office manager Jobs

Senior PMO Consultant / PMO Lead<br><br>Abu Dhabi | Office based 9 Month Extendable Contract <br><br>Role Overview<br><br>We are seeking an experienced Senior PMO Consultant / PMO Lead to establish, design, and operationalize a best-in-class Project Management Office (PMO) for a leading Abu Dhabi-based organization.<br><br>The successful candidate will be responsible for developing PMO governance frameworks, operating models, project delivery methodologies, policies and procedures, reporting structures, and portfolio management processes. This role requires a seasoned PMO professional with a strong background in portfolio and programme governance, stakeholder management, and organizational transformation.<br><br>The ideal candidate will have a proven track record of building PMO functions from the ground up and driving governance excellence across complex project and transformation portfolios.<br><br>Key Responsibilities<br><br>PMO Establishment & Transformation<br><br>Lead the setup and operationalization of a PMO function from inception to full implementation. Define the PMO vision, mandate, structure, and operating model. Develop PMO charters, governance frameworks, policies, procedures, and standards. Establish project, programme, and portfolio management methodologies. Implement PMO tools, templates, controls, and reporting mechanisms. <br><br>Governance & Controls<br><br>Design and implement governance structures and decision-making frameworks. Establish steering committees, governance forums, and stage-gate approval processes. Define project governance standards and compliance requirements. Monitor adherence to PMO policies, methodologies, and governance controls. <br><br>Portfolio & Programme Management<br><br>Oversee enterprise project and programme portfolios. Support prioritization and alignment of initiatives with strategic objectives. Monitor portfolio performance, delivery progress, budgets, resources, risks, and dependencies. Drive portfolio optimization and benefits realization activities. <br><br>Performance Monitoring & Reporting<br><br>Develop executive dashboards and portfolio reporting frameworks. Establish KPIs, performance metrics, and portfolio health indicators. Provide timely and accurate reporting to executive leadership and governance committees. Deliver insights and recommendations to support strategic decision-making. <br><br>Risk, Issue & Dependency Management<br><br>Implement and maintain RAID (Risks, Assumptions, Issues, Dependencies) management practices. Identify, assess, and escalate critical project and programme risks. Ensure mitigation plans and corrective actions are effectively managed. Support proactive resolution of cross-functional challenges. <br><br>Stakeholder Management<br><br>Engage with executives, programme sponsors, business leaders, and project teams. Facilitate governance meetings and executive steering committees. Build strong relationships across business and delivery functions. Influence key stakeholders to drive governance compliance and project success. <br><br>PMO Maturity & Continuous Improvement<br><br>Conduct PMO maturity assessments and identify improvement opportunities. Introduce best practices, industry standards, and governance enhancements. Promote a culture of accountability, transparency, and delivery excellence. Support capability building and coaching across project teams. <br><br>Required Qualifications & Experience<br><br>Bachelor's degree in Business Administration, Project Management, Engineering, or a related field. 10+ years of experience in PMO, programme management, portfolio management, or transformation delivery. Proven experience establishing and operationalizing PMOs from the ground up. Demonstrated experience developing governance frameworks, operating models, and PMO methodologies. Strong experience managing enterprise portfolios, programmes, and transformation initiatives. Experience developing executive dashboards, governance reporting, and performance frameworks. Excellent stakeholder engagement and executive communication skills. Strong analytical, organizational, and problem-solving abilities. <br><br>Preferred Experience<br><br>Previous experience with Abu Dhabi Government or semi-government entities. Experience supporting large-scale transformation or strategic change programmes. Consulting experience within a leading advisory or professional services firm. Experience working within complex, multi-stakeholder environments. <br><br>Preferred Certifications<br><br>PMP (Project Management Professional) PRINCE2 Practitioner PgMP (Program Management Professional) PfMP (Portfolio Management Professional) MSP (Managing Successful Programmes) PMI-PMOCP Agile or Scrum certifications Prosci Change Management (advantageous) <br><br>Senior PMO Consultant / PMO Lead in Dubai, United Arab Emirates

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Location: UAE</p><p>Experience Required: 2-3 Years <br>Joining: Immediate <br><br>We are looking for a proactive and organized HR &amp; Admin Executive with 2-3 years of relevant experience to join our team immediately. </p><br><p>Key Responsibilities:</p><ul><li><p>Manage the end-to-end employee onboarding process. </p></li><li><p>Coordinate with the PRO for employee visa applications, renewals, cancellations, and other government-related processes. </p></li><li><p>Liaise with insurance providers for employee medical insurance enrollment, renewals, and updates. Prepare and maintain employee attendance records for monthly payroll processing. </p></li><li><p>Maintain employee files and ensure HR records are accurate and up to date. </p></li><li><p>Assist with recruitment activities, including scheduling interviews and coordinating with candidates. Prepare HR documents such as employment contracts, offer letters, warning letters, and other employee correspondence. </p></li><li><p>Manage employee leave records and support employee offboarding procedures. Ensure compliance with company policies and UAE labor regulations. </p></li><li><p>Coordinate the renewal of company vehicle registrations (Mulkiya) and vehicle insurance. </p></li><li><p>Coordinate property insurance renewals and warehouse insurance renewals. </p></li><li><p>Process vendor registrations and maintain vendor documentation. </p></li><li><p>Handle JAFZA Pass applications and renewals. </p></li><li><p>Monitor and replenish office stationery and pantry supplies, including A4 paper, printer cartridges, coffee, milk, sugar, cups, spoons, tissues, and other office essentials. </p></li><li><p>Coordinate office maintenance, facility requirements, and service providers. </p></li><li><p>Handle courier services, filing, document management, and general office administration. </p></li><li><p>Support company licensing and document renewal processes as required. </p></li><li><p>Perform other HR and administrative duties assigned by management.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>2–3 years of experience in HR and Administration.</p></li><li><p>Strong knowledge of HR processes and UAE administrative procedures.</p></li><li><p>Experience coordinating visa processing, employee insurance, and government-related documentation.</p></li><li><p>Familiarity with JAFZA pass application, Salik, RTA, Dubai Trade portal and vendor registration is an advantage Excellent organizational, communication, and multitasking skills.</p></li><li><p>Proficient in Microsoft Office (Word, Excel, Outlook). Ability to work independently, prioritize tasks, and maintain confidentiality.</p></li><li><p>Available to join immediately.</p></li><li><p>Preferred Candidates: Filipino, Sri Lankan, or Nepali.</p></li></ul><p></p></section>

Front Office Receptionist<br>Location: Barsha Heights (TECOM), Dubai, UAE<br>Salary: AED 8,000 – AED 10,000 per month<br>About the Role We are looking for a polished, professional, and highly organised Front Office Receptionist to be the first point of contact for the office of our Chairman. The ideal candidate will have excellent communication and interpersonal skills, a professional presence, and strong organisational abilities. Arabic language proficiency is essential. European nationality is preferred. Key Responsibilities Manage the front desk and provide a professional and welcoming experience to visitors and clients. Manage calendars, appointments, meetings, and executive schedules efficiently. Coordinate and manage meeting agendas, ensuring all required information and materials are available in advance. Handle meeting room allotment, bookings, and room management. Coordinate internal and external meetings and ensure smooth meeting logistics. Manage incoming calls, correspondence, visitors, and general front office activities. Prepare and maintain documents, presentations, reports, and spreadsheets. Provide administrative support to senior management and the wider office as required. Coordinate with internal teams and external stakeholders to ensure seamless day-to-day office operations. Maintain a high level of confidentiality and professionalism at all times. Requirements Previous experience in a corporate front office/receptionist or administrative role is highly preferred. Fluent Arabic and English communication skills are essential. Excellent command of MS Word, Excel, and Power Point. Strong calendar and agenda management skills. Excellent organisational and time-management abilities. Strong attention to detail and ability to manage multiple priorities. Professional appearance, excellent interpersonal skills, and a polished manner. Ability to interact confidently with senior executives, clients, and external stakeholders. A stable employment history with good tenure in previous roles is highly appreciated. European nationality is preferred. Ideal Candidate The ideal candidate will be a well-presented, articulate, and highly organised professional who is comfortable working in a corporate environment and interacting with senior stakeholders. Strong attention to detail, discretion, reliability, and the ability to anticipate requirements are essential for this role.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We're launching Dubai's first indoor three-level karting circuit—a next-generation destination designed to deliver world-class racing, immersive experiences, and exceptional hospitality. As one of our first team members, you'll play a key role in shaping every guest's journey from the moment they walk through our doors. If you're passionate about people, service excellence, and being part of an ambitious new venture, we'd love to meet you.</p><p>As a Guest Experience Administrator, you will be the face of our brand and the first point of contact for our guests. Your professionalism, energy, and attention to detail will help create memorable experiences while ensuring the smooth day-to-day operation of the reception area.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><em>What You'll Do</em></p><ul><li><p>Welcome guests with warmth, professionalism, and enthusiasm</p></li><li><p>Assist visitors with bookings, registrations, and general inquiries</p></li><li><p>Present our services, racing experiences, memberships, and special offers</p></li><li><p>Coordinate daily reservations and front desk operations</p></li><li><p>Deliver exceptional customer service throughout every stage of the guest journey</p></li><li><p>Conduct pre-race safety briefings and explain track procedures</p></li><li><p>Collaborate with the operations team to ensure seamless guest experiences</p></li><li><p>Maintain the highest standards of presentation, organization, and hospitality</p></li></ul><p><em>Who You Are</em></p><p>We're looking for people with the right attitude and personality. Previous experience is appreciated but not essential.</p><p><em>You'll be a great fit if you</em></p><ul><li><p>Enjoy interacting with people and naturally create positive first impressions</p></li><li><p>Have excellent communication and interpersonal skills</p></li><li><p>Are organized, reliable, and proactive</p></li><li><p>Learn quickly and adapt confidently in a dynamic environment</p></li><li><p>Remain calm under pressure and pay close attention to detail</p></li><li><p>Take pride in delivering outstanding customer experiences</p></li><li><p>Are eager to grow your career within a fast-growing company</p></li></ul><p><em>Requirements</em></p><ul><li><p>Fluent or conversational English (required)</p></li><li><p>Fluent or conversational Russian</p></li><li><p>Previous customer service, hospitality, retail, or front desk experience is a plus, but not mandatory</p></li><li><p>Strong customer-focused attitude and a positive, professional appearance</p></li></ul><br><p>If you're passionate about hospitality, enjoy creating unforgettable guest experiences, and are excited to be part of a company with ambitious plans for the future, we encourage you to apply.</p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Job Purpose</strong>Enable CEO Office decisions by analyzing performance data, tracking directives and committees, reviewing service development plans, and closing audit actions. Produce clear insight based and data backed recommendations and executive summaries across Licensing Agency units</p><br><p><strong>Roles and Responsibilities</strong><strong>Strategy</strong>• Recommend service‐development improvements based on consolidated performance insights and committee evaluations.• Oversee committee and team schedules, agendas, and action registers; coordinate submissions and prepare periodic status reports.<strong>Operations</strong>• Track outgoing/incoming correspondence for the CEO and maintain official records and oversee follow up on recommendation closures.• Review service development plans, validate data and change requests before escalation, and coordinate improvement plan follow up with concerned units.• Provide analytical reports to the Executive Office for decision making and progress tracking.• Analyze and consolidate performance data from Licensing Agency units for integrated reporting.• Maintain and analyze a database of CEO visit recommendations and prepares executive summaries.• Close audit comments for the CEO Office via the Risk Self Assessment (RSA) platform.• Monitor and evaluate committee and team performance via the Committee Tracking System (CTS), ensuring standards compliance and timely reporting of recommendations.<strong>Product/Process Improvement</strong>• Recommend enhancements to committee evaluation criteria, reporting templates, and service development data quality to improve decision lead times and traceability.• Utilize data analysis tools to identify improvement areas and developmental recommendations.</p><br> <p><strong>Job Qualifications &amp; Requirements</strong></p><br><ul><li>Diploma/Bachelor’s degree/Master’s degree</li><li>3+ years in case of Master's degree (5+ years in case of Bachelor’s degree, 11+ years in case of Diploma) in related area</li><li>Preferred: Project credential (PMP/PRINCE2) or PM fundamentals</li></ul> </div>

<ul><li><p>Manage office operations and administrative logistics.</p></li><li><p>Coordinate administrative procurement, asset and supplies management, travel and reception arrangements, contract and records management, as well as expense budgeting.</p></li><li><p>Develop and refine administrative and human resources policies and procedures.</p></li><li><p>Handle the full-cycle onboarding and offboarding procedures for employees.</p></li><li><p>Process employee work visas, medical insurance, and other related matters.</p></li><li><p>Drive employee activities and corporate culture building initiatives.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Bachelor's degree or above; </p><p>Minimum of 3 years of relevant experience in human resources and administration; </p><p>Familiar with UAE labor laws and regulations，office operations, procurement management, fixed asset management, and employee onboarding and offboarding processes; </p><p>Strong communication and coordination skills, execution capability, and service orientation; Proficient in MS Office applications, with bilingual (Chinese and English) working communication skills.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>About IQEQ</strong></p><br><p>We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. &nbsp;We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.&nbsp;</p><br><p>Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.&nbsp;</p><br><p>Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. </p><br><p>We’re driven by our Group purpose, to power people and possibilities.&nbsp;</p><br><br>Job Description<br><p>We are seeking a highly organised and proactive Senior Office Administrator to ensure the smooth and efficient running of our office operations while providing dedicated support to the Managing Director. This role is responsible for overseeing facilities management, vendor coordination, office administration and supporting the HR team with employee onboarding and offboarding.&nbsp;</p><br><p><strong>What you'll do</strong></p><br><ul><li>You'll manage the procurement and inventory of office supplies, stationery, and pantry items, ensuring adequate stock levels are maintained at all times.</li><li>You'll maintain office records, filing systems, and administrative documentation.</li><li>You'll support the Compliance Team and Company Secretary in completing and filing standard Authorised Individual applications and notifications with applicable regulators and company registries.</li><li>You'll provide comprehensive administrative support to the MD, including calendar management, meeting coordination, and travel arrangements.</li><li>You'll support the HR team with employee onboarding and offboarding by coordinating IT access, equipment issuance, and retrieval.</li></ul><p><strong>What we offer</strong></p><br><ul><li>Base Salary: Competitive salary based on role, qualifications, experience, and market standards</li><li>Annual Bonus: Performance-based discretionary bonus paid annually</li><li>Referral Rewards: AED 2,000 bonus for successful employee referrals after probation</li><li>Pension / End of Service Benefits: Contribution to DEWS scheme or gratuity as per UAE regulations</li><li>Insurance Benefits: Comprehensive private medical insurance for employees</li><li>Additional Benefits: 24 days leave, hybrid working, flexible work options, family leave, and professional development support</li></ul><br>Qualifications<br><ul><li>You have proven experience in office administration or facilities management within the Middle East</li><li>You are proficient with Microsoft Office applications and enterprise systems&nbsp;</li><li>You have the ability to remain organised whilst dealing with competing demands&nbsp;</li><li>You have experience of providing executive support, such as diary management and meeting coordination (highly desirable)&nbsp;</li></ul><br>Additional Information<br><p><strong>Our commitment to you and the environment</strong></p><br><p>Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment. &nbsp;</p><br><p>There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.&nbsp;</p><br><p>Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. &nbsp;Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.&nbsp;</p><br><p>We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.</p><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>TransPerfect Is More Than Just a Job…</b><br><span>Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards.</span></p><br><p><b><b>Key position responsibilities:</b></b></p><br><ul><li><p><b><span>Create effective approaches to drive new revenue and close new business</span></b></p><br></li><li><p><b><span>Identify, qualify, develop, and close sales opportunities</span></b></p><br></li><li><p><b><span>Develop an effective understanding of the capabilities, benefits, and competitive advantages of TransPerfect services</span></b></p><br></li><li><p><b><span>Identify prospective leads; develop new client relationships via cold calling, internet research, networking events, trade shows and direct marketing</span></b></p><br></li><li><p><b><span>Promote TransPerfect by educating clients on the company’s various services</span></b></p><br></li><li><p><b><span>Present TransPerfect solutions via one-on-one, group, online and in-person meetings</span></b></p><br></li><li><p><b><span>Manage and control pricing and contractual issues by developing a thorough understanding of company procedures</span></b></p><br></li><li><p><b><span>Provide customer support and manage client expectations</span></b></p><br></li><li><p><b><span>Quote, manage and bill projects on a daily basis, coordinating with clients and production teams to ensure these run smoothly and profitably</span></b></p><br></li><li><p><b><span>Communicate professionally at all levels of seniority</span></b></p><br></li></ul> </div>

To manage all the administrative and HR functions of AMS outsourced staff, including recruitment and staff placement in liaison with the Client.<br>Responsibilities:<br>Ensure positive image of employer i.e. AMS International Sourcing & recruitment of staff, including liaison with MS Management, AMS management & employment agencies where necessary, interviewing, screening & short listing candidates & arranging interviews. Work on the smooth transit of new joiners in the company. Supervision of staff in terms of time and attendance, leave, annual tickets and other personal details. Counseling of staff & problem solving where necessary. Maintenance of Personnel Files, including liaison with AMS Head Office for Immigration and Labour procedures. Maintaining Annual Leave & Sick Leave schedules & relevant liaison with client . Liaising with Client annually regarding staff bonuses & increments. Work on improvement processes and liaise with staff. Ensure policies and procedures are applied consistently and highlight ambiguity. Liaise with the client on new joiners, leavers, changes in terms of office spacing and other logistics. Manage Monthly payrolling and invoicing through client portals<br>Job Requirements:Experience minimum 5 years Excellent communication skills, PC hands on exposure. Can work independently Well aware of the labor laws Can lead a team/ peoples person Ability to work in a multi-cultural, work change environment.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Female Office Administrator</b></p><p>We are looking for a female Office Administrator to manage office operations and handle social media accounts.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Prepare customer quotations.</p><p>Welcome and assist walk-in customers.</p><p>Respond to WhatsApp, calls, and emails.</p><p>Manage social media accounts and create posts.</p><p>Maintain customer records and office files.</p><p>Coordinate with the sales and production teams.</p></div>

Role Description This is a full-time, on-site Cashier role based in Accra. The Cashier will handle daily point-of-sale transactions, including receiving payments, issuing receipts, and maintaining accurate cash drawers. Responsibilities include reconciling cash and electronic payments at the end of each shift, recording transactions in the system, and reporting discrepancies promptly. The Cashier will provide courteous customer service, answer basic inquiries, and direct visitors or clients to relevant team members. The role also involves maintaining a clean and organized checkout or front-desk area, following established financial and security procedures, and supporting basic administrative tasks as needed. Qualifications Strong numeracy and cash-handling skills, including accurate counting, reconciliation, and basic record-keeping. Customer service and communication skills to interact professionally with clients, visitors, and internal teams. Comfort with point-of-sale systems and basic computer applications (e.g., MS Office, payment platforms). Attention to detail and reliability in following financial processes, security protocols, and documentation standards. Ability to work on-site in Accra, manage time effectively, and stay organized in a fast-paced environment. Prior experience in a cashier, teller, or front-desk role is preferred; experience in finance or healthcare settings is an advantage. Basic secondary education required; additional training or certification in accounting, business, or administration is beneficial.

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<p>A well-regarded company is looking for an Office Assistant to support daily office operations, handle routine administrative tasks, maintain documents, and assist staff with general office requirements. The ideal candidate should be organized, reliable, and willing to learn.</p> <p>Key Responsibilities<br /> Assist with daily administrative and office activities.<br /> Organize and maintain documents, files, and records.<br /> Handle basic data entry and update office information.<br /> Receive and distribute documents, correspondence, and office materials.<br /> Answer phone calls and respond to routine inquiries professionally.<br /> Assist with photocopying, scanning, printing, and document preparation.<br /> Monitor office supplies and report requirements when needed.<br /> Coordinate basic office errands and internal requests.<br /> Support staff with administrative and clerical tasks.<br /> Keep work areas and common office spaces organized.<br /> Assist with scheduling meetings and preparing meeting materials.<br /> Perform other routine duties assigned by the supervisor.</p> <p>ake the opportunity to showcase your skills. Send your updated CV to globalfahli@gmail.com or via WhatsApp: +971 54 276 5817.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>GEMS Cambridge International School Abu Dhabi is seeking a highly organised Executive Secretary to join our team on a 4 months maternity cover contract, commencing in August 2026. This is an excellent opportunity for an experienced administrative professional who thrives in a fast paced school environment and can provide confidential, high-level executive support while ensuring the smooth and efficient operation of the Principal's Office.</p> <p><br><b>Key Responsibilities:</b></p> <p><b>Calendar and Schedule Management</b><br>• Organize and maintain the Principal’s calendar, including meetings, appointments, and school events.<br>• Liaise with staff, parents, and external stakeholders to optimize the Principal’s time and priorities.</p> <p><b>Communication and Correspondence</b><br>• Act as a trusted gatekeeper for the Principal’s Office, handling communications with professionalism and confidentiality.<br>• Draft, proofread, and distribute correspondence, reports, and official school communications.</p> <p><b>Administrative Support</b><br>• Prepare agendas, minutes, and presentation materials for meetings.<br>• Maintain records, files, and confidential documents in an organized and secure manner.<br>• Coordinate logistics for meetings, conferences, and special events.</p> <p><b>Project and Event Coordination</b><br>• Support planning and implementation of school-wide projects and initiatives.<br>• Track deadlines and follow up on delegated tasks to ensure timely completion.</p> <p><b>Discretion and Confidentiality</b><br>• Handle sensitive and confidential matters with absolute integrity and professionalism.<br>• Demonstrate sound judgment in managing information and interactions.</p> <p><b>Stakeholder Liaison</b><br>• Serve as the central contact point between the Principal and internal/external stakeholders.<br>• Facilitate effective communication between departments and leadership teams.</p> <p><b>Graphic Design and Communications Support (Preferred)</b><br>• Design high-quality visual materials (newsletters, reports, calendars, presentations) using Canva or Adobe tools.<br>• Contribute to branding and communication initiatives across the school.</p> <p>&nbsp;</p> <p>&nbsp;</p> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 1+ years </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Overview of the role</b></p><p>The PMO Analyst will support project and portfolio management activities across the business. The ideal candidate combines strong PMO, data analytics and AI skills with excellent communication and stakeholder management capabilities. The role will be responsible for providing management with accurate insights on project performance, identifying risks and trends, improving PMO processes, and leveraging AI and automation to increase efficiency and decision-making quality.</p><p>&nbsp;</p><p><b>What you will do</b></p><ul><li>Support project planning, tracking, reporting, and governance across the project portfolio.</li><li>Maintain project plans, milestones, action trackers, and portfolio dashboards.</li><li>Monitor project progress against scope, schedule, budget, resources, and KPIs.</li><li>Prepare regular management and executive-level project status reports.</li><li>Support governance meetings, steering committees, and portfolio reviews.</li><li>Follow up on key actions, risks, issues, and dependencies to ensure timely resolution.</li><li>Ensure projects comply with PMO standards, processes, and reporting requirements.</li><li>Analyze project and portfolio data to identify trends, risks, performance gaps, and improvement opportunities.</li><li>Develop and maintain Power BI / Excel dashboards and management reports.</li><li>Create meaningful KPIs and metrics to measure project and portfolio performance.</li><li>Provide data-driven insights and recommendations to management.</li><li>Perform forecasting and scenario analysis related to project timelines, resources, costs, and delivery performance.</li><li>Improve the quality, consistency, and automation of PMO reporting.</li><li>Identify opportunities to use AI and automation to improve PMO processes and productivity.</li><li>Use AI tools to support project reporting, data analysis, meeting summaries, risk identification, and documentation.</li><li>Explore and implement AI-enabled solutions for project forecasting, issue/risk analysis, and management insights.</li><li>Develop practical use cases for generative AI within the PMO.</li><li>Automate repetitive reporting and data-management activities where possible.</li><li>Stay current with emerging AI tools, capabilities, and best practices relevant to project management.</li><li>Identify inefficiencies in existing PMO processes and recommend improvements.</li><li>Develop templates, workflows, dashboards, and standardized reporting mechanisms.</li><li>Support PMO maturity and continuous-improvement initiatives.</li><li>Help establish data-driven and technology-enabled ways of working across the PMO</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Required Skills to be successful</b></p><ul><li>Analytical &amp; Data-Driven Mindset</li><li>Project &amp; Portfolio Management</li><li>Business Acumen and Problem Solving</li><li>Process Improvement Stakeholder Management</li><li>Good Communication, Presentation and Attention to Detail</li><li>Proactive &amp; Results-Oriented Approach.</li></ul><p>&nbsp;</p><p><b>What equips you for the role</b></p><ul><li>Bachelor’s degree in Business, Engineering, Finance, Information Technology, Data Analytics, or a related field.</li><li>3–7 years of experience in PMO, project management, business analysis, portfolio management, or a similar role.</li><li>Strong experience with project reporting, governance, and performance tracking.</li><li>Advanced Excel skills and experience with Power BI or similar analytics/reporting tools.</li><li>PMP, PRINCE2, PMI-PMOCP, or other project management certification.</li><li>Experience with Power Automate, SQL, Python, or other automation/data tools.</li><li>Experience implementing AI or automation solutions in a business environment.</li><li>Experience working with project portfolio management or enterprise transformation programs.</li><li>Knowledge of Agile, Scrum, or hybrid project management methodologies.</li></ul><p>&nbsp;</p><p>&nbsp;</p></div>

<p>A well-established company is hiring a reliable and organized Office Assistant to support daily office operations, maintain a clean and organized workplace, assist with administrative tasks, and provide general support to employees and management. Office Assistant roles commonly include administrative support, document filing, office supplies, and maintaining smooth office operations.</p> <p>Responsibilities<br /> Assist with daily office administrative activities.<br /> Maintain and organize office files, documents, and records.<br /> Handle photocopying, scanning, printing, and document distribution.<br /> Receive and distribute incoming mail, documents, and deliveries.<br /> Monitor office supplies and inform management when items need replenishment.<br /> Assist with arranging meetings and preparing meeting rooms.<br /> Support employees with general office requirements.<br /> Coordinate with suppliers, couriers, and service providers when required.<br /> Keep office areas organized and properly maintained.<br /> Assist with basic data entry and record keeping.<br /> Handle routine errands and document collection when required.<br /> Perform other administrative duties assigned by management.<br /> Requirements<br /> Previous office assistant or administrative experience is preferred.<br /> Basic computer and MS Office knowledge.<br /> Good communication and organizational skills.<br /> Ability to handle multiple tasks and follow instructions.<br /> Reliable, punctual, and responsible.<br /> Good attention to detail.<br /> Ability to work independently and as part of a team.<br /> UAE experience is an advantage.</p> <p>Interested candidates can send their updated CV via WhatsApp: +971 52 557 7101</p>

<p>A well-established company is hiring a reliable and organized Office Assistant to support daily office operations, maintain a clean and organized workplace, assist with administrative tasks, and provide general support to employees and management. Office Assistant roles commonly include administrative support, document filing, office supplies, and maintaining smooth office operations.</p> <p>Responsibilities<br /> Assist with daily office administrative activities.<br /> Maintain and organize office files, documents, and records.<br /> Handle photocopying, scanning, printing, and document distribution.<br /> Receive and distribute incoming mail, documents, and deliveries.<br /> Monitor office supplies and inform management when items need replenishment.<br /> Assist with arranging meetings and preparing meeting rooms.<br /> Support employees with general office requirements.<br /> Coordinate with suppliers, couriers, and service providers when required.<br /> Keep office areas organized and properly maintained.<br /> Assist with basic data entry and record keeping.<br /> Handle routine errands and document collection when required.<br /> Perform other administrative duties assigned by management.<br /> Requirements<br /> Previous office assistant or administrative experience is preferred.<br /> Basic computer and MS Office knowledge.<br /> Good communication and organizational skills.<br /> Ability to handle multiple tasks and follow instructions.<br /> Reliable, punctual, and responsible.<br /> Good attention to detail.<br /> Ability to work independently and as part of a team.<br /> UAE experience is an advantage.</p> <p>Interested candidates can send their updated CV via WhatsApp: +971 52 557 7101</p>

<p>OFFICE COORDINATOR</p> <p>A well-established organization is seeking a proactive and organized Office Coordinator to ensure the smooth operation of daily office activities. This opportunity is ideal for individuals who thrive in a fast-paced environment and enjoy coordinating administrative functions across different departments. Freshers can apply, and candidates with relevant experience are encouraged to apply.</p> <p>Role Overview</p> <p>The Office Coordinator will oversee daily office operations, coordinate administrative tasks, support internal teams, and help maintain an efficient and productive workplace.</p> <p>Key Responsibilities<br /> Coordinate daily office operations and administrative activities<br /> Schedule meetings, appointments, and maintain office calendars<br /> Prepare reports, correspondence, and business documents<br /> Maintain filing systems and organize company records<br /> Handle incoming calls, emails, and visitor inquiries<br /> Monitor office supplies and coordinate purchasing requirements<br /> Support management with administrative and operational tasks<br /> Ensure office procedures and company policies are followed<br /> Candidate Profile<br /> Freshers can apply<br /> Diploma or Bachelor&#8217;s degree is an advantage<br /> Good communication and organizational skills<br /> Proficiency in MS Office applications<br /> Ability to prioritize tasks and meet deadlines<br /> Professional attitude with strong attention to detail<br /> Benefits<br /> Attractive salary package<br /> Visa provided as per UAE Labor Law<br /> Medical insurance and other company benefits<br /> Career advancement opportunities<br /> Professional and supportive working environment<br /> Apply Now</p> <p>Job Title: Office Coordinator<br /> Job Type: Full-Time<br /> Location: UAE</p> <p>Interested candidates may send their CV to:</p> <p>+971522243435<br /> Only shortlisted candidates will be contacted for the interview process.</p>

<p>OFFICE COORDINATOR</p> <p>A professional organization is looking for an organized and proactive Office Coordinator to support daily administrative operations and ensure an efficient workplace. This opportunity is ideal for individuals who enjoy coordinating office activities, maintaining records, and providing administrative support. Freshers can apply, and candidates with relevant experience are encouraged to apply.</p> <p>Role Overview</p> <p>The Office Coordinator will oversee day-to-day office administration, coordinate internal activities, manage documentation, and assist in maintaining a productive and well-organized work environment.</p> <p>Key Responsibilities<br /> Coordinate daily office operations and administrative activities<br /> Maintain office records, files, and confidential documents<br /> Schedule meetings, appointments, and internal communications<br /> Handle incoming calls, emails, and correspondence<br /> Monitor office supplies and coordinate procurement when required<br /> Prepare reports, presentations, and business documents<br /> Support management with administrative and operational tasks<br /> Ensure office procedures are followed efficiently<br /> Candidate Profile<br /> Freshers can apply<br /> Strong communication and organizational skills<br /> Proficiency in MS Office applications<br /> Ability to multitask and prioritize work effectively<br /> Good attention to detail and problem-solving skills<br /> Professional attitude with a willingness to learn<br /> Benefits<br /> Attractive salary package<br /> Visa provided as per UAE Labor Law<br /> Medical insurance and other company benefits<br /> Career advancement opportunities<br /> Professional and supportive working environment<br /> Apply Now</p> <p>Job Title: Office Coordinator<br /> Job Type: Full-Time<br /> Location: UAE</p> <p>Interested candidates may send their CV to:</p> <p>WhatsApp: +971 52 958 5969</p> <p>Only shortlisted candidates will be contacted for the interview process.</p>

About UsBinghatti is one of the UAE’s most dynamic and fast-growing property brands, headquartered in Dubai. We’re known for bold architecture, visionary design, and partnerships with global luxury icons such as Bugatti, Mercedes-Benz, and Jacob & Co. With a portfolio exceeding AED 15 billion across Dubai’s most prestigious developments, Binghatti continues to transform the city’s skyline and set new standards for innovation and excellence.<br>Job Summary Lead the Project Management Office (PMO) with a strong focus on AI-led and digital transformation initiatives across the organization. The role will oversee the transformation project portfolio, ensuring strong governance, delivery, budget control, resource planning, and stakeholder engagement.<br>The successful candidate will be responsible for driving AI transformation from strategy and use-case identification through implementation and go-live, working closely with business, technology, data, and external partners to identify opportunities where AI can improve efficiency, customer experience, decision-making, and business performance.<br>Key Responsibilities Lead and manage the portfolio of AI and digital transformation projects and programs. Develop and implement PMO governance, standards, methodologies, and delivery frameworks. Identify, assess, prioritize, and manage AI transformation opportunities and use cases across business functions. Work with business and technology teams to translate business challenges into practical AI solutions and transformation initiatives. Drive AI projects from discovery, business case and proof of concept through implementation, adoption, and go-live. Monitor project scope, schedule, budget, risks, issues, dependencies, and benefits realization. Prepare AI and digital transformation dashboards, executive reports, business cases, and steering committee updates. Coordinate with business, IT, data teams, vendors, AI solution providers, and senior leadership to ensure successful delivery. Manage project resource planning and prioritization across the transformation portfolio. Drive RAID management, change control, project quality assurance, and transformation governance. Track AI adoption, business impact, ROI, efficiency gains, and benefits realization. Support change management, user adoption, training, and the transition of AI solutions into business operations. Manage vendor selection, procurement, contracts, and delivery governance for AI and technology partners. Ensure appropriate consideration of AI governance, data privacy, security, responsible AI, and regulatory requirements.<br>Technical & Functional Skills Project & Portfolio Management PMO Governance Agile & Waterfall Delivery Budget & Financial Management Risk & Issue Management Vendor & Stakeholder Management Executive Reporting Resource Planning Microsoft Project, Jira, Azure Dev Ops, Power BI, Excel, and Power Point<br>AI & Technology AI Strategy & Transformation Generative AI & AI Automation AI Use-Case Identification & Prioritization AI Proof of Concept (POC) Management AI Solution Implementation Data & Analytics Business Process Automation AI Vendor & Technology Evaluation AI Governance & Responsible AI<br><br>Mandatory Experience Candidates must have proven experience managing AI and/or digital transformation projects within the UAE real estate industry, with hands-on exposure to AI transformation, automation, data, or technology-led business transformation.<br>CRM (Salesforce) AI Strategy, AI Transformation & Generative AIERP (Microsoft Dynamics, Oracle, or SAP) Customer Experience & Mobile Applications Sales & Post-Sales Systems Property Management Finance & Procurement Integrations & Middleware Data & Analytics<br>Qualifications Bachelor's degree in Engineering, Computer Science, Business, or a related field. PMP Certification (Mandatory). PMI-PgMP, PMI-PfMP, PRINCE2, Agile, or Scrum certifications are preferred.<br>Preferred Experience Proven experience managing AI and digital transformation portfolios for leading UAE real estate developers. Experience taking AI initiatives from business case and POC through implementation and adoption.<br>Why Work for UsAt Binghatti, we don’t just build properties—we build legacies. You’ll join a team driven by ambition, creativity, and excellence, where ideas move fast and every project makes a statement. Working alongside some of the brightest minds in real estate, you’ll contribute to iconic developments that define Dubai’s future. If you’re ready to be part of a company shaping history, Binghatti is where your story begins.