office manager Jobs

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <b>Career Category</b>Sales<b>Job Description</b><p><b>HOW MIGHT YOU DEFY IMAGINATION?</b></p><br><p>If you feel like you’re part of something bigger, it’s because you are. At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies. We are global collaborators who achieve together—researching, manufacturing, and delivering ever-better products that reach over 10 million patients worldwide. It’s time for a career you can be proud of. Join us.</p><br><p><b>CW District Promotion Manager Kuwait &amp; Qatar – Cardio Renal Business Unit</b></p><br><b>Live</b><p><b>What you will do</b></p><br><p>Let’s do this. Let’s change the world. In this vital role you will be responsible for improving revenue and market share in the assigned district by driving sales activities and providing leadership to the field force.</p><br><ul><li>Design &amp; Implement Sales force/Customer Engagement strategy</li><li>Lead &amp; Coach sales team</li><li>Efficiently work with the brand team and take leadership for customer centric strategies with relevant internal partners</li><li>Translate Amgen affiliate and brand strategy into regional plans (to deliver successful treatments)</li><li>Analyze the sales performance of the relevant brands in the district and identifies key levers for action</li><li>Keep business unit team advised of any market changes / competitor activity relevant to strategy implementation and development</li><li>Ensure implementation of the Marketing/Commercial tactics by development of territory plans with the team</li><li>Supervise progress of marketing messages and programs</li><li>Lead approved budgets to ensure appropriate allocation of resources to meet the plan and financial control</li><li>Plan, allocate and supervise team expenses budget to ensure budgetary control.</li><li>Supervise implementation of plan of actions throughout sales cycles and ensures budget spend within agreed time, costs, compliance, and quality parameters</li><li>Monitor, evaluate and act on field force metrics and standards to improve sales force efficiency from a quantitative and qualitative perspective</li><li>Build a strong sales team by recruiting and selecting candidates and efficiently on-boarding new hires</li><li>Coach and motivate team members to achieve/exceed territory goals and optimize individual and team engagement</li><li>Conduct annual and ongoing performance reviews and capability assessment within the framework of Amgen’s performance management process</li><li>Develop individual team members to continuously improve overall level of performance in their role and for future (talent) development</li><li>Support the team on external key customer visits as needed</li><li>Take leadership in customer engagement strategies &amp; personal external partner management.</li></ul><b>Win</b><p><b>What we expect of you</b></p><br><p>We are all different, yet we all use our outstanding contributions to serve patients. The professional we seek is with these qualifications.</p><br><p><b>Minimum Requirements</b></p><br><ul><li>At least 2 years of people management experience in the Gulf region</li></ul><ul><li>Experience in managing sales teams is required</li></ul><ul><li>A minimum of 5 years of proven success in pharmaceutical sales within the Gulf Market</li><li>Demonstrated leadership skills</li><li>Familiarity with computer systems, including CRM databases and MS Office</li><li>Strong command of English, both spoken and written</li><li>Possession of relevant local legal qualifications</li></ul><p><b>Preferred Requirements</b></p><br><ul><li>Related experience in Cardiovascular &amp; Endocrinology therapies</li><li>Prior experience in sales and marketing positions</li><li>Bachelor’s degree in life science or (bio)medical sciences</li><li>Proficiency in interacting across different fields and interpersonal levels</li><li>Project management experience</li></ul><b>Thrive</b><p><b>What you can expect of us</b></p><br><p>As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.</p><br><ul><li>Vast opportunities to learn and move up and across our global organization</li><li>Diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act</li><li>Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits</li></ul><b>Apply now</b><p><b>for a career that defies imagination</b></p><br><p>In our quest to serve patients above all else, Amgen is the first to imagine, and the last to doubt. Join us.</p><br><b>careers.amgen.com</b><p>Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.</p><br><p>We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p><br><p>Amgen requires all staff in the United States and Puerto Rico to be vaccinated from COVID 19 as a condition of employment. In accordance with applicable law, Amgen will provide reasonable accommodations to staff members who qualify on the basis of a medical reason or a sincerely held religious belief, practice, or observance. Such accommodation may not pose an undue hardship to Amgen, its operations, or its staff.</p><br>. </div>

<p><strong>Job Purpose</strong></p><p>The position is responsible to overall manage and support the Recruitment, Payroll, Training & Development, PR Coordination, File Management, Fleet Management, Group Insurance and General Core Administration activities of the HR department, aligned with the organizational goals and strategies </p><br><p><strong>Duties and Responsibilities </strong></p><br><ul><li><p>Track and timely coordinate with the PRO to apply and renew Trade Licenses and other</p><p>govt permits, as required for the smooth running of the business; Also, ensure compliance with local regulations</p></li><li><p>Responsible to Identify training needs, design and execute training programs - Technical & Certification, update and maintain centralized regional training database and records in HCM System; Also, to do training gap analysis, arrange for training evaluation,effectiveness, and training budget</p></li><li><p>Coordinate with all departments, organize and schedule internal, external, and E-learning training programs and maintain and keep the records.</p></li><li><p>Responsible for timely planning and implementing all the assigned HR initiatives of</p></li><li><p>Veolia Group; Also, organize events and activities for employee engagement.</p></li><li><p>To maintain professional and technical knowledge through continuous learning, by attending educational workshop, training, and e-learning programs, by reviewing professional publications and by benchmarking best practices</p></li><li><p>Responsible and manage general administration, including office, camp and facility management, verifying all PRO and Camp expense statements, also managing HR petty cash.</p></li><li><p>Responsible to do timely filing of all assigned HR & confidential company documents and effectively manage Employee Personnel File and its audit by all concerned authorities</p></li><li><p>Responsible to track and timely coordinate with the PRO and the Camp Boss to apply and renew Visa, Medical, EID, Labor Contract, Visa Stamping, Certificate Attestation as per UAE labor law and any other required government formalities for an employee to work in UAE; Also, ensure its timely communication with the employees</p></li><li><p>Responsible and manage Group medical insurance, life and disability and workmen of</p></li><li><p>DXB and AUH renewals, also initiated for new employee insurance registration, renewal, and cancellation, including medical emergency claim.</p></li><li><p>To liaise for workmen compensation claims with coordination of HSE for required documents.</p></li><li><p>Manage to BC365, for PQ and PO for procurement purposes for all HR and camp Expense</p></li><li><p>To manage and coordinate with fleet & car rental companies for timely renewal and keeping record of it.</p></li><li><p>Prepare and update Job Descriptions; Also, prepare and regularly update Organograms</p></li><li><p>To prepare the required monthly and /or any other MIS, KPI, HSE report, as assigned by your reporting manager</p></li><li><p>Responsible for arranging air ticket (exit employees, new staff on boarding & training)and hotel booking for employees as required</p></li><li><p>Effectively manage and ensure 100% data accuracy in the HCM software and organize improvement initiatives; Also, regularly engage in HR data analysis</p></li><li><p>Support and assists to apply and renew tenancy contracts and other agreements of offices, yard, and camps in Coordination with PRO’s</p></li><li><p>Support the departments to add activities to trade license, issue permits and gate pass and represent the company in embassies and consulates, if required (Coordinate with PRO)</p></li><li><p>Manage, support, and ensure to do all the required documentations for labor or any other audits or inspections, from any governments departments and authorities (Coordinate with PRO)</p></li><li><p>Support employee separation, exit clearance, perform ‘Exit Payroll’ and final settlement</p><p>from the HCM system and communicate to the employees; Also, organize visa cancellation and arrange air ticket, if applicable, including employee exit</p></li><li><p>Support and timely update of all HR policy and procedures, as required</p></li><li><p>Prepare & support official letters, including salary certificates, memo’s, and circulars etc.</p></li><li><p>To work ethically and to report any violations and acts that may affect the health, safety, environment, ethics, and company reputation</p></li><li><p>To Perform any other task, as assigned from time to time by the company, based on business requirement.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Job Specifications</p><ul><li><p>Education: Preferably MBA (HR) or equivalent from an accredited University.</p></li><li><p>Professional Certification: HRM, SPHR/ CIPD or any similar HR certifications may add value</p></li><li><p>Specialized knowledge: UAE Labor Law and local rules and regulations</p></li><li><p>Skills: Strong communication skills, organizational and leadership skills, man management, strong data analytical skills, interviewing skills and self-starter</p></li><li><p>Computer Skills: Computer literate (Microsoft Word, Excel, e-mail, internet, etc.)</p></li><li><p>Other characteristics such as personal characteristics: Should be a team player,honest, self-confident, disciplined, highly organized and able to prioritize tasks</p></li><li><p>Experience: At least 3 years of relevant work experience in the HR department of a reputed company in UAE</p></li></ul><p>Working Conditions</p><ul><li><p>Needs to work more independently</p></li><li><p>Standard hours of work. Sometimes, based on business requirements, the employee maybe required to work for extended hours</p></li></ul><p>Physical Requirements</p><ul><li><p>Expected to dress professionally, as per the company standards</p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>JLL empowers you to shape a brighter way</b>.&nbsp;&nbsp;</p><br><p>Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people&nbsp;and empowering them to thrive, grow meaningful careers and to find a place where they belong.&nbsp; Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. </p><br>Graduate Analyst – Office Building Services UAE National<p><b>Location:</b> Dubai, UAE<br><b>Department:</b> Office Building Services<br><b>Employment Type:</b> Full-time, Graduate Programme</p><br><br>About the Role<p>JLL is seeking a motivated Graduate Analyst to join our Office Building Services team in Dubai. This role offers an exciting opportunity to launch your career in commercial real estate, working alongside experienced professionals to deliver exceptional property management and client service across our premium office portfolio.</p><br><br><p>As a Graduate Analyst, you will support the operational and financial management of office buildings, gaining hands-on experience in facilities management, client relations, financial analysis, and building operations while contributing to the delivery of world-class services to our clients.</p><br><br>Key Responsibilities<br><p><b>Operational Support</b> Support the building management team in day-to-day operations of office buildings, including monitoring service delivery standards, coordinating with service providers, and assisting with tenant requests and building inspections. Participate in regular site visits to ensure facilities are maintained to the highest standards and help identify areas for operational improvement.</p><br><p><b>Financial Analysis</b> Assist with budget preparation, expense tracking, and financial reporting for assigned properties. Analyze operating costs, service charge reconciliations, and vendor invoicing to support accurate financial management. Prepare monthly management reports highlighting key performance indicators, variances, and cost-saving opportunities.</p><br><p><b>Client Service</b> Support client relationship management by responding to inquiries, preparing presentation materials, and attending client meetings. Help maintain strong relationships with tenants, addressing service issues promptly and professionally while ensuring exceptional customer experience across all touchpoints.</p><br><p><b>Data Management and Reporting</b> Maintain property databases, compile operational data, and generate regular performance reports. Support the team in tracking key metrics including occupancy rates, maintenance requests, energy consumption, and tenant satisfaction scores to inform strategic decision-making.</p><br><p><b>Project Coordination</b> Assist with building improvement projects, refurbishment initiatives, and tenant fit-out coordination. Support project documentation, contractor liaison, and progress monitoring to ensure successful delivery within scope, budget, and timeline.</p><br><p><b>Compliance and Documentation</b> Help ensure building operations comply with local regulations, health and safety standards, and JLL quality protocols. Maintain accurate documentation including maintenance logs, inspection records, and compliance certificates.</p><br><br>Qualifications and Requirements<br><p><b>Education</b> Bachelor's degree in Business Administration, Real Estate, Facilities Management, Engineering, Finance, or related field. Recent graduates (within 2 years of graduation) are encouraged to apply.</p><br><p><b>Skills and Competencies</b> Strong analytical skills with proficiency in Microsoft Excel, Word, and PowerPoint. Excellent written and verbal communication skills in English; Arabic language skills are advantageous. Demonstrated ability to work collaboratively in team environments while managing multiple priorities effectively.</p><br><p><b>Personal Attributes</b> Proactive and eager to learn with strong attention to detail and problem-solving abilities. Professional demeanor with excellent interpersonal skills and customer service orientation. Adaptable and resilient with the ability to thrive in a fast-paced environment.</p><br><p><b>Technical Knowledge</b> Basic understanding of commercial real estate operations is beneficial but not required. Familiarity with property management concepts, building systems, or facilities management practices is an advantage. Willingness to develop technical knowledge through on-the-job training and professional development opportunities.</p><br><br>What We Offer<br><p><b>Professional Development</b> Structured graduate programme with comprehensive training, mentorship from senior professionals, and exposure to diverse aspects of commercial real estate. Clear career progression pathways within JLL's global organization with opportunities to work on high-profile office properties.</p><br><p><b>Learning Opportunities</b> Access to JLL's extensive learning platforms, professional certification support, and ongoing skills development programmes. Regular networking opportunities with property management professionals and exposure to industry best practices.</p><br><p><b>Work Environment</b> Dynamic and collaborative team culture in JLL's Dubai office with exposure to premium commercial properties across the city. Opportunity to work with leading multinational clients and contribute to the management of landmark office buildings.</p><br><p><b>Benefits Package</b> Competitive salary commensurate with experience, annual performance bonus, health insurance, and other benefits in accordance with UAE labor law and JLL policies.</p><br><br>About JLL<p>JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. We deliver integrated services powered by technology to help organizations, investors, and individuals realize their real estate goals globally.</p><br><p><b>Location: </b></p><br>On-site –Dubai, ARE<p>If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.&nbsp; We’re interested in getting to know you and what you bring to the table!</p><br><p>At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're&nbsp;pursuing.</p><br><p><i><b>JLL Privacy Notice</b></i></p><br><p>Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.</p><br><p>For more information about how JLL processes your personal data, please view our<span>Candidate Privacy Statement</span>.</p><br><p>For additional details please see our career site pages for each country.</p><br><p>Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.&nbsp; If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –&nbsp; you may email us at <span><u><span>HRSCLeaves@jll.com</span></u></span>. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our<span>Contact Us</span> page &gt; I want to work for JLL.</p><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Nationality"> <b>Nationality</b> </div> <div class="col is-9 p5" data-automation-id="data_Nationality"> United Arab Emirates </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are seeking a highly organized and proactive Executive Secretary to join our dynamic team in the distribution, supply chain, and logistics sector. This pivotal role is designed for a professional who thrives in a fast-paced environment and is eager to contribute to the efficient functioning of our organization. As an Executive Secretary, you will be at the heart of our operations, supporting senior management and ensuring that the daily activities run smoothly. This is an excellent opportunity to enhance your administrative skills while being part of a collaborative team that values innovation and efficiency.</p><p>In this role, you will be exposed to various aspects of our business, allowing you to develop a comprehensive understanding of our operations and strategic objectives. Our team is committed to mentoring and supporting each other, making this a great place for you to advance your skills and take on new challenges.</p><p>As an Executive Secretary, your contributions will directly impact our success. We are looking for someone who is not only detail-oriented but also possesses the ability to think critically and solve problems creatively. If you are ready to take the next step in your career and make a significant impact in a thriving industry, we want to hear from you!</p><ol><li><b>Responsibilities: </b>Manage executive schedules by organizing meetings, appointments, and travel arrangements, ensuring all logistical details are handled efficiently to maximize productivity.</li><li>Prepare and edit correspondence, reports, and presentations, ensure clarity and professionalism in all communications.</li><li>Act as a liaison between executives and internal/external stakeholders, facilitating smooth communication and fostering strong professional relationships across the organization.</li><li>Coordinate and organize company events and meetings, overseeing all aspects including venue selection, catering, and attendee management to ensure successful execution.</li><li>Maintain confidential records and files, employing meticulous organizational skills to safeguard sensitive information while ensuring easy access for authorized personnel.</li><li>Conduct research and compile data for reports and presentations, using analytical skills to provide insights that support decision-making processes within the organization.</li><li>Assist in the development and implementation of office policies and procedures, contributing to operational efficiency and enhancing the overall office environment.</li><li>Monitor and manage office supplies and inventory, negotiating with vendors to secure cost-effective solutions that align with the company’s budgetary goals.</li><li>Support project management initiatives by tracking progress and deadlines, utilizing project management tools to ensure timely completion of tasks and objectives.</li></ol> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Exceptional organizational skills to manage multiple tasks and priorities effectively.</li><li>Strong verbal and written communication abilities to convey information clearly and professionally.</li><li>Proficiency in office software applications, including Microsoft Office Suite, to produce high-quality documents and presentations.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Analytical thinking skills to conduct research and provide insightful data for decision-making.</li><li>Project management skills to assist in tracking progress and ensuring timely completion of initiatives.</li><li>Interpersonal skills to build and maintain professional relationships with stakeholders at all levels.</li></ul></div>

<p><strong>Receptionist</strong></p><br><p>The Receptionist is responsible for providing a professional, welcoming, and efficient front-desk service to visitors, employees, clients, and business partners. The role involves managing reception activities, handling calls and correspondence, coordinating visitors, and providing general administrative support to ensure the smooth operation of the office.</p><p><strong>Key Responsibilities</strong></p><ul><li><p>Welcome and greet visitors, clients, and employees in a professional and courteous manner.</p></li><li><p>Manage the reception area and ensure it is clean, organized, and presentable at all times.</p></li><li><p>Answer, screen, and transfer incoming telephone calls to the appropriate departments or employees.</p></li><li><p>Receive and direct visitors, ensuring that company visitor procedures are followed.</p></li><li><p>Maintain the visitor log and issue visitor passes when required.</p></li><li><p>Notify concerned employees when their visitors arrive and coordinate meeting arrangements.</p></li><li><p>Receive, sort, and distribute incoming mail, courier deliveries, and documents.</p></li><li><p>Coordinate outgoing courier services and maintain relevant records.</p></li><li><p>Respond to general inquiries and provide accurate information or direct inquiries to the appropriate department.</p></li><li><p>Manage meeting room bookings and assist with meeting arrangements when required.</p></li><li><p>Provide administrative support to HR, Administration, and other departments as assigned.</p></li><li><p>Maintain updated contact lists, reception records, and other relevant documentation.</p></li><li><p>Assist with office supplies and coordinate requests related to reception and common areas.</p></li><li><p>Maintain confidentiality when handling company, employee, visitor, or business-related information.</p></li><li><p>Coordinate with Security regarding visitor access, parking, and other reception-related matters.</p></li><li><p>Support company events, meetings, and employee activities when required.</p></li><li><p>Follow all company policies, procedures, health and safety requirements, and professional standards.</p></li><li><p>Perform any other duties and responsibilities assigned by the management.</p></li></ul><p><strong>Qualifications & Experience</strong></p><ul><li><p>High school diploma or bachelor's degree in business administration, Hospitality, or a related field is preferred.</p></li><li><p>Minimum <strong>2–3 years of experience</strong> in reception, front office, customer service, or administrative roles.</p></li><li><p>Previous experience in a corporate environment is preferred.</p></li><li><p>UAE experience is an advantage.</p></li></ul><br><p><strong>Working Conditions</strong></p><p>The position is primarily office-based and requires regular interaction with employees, visitors, clients, suppliers, and other external parties. The Receptionist is expected to maintain a professional image and provide a high standard of customer service at all times.</p><br><p><strong>Desired Candidate Profile</strong></p><p><strong>Skills & Competencies</strong></p><ul><li><p>Excellent verbal and written communication skills.</p></li><li><p>Professional and pleasant personality with strong customer-service skills.</p></li><li><p>Good telephone etiquette and interpersonal skills.</p></li><li><p>Strong organizational and time-management abilities.</p></li><li><p>Ability to multitask and prioritize daily activities.</p></li><li><p>Good knowledge of <strong>MS Office (Word, Excel, Outlook)</strong>.</p></li><li><p>Good English communication skills; <strong>Arabic is an advantage</strong>.</p></li><li><p>Professional appearance and positive attitude.</p></li><li><p>Ability to handle confidential information with discretion.</p></li><li><p>Strong attention to detail and follow-up skills.</p></li><li><p>Ability to work independently as well as part of a team.</p></li><li><p>Ability to remain calm and professional under pressure.</p></li></ul><p><strong>Key Performance Indicators (KPIs)</strong></p><ul><li><p>Professional and timely handling of visitors and incoming calls.</p></li><li><p>Effective management of reception and visitor records.</p></li><li><p>Accuracy and timely distribution of correspondence and courier items.</p></li><li><p>Positive feedback from visitors, employees, and business partners.</p></li><li><p>Compliance with company reception, security, and administrative procedures.</p></li><li><p>Timely completion of assigned administrative tasks.</p></li></ul>

<p>We are looking for a <strong>Receptionist </strong>for a Global Law Firm company based in Dubai.</p><p><br></p><p><strong>Location </strong>– Dubai, UAE</p><p><strong>Salary </strong>– 15,000 – 17,000 AED/month</p><p><br></p><p><strong>Qualifications &amp; Experience:</strong></p><ul><li>Must be a UAE National (Emirati) as part of the company’s Emiratisation programme.</li><li>Previous experience in a <strong>Receptionist, Front of House, Client Services, Facilities Support, or similar customer-facing role</strong> is preferred.</li><li>Experience within a <strong>professional services environment</strong> is highly desirable.</li><li>Excellent interpersonal, verbal, and written communication skills.</li><li>Strong <strong>customer service and client-facing skills</strong>, with a professional and approachable manner.</li><li>Highly organised with excellent time management and attention to detail.</li><li>Ability to manage multiple priorities and consistently deliver tasks on time and to a high standard.</li><li>Confident working independently within <strong>a fast-paced, high-pressure environment. </strong></li><li>Strong team player with a proactive approach and high degree of initiative.</li><li>Ability to remain calm, professional, and efficient when working under pressure.</li><li>Enthusiastic, flexible, and solutions-focused with a strong <strong>can-do attitude. </strong></li><li>Good working knowledge of <strong>Microsoft Office and standard IT applications</strong>.</li><li>Strong relationship-building skills with the ability to communicate effectively with clients, colleagues, suppliers, and third-party service providers.</li><li>Professional presentation and commitment to maintaining high standards within a client-facing environment.</li></ul><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide a professional <strong>meet-and-greet service</strong> for clients, visitors, and employees in line with client service standards.</li><li>Manage meeting room bookings, visitor badges, car parking arrangements, catering requirements, and room set-up.</li><li>Prepare meeting rooms according to booking requirements, including layouts and <strong>AV equipment. </strong></li><li>Ensure reception areas, meeting rooms, hospitality suites, and other client-facing areas are maintained to a high standard.</li><li>Liaise with external catering providers to coordinate refreshments and hospitality requirements.</li><li>Operate telephone and intercom systems and handle incoming enquiries professionally.</li><li>Manage and control <strong>visitor and security access passes</strong> in coordination with external security providers.</li><li>Support the monitoring, ordering, storage, and distribution of office stationery and supplies.</li><li>Manage incoming and outgoing post, including sorting, internal distribution, and external mail processing.</li><li>Provide support with office moves and other facilities-related activities when required.</li><li>Maintain high standards of <strong>customer care</strong> for internal colleagues, external clients, and visitors.</li><li>Work collaboratively with internal teams and third-party service providers to ensure efficient facilities and office support.</li><li>Support the delivery of agreed service levels and KPIs.</li><li>Follow applicable <strong>health and safety policies and procedures</strong>, helping maintain a safe working environment.</li><li>Provide additional administrative and facilities support as required to meet business needs.</li></ul><p><br></p><p><strong>About the Role:</strong></p><p>We are seeking a professional, organised, and customer-focused Receptionist to provide exceptional front-of-house and facilities support within a fast-paced professional environment in Dubai. You will be responsible for creating a welcoming experience for clients and visitors while supporting the smooth day-to-day operation of the office. The role combines reception, client hospitality, meeting room coordination, facilities support, and general administration, requiring excellent communication skills, attention to detail, and a proactive approach. The ideal candidate will be confident working with clients and senior stakeholders while maintaining the highest standards of professionalism and customer service.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Handle <b>HR, administration, and general office operations</b>.</p><p>Manage the <b>full recruitment process</b>, including CV screening, interview scheduling, and onboarding.</p><p>Handle <b>employment contracts and visa processing</b>, ensuring compliance with <b>UAE Labor Law</b>.</p><p>Maintain <b>employee records</b> and coordinate <b>salary and payroll processing</b>.</p><p>Develop and maintain <b>HR policies and procedures</b> in compliance with UAE laws and regulations.</p><p>Manage <b>day-to-day office operations and workplace facilities</b>.</p><p>Manage <b>vendors and service providers</b>, including office supplies, facility maintenance, and other services.</p><p>Liaise with <b>government authorities</b> to handle licenses, visas, approvals, and other related matters.</p><p><b>Coordinate remotely with the management team of the Vietnam-based company.</b></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>3+ years of experience</b> in HR, Administration, or Operations (<b>Dubai/UAE experience preferred</b>).</p><p><b>Fluent in English and Mandarin Chinese (required)</b>.</p><p>Familiar with <b>UAE Labor Law, visa processes, and government procedures</b>.</p><p>Experience working in a <b>startup environment or with multinational teams</b> is a plus.</p><p>Strong <b>organizational and multitasking skills</b>, with the ability to manage multiple tasks simultaneously.</p><p><b>Proactive, detail-oriented</b>, and able to adapt to a fast-paced working environment.</p><p>Knowledge of the <b>cryptocurrency, trading, or media industry</b> is a plus.</p><p>Able to <b>work independently</b> and demonstrate a strong <b>sense of ownership and accountability</b>.</p></div>

<p>Manage day-to-day administrative operations of the real estate office</p><ul><li><p>Maintain accurate property, client, landlord, tenant, and transaction records</p></li><li><p>Prepare and process tenancy contracts and other real estate documentation</p></li><li><p>Assist with Ejari, DLD, RERA, and related procedures</p></li><li><p>Manage and update property listings on real estate portals</p></li><li><p>Coordinate with property consultants, landlords, tenants, buyers, and sellers</p></li><li><p>Maintain and update CRM records, leads, and transaction information</p></li><li><p>Coordinate appointments, property viewings, meetings, and follow-ups</p></li><li><p>Prepare reports, spreadsheets, and administrative documents</p></li><li><p>Follow up on pending documentation, contracts, payments, and transactions</p></li><li><p>Provide administrative support to the sales and leasing teams</p></li><li><p>Handle emails, calls, correspondence, filing, and general office administration</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Minimum 2 years of UAE experience as a Real Estate Administrator</p><ul><li><p>Good knowledge of Dubai real estate procedures and documentation</p></li><li><p>Familiarity with DLD, RERA, and Ejari</p></li><li><p>Experience with real estate CRM systems and property portals</p></li><li><p>Strong knowledge of MS Office, particularly Excel and Word</p></li><li><p>Excellent organizational and time-management skills</p></li><li><p>Strong attention to detail and accuracy</p></li><li><p>Excellent English communication skills</p></li><li><p>Ability to multitask and work effectively under pressure</p></li><li><p>Professional attitude, positive mindset, and strong follow-up skills</p></li><li><p>Candidates currently based in the UAE are preferred</p></li></ul>

<ul><li><p>Oversee the maintenance and repair of retail stores, offices, warehouses, and other company facilities.</p></li><li><p>Conduct regular inspections to identify maintenance issues and ensure facilities are in good condition.</p></li><li><p>Coordinate electrical, plumbing, air conditioning, lighting, civil works, and general building repairs.</p></li><li><p>Implement preventive maintenance schedules and ensure timely completion of repair works.</p></li><li><p>Supervise maintenance technicians and coordinate with external contractors and service providers.</p></li><li><p>Handle urgent maintenance issues while minimizing disruption to store and office operations.</p></li><li><p>Monitor maintenance costs and coordinate the procurement of materials, tools, and spare parts.</p></li><li><p>Ensure compliance with applicable UAE safety requirements and building maintenance standards.</p></li><li><p>Maintain records of maintenance activities, expenses, service contracts, and repair schedules.</p></li><li><p>Coordinate with store managers, office administration, landlords, and building management as required.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Diploma or Bachelor’s Degree in Mechanical Engineering, Electrical Engineering, Facilities Management, or a related field.</p></li><li><p>Minimum 5 years of relevant experience in maintenance or facilities management.</p></li><li><p>Experience handling maintenance for retail stores, offices, or commercial buildings.</p></li><li><p>Good knowledge of electrical systems, plumbing, HVAC, and general building maintenance.</p></li><li><p>Experience supervising technicians and coordinating external contractors.</p></li><li><p>Good organizational, troubleshooting, and communication skills.</p></li><li><p>Proficiency in Microsoft Office, particularly Excel.</p></li><li><p>Valid UAE driving licence is an advantage.</p></li></ul>

<p>• Provide administrative and secretarial support to senior management. • Manage calendars, appointments, meetings, and travel arrangements. • Prepare correspondence, reports, presentations, and meeting minutes. • Handle incoming calls, emails, and official communications professionally. • Organize and maintain filing systems, records, and confidential documents. • Coordinate meetings, prepare agendas, and follow up on action items. • Prepare purchase requests, expense reports, and administrative documentation. • Liaise with internal departments and external stakeholders. • Monitor office supplies and coordinate procurement when required. • Support project coordination and ensure timely completion of administrative tasks. • Assist in organizing company events, workshops, and executive meetings. • Perform other administrative duties assigned by management.</p><p>• Bachelor’s degree or diploma in Business Administration, Management, or a related field. • Minimum 3–5 years of experience as an Administrative Assistant, Executive Assistant, or Office Administrator. • Fluent in Arabic and English (spoken and written). • Excellent written and verbal communication skills. • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). • Experience using ERP systems (SAP experience is an advantage). • Strong organizational, planning, and multitasking abilities. • High level of professionalism, integrity, and confidentiality. • Excellent attention to detail and problem-solving skills. • Ability to work independently and under pressure.</p>

<ul><li><p>Support the Technical Office function across active retail, mall, commercial, and F&B fit-out projects.</p><ul><li><p>Prepare and review BOQs and quantity take-offs.</p></li><li><p>Prepare, review, and coordinate shop drawings and as-built drawings.</p></li><li><p>Prepare and follow up on RFIs, material submittals, and technical documentation.</p></li><li><p>Coordinate Architectural and MEP requirements with consultants, subcontractors, and site teams.</p></li><li><p>Provide technical support and resolve site-related technical issues.</p></li><li><p>Coordinate with the site team to ensure drawings and technical requirements are properly implemented.</p></li><li><p>Follow up on technical submissions, approvals, and project documentation.</p></li><li><p>Assist with coordination between the Technical Office, site team, consultants, and other project stakeholders.</p></li></ul></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor’s degree in Civil Engineering or Architectural Engineering — required.</p><ul><li><p>1+ year of relevant experience in commercial, retail, or interior fit-out projects.</p></li><li><p>Previous experience working within a Technical Office environment.</p></li><li><p>Hands-on experience with BOQ preparation, quantity take-offs, and/or QS documentation.</p></li><li><p>Experience preparing or reviewing shop drawings and as-built drawings.</p></li><li><p>Good understanding of Architectural / MEP coordination.</p></li><li><p>Strong site coordination, follow-up, and communication skills.</p></li><li><p>Ability to coordinate effectively with consultants, subcontractors, suppliers, and site teams.</p></li><li><p>UAE fit-out experience is preferred.</p></li></ul></li></ul>

<p><strong>PURPOSE OF THE ROLE:</strong></p><p>The Receptionist is the first point of contact for visitors, clients, and callers, responsible for creating a positive and professional impression of the organization. The role ensures smooth front-desk operations, effective communication, and administrative support to office functions.</p><br><p><strong>PRIMARY RESPONSIBILITIES:</strong></p><ul><li><p>Greet and welcome visitors in a professional and courteous manner</p></li><li><p>Manage incoming calls, emails, and inquiries, and route them to the appropriate departments</p></li><li><p>Maintain visitor logs and ensure compliance with security and access procedures</p></li><li><p>Coordinate meeting room bookings and support meeting arrangements</p></li><li><p>Handle incoming and outgoing mail, courier services, and deliveries</p></li><li><p>Maintain cleanliness and organization of the reception area</p></li><li><p>Provide basic administrative support such as document handling, data entry, and coordination with internal teams</p><br></li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>QUALIFICATION</strong></p><ul><li><p>Relevant educational background or equivalent professional experience</p></li><li><p>Fluency in Arabic is preferred.</p></li></ul><p><br></p><p><strong>EXPERIENCE</strong></p><ul><li><p>2–5 years of relevant experience as a receptionist or front-desk executive</p></li><li><p>Prior experience in a corporate or professional office environment is preferred</p></li></ul><p><br></p><p><strong>SKILLS</strong></p><ul><li><p>Excellent verbal and written communication skills</p></li><li><p>Strong interpersonal and customer service skills</p></li><li><p>Good organizational and multitasking abilities</p></li><li><p>Proficiency in MS Office (Word, Excel, Outlook)</p></li><li><p>Ability to handle confidential information with discretion</p></li></ul>

<p>Position Title: Admin Assistant - Emiratization Employment Type: Full Time Salary AED: up to 10,000 inclusive depending on experience and qualifications. Job Location: Abu Dhabi About the Client: A multinational company that manufactures specialty raw chemicals and food products in the region. Job Description: • Provide comprehensive administrative support for departmental projects, business initiatives, and other assigned activities. • Prepare, format, and maintain accurate reports, correspondence, spreadsheets, presentations, and other business documents. • Manage and organize email correspondence, ensuring communications are accurately reviewed, prioritized, and routed to the appropriate stakeholders. • Maintain organized electronic and physical records while supporting efficient document management and day-to-day administrative operations.</p><p>Qualifications: • Preferably male Emirati candidates aged 32 years and below. • High School Diploma or Bachelor's degree in Business Administration, Office Administration, or a related field; administrative, office support, or data entry experience is an advantage. • Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint), with strong organizational, document management, data entry, record-keeping, and attention-to-detail skills. • Strong English communication, time management, and prioritization skills, with the ability to manage correspondence, prepare reports, coordinate across departments, and work independently or as part of a team.</p>

<p>Position Title: Admin Assistant - Emiratization Employment Type: Full Time Salary AED: up to 10,000 inclusive depending on experience and qualifications. Job Location: Abu Dhabi About the Client: A multinational company that manufactures specialty raw chemicals and food products in the region. Job Description: § Provide comprehensive administrative support for departmental projects, business initiatives, and other assigned activities. § Prepare, format, and maintain accurate reports, correspondence, spreadsheets, presentations, and other business documents. § Manage and organize email correspondence, ensuring communications are accurately reviewed, prioritized, and routed to the appropriate stakeholders. § Maintain organized electronic and physical records while supporting efficient document management and day-to-day administrative operations.</p><p>Qualifications: § Preferably Male Emirati, aged 32 years and below. § High School Diploma or Bachelor's degree in Business Administration, Office Administration, or a related field; administrative, office support, or data entry experience is an advantage. § Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint), with strong organizational, document management, data entry, record-keeping, and attention-to-detail skills. § Strong English communication, time management, and prioritization skills, with the ability to manage correspondence, prepare reports, coordinate across departments, and work independently or as part of a team.</p>

Neuratia Labs is hiring a Founder’s Office Intern to work directly with the Founder & CEO across strategy, fundraising, business development, research, partnerships, and company operations as we scale our AI-powered neurotechnology platform.<br>Role Overview:As a Founder’s Office Intern, you’ll work closely with the Founder & CEO across multiple areas of the company. This is a high-ownership, generalist role where you’ll support important initiatives, conduct research, coordinate opportunities, and help turn ideas into execution. The role provides direct exposure to startup strategy, fundraising, business development, healthcare, AI, neuroscience, and deep-tech commercialization.<br>Key Responsibilities:Support the Founder & CEO with strategic projects, research, planning, and execution. Conduct market, competitor, industry, customer, and investor research. Research and support VCs, angel investors, grants, accelerators, incubators, and funding opportunities globally. Support fundraising activities, including investor research, CRM updates, follow-ups, pitch materials, and due-diligence preparation. Support business development and partnerships with universities, hospitals, researchers, healthcare organizations, companies, and international partners. Prepare presentations, proposals, reports, research briefs, and business documents. Assist with startup applications, grants, awards, conferences, PR, and ecosystem opportunities. Track meetings, partnerships, leads, applications, opportunities, and follow-ups. Identify new opportunities for growth, partnerships, customers, research collaborations, and commercialization. Take ownership of projects assigned by the Founder and drive them from research to execution.<br>What We’re Looking For:We are open to candidates from different academic backgrounds. The most important qualities are sharp thinking, initiative, communication, curiosity, and the ability to get things done. Students or recent graduates from fields such as:MBA / Business Management / Entrepreneurship Healthcare / Medicine / Biomedical Sciences Engineering / Computer Science / AI & MLFinance / Economics / Commerce Neuroscience / Psychology / Life Sciences Or other relevant disciplines<br>We are looking for someone who:Has strong research, analytical, and problem-solving skills. Communicates clearly and professionally in English. Can conduct independent research and present findings effectively. Is comfortable with Google Workspace / Microsoft Office, Excel/Sheets, Power Point, and online research. Can manage multiple tasks and deadlines. Is highly proactive, organized, and detail-oriented. Learns quickly and is comfortable working across different areas. Can work directly with the Founder & CEO and senior professionals. Takes ownership rather than waiting for constant instructions. Has a genuine interest in startups, entrepreneurship, healthcare, AI, neuroscience, or deep technology.<br>What You’ll Gain:Internship Certificate from Neuratia Labs. Letter of Recommendation (LOR) from the CEO based on performance. Direct experience working with the Founder & CEO. Exposure to fundraising, investors, strategy, business development, partnerships, and startup operations. Exposure to a global AI, neuroscience, healthcare, and neurotechnology ecosystem. Hands-on experience working on real strategic projects at an early-stage deep-tech startup. Opportunity to develop a broad understanding of how a startup is built and scaled. Potential full-time opportunity with Neuratia Labs based on performance and organizational requirements.<br>Engagement:Duration: 3-6 months Work Mode: Remote Duration: Flexible / Internship Compensation: Unpaid Internship Location: Remote / Global<br>This role is ideal for a smart, ambitious, highly proactive individual who wants to work closely with a startup founder, take ownership of real projects, and gain broad exposure to business, technology, healthcare, fundraising, and entrepreneurship.<br>Interested? Send your CV to info@neuratialabs.com with the subject: Founder’s Office Intern - {Your Name}

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are looking for IT Trainer who can teach the following courses</p><p><br></p><ol><li>MS Office</li><li>Advanced Excel</li><li>Document Controller</li><li>Logistics &amp; Supply chain</li><li>SOft Skills</li><li>Python programming</li><li>AI courses</li></ol><p><br></p><p>Interested person can reach us</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Microsoft Office, Excel, Python, AI</p></div>

<p><strong>Responsibilities:</strong></p><ul><li><p>Answer calls and emails</p></li><li><p>Prepare documents and reports</p></li><li><p>Maintain office records</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>Requirements</strong>:</p><ul><li><p>Good English communication skills</p></li><li><p>Computer skills (Microsoft Office, Google Workspace)</p></li><li><p>Knowledge of real estate is an advantage</p></li><li><p>Knowledge of other language is an advantage</p></li></ul><br>

Role Description The HR Support Officer role at DOSFER SL is a part-time hybrid position based in Abu Dhabi, with some flexibility for work from home. The HR Support Officer will assist in day-to-day HR operations, including maintaining employee records, supporting onboarding and offboarding processes, and coordinating HR documentation and correspondence. This role involves supporting the development and updating of job descriptions, assisting with the implementation of HR policies, and helping respond to employee inquiries. The HR Support Officer will also contribute to employee relations initiatives, help organize HR-related meetings and trainings, and ensure compliance with internal procedures and relevant labor regulations.<br>Qualifications<br> Strong foundation in Human Resources (HR) and HR Management, with the ability to support core HR operations. Knowledge of HR Policies and compliance requirements, and capacity to assist in policy implementation and documentation. Experience or familiarity with Employee Relations, including handling routine employee queries and supporting a positive work environment. Ability to contribute to Job Description Development, ensuring clarity, consistency, and alignment with organizational needs. Good communication and interpersonal skills, with the ability to work collaboratively across teams. Organizational skills and attention to detail, including accurate record-keeping and time management. Proficiency with common office and HR software tools (e.g., MS Office, HRIS platforms) is an advantage. Relevant education in Human Resources, Business Administration, or a related field is preferred.

We are Hiring Front Desk Receptionist !!!!!! The Front Desk Receptionist is a full-time, on-site role based in Dubai, responsible for creating a welcoming and professional first impression for all visitors and callers. Day-to-day tasks include greeting customers, answering and directing phone calls, managing the reception area, and handling basic inquiries about Fragrance World’s products and services. The role also involves scheduling appointments, coordinating visitor logs, and supporting administrative tasks such as filing, data entry, and mail handling. The Receptionist collaborates closely with other team members to ensure smooth front-of-house operations and a consistently high level of customer service. Qualifications Strong customer service and communication skills, with the ability to interact courteously and professionally with diverse clients. Proficiency in receptionist duties, including greeting visitors, managing front desk operations, and coordinating appointments. Solid phone etiquette skills, including answering calls promptly, routing inquiries correctly, and documenting messages accurately. Clerical skills such as filing, data entry, handling correspondence, and maintaining organized records. Experience in a front desk or administrative support role, preferably in retail, hospitality, or luxury goods. Good command of English; additional language skills, especially Arabic, are an advantage. Professional appearance, reliability, and the ability to manage multiple tasks in a fast-paced environment. Basic computer proficiency (email, office software) and familiarity with appointment or visitor management systems is beneficial.<br>Interested candidates can drop your resume to hr@ghuroobnet.com with subject line - Fragrance World Front Desk Receptionist

<p>A reputed school in Dubai is inviting applications for the position of School Secretary. The role involves handling administrative duties, coordinating with students, parents, teachers, and management, and supporting the smooth daily operations of the school office.</p> <p>Key Responsibilities<br /> Manage daily administrative and secretarial activities of the school office.<br /> Welcome and assist students, parents, visitors, and staff.<br /> Answer phone calls, emails, and general inquiries.<br /> Maintain student, staff, and school records accurately.<br /> Schedule meetings, appointments, and school activities.<br /> Prepare letters, notices, reports, and other school documents.<br /> Coordinate communication between parents, teachers, and management.<br /> Handle incoming and outgoing correspondence.<br /> Maintain filing systems and confidential documents.<br /> Assist with student registration and admission-related documentation.<br /> Support attendance and other routine administrative records.<br /> Arrange meetings and maintain calendars for school management.<br /> Maintain confidentiality of student and staff information.<br /> Requirements<br /> Bachelor&#8217;s degree or Diploma in Administration, Education, or a related field is preferred.<br /> Previous experience as a School Secretary, School Administrator, Receptionist, or similar role is an advantage.<br /> Freshers with relevant qualifications are welcome to apply.<br /> Good English communication and interpersonal skills.<br /> Good knowledge of MS Office and basic computer applications.<br /> Strong organizational and multitasking abilities.<br /> Excellent attention to detail and record-keeping skills.<br /> Friendly and courteous approach when dealing with parents and students.<br /> Ability to maintain confidential information.<br /> UAE school experience is an advantage.<br /> How to Apply</p> <p>Interested candidates can send their updated CV to:</p> <p>Email &#8211; alfayaznaz@gmail.com<br /> WhatsApp: +971 58 229 7907</p> <p>Subject: Application – School Secretary</p>