accessible and up-to-date.</li><li>Support the administrative team by preparing meeting materials and taking minutes, ensuring that all information is accurately captured.</li><li>Coordinate office supply inventory and place orders as needed, preventing disruptions in workflow due to lack of necessary materials.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma or equivalent; further education in business administration or related fields is a plus.</li><li>Minimum of 1-2 years of experience in an office support role, demonstrating familiarity with office procedures and protocols.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of office management software.</li><li>Fluency in English is mandatory; additional language skills are a significant advantage in a diverse workplace.</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><br><p>Vogue Sourcing is a global sourcing and supply chain partner specialising in the design, development and delivery of fashion for leading retail clients. With operations spanning the United Kingdom, United Arab Emirates, India, China, Turkey, Morocco and Bangladesh, we are a fast-paced business operating across multiple international markets.</p><br><br><p>The Role</p><p> As Vogue Sourcing continues to expand, we are looking for an Office Administrator. In this role, you will support the day-to-day running of the UAE office, managing administrative activities, coordinating diaries and supporting the finance team to ensure smooth and efficient operations.</p><p>Admin and Office Responsibilities</p><br><ul><li><p>Manage employee attendance records and prepare monthly attendance reports for payroll processing.</p></li><li><p>Maintain records related to company assets, including travel insurance and company policies. </p></li><li><p>Support the preparation of reports and presentations by gathering data, formatting documents, and ensuring accuracy in information.</p></li><li><p>Oversee office administration activities, including procurement and inventory management of office supplies, pantry items, stationery, and printed materials.</p></li><li><p>Support HR, Finance, Sales, and Management teams with administrative coordination and documentation requirements.</p></li></ul><br><p>Personal Assistant Responsibilities:</p><br><ul><li><p>Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and correspondence handling.</p></li><li><p>Organise and maintain documents, records, and files, including operational, compliance, and regulatory documentation.</p></li><li><p>Arrange and coordinate meetings, conferences, and appointments, ensuring optimal use of executive time.</p></li><li><p>Coordinate travel arrangements, including hotel bookings, flight reservations, transportation, and visa-related support when required</p></li><li><p>Assist in scheduling appointments and meetings, coordinating with multiple stakeholders to ensure optimal timing and venue arrangements.</p></li></ul><br></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"><br></p><ol><li><p>2–5 years of experience in Administration, Reception, or Office Coordination roles.</p></li><li><p>Strong written and verbal English skills</p></li><li><p>Proficiency in MS Office (Excel, Word, Outlook).</p></li><li><p>Strong communication, organizational, and multitasking skills.</p></li><li><p>Ability to handle confidential information with professionalism.</p></li><li><p>Experience in travel coordination, employee records management, and office administration will be an advantage.</p></li></ol><p></p></section>

Job Description Brief: Serve as the first point of contact for visitors, clients, and callers, ensuring a professional and welcoming front desk experience. Support smooth office operations and assist internal departments with administrative tasks.<br>Responsibilities: Greet and assist visitors and callers professionally. Manage incoming calls and emails, directing inquiries appropriately. Maintain a tidy and organized reception area. Handle administrative tasks including mail distribution, appointment scheduling, and office supplies management. Oversee office inventory and ensure timely replenishment of supplies. Coordinate with vendors and service providers for maintenance, supplies, and other operational needs. Assist in basic infrastructure upkeep and ensure smooth day-to-day office functioning. Support internal departments with clerical and coordination tasks. Uphold professional standards and represent the company positively.<br>Education & Experience: High school diploma or equivalent; additional certification in office management is a plus.4+ years of experience as a receptionist in a corporate setting. Excellent communication and interpersonal skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong organizational, multitasking, and problem-solving abilities. Professional appearance and demeanour. Positive, proactive attitude. Customer-focused and service-oriented mindset. Prior experience in front desk or administrative support. Ability to manage multiple tasks efficiently while maintaining professionalism.

We are seeking a highly organized and detail-oriented Office Secretary to support our back-office operations. This role is ideal for a candidate with advanced Microsoft Office skills, especially in Excel, Word, and Power Point, with the ability to create professional reports, presentations, and data-driven charts. This is a non-customer-facing role, focused on internal coordination, documentation, and reporting.<br>Key Responsibilities Prepare and format professional documents, reports, and correspondence (MS Word) Create advanced Excel reports, dashboards, and data analysis (formulas, charts, pivot tables) Design high-quality Power Point presentations for internal and management use Maintain and organize company records, files, and documentation systems Handle data entry, reporting, and administrative tracking tasks Coordinate internally with departments to collect and structure information Ensure accuracy, consistency, and confidentiality of all documents<br>Requirements Proven experience as an Office Secretary / Administrative Assistant / Back Office Executive Advanced proficiency in Microsoft Office (Excel, Word, Power Point) is mandatory Strong skills in data analysis, reporting, and presentation design Excellent organizational and time-management skills High attention to detail and accuracy Ability to work independently in a structured, deadline-driven environment Bachelor’s degree is preferred<br>Language:Arabic (Required) Work Location: In person

<ul><li><p>Greet guests and clients in a courteous and professional manner.</p></li><li><p>Serve coffee, tea, water, and other beverages to visitors and employees.</p></li><li><p>Prepare refreshments before meetings and client receptions.</p></li><li><p>Maintain the cleanliness and tidiness of the reception area, offices, and meeting rooms.</p></li><li><p>Monitor the cleanliness and tidiness of the pantry and common areas within the office.</p></li><li><p>Ensure the constant availability of hospitality supplies such as coffee, tea, sugar, water, tissues, etc.</p></li><li><p>Inform management when office and hospitality supplies need to be purchased or replenished.</p></li><li><p>Prepare meeting rooms before meetings and tidy them up afterward.</p></li><li><p>Clean and organize office surfaces and areas, maintaining the overall appearance of the office.</p></li><li><p>Oversee daily cleaning and ensure the work environment remains organized and clean.</p></li><li><p>Assist with minor office tasks as needed.</p></li><li><p>Adhere to personal hygiene and professional appearance standards during working hours.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Previous experience in office hospitality, office services, or housekeeping is an advantage.</p></li><li><p>Ability to provide professional service to clients and visitors.</p></li><li><p>Attention to cleanliness, organization, and detail.</p></li><li><p>Polite, organized, and cooperative personality.</p></li><li><p>Ability to manage multiple tasks and prioritize effectively.</p></li><li><p>Punctuality and accountability.</p></li><li><p>Good knowledge of beverage preparation and service basics.</p></li><li><p>Good command of English for communication within the work environment. • Ability to work as part of a team and maintain a professional office environment.</p></li></ul>

<p><br></p><ol><li><p>HR 360</p></li><li><p>Handle incoming calls, emails, and correspondence professionally.</p></li><li><p>Maintain office records, files, and documentation in both physical and digital formats.</p></li><li><p>Schedule meetings, appointments, and travel arrangements for management.</p></li><li><p>Prepare reports, presentations, and other business documents.</p></li><li><p>Coordinate with vendors and service providers for office supplies and maintenance.</p></li><li><p>Monitor office inventory and procure stationery and other office requirements.</p></li><li><p>Assist in organizing company events, meetings, and training programs.</p></li><li><p>Maintain employee attendance records and support HR with onboarding and administrative tasks.</p></li><li><p>Process invoices, expense reports, and petty cash records as required.</p></li><li><p>Ensure compliance with company policies and administrative procedures.</p></li><li><p>Handle confidential information with discretion and professionalism.</p></li><li><p>Provide general administrative support to various departments.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Business Administration or a related field (preferred).</p></li><li><p>2–5 years of experience in an administrative or office support role.</p></li><li><p>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</p></li><li><p>Strong organizational and time-management skills.</p></li><li><p>Excellent verbal and written communication skills.</p></li><li><p>Ability to multitask and work under minimal supervision.</p></li><li><p>High attention to detail and problem-solving skills.</p><br></li></ul><p>Preferred Skills</p><ul><li><p>Knowledge of office management procedures.</p></li><li><p>Experience with ERP or office management software.</p></li><li><p>Strong interpersonal and customer service skills.</p></li><li><p>Ability to maintain confidentiality and handle sensitive information.</p></li><li><p>Team-oriented with a proactive attitude.</p></li></ul>

<br><ol><li><p>Handle incoming calls, emails, and correspondence professionally.</p></li><li><p>Maintain office records, files, and documentation in both physical and digital formats.</p></li><li><p>Schedule meetings, appointments, and travel arrangements for management.</p></li><li><p>Prepare reports, presentations, and other business documents.</p></li><li><p>Coordinate with vendors and service providers for office supplies and maintenance.</p></li><li><p>Monitor office inventory and procure stationery and other office requirements.</p></li><li><p>Assist in organizing company events, meetings, and training programs.</p></li><li><p>Maintain employee attendance records and support HR with onboarding and administrative tasks.</p></li><li><p>Process invoices, expense reports, and petty cash records as required.</p></li><li><p>Ensure compliance with company policies and administrative procedures.</p></li><li><p>Handle confidential information with discretion and professionalism.</p></li><li><p>Provide general administrative support to various departments.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Business Administration or a related field (preferred).</p></li><li><p>2–5 years of experience in an administrative or office support role.</p></li><li><p>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</p></li><li><p>Strong organizational and time-management skills.</p></li><li><p>Excellent verbal and written communication skills.</p></li><li><p>Ability to multitask and work under minimal supervision.</p></li><li><p>High attention to detail and problem-solving skills.</p><br></li></ul><p>Preferred Skills</p><ul><li><p>Knowledge of office management procedures.</p></li><li><p>Experience with ERP or office management software.</p></li><li><p>Strong interpersonal and customer service skills.</p></li><li><p>Ability to maintain confidentiality and handle sensitive information.</p></li><li><p>Team-oriented with a proactive attitude.</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Title: Office Manager</p><p>On-site, Abu Dhabi</p><p>Language as mandatory: English and Arabic</p><p><br>Key responsibilities will include:</p><ul><li><p>Managing daily office operations and administrative functions.</p></li><li><p>Maintaining office procedures, records, and filing systems.</p></li><li><p>Coordinating office supplies, equipment, vendors, and service providers.</p></li><li><p>Providing executive support to senior management, including calendar management, travel arrangements, meeting coordination, and correspondence.</p></li><li><p>Assisting with recruitment activities, onboarding and offboarding processes, and maintaining employee records.</p></li><li><p>Supporting procurement and administrative purchasing activities.</p></li><li><p>Coordinating with government authorities, free zones, and external service providers regarding licenses, permits, and corporate documentation.</p></li><li><p>Maintaining company records and supporting compliance, KYC, and corporate governance requirements.</p></li><li><p>Managing office facilities, logistics, courier services, and visitor coordination.</p></li><li><p>Supporting the overall growth and operational efficiency</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>A Bachelor's degree in Business Administration, Management, or a related field.</p></li><li><p>A minimum of 3–5 years of relevant experience in office administration, executive assistance, or office management.</p></li><li><p>Prior experience within the UAE, preferably in a technology, manufacturing, aerospace, defense, or engineering environment.</p></li><li><p>Excellent organizational, communication, and multitasking skills.</p></li><li><p>Strong proficiency in Microsoft Office applications.</p></li><li><p>A professional attitude, high level of discretion, and the ability to work independently.</p></li><li><p>Fluency in English; Arabic would be considered an advantage.</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Managing calendars, scheduling appointments and meetings, and making travel arrangements</li><li>Maintaining and organizing files, records, and databases</li><li>Answering phones, taking messages, and responding to emails</li><li>Drafting and proofreading correspondence and reports</li><li>Assisting with budget preparation and tracking expenses</li><li>Ordering and maintaining office supplies and inventory</li><li>Coordinating office equipment maintenance and repairs</li><li>Providing administrative support to management and other staff members</li><li>Updating and maintaining company website and social media accounts</li><li>Performing other duties as assigned by management</li></ul><br></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Education: High school diploma or equivalent, some college preferred</li><li>Qualifications: Proficient in Microsoft Office Suite, strong verbal and written communication skills, excellent organization and time management skills</li><li>Certifications: None required but certification in office management or administrative assistant preferred</li><li>Industry of work experience: Experience in administrative or office support roles preferred</li><li>Years of work experience: 2-3 years of experience in administrative or office support roles preferred</li><li>Nationality preference: None</li><li>Language requirements: Proficiency in English required, additional languages a plus</li><li>Technical and hard skills: Proficiency in Microsoft Office Suite, experience with office equipment and software, knowledge of basic accounting principles</li><li>Soft skills: Attention to detail, strong interpersonal skills, ability to multitask and prioritize, strong problem-solving abilities</li></ul><br><p></p></section>