Admin Assistant Jobs
18535 Jobs Found
UAE - Abu Dhabi Emirate
Job Description<br><br>مدير تنفيذي قطاع الإسناد المؤسسي<br><br>Position: Executive Manager Corporate Support<br><br>Sector: Corporate Support Sector<br><br>Company: UAE Accountability Authority<br><br>Location: Abu Dhabi<br><br>The UAE Accountability Authority is seeking a highly skilled and dynamic Executive Manager to lead its Corporate Support Sector. This senior leadership role is integral to ensuring the seamless operation and strategic advancement of the Authority's support services, directly contributing to the fulfillment of its mission under the guidance of the President of the UAE Accountability Authority.<br><br>About The Role<br><br>As the Executive Manager of Corporate Support, you will play a pivotal leadership role, overseeing all facets of corporate support functions including administrative services, resource management, organizational development, and internal communications. This position requires a visionary leader capable of fostering a collaborative and inclusive environment that enhances operational efficiency and aligns support services with the organization’s strategic goals. You will be entrusted with driving innovation, streamlining processes, and implementing best practices tailored to the unique needs of a public-sector accountability authority.<br><br>Key Responsibilities<br><br>Provide strategic direction and leadership for the Corporate Support Sector, ensuring the highest standards of service delivery across all administrative, logistical, and operational support functions. Develop, refine, and implement comprehensive corporate policies, procedures, and governance frameworks that promote operational efficiency, transparency, and adherence to regulatory and compliance requirements. Foster effective communication and collaboration across departments to enable resource sharing, unified organizational culture, and swift resolution of operational challenges. Lead long-term strategic planning initiatives for the Corporate Support Sector, ensuring alignment with the UAE Accountability Authority’s overarching mission and vision and adapting strategies to evolving organizational needs. Monitor, measure, and report on sector performance through key performance indicators and other metrics, making data-driven recommendations to enhance productivity and service quality. Oversee budgetary planning and resource allocation with fiscal responsibility to maximize operational effectiveness in line with public sector financial guidelines. Champion talent development by building and mentoring a diverse, high-performing team, fostering a culture of continuous learning, inclusive leadership, and career progression opportunities. Engage proactively with key stakeholders including government agencies, external partners, and internal leadership to support collaborative efforts and drive organizational objectives. Implement and manage robust risk management and data privacy protocols within the sector to ensure the integrity, security, and confidentiality of sensitive organizational information. Lead initiatives that promote diversity, equity, and inclusion within the sector to strengthen workplace culture and organizational performance.<br><br>Qualifications And Experience<br><br>A bachelor’s degree in Business Administration, Public Administration, or a related discipline is required; a master’s degree or higher qualification is strongly preferred.12 to 15 years of experience in Corporate Support. Substantial experience in senior management roles within corporate support, administrative services, or organizational development, with a proven track record within government or public sector environments. Demonstrated ability to lead and deliver complex projects, manage multidisciplinary teams, and drive change in dynamic organizational contexts. Deep understanding of governance models, accountability frameworks, and regulatory compliance pertinent to public sector entities. Exceptional strategic thinking, analytical problem-solving, and decision-making skills, with the ability to communicate complex concepts effectively. Excellent interpersonal and communication abilities, fluent in English; proficiency in Arabic is an advantage but not mandatory. A committed advocate for building diverse and inclusive workplaces that foster respect, innovation, and shared success.<br><br>What We Offer<br><br>A meaningful opportunity to contribute to a prominent government authority dedicated to enhancing accountability, transparency, and excellence in public service. A collaborative, inclusive, and innovative work environment that supports professional growth, leadership development, and continuous learning. Competitive remuneration and comprehensive benefits package aligned with public sector standards and reflective of your expertise and contribution. Exposure to high-impact initiatives and the chance to influence government accountability policies and practices on a national level. Opportunities to engage with senior government leaders and stakeholders, expanding your professional network and leadership experience.<br><br>Joining the UAE Accountability Authority as the Executive Manager Corporate Support means becoming an essential part of a forward-thinking institution dedicated to the highest standards of governance and public service. If you are a proactive and visionary leader with a passion for operational excellence, strategic innovation, and a steadfast commitment to public accountability, we encourage you to apply and help shape the future and legacy of this vital organization.
Confidential
UAE - Dubai
<p>A finance manager with experience in large companies or real estate companies in the United Arab Emirates</p>
Confidential
UAE
<table class="MsoNormalTable" style="border-collapse:collapse;border-style:none;margin-left:-46.85pt;mso-border-alt:dotted windowtext .5pt;mso-border-insideh:.5pt dotted windowtext;mso-border-insidev:.5pt dotted windowtext;mso-padding-alt:0cm 5.4pt 0cm 5.4pt;mso-table-layout-alt:fixed;" border="1" cellspacing="0" cellpadding="0" width="749"><tbody><tr style="height:22.0pt;mso-yfti-firstrow:yes;mso-yfti-irow:0;"><td style="background-color:#F2F2F2;border:1.0pt dotted windowtext;height:22.0pt;mso-border-alt:dotted windowtext .5pt;padding:0cm 5.4pt;width:561.4pt;" width="749"><p class="MsoNormal" style="margin-bottom:3.2pt;text-align:center;"><span style="color:black;font-family:"Arial Narrow",sans-serif;font-size:10.0pt;"><span style="mso-color-alt:windowtext;" lang="EN-US"><strong>JOB PURPOSE</strong></span></span></p></td></tr><tr style="height:29.3pt;mso-yfti-irow:1;mso-yfti-lastrow:yes;"><td style="border-bottom-style:dotted;border-color:windowtext;border-left-style:dotted;border-right-style:dotted;border-top-style:none;border-width:1.0pt;height:29.3pt;mso-border-alt:dotted windowtext .5pt;mso-border-top-alt:dotted windowtext .5pt;padding:0cm 5.4pt;width:561.4pt;" width="749"><p class="MsoNormal" style="margin-bottom:3.2pt;text-align:justify;"><span style="font-family:"Arial Narrow",sans-serif;font-size:10.0pt;"><span style="mso-bidi-font-family:Arial;" lang="EN-US">The Senior Inspector Supervisor provides strategic oversight of field inspection operations across Dubai’s media sector. The role leads Inspector Supervisors and Senior Inspectors, manages high</span></span><span style="font-family:"Cambria Math",serif;font-size:10.0pt;"><span style="mso-bidi-font-family:"Cambria Math";" lang="EN-US">‑</span></span><span style="font-family:"Arial Narrow",sans-serif;font-size:10.0pt;"><span style="mso-bidi-font-family:Arial;" lang="EN-US">risk and cross</span></span><span style="font-family:"Cambria Math",serif;font-size:10.0pt;"><span style="mso-bidi-font-family:"Cambria Math";" lang="EN-US">‑</span></span><span style="font-family:"Arial Narrow",sans-serif;font-size:10.0pt;"><span style="mso-bidi-font-family:Arial;" lang="EN-US">agency cases, approves enforcement strategies, and ensures regulatory consistency and operational excellence. The Senior Inspector Supervisor oversees complex investigations, validates high</span></span><span style="font-family:"Cambria Math",serif;font-size:10.0pt;"><span style="mso-bidi-font-family:"Cambria Math";" lang="EN-US">‑</span></span><span style="font-family:"Arial Narrow",sans-serif;font-size:10.0pt;"><span style="mso-bidi-font-family:Arial;" lang="EN-US">impact cases, drives capability development across inspection teams, and contributes to regulatory decision</span></span><span style="font-family:"Cambria Math",serif;font-size:10.0pt;"><span style="mso-bidi-font-family:"Cambria Math";" lang="EN-US">‑</span></span><span style="font-family:"Arial Narrow",sans-serif;font-size:10.0pt;"><span style="mso-bidi-font-family:Arial;" lang="EN-US">making and policy refinement. The role ensures that inspection operations support Dubai’s media governance objectives and uphold public confidence in regulatory enforcement.</span></span></p></td></tr></tbody></table><p class="MsoNormal"><span lang="EN-US"> </span></p><table class="MsoNormalTable" style="border-collapse:collapse;border-style:none;margin-left:-46.85pt;mso-border-alt:dotted windowtext .5pt;mso-border-insideh:.5pt dotted windowtext;mso-border-insidev:.5pt dotted windowtext;mso-padding-alt:0cm 5.4pt 0cm 5.4pt;mso-table-layout-alt:fixed;" border="1" cellspacing="0" cellpadding="0" width="749"><tbody><tr style="height:4.0pt;mso-yfti-firstrow:yes;mso-yfti-irow:0;"><td style="background-color:#F2F2F2;border:1.0pt dotted windowtext;height:4.0pt;mso-border-alt:dotted windowtext .5pt;padding:0cm 5.4pt;width:27.9pt;" width="37"><p class="MsoNormal" style="margin-bottom:3.2pt;text-align:center;"><span style="color:black;font-family:"Arial Narrow",sans-serif;font-size:10.0pt;"><span style="mso-color-alt:windowtext;" lang="EN-US"><strong>No.</strong></span></span></p></td><td style="background-color:#F2F2F2;border-bottom-style:dotted;border-color:windowtext;border-left-style:none;border-right-style:dotted;border-top-style:dotted;border-width:1.0pt;height:4.0pt;mso-border-alt:dotted windowtext .5pt;mso-border-left-alt:dotted windowtext .5pt;padding:0cm 5.4pt;width:79.9pt;" width="107"><p class="MsoNormal" style="margin-bottom:3.2pt;text-align:center;"><span style="color:black;font-family:"Arial Narrow",sans-serif;font-size:10.0pt;"><span style="mso-color-alt:windowtext;" lang="EN-US"><strong>Key Focus Area</strong></span></span></p></td><td style="background-color:#F2F2F2;border-bottom-style:dotted;border-color:windowtext;border-left-style:none;border-right-style:dotted;border-top-style:dotted;border-width:1.0pt;height:4.0pt;mso-border-alt:dotted windowtext .5pt;mso-border-left-alt:dotted windowtext .5pt;padding:0cm 5.4pt;width:454.1pt;" width="605"><p class="MsoNormal" style="margin-bottom:3.2pt;"><span style="color:black;font-family:"Arial Narrow",sans-serif;font-size:10.0pt;"><span style="mso-color-alt:windowtext;mso-spacerun:yes;" lang="EN-US"><strong> </strong></span><span style="mso-color-alt:windowtext;" lang="EN-US"><strong>Key Accountabilities</strong></span></span></p></td></tr>...
Al Fajer Travel Tourism LLC
UAE
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p>We are looking for female experienced admin assistant very urgently preferably from Philippine nationality</p><p><br></p> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><p>Reception related works and Secretarial works</p></div>
Admax Gabion & Metal Industries
UAE
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p>adminadminadminadminadminadminadminadminadminadminadminadminadminadminadminadminadminadminadminadminadminadmin</p> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><p>admin</p></div>
V S SOURCING TEXTILE TRADING DWC-LLC
UAE - Dubai
<p><strong><u>Job Description: Finance Assistant Location: Dubai Reporting to: Finance Manager </u></strong></p><br><br><p>Role Overview We are looking for a proactive and detail-oriented Finance Assistant to support the day-to-day finance operations across the business. This role will focus on transactional finance, including bank reconciliations, invoicing, and supporting debtor and creditor management, as well as general finance administration to ensure accurate and timely financial records. </p><br><p><strong><u>Key Responsibilities</u></strong></p><br><br><ul><li><p>Perform daily and monthly bank reconciliations across multiple accounts</p></li><li><p>Investigate and resolve reconciling items promptly</p></li><li><p>Support cashbook postings, ensuring all transactions are accurately recorded</p></li><li><p>Assist with maintaining up-to-date cash positions and reporting Sales Ledger & Invoicing</p></li><li><p>Raise customer invoices accurately and in a timely manner</p></li><li><p>Prepare and issue sample invoices where required for clients or internal approvals</p></li><li><p>Maintain accurate records of invoicing and supporting documentation</p></li><li><p>Support with debit note processing and price customer price queries Credit Control Support</p></li><li><p>Support management of the aged debtor ledger</p></li><li><p>Work with the Finance Manager and Regional team to reduce debtor days for a select invoice category. </p></li><li><p>UAE Office Costs & Expenses</p></li><li><p>Process and post UAE office costs including rent, utilities, and operational expenses</p></li><li><p>Review expense submissions for accuracy and compliance</p></li><li><p>Ensure proper coding and allocation of costs -Support UAE Expense claim processing Finance Administration</p></li><li><p>Maintain organised finance records and filing</p></li><li><p>Support audit requests by gathering documentation</p></li><li><p>Assist with onboarding new suppliers/customers</p></li><li><p>Manage finance inbox queries</p></li><li><p>Support preparation of reports, schedules, and reconciliations</p></li><li><p>Assist with admin month-end close tasks</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Key Skills & Experience</p><br><ul><li><p>Previous experience in a finance assistant or accounts assistant role for 3years plus- Strong understanding of bank reconciliations and ledger processes</p></li><li><p>Excellent Excel skills</p></li><li><p>High attention to detail and accuracy</p></li><li><p>Organised and able to manage multiple priorities</p></li><li><p>Strong communication skills</p></li><li><p>Experience using accounting systems</p></li></ul>
sell any property
UAE
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p>looking for just good office assistant and admin work computer communication and basic i need someone who have uae experience </p> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><p>office computers excel word etc communications </p></div>
Confidential
UAE - Dubai
<p>We are currently hiring an Office Boy/Girl / Office Assistant to join our team.
Requirements:
• Nationality: Filipino/Filipina only
• Immediate joiners
• Good communication and organizational skills
• Basic computer knowledge (for secretary role)
• Positive attitude and willingness to learn
• Ability to work in a fast-paced environment
If you meet the above requirements and are available to join immediately, we encourage you to apply.</p><p>• Good communication and organizational skills
• Basic computer knowledge
• Ability to carry out all admin duties
• Positive attitude and willingness to learn
• Ability to work in a fast-paced environment
• Filipino Nationality</p>
PETRA MECHATRONICS MIDDLE EAST TRADING LLC
UAE - Dubai
<ul><li><p><strong>Career Level:</strong> Senior</p></li><li><p><strong>Location</strong>: Dubai, UAE</p></li><li><p><strong>Gender</strong>: FEMALE</p></li><li><p><strong>Experience</strong>: 4-10 years</p></li><li><p><strong>Monthly Salary</strong>: AED 5,000 to AED 7,000</p></li><li><p><strong>Offices</strong></p><p>a. Dubai- International City</p><p>b. Dubai - Deira</p><p>c. Sharjah - Al Majaz</p></li><li><p><strong>Products/Industries</strong>: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, elevators & escalators, material handling & lifting equipment, tools/meters/power tools & hardware, industrial electronics, electro-mechanical, marine, oil & gas, MEP, HVAC, IT, manufacturing machinery, packing and batching machines, commercial kitchen equipment, POS, office automation, wholesale office supplies, IT products / LV / ELV / BMS</p><br></li></ul><p><strong>Intro</strong></p><p>We are looking for an organized and responsible Admin / Administrative Assistant to support daily office operations, HR coordination, basic accounting support, supply chain support and internal follow-ups.</p><br><p><strong>Responsibilities:</strong></p><p><strong>A) Administrative Duties:</strong></p><ul><li><p>Handle daily administrative tasks, emails, records, and filing.</p></li><li><p>Assist management with schedules, reports, and follow-ups.</p></li><li><p>Monitor office supplies, petty cash, and general office requirements.</p></li><li><p>Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.</p></li></ul><p><strong>B) HR Administration:</strong></p><ul><li><p>Assist in job posting, CV screening, interview scheduling, and candidate follow-up.</p></li><li><p>Maintain employee records, attendance, leave records, and HR documents.</p></li><li><p>Support onboarding, documentation, and internal HR communication.</p></li></ul><ul><li><p>Assist in job posting, CV screening, interview scheduling, and candidate follow-up.</p></li><li><p>Maintain employee records, attendance, leave records, and HR documents.</p></li><li><p>Support onboarding, documentation, and internal HR communication.</p></li></ul><p><strong>C) Accounting / Bookkeeping:</strong></p><ul><li><p>Support basic AP/AR, invoice entry, receipts, payment follow-ups, and bookkeeping.</p></li><li><p>Experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.</p></li></ul><p><strong>D) Supply Chain:</strong></p><ul><li><p>Support basic supply chain tasks, including supplier follow-ups, shipment coordination, stock updates, and order status tracking.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Proven experience as a Senior Administrative Assistant, Office Administrator, or Office Coordinator is preferred.</p></li><li><p>Must be skilled and experienced in at least two of the following areas: Administrative Assistance, HR Administration, Accounting/Bookkeeping, or Supply Chain.</p></li><li><p>Strong written and verbal communication skills, with professional email drafting ability.</p></li><li><p>Proficient in MS Word, Excel, Outlook, and general office applications.</p></li><li><p>Experience with <strong>Zoho Books, Zoho Inventory, Zoho CRM, or Odoo</strong> is an advantage.</p></li><li><p>Highly organized, detail-oriented, and able to manage multiple administrative tasks with minimum supervision.</p></li><li><p>Proactive, reliable, and willing to learn new systems and procedures.</p><p><br></p></li></ol><p><strong>Additional Qualifying Advantages:</strong></p><ul><li><p>UAE driving license.</p></li><li><p>Experience in Digital Marketing or Social Media.</p></li><li><p>Engineering Degree specialized as Mechatronics Engineer will be a Plus+.</p><p><br></p></li></ul><p><strong>How to Apply:</strong></p><ol type="1"><li><p>Visit our careers page</p></li><li><p>Select the relevant job opening</p></li><li><p>Complete the application form<br></p></li></ol><p><br></p>
Trident Metals DMCC
UAE
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p>The Admin Assistant is responsible for providing comprehensive administrative and office support to ensure the efficient operation of the organization. The role involves managing office administration, coordinating meetings and travel, handling documentation, maintaining records, supporting import and export processes, liaising with clients and suppliers, and assisting with financial and purchasing activities.</p><p>Key Responsibilities</p><ul><li>Welcome and assist visitors in a professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Organize and schedule appointments, meetings, and calendars.</li><li>Prepare meeting agendas and record detailed meeting minutes.</li><li>Draft, edit, and distribute emails, letters, memos, and other correspondence.</li><li>Prepare and compile regular reports and administrative documents.</li><li>Develop, organize, and maintain filing systems for company records.</li><li>Update and maintain office policies, procedures, and administrative documentation.</li><li>Monitor and order office supplies while maintaining inventory levels.</li><li>Research and identify potential suppliers, buyers, and business opportunities.</li><li>Maintain and update client, supplier, and company contact databases.</li><li>Arrange travel bookings, including flights, hotels, and transportation for managers and visitors.</li><li>Prepare import and export documentation, including Certificates of Origin and coordination with Chambers of Commerce and inspection agencies.</li><li>Submit and reconcile expense reports using accounting software.</li><li>Serve as the primary point of contact for internal staff, external clients, suppliers, and service providers.</li><li>Coordinate with executives and senior management to ensure smooth office operations.</li><li>Liaise with banks and government authorities for administrative and business-related matters.</li><li>Prepare Sales Contracts and Purchase Orders.</li><li>Follow up on shipments, deliveries, payments, and order status with international suppliers and customers.</li><li>Maintain petty cash records and assist with basic accounting and financial administration.</li><li>Perform other administrative duties as assigned by management.</li></ul><p><br></p><p>Office Hours: Monday to Saturday at our office in JLT, Saturday will be Hybrid can work from home. </p> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><p>Office Administration</p><p>Communication and Interpersonal Skills</p><p>Calendar and Schedule Management</p><p>Document Preparation and Record Keeping</p><p>Import & Export Documentation</p><p>Vendor and Client Coordination</p><p>Travel Coordination</p><p>Purchase Order and Sales Contract Administration</p><p>Basic Accounting and Petty Cash Management</p><p>Microsoft Office Suite</p><p>Time Management</p><p>Organizational Skills</p><p>Attention to Detail</p></div>
Confidential
UAE - Dubai
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><ul><li><p>Purchase office supplies and ensure timely replenishment of stock</p></li><li><p>Source, negotiate and coordinate with suppliers to obtain the best prices and service</p></li><li><p>Prepare and maintain office documents, reports and record.</p></li><li><p>Handle data entry and maintain accurate administrative files</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelors Degree</p></li><li><p>3- years of administrative experience</p></li><li><p>Good communication skills </p></li><li><p>Proficiency in Microsoft Office - especially in Excel</p></li></ul><p></p></section>
UAE - Abu Dhabi Emirate
Role : Admin Assistant<br> Location : Abu Dhabi <br><br> Role Purpose:<br><br> The regional administrative assistant is tasked with managing day to day administrative tasks and providing full support to the regional head and regional business/support units. This includes managing diaries, contacts, business travels, and other tasks and administrative office requirements (Office supplies, stationary, expenses, fees, maintaining credentials and collating various departmental submissions for trackers etc...)<br> <br> Key Accountabilities of the role <br> <br><br>Customer Goals.<br><br><br> Organizing diary and scheduling internal or external meetings for team members giving priority to Head of Department Communicate with different departments via phone and emails and help team members fulfill their requirements and requests (i.e,IT , Administration, HR, Marketing.. etc.) and with external clients Coordinate for Conferences, Invitations confirmations & prepare marketing material <br><br><br><br>Governance & Controls goals:<br><br><br> Arranging business trips for team members including getting the required internal approvals, applying for visa, making travel and hotel bookings, arranging transportation as needed and liaising with our clients All closed deals to be filed promptly per standard procedure Monitor department costs and expenses through monitoring department requisitions and expenses Familiarity with all new policies procedures related to petty cash / Travel / Al Madar and HR and provide explanation to the team <br><br><br><br>Financials:<br><br><br> Handle all types of staff expenses reimbursements ( Medical, Club membership,travel, Business gathering,etc) on Oracle - Al Madar System and other expenses manually for (Zawya, Bloomberg, tombstones and other required invoices) & petty cash expenses Monitor department costs and expenses through monitoring department requisitions and expense and report to head<br><br><br><br>People:<br><br><br> Handle and Monitor internal departmental communication and communicate with various departments to answer all enquires for team and head of team (IT, Government Relation, Human Resources,etc…) Manage interview processes and contact new recruits and coordinate with HR<br><br><br> <br><br><br><br>Specialist Skills / Technical Knowledge Required for this role:<br> <br><br> <br><br>Communication skills (English A must with Arabic Preferred)<br><br> Analytical Skills Presentation skills Proficient user of Microsoft Office Strong customer service and administration skills
toto
UAE - Dubai
<p>WE’RE HIRING – ADMIN ASSISTANT</p>
<p>Join our team as an Admin Assistant and support the smooth operation of daily office activities.</p>
<p>Responsibilities:</p>
<p>Assist with daily administrative and office tasks<br />
Handle emails, phone calls, and document filing<br />
Maintain records and prepare basic reports<br />
Support management and staff with administrative duties</p>
<p>Qualifications:</p>
<p>Freshers are welcome to apply<br />
Basic knowledge of MS Office applications<br />
Good communication and organizational skills<br />
Detail-oriented and able to multitask</p>
<p>Employment Type: Full-Time<br />
Location: UAE</p>
<p>To Apply:<br />
Send your CV to: reevadesk0786@gmail.com</p>
UAE - Sharjah Emirate
???? We Are Hiring | Administrative Assistant / Office Administrator / Administrative Coordinator Positions: Administrative Assistant / Office Administrator / Administrative Coordinator Employment Type: Full-Time Experience Level: Entry-Level / Junior Work Arrangement: Remote / On-site / Hybrid Location: [City, Country]Job Responsibilities Administrative Assistant Assist with daily administrative and clerical tasks. Handle basic data entry, filing, and document preparation. Organize emails, schedules, records, and office documents. Provide general administrative support to different departments. Office Administrator Support the day-to-day operations of the office. Maintain office records, supplies, and administrative documents. Coordinate meetings, schedules, and routine office activities. Communicate with employees, suppliers, and service providers when required. Administrative Coordinator Coordinate administrative tasks and internal activities. Assist with scheduling, documentation, and departmental requests. Maintain accurate records and databases. Follow up on routine tasks and ensure administrative activities are completed on time. Minimum Requirements Basic computer and Microsoft Office / Excel skills. Good communication and organizational skills. Responsible, detail-oriented, and willing to learn. Ability to manage multiple tasks and meet deadlines. Ability to work independently and as part of a team. No professional experience required. Fresh graduates and junior candidates are welcome. No specific industry experience required. What We Offer Competitive salary and benefits. On-the-job training provided. Remote, on-site, or hybrid options depending on the position. Supportive and professional working environment. Career development opportunities. Practical experience in administration and office operations.???? Interested candidates are welcome to apply and join our team!
UAE - Abu Dhabi Emirate
We are currently hiring Remote Assistant Administrators to support our team with a variety of administrative tasks. This fully remote position is ideal for individuals who are organized, dependable, and able to manage multiple responsibilities efficiently. In this role, you will help keep daily operations running smoothly by maintaining records, coordinating communications, managing schedules, and supporting executives and managers as needed. Success in this position requires strong attention to detail, excellent time management skills, and the ability to work independently in a remote environment. Requirements: Keeping administrative records, trackers, and internal documents accurate and up to date Scheduling meetings, coordinating calendars, and organizing task assignments Maintaining well-structured digital filing systems Managing incoming emails, requests, and internal communications Monitoring task progress and following up to keep things moving Supporting data entry with a strong focus on accuracy Preparing simple reports, summaries, and documentation as needed Assisting with general operational and administrative support tasks <br> Qualifications: Highly organized with strong time management skills Clear and professional written communication Able to handle multiple priorities without feeling overwhelmed Comfortable working with digital tools and online systems Strong attention to detail and accuracy Self-driven and capable of working independently Proactive problem-solver who takes initiative Previous experience in admin or virtual assistant roles is helpful, but not required <br> Tools You’ll Use: Google Workspace or Microsoft Office (Docs, Sheets, Excel) Email and communication platforms Task and project management tools Remote collaboration tools (chat, video calls) <br> Benefits: Competitive pay Flexible, fully remote work setup Structured onboarding and ongoing support Clear pathways for growth within admin and operations Performance-based incentives A collaborative and supportive remote team Access to learning and development resources <br> Why This Role Stands Out This isn’t just an admin role—it’s a chance to build real operational experience in a remote-first environment. You’ll develop skills in coordination, communication, and workflow management while opening doors to more advanced roles in operations and administration.<br><br>Skills: Administration Jobs,Customer Service Representatives
UAE - Dubai
Heidelberg Materials Trading is the international trading arm of Heidelberg Materials, one of the world’s largest building materials companies, handling overseas drybulk product exports and imports across global markets. We are looking for a talented individual to join our Admin Team in our Dubai Office as:<br>Jr. Administrative Assistant<br>As the Jr. Administrative Assistant, you will play a crucial role in supporting the daily operations of the Admin Team. You will work closely with the Admin Team to ensure the smooth functioning of the office and provide essential support to the staff. Your responsibilities will include:<br>Key Responsibilities:Assist the Admin Team with daily office operations and general administrative duties Manage incoming calls, emails, and correspondence with professionalism and accuracy Maintain office supplies and coordinate with vendors for office-related purchases and services Greet and assist visitors, clients, and employees. Assist the Admin Team with arranging office events, meetings, and travel arrangements Support other team members with administrative tasks as required.<br>Qualifications:2-3 years of proven experience as an Administrative/Office Assistant or a similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a plus. Excellent communication skills, both written and verbal. Excellent command of English. Strong organizational and multitasking skills. Attention to detail and problem-solving abilities. Ability to work effectively in a team and independently.<br>We thank all applicants for their interest, but only shortlisted candidates will be contacted. All applications will be kept strictly confidential.
toto
UAE - Abu Dhabi
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><ol><li><p>Manage office documentation, filing systems, and document control processes.</p></li><li><p>Handle company emails and coordinate correspondence with clients, consultants, suppliers, and internal departments.</p></li><li><p>Review RFPs, project specifications, drawings, and technical requirements.</p></li><li><p>Prepare quotations, Bills of Quantities (BOQs), and material cost estimates.</p></li><li><p>Review contracts and identify discrepancies, risks, or clarification requirements.</p></li><li><p>Coordinate with project teams to ensure timely submission of technical and commercial documentation.</p></li><li><p>Support engineering and construction teams with administrative and project-related documentation.</p></li><li><p>Maintain accurate records and ensure all documents are updated and properly archived.</p></li><li><p>Ensure confidentiality and professional communication in all business interactions.</p></li></ol></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ol><li><p>Bachelor's Degree in Mechanical, Electrical, Civil, or MEP Engineering.</p></li><li><p>2–5 years of experience in construction, MEP, or engineering administration.</p></li><li><p>Strong ability to review technical documents, drawings, specifications, and contract requirements.</p></li><li><p>Experience in preparing quotations, BOQs, and material estimates.</p></li><li><p>Good understanding of MEP systems, construction processes, and building materials.</p></li><li><p>Proficiency in Microsoft Office applications; AutoCAD knowledge is an added advantage.</p></li><li><p>Excellent communication, organizational, and multitasking abilities.</p></li><li><p>UAE experience is preferred.</p></li></ol><p></p></section>
UAE - Dubai
Role Overview We are looking for a reliable, organized and detail-oriented Admin Assistant to support the Chief Legal Officer and legal department from our Dubai office.<br>This is a hands-on Admin Assistant role. The ideal candidate will support the day-to-day administration of the legal department .<br>Key Responsibilities Provide day-to-day administrative and coordination support to the Chief Legal Officer. Manage legal requests, approvals, follow-ups, deadlines, trackers, and pending action items. Support contract approval processes, approval workflows, document routing, signatures, filing, and record maintenance. Review documents for basic completeness, including entity names, dates, parties, signatures, approval status, supporting documents. Ensure all documents are accurately named, version-controlled, stored, and easy to retrieve. Coordinate with internal teams including Finance, HR, Operations, Commercial, and other business units. Follow up with stakeholders to obtain missing information, signatures, approvals, clarifications, or documents. Assist with basic documents, letters, forms, resolutions, templates and contract approval forms. Maintain document trackers and assist in ensuring records remain accurate and up to date.<br>Requirements Prior experience as an admin assistant or legal administrator would be advantageous. Must be locally available in the UAE. Must be able to work from the Dubai office, 5 days per week. Strong attention to detail and ability to handle confidential information. Good written and verbal English communication skills. Strong follow-up, tracking, and coordination skills. Comfortable working with documents, spreadsheets, shared drives, approval workflows, and e-signature tools.<br>Preferred Skills1-3 years’ experience in an administrative or admin support function. Experience using Microsoft Office.<br>Candidate Profile If you are dependable, structured, and comfortable working in a support-focused coordination role, this opportunity may be a strong fit for you. We are looking for someone who takes pride in accuracy, organization, confidentiality, and follow-through, and who values stability, consistency, and long-term ownership of administrative processes. Apply today.
BCGDV
UAE
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p>Who We Are</p><br><br><p>Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.<br>To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.</p><br><br><p>What You'll Do</p><br><br><p>As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG’s value statement. </p><br><br><br><p>While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team-oriented people will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.</p><br><br><br><p>YOU'RE GOOD AT </p><br><br><ul><li>Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings & amendments of flights, hotels, cars etc), conference calls, meetings etc.</li><li>Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness</li><li>Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process </li><li>Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows</li><li>Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process </li><li>Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements </li><li>Providing vacation cover to other Executive Assistants</li><li>Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering </li><li>Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items </li><li>Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support </li><li>Organizing and maintaining online systems for PA </li><li>Managing client contacts for CRM/Contact Management </li><li>Organizing and maintaining electronic filing system </li><li>Preparing weekly timesheets and expense reports </li><li>Maintain highest level of internal and external confidentiality</li></ul><p><strong>Please note that this role is maternity cover for 12 months.</strong></p><br><br><p>What You'll Bring</p><br><br><ul><li>A minimum of 4-5 years’ experience in a fast-paced environment supporting senior executives is strongly preferred.</li><li>Strong service orientation:<ul><li>Maturity and flexibility to work both independently and in cooperation with others</li><li>High level of self-motivation and initiative</li><li>Willingness to exercise good judgment and make decisions based on logic and common sense</li></ul></li><li>Excellent organizational skills<ul><li>Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner</li><li>Superior attention to detail and accuracy</li><li>Follow through/ownership of tasks to completion</li><li>Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)</li></ul></li><li>Ability to multi-task and complete a variety of projects in a fast-paced environment</li><li>Ability and willingness to work overtime on projects and tasks as required</li><li>Knowledge and experience of the Middle East and local practices</li><li>Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook</li><li>Organizational skills: ability to handle competing priorities and to work effectively in a Challenging, fast-paced environment</li><li>Service oriented, flexible, attentive to detail team player</li><li>Ability to respect all BCG information as personal and confidential</li></ul><br><p>Who You'll Work With</p><br><br><p>You'll be working within a closely-knit EA team made up on Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager. You'll be supporting a team of Managing Director & Partner(s), and Partner (s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and trouble-shooting and will provide developmental guidance and support as your grow your career at BCG.</p><br><br><p>Additional info</p><br><br><p><strong>Please note that this role is maternity cover for 12 months. </strong></p><br><br><p>Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. <br>BCG is an E - Verify Employer. Click here for more information on E-Verify.</p><br><br> <br> </div>
Confidential
UAE - Dubai
<p>A well-regarded company is looking for an Office Assistant to support daily office operations, handle routine administrative tasks, maintain documents, and assist staff with general office requirements. The ideal candidate should be organized, reliable, and willing to learn.</p>
<p>Key Responsibilities<br />
Assist with daily administrative and office activities.<br />
Organize and maintain documents, files, and records.<br />
Handle basic data entry and update office information.<br />
Receive and distribute documents, correspondence, and office materials.<br />
Answer phone calls and respond to routine inquiries professionally.<br />
Assist with photocopying, scanning, printing, and document preparation.<br />
Monitor office supplies and report requirements when needed.<br />
Coordinate basic office errands and internal requests.<br />
Support staff with administrative and clerical tasks.<br />
Keep work areas and common office spaces organized.<br />
Assist with scheduling meetings and preparing meeting materials.<br />
Perform other routine duties assigned by the supervisor.</p>
<p>ake the opportunity to showcase your skills. Send your updated CV to globalfahli@gmail.com or via WhatsApp: +971 54 276 5817.</p>