Insurance Coordinator Jobs in UAE

Company Description Lalla Beauty Lounge is a modern salon dedicated to providing high-quality beauty and wellness services in a welcoming, client-focused environment. The lounge offers a range of treatments designed to help clients look and feel their best, combining professional expertise with personalized care. Team members are encouraged to deliver exceptional service, maintain a polished atmosphere, and build lasting relationships with clients. As the salon grows, Lalla Beauty Lounge values individuals who bring creativity, professionalism, and a passion for beauty and customer service. Role Description This is a full-time, on-site role based in Abu Dhabi for a Salon Receptionist and Social Media Coordinator. The role involves greeting clients, managing appointment bookings, answering phone calls and messages, and handling check-in and check-out processes. The team member will maintain a clean and organized reception area, manage client records, and support daily salon operations, including coordinating with stylists and technicians. In addition, the role includes creating and posting content on social media channels, responding to online inquiries, promoting services and special offers, and helping build the salon’s digital presence in line with brand guidelines. The position requires consistent punctuality, professional appearance, and the ability to provide courteous, efficient service to all clients. Qualifications Strong customer service and interpersonal skills, with the ability to welcome clients, handle inquiries, and resolve concerns professionally. Experience with appointment scheduling, basic administrative tasks, and using salon or booking software is highly beneficial. Social media content creation and coordination skills, including posting, caption writing, and basic photo/video handling on platforms such as Instagram and Tik Tok. Good communication skills in English; Arabic or other languages are an advantage. Ability to work on-site full time in Abu Dhabi, with a professional demeanor, reliable time management, and strong attention to detail. Interest in beauty, wellness, and current industry trends; prior experience in a salon or hospitality environment is a plus. Basic computer literacy and comfort with messaging apps, email, and online customer engagement. High school diploma or equivalent; additional training in customer service, administration

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><strong>Position</strong></span><span><strong>Summary:</strong></span><br>As a Logistics Coordinator, Quick Ship, you will coordinate daily logistics and shipping activities to ensure the timely, accurate, and cost-effective movement of materials and finished goods. You will support export and import operations by preparing <span>shipment</span> <span>documentation,</span> <span>collaborating</span> <span>with</span> <span>internal</span> <span>teams</span> <span>and</span> <span>logistics</span> <span>partners,</span> <span>and</span> <span>ensuring</span> <span>compliance</span> <span>with</span> <span>applicable</span> <span>trade</span> <span>regulations</span> <span>and</span> <span>customer</span> <span>requirements.</span><br><span><strong>In</strong></span><span><strong>This</strong></span><span><strong>Role,</strong></span><span><strong>Your</strong></span><span><strong>Responsibilities</strong></span><span><strong>Will</strong></span><span><strong>Be:</strong></span><br><ul><li><span>Coordinate</span> <span>outbound</span> <span>shipments</span> <span>and</span> <span>support</span> <span>logistics</span> <span>operations</span> <span>to</span> <span>ensure</span> <span>smooth</span> <span>and</span> <span>timely</span> <span>delivery.</span></li><li><span>Prepare</span> <span>and</span> <span>process</span> <span>shipping</span> <span>documentation</span> <span>for</span> <span>export</span> <span>and</span> <span>domestic</span> <span>shipments.</span></li><li><span>Collaborate</span> <span>with</span> <span>freight</span> <span>forwarders</span> <span>and</span> <span>logistics</span> <span>service</span> <span>providers</span> <span>to</span> <span>coordinate</span> <span>collections</span> <span>and</span> <span>deliveries.</span></li><li><span>Review</span> <span>customer</span> <span>orders</span> <span>and</span> <span>shipping</span> <span>requirements</span> <span>to</span> <span>ensure</span> <span>accurate</span> <span>shipment</span> <span>execution.</span></li><li><span>Work</span> <span>closely</span> <span>with</span> <span>internal</span> <span>stakeholders</span> <span>to</span> <span>obtain</span> <span>complete</span> <span>and</span> <span>accurate</span> <span>shipping</span> <span>instructions.</span></li><li><span>Generate</span> <span>shipping</span> <span>documentation</span> <span>through</span> <span>internal</span> <span>systems</span> <span>and</span> <span>maintain</span> <span>accurate</span> <span>shipment</span> <span>records.</span></li><li><span>Prepare</span> <span>customs</span> <span>documentation</span> <span>and</span> <span>support</span> <span>clearance</span> <span>processes</span> <span>in</span> <span>compliance</span> <span>with</span> <span>applicable</span> <span>regulations.</span></li><li><span>Partner</span> <span>with</span> <span>Warehouse,</span> <span>Quality,</span> <span>and</span> <span>Logistics</span> <span>teams</span> <span>to</span> <span>ensure</span> <span>on-time</span> <span>shipment</span> <span>readiness</span> <span>and</span> <span>dispatch.</span></li><li><span>Monitor</span> <span>shipment</span> <span>status</span> <span>and</span> <span>provide</span> <span>timely</span> <span>updates</span> <span>to</span> <span>stakeholders</span> <span>and</span> <span>customers.</span></li><li><span>Ensure</span> <span>adherence</span> <span>to</span> <span>company</span> <span>policies,</span> <span>export</span> <span>control</span> <span>regulations,</span> <span>and</span> <span>international</span> <span>trade</span> <span>requirements.</span></li><li><span>Process</span> <span>freight</span> <span>invoices</span> <span>and</span> <span>assist</span> <span>in</span> <span>resolving</span> <span>discrepancies</span> <span>with</span> <span>suppliers.</span></li><li><span>Support</span> <span>investigation</span> <span>and</span> <span>resolution</span> <span>of</span> <span>shipment-related</span> <span>issues</span> <span></span></li></ul> </div>

<p>Job Overview We are seeking a detail-oriented Sales Coordinator to manage order processing, ensure timely deliveries, support invoicing, and drive sales coordination activities. The role also involves lead generation, reporting, and cross-functional collaboration to support business growth. Key Responsibilities • Process all local-market orders within 7–8 working days • Coordinate with sales, production, and logistics for on-time delivery • Ensure 100% monthly invoicing and fulfillment of LPOs • Maintain proactive communication with customers on order status • Prepare quotations and follow up to convert opportunities • Generate leads and arrange meetings with key clients • Prepare weekly sales reports and presentations for management • Support process improvements and maintain accurate records KPIs • Greater than or equal to 95% timely order processing • 100% monthly invoicing and delivery completion • On-time delivery & invoice accuracy • Lead generation and reporting quality Work Environment • Office-based in Dubai with occasional site/client visits • Flexibility for meetings as required</p><p>• Bachelor’s degree in business or related field • 2–5 years’ experience in sales coordination/order management • FMCG/manufacturing experience preferred • Strong Excel, PowerPoint, and ERP skills (AI tools a plus) • Excellent communication, organization, and analytical skills</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>About Four Seasons:</b></p><br><br><p>Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.<br>At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.</p><br><br><br><br><p><b>About the location:</b></p><br><br>In a vibrant urban community right on the water, Four Seasons Hotel Abu Dhabi at Al Maryah Island welcomes guests with bright, open spaces, embracing expansive views of the city skyline and the sparkling waves of the Arabian Gulf. On dynamic, upscale Al Maryah Island – Abu Dhabi’s business and lifestyle destination – Four Seasons is located within a 34-storey glass tower, both high-tech and environmentally advanced. Sophisticated new concepts throughout the Hotel define Four Seasons as Abu Dhabi’s most exciting waterfront location. Blending urban chic and understated luxury, we offer 200 light-filled accommodations, including 38 suites – all with water views. With six creative restaurants and lounges, this is Al Maryah Island’s premier location for stylish entertaining. Every moment is elevated by thoughtful Four Seasons service, anticipating each guest’s unique personal needs – whether the goal is relaxing on vacation or staying efficient for business.<br><br><p><b>About the role</b></p><br><br><p>The People and Culture Coordinator will be the face of the People and Culture Office, providing support and administrative proficiency to the team in an efficient, courteous and professional manner while also assisting in overseeing the daily operations of the department.</p><br><br><br><p><b>What you will do:</b><br><b>Main Duties/Description:</b><br>1. The ability to answer telephones and take messages for the People and Culture department adhering to Four Seasons standards.<br>2. The ability to be proficient in typing skills so any correspondence (proposals, contracts, form letters, internal forms, etc.) on a computer can be performed as needed.<br>3. The ability to proofread all correspondence prior to being given to manager for signature.<br>4. The ability to learn new methods of using the computer and assisting other personnel in its upkeep and maintenance.<br>5. The ability to process all mass correspondence and special mailings.<br>6. The ability to maintain reader file for assigned managers. At the end of the month complete reader files should go to the Director of People and Culture for review, then be placed in permanent monthly reader file.<br>7. The ability to maintain all employee files in accordance with established procedures and standards.<br>8. The ability to ensure that all information regarding each employee is sent to the proper department on schedule in order to facilitate the proper handling of the staff.<br>9. The ability to advise the Director of People and Culture when work assigned cannot be returned within a 24-hour period.<br>10. The ability to maintain a friendly, caring and helpful attitude with clients, as well as all Hotel personnel.<br>11. The ability to assist the employees in the absence of the Director of People and Culture, Learning and Development Manager, People and Culture Assistant Managers and Staff Housing Assistant Manager.<br>12. The ability to open and handle the People and Culture Team's email when requested.<br>13. The ability to maintain the office in a neat and orderly manner in accordance with established guidelines and standards.<br>14. The ability to assist in the preparation of reports as required by the Director of People and Culture, General Manager, or Finance.<br>15. The ability to purchase supplies and collateral through proper purchasing and signature procedures.<br>16. The ability to participate in scheduled meetings as requested.<br>17. The ability to be punctual to scheduled work hours and follow proper payroll procedures.</p><br><br><p><br><b>Standard Duties:</b><br>1. To provide a friendly and professional service that always exceeds employees’ expectations.<br>2. To ensure you read the hotel's employee handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.<br>3. To undertake other duties and responsibilities which, while outside the normal routine, are within the overall scope of the position.<br>4. To report for duty punctually wearing professional attire. To maintain a high standard of personal appearance and hygiene and adhere to the hotel and department personal appearance standards.<br>5. To comply with local legislation as required.<br>6. Prepare related paperwork and welcome pack for new hires.<br>7. Organize medical appointments for new hires, visa renewal colleagues, etc.<br>8. Prepare and assist medical insurance of the new joiners, dependents, etc.<br>9. Assist with payroll maintenance for the People and Culture Team.<br>10. Requires knowledge and the ability to operate computer equipment including word processing and spreadsheet software plus other systems (i.e. Bayan, Workday etc).<br>11. Coordinate and book colleagues’ and/or dependents’ flight tickets.<br>12. Maintain employment files and other records personally and through delegation in a detailed manner on paper and in the People &amp; Culture computer system.&nbsp;<br>13. Maintain the organization and cleanliness of heart of the house areas: employee entrance, employee lockers, colleagues’ restaurant, colleagues’ lounge, corridors, notice boards and walls, TV screens, bus stop, smoking area.<br>14. To maintain good working relationships with your colleagues and all other departments through working by The Golden Rule.<br>15. To respond to any changes in the division as dictated by the needs of the industry, company or hotel.<br>16. To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.<br>17. Design and participate in salary surveys to provide an analysis and recommendation for salary and wage scales and ranges.<br>18. Organize, supervise and participate in all employee wellness &amp; recreation programs &amp; events including Employee of the month, colleagues’ party, theme lunch &amp; dinner, general meetings etc.&nbsp;<br>19. Build and maintain confidence &amp; credibility within employees; understand the importance of being visible and has the ability to identify the general morale amongst employees<br>20. Achieve positive/constructive feedback in the Employee Opinion Survey; address employee complaints &amp; concerns in a professional &amp; timely manner<br>21. Demonstrate competence with People &amp; Culture information systems<br>22. Perform other tasks or projects as assigned by the Director of People and Culture and People &amp; Culture Manager.</p><br><br><br><br><p><b>Roles and Responsibilities from OHSAD:</b></p><br><br><br><p>1. Understand &amp; cooperate with full compliance with hotel’s developed OSH policy, procedures &amp; works instructions or action taken by management to protect employees or to comply with OSH requirements. </p><br><br><p>2. Report to immediate supervisor any situation which they have reason to believe could present a hazard and which they cannot themselves correct; <br>3.&nbsp;Report all OSH incidents, near misses, dangerous occurrences, unsafe act &amp; conditions. <br>4. Report all hazards &amp; engage in communication &amp; consultation activities. <br>5. Not intentionally or recklessly interfere with or misuse anything provided (e.g. plant &amp; machineries, PPE, etc.) at the workplace in the interest of health, safety and welfare. <br>6. Participate in conduct of OSH related planning and implementation in order to achieve the hotel’s OSH objectives, targets &amp; program. <br>7. Handling, storage &amp; disposal of hazardous materials as per MSDS. <br>8. Attend OSH training, safety induction, on the job training, daily tool box talks, etc. <br>9. Keep tools and equipment in good condition; inspect tools, plants, machineries and equipment for defect before use and report defects immediately to the supervisor. <br>10. Follow all posted warning signs and safety instructions. <br>11. Understand &amp; be aware of OSH risks of the assigned work &amp; necessary arrangements to perform the work safely. </p><br><br><br><p><b>What you bring:</b><br>• <span><span>A minimum of 1+ years of People &amp; Culture experience (Admin or Coordinator) in </span></span>hotel operations, preferably luxury hospitality or other service environments.</p><br><br><p>• Proficient in English (speaking, reading, writing)</p><br><br><p>• Excellent interpersonal, verbal, and written communication skills<br>&nbsp;</p><br><br><p><b>What we offer:&nbsp;</b><br>• Competitive Salary, wages, and a comprehensive benefits package<br>• Excellent Training and Development opportunities<br>• Complimentary Accommodation at other Four Seasons Hotels and Resort<br>• Complimentary Dry Cleaning for Employee Uniforms<br>• Complimentary Employee Meals</p><br><br><p>• and so much more!</p><br><br><br><p><b>Schedule and hours:&nbsp;</b></p><br><br><p>• This is a full-time role.</p><br><br><br><br><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Ensures the timely processing of all requests for release of patient health information submitted by patients and authorized next of kin, internal physicians, and request for release of information in view of continuity of care.</p><br><br>Responsibilities:<br><ul> <li><span>Performs all functions related to the release of information process, including authorization validation, logging requests in the electronic Health Information System (HIS), and processing of requests.</span></li> <li><span>Prepares CDs and links for diagnostic images as requested.&nbsp;</span></li> <li><span>Coordinates with the Operating Room to obtain procedure recordings.&nbsp;</span></li> <li><span>Safeguards and protects the patient’s right to privacy by ensuring that only authorized individuals have access to the patient’s medical information and that all releases of information are in compliance with the request, authorization, and American Hospital Dubai's policies.&nbsp;</span></li> <li><span>Validates requests and authorizations for the release of medical information according to established procedures.</span></li> <li><span>Performs quality checks on all work to ensure accuracy of the release, and confidentiality.</span></li> <li><span>Communicates with requestors regarding the request process and also the validity/completeness of submitted authorization.</span></li> <li><span>Processes and completes all emergency requests for medical information according to appropriate guidelines.</span></li> <li><span>Receives incoming requests including via mail, telephone, e-mail, Cerner Messenger and Customer Relationship Management System (CRMs).</span></li> <li><span>Reconciles all outstanding requests; fulfilling or cancelling requests, ensuring all electronic Health Information System (HIS) Release of Information (ROI) systems are accurate and up-to-date.</span></li> <li><span>Communicates with patients, families, third-party payers and American Hospital Dubai's administrative and Clinical services to manage and fulfil requests for patient’s Protected Health Information (PHI).</span></li> <li><span>Carries out responsibilities per American Hospital Dubai policies and procedures, including Health Insurance Portability and Accountability Act (HIPAA) guidelines (to the extent possible), Dubai Health Authority (DHA) regulations, and Joint Commission International (JCI) standards.</span></li> <li><span>Respects patient privacy by maintaining confidentiality, security, and standards of ethics in all phases of the release of the patient’s Protected Health Information (PHI).&nbsp;</span></li> <li><span>Monitors the visitors’ window area, following Customer Service guidelines when dealing with all visitors to the department.&nbsp;</span></li> <li><span>Maintains a clean and orderly work area, and ensures that records and files are properly stored at the end of the shift.&nbsp;</span></li> <li><span>Maintains up-to-date knowledge of policies, UAE laws and regulations, and Joint Commission International (JCI) standards governing disclosure of protected health information in coordination with the Director of Health Information.</span></li></ul><br>Qualifications:<br><ul> <li><span>High School Diploma</span></li> <li><span>Third-level education, with clinical/ healthcare certificate/ diploma preferred:</span> <ul> <li><span>Clinical degree</span></li> <li><span>Medical Record Technology</span></li> <li><span>International Classification of Diseases Coding (ICD) Coding</span></li> <li><span>Medical Transcription</span></li> </ul></li></ul><p><strong>PROFESSIONAL EXPERIENCE:</strong></p><br><ul> <li>Minimum of three (3) years experience in Medical Records or Health Informatics or Release of Information.</li> <li>Knowledge of HIPAA confidentiality laws and Dubai Health Authority (DHA) regulations in releasing Protected Health Information (PHI) and consent.</li> <li>Knowledge of medical terminology, appropriate level of healthcare and healthcare delivery systems.</li> <li>Knowledge of the contents of an electronic medical record preferred.</li> <li>Knowledge of the contents of the&nbsp;Electronic Medical Record (EMR) preferred.</li> <li>Skills in Computer Applications (e.g. Word, Excel, PowerPoint, Outlook, and email systems).</li> <li>Skills in Customer Service.</li> <li>Ability to speak and write in English fluently.</li></ul> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span> </span><p><span><span><span>Sales, Coordinator, One and Only One Za'abeel</span></span></span>&nbsp;<br> <span><span>(<span>20751</span></span></span>)</p><br> <p><span><span>At One&amp;Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.&nbsp;</span></span></p><br> <p><br> <span><span>Behold the dawn of a new, all-encompassing resort experience in Dubai – One&amp;Only One Za’abeel. A vibrant hub for business, a magnetic stage for entertainment, and a haven for inner-city wellness, this new Dubai resort will be more than a trailblazing icon of the skyline, and it will be an utterly unrivalled urban oasis. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.</span></span></p><br> <p><strong><span>About The Role&nbsp;</span></strong></p><br> <p><span>Enable the Sales and Groups &amp; Events team to sell more effectively by ensuring enquiries, leads, client communication, site inspections, FAM Trips, contracting, CRM administration, reporting and internal coordination are handled accurately and efficiently in accordance with the policies and procedures set by One&amp;Only One Za’abeel.</span></p><br> <p><strong><span>Key Duties and Responsibilities</span></strong></p><br> <ul> <li><span>Assist in administrative duties assigned by the Commercial Director.</span></li> <li><span>Communicate with all departments to ensure relevant paperwork is submitted in a timely manner.</span></li> <li><span>Maintain and updates records of all tour operator communication, contracts, production.</span></li> <li><span>Keeps accurate records in an organized manner that other colleagues can find easily when required, in all forms such as, computer, files, logbooks, etc.</span></li> <li><span>Maintains and assists with VIP gifts and Sales collateral inventories and tabulations in a timely manner.</span></li> <li><span>Coordinate site inspections, familiarization trips and client visits, including internal arrangements, itineraries, room/showroom readiness, F&amp;B requirements, transportation where applicable, client collateral and post-visit follow-up.</span></li> <li><span>Support preparation of weekly/monthly sales activity reports, account production reports, pipeline updates and other commercial reporting required by Sales leadership.</span></li> <li><span>Prepares monthly attendance report and update Fusion for all colleagues of Sales, Marketing and Reservations.</span></li> <li><span>Support Sales Managers with account production tracking, account research, client database maintenance and preparation for account reviews and sales calls.</span></li> <li><span>Coordinate sales-related invoicing and financial administration, including collating supporting documentation, raising and tracking invoice requests, liaising with Finance on invoice issuance, following up on outstanding requirements, and maintaining accurate records of invoices and related client documentation.</span></li> <li><span>Maintain a sense of urgency in all assigned tasks.</span></li> <li><span>Attends and participates in team events.</span></li> <li><span>Must demonstrate excellent attendance and punctuality.</span></li> <li><span>Participates in required training related to the job.</span></li> <li><span>To effectively communicate and maintain a favorable working relationship with colleges at all levels.</span></li> <li><span>Always ensure professional attitude towards guests and colleges.</span></li> <li><span>Ensure to always meet Grooming and Hygiene policy of One&amp;Only One Za’abeel when in uniform.</span></li> </ul> <p><strong><span>About You&nbsp;</span></strong></p><br> <ul> <li><span>Minimum 1 – 2 years’ experience in a similar role in a luxury hotel</span></li> <li><span>Must have good knowledge in computer operation (including software such as excel, word, PMS)&nbsp;</span></li> <li><span>Must be skilled to perform the job of coordinator, Sales &amp; Marketing.&nbsp;</span></li> <li><span>Hospitality graduate is an advantage</span></li> </ul> <p><span><span>Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.</span></span></p><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Recruiting Coordinator / Sourcing Specialist Do you enjoy finding great people and building strong candidate pipelines?<br> Do you care deeply about details, organization, and doing high-quality work behind the scenes?<br> Are you driven and ambitious—motivated by thoughtful problem-solving, strong follow-through, and being part of a team that values recruiting the right way?<br> If that sounds like you, we want to know you.<br> About Pax Recruiting Pax Recruiting is a boutique, high-touch recruiting firm based in Austin, Texas.<br> We partner closely with organizations across industries to help them build exceptional teams.<br> Our approach is thoughtful, relational, and quality-first.<br> We care deeply about people, long-term fit, and doing this work with integrity.<br> We’re building Pax—not as a high-volume recruiting factory, but as a trusted talent partner.<br> This role is foundational to that vision.<br> The Role We’re looking for a detail-oriented, proactive Recruiting Coordinator / Sourcing Specialist to support active searches by owning the front end of sourcing, coordination, and internal operations support.<br> This person will help expand our capacity to identify strong candidates while preserving the high standard and personal touch Pax strives for.<br> This is not a full-cycle recruiter role.<br> You’ll work closely with the founder and focus on sourcing, research, candidate coordination, and building strong internal systems.<br> What You’ll Own Source and research candidates for open roles (LinkedIn Recruiter, Indeed, ZipRecruiter, and other job platforms, plus creative sourcing methods) Build thoughtful longlists of high-quality, relevant candidate profiles Draft and assemble clean, client-ready candidate profiles and summaries Support outbound outreach campaigns (sending messages, follow-ups, tracking responses) Own candidate logistics: scheduling interviews, coordinating availability, managing communication flow Maintain organized pipelines and candidate records (statuses, notes, next steps) Help build and improve internal systems, documentation, templates, and workflows as Pax grows Flag strong candidates for deeper review Keep searches moving forward with consistency, follow-through, and attention to detail What We’re Looking For Prior experience in recruiting, sourcing, or talent research (agency or in-house is great) Strong written English and professional communication skills Comfortable using LinkedIn Recruiter and willing to learn / use other job platforms like Indeed, ZipRecruiter, and similar tools Highly organized with strong follow-through Good judgment—you understand what strong talent looks like and don’t just spray and pray Comfortable helping shape what the role looks like over time, iterating on process, and building structure as we go Who You Are You’re a self-starter who takes ownership and doesn’t wait to be told what to do You’re detail-oriented and take pride in producing clean, high-quality work You’re comfortable building the plane while flying it—helping shape what this role looks like over time You’re naturally organized and enjoy creating structure where there isn’t much yet You follow through—if you say you’ll do something, it gets done You’re steady under pressure and can roll with shifting priorities You care about doing recruiting well and want to help build strong organizations and careers You enjoy being part of a small, high-trust team and helping build something that lasts What Success Looks Like You consistently surface strong, relevant candidate pipelines—not just volume, but people who actually fit the role and the client.<br> Candidate profiles sent to clients are clean, thoughtful, and well-organized Searches move faster and feel more controlled Internal systems, documentation, and workflows become cleaner and more useful over time because you’re constantly tightening them.<br> The organization has more capacity to grow because the engine behind the scenes is running well.<br> Pax’s quality and experience improve as capacity grows.<br> Why This Role Matters This is an early, foundational hire at Pax.<br> You’ll help build the engine behind the scenes—sourcing talent, organizing searches, and creating the systems that allow a boutique firm to scale without losing quality.<br> You’ll work closely with the founder and have real influence on how Pax operates day to day.<br></span> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <br>About the opportunity<br><p>The Coordinator Field Operations is responsible for ensuring the accuracy of product information and stock availability across partner shops. This role involves conducting regular field visits, maintaining product data within the InstaShop platform, collaborating closely with shop staff, and supporting the overall quality and accuracy of the customer experience.</p><br><br><ul><li>Conduct daily visits to partner shops to ensure that products available in-store are accurately reflected on the InstaShop platform using a handheld scanner.</li><li>Ensure all product information is accurately maintained in the system, including barcodes, quantities, prices, images, and descriptions.</li><li>Collaborate with shop staff to update stock availability and maintain accurate inventory information.</li><li>Monitor stock levels and identify out-of-stock products.</li><li>Prepare daily reports to analyze the shop's stock and assortment status.</li><li>Travel to new markets, as required, to carry out the above responsibilities.</li></ul><br>What you need to be successful<br><ul><li>Ability to work effectively under pressure and meet deadlines</li><li>Ability to perform physical tasks in a field-based environment</li><li>Flexibility to travel to various locations within and outside the city, as required</li><li>Strong organizational and planning skills</li><li>Strong time management and prioritization skills</li><li>Good written and verbal communication skills in English</li><li>Proficiency in Microsoft Excel</li></ul><br>Who we are<br><p>instashop, headquartered in Dubai, is the leading online local marketplace in the UAE and Egypt . Since joining the Delivery Hero family in 2020, the global leader in online food delivery and q-commerce, instashop has been setting the standard for excellence and convenience in the region.</p><br><br><p>With a dynamic and motivated team fueled by passion and innovation, every day at instashop is an opportunity for growth and success. We champion inclusivity, diversity and collaboration, creating an environment where everyone’s achievements are celebrated and where success is the only way forward. As we continue to grow, our team keeps expanding across the UAE, Egypt and Greece, and we’re always on the lookout for new talents to join us on our success journey.</p><br><br> <br><br> </div>

We are looking for an experienced and highly organized Real Estate Administrator to join our growing brokerage in JVC, Dubai. The ideal candidate will have minimum 3 years of hands-on experience in Dubai real estate administration and strong knowledge of DLD systems, Trakheesi, NADM, RERA compliance, AML procedures, CRM systems, and major property portals.<br><br>This is a hands-on role supporting management and the sales team while ensuring that listings, permits, documentation, and administrative processes are handled accurately and efficiently<br><br>Key Responsibilities<br><br>Welcome and professionally assist clients, visitors, and employees Manage incoming calls, emails, Whats App messages, and general inquiries Maintain a professional and organized reception and office environment Provide daily administrative support to management and the sales team Maintain and organize company documents, files, records, and databases Handle real estate administrative processes through the Dubai Land Department (DLD) system Manage Trakheesi advertising permit applications, approvals, and related processes Manage listings, approvals, and permits through NADM and Trakheesi Ensure compliance with applicable RERA regulations and requirements Maintain and update property listings across Property Finder, Bayut, Dubizzle, and other relevant portals Manage CRM systems, including leads, listings, transactions, records, and reporting Support the team with transaction-related documentation and administrative processes Assist with AML procedures and documentation in accordance with UAE requirements Coordinate with agents, management, clients, developers, and relevant authorities when required Ensure all documentation and records are accurate, complete, and up to date<br><br>Requirements<br><br>Minimum 3 years of experience in Dubai real estate administration is mandatory Previous experience working with a Dubai real estate brokerage is required Strong hands-on experience with the DLD system Strong knowledge of Trakheesi, including advertising permit applications and approvals Good understanding of RERA regulations and compliance Advanced experience with real estate CRM systems, including leads, listings, transactions, and reporting Strong understanding of AML procedures and UAE real estate compliance requirements Hands-on experience managing listings on Property Finder, Bayut, Dubizzle, and other property portals Experience managing listings, approvals, and permits through NADM and Trakheesi Strong organizational and multitasking skills Excellent attention to detail Good English communication and professional interpersonal skills Comfortable working closely with management and a fast-paced sales team Candidates with strong knowledge of Dubai real estate administration and regulatory processes are preferred<br><br>Benefits<br><br>Competitive salary Visa and medical insurance Opportunity to work with a growing real estate startup in Dubai Professional and supportive working environment Career growth opportunities Opportunity to work closely with management and an experienced real estate sales team

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Job Overview</b></p><p>We are looking for a proactive, results-driven <b>Sales &amp; Site Visit Coordinator</b> to combine sales outreach, client management, and site visit coordination. In this dynamic hybrid role, you will manage inbound leads, conduct client and site visits, showcase product samples, evaluate site requirements, and close sales deals to drive business growth.</p><p><b>Key Responsibilities</b></p><ul><li><b>Direct Sales &amp; Lead Generation:</b> Handle inbound customer inquiries, proactively reach out to potential clients, convert leads into active accounts, and achieve sales targets.</li><li><b>Client Meetings &amp; Site Visits:</b> Visit client locations, project sites, and commercial spaces across the region to present product catalogs, demonstrate sample materials, and conduct on-site measurements.</li><li><b>Quotations &amp; Sales Closure:</b> Prepare accurate commercial proposals, formal quotations, and proforma invoices based on measured site requirements, and negotiate terms to close deals.</li><li><b>Order Processing &amp; Tracking:</b> Process customer orders, coordinate with inventory, production, and delivery teams, and monitor installations or deliveries to completion.</li><li><b>Relationship Management:</b> Maintain continuous contact with project managers, contractors, consultants, and end-clients to generate repeat business and handle after-sales feedback. </li><li><b>Reporting:</b> Maintain structured records in the CRM database, track visit outcomes, and submit weekly sales activity reports to management.</li></ul><p><b>Requirements &amp; Qualifications</b></p><ul><li><b>Experience:</b> 2–4 years of experience in direct sales, client-facing sales coordination, or outdoor sales (experience in surfacing, building materials, flooring, or interior products is a major advantage).</li><li><b>Field Capability:</b> Willingness to travel locally for client meetings, site assessments, and project inspections.</li><li><b>License:</b> Valid UAE Driving License is required.</li><li><b>Skills:</b> Strong negotiation and closing skills, proficiency in preparing quotations/invoices, basic technical estimation capabilities, and excellent verbal/written English communication skills. </li><li><b>Computer Literacy:</b> Proficient in MS Office (Excel, Word) and familiar with CRM software. </li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li><b>On-Site Measurement &amp; Technical Estimation</b></li></ul><p><b><span></span></b>Ability to accurately measure project sites, calculate required material quantities (in sq. meters/feet) with minimal waste, and evaluate site surface conditions before placing orders.</p><ul><li><b>Consultative Sales &amp; Closing Ability</b></li></ul><p>Strong face-to-face selling skills to present physical samples, explain product benefits against competitors, handle client objections on-site, and secure order sign-offs.</p><ul><li><b>Commercial Proposal &amp; Quotation Drafting</b></li></ul><p>Proficiency in quickly preparing accurate formal quotations, proforma invoices, and payment terms based on measured site requirements and current price lists.</p><ul><li><b>Client &amp; Contractor Relationship Management</b></li></ul><p>Excellent interpersonal skills to communicate effectively with project managers, contractors, interior designers, and homeowners to build long-term repeat business.</p><ul><li><b>Field Time Management &amp; Pipeline Tracking</b></li></ul><p>Strong organizational ability to balance daily outdoor site visits with administrative tasks like logging interactions in the CRM and tracking orders through delivery.</p></div>

<p>An excellent opportunity is available for a Logistics Coordinator to support daily logistics operations and ensure the smooth movement of goods, deliveries, and shipments. The ideal candidate should be organized, detail-oriented, and able to coordinate effectively with drivers, warehouse teams, suppliers, and customers.</p> <p>Responsibilities<br /> Coordinate daily deliveries, shipments, and transportation activities.<br /> Prepare and maintain logistics documents, delivery notes, and shipment records.<br /> Coordinate with drivers, warehouse staff, suppliers, and customers.<br /> Track shipments and provide timely updates on delivery status.<br /> Monitor delivery schedules and ensure timely dispatch and receipt of goods.<br /> Assist with inventory and stock movement records.<br /> Resolve delivery delays and coordinate solutions when required.<br /> Maintain accurate logistics and transportation records.<br /> Communicate with customers regarding delivery schedules and requirements.<br /> Ensure logistics activities follow company procedures and safety standards.<br /> Requirements<br /> Diploma or Bachelor’s degree in Logistics, Supply Chain, Business Administration, or a related field is preferred.<br /> Previous experience in logistics or coordination is an advantage.<br /> Good communication and organizational skills.<br /> Basic knowledge of logistics documentation and shipment procedures.<br /> Ability to use MS Office and maintain accurate records.<br /> Strong attention to detail and problem-solving ability.<br /> Ability to work under pressure and manage multiple tasks.<br /> Candidates available to join immediately are preferred.<br /> &#x1f4f1; Interested candidates are invited to send their updated CV via WhatsApp: 971525577101</p>

<p>An excellent opportunity is available for a Logistics Coordinator to support daily logistics operations and ensure the smooth movement of goods, deliveries, and shipments. The ideal candidate should be organized, detail-oriented, and able to coordinate effectively with drivers, warehouse teams, suppliers, and customers.</p> <p>Responsibilities<br /> Coordinate daily deliveries, shipments, and transportation activities.<br /> Prepare and maintain logistics documents, delivery notes, and shipment records.<br /> Coordinate with drivers, warehouse staff, suppliers, and customers.<br /> Track shipments and provide timely updates on delivery status.<br /> Monitor delivery schedules and ensure timely dispatch and receipt of goods.<br /> Assist with inventory and stock movement records.<br /> Resolve delivery delays and coordinate solutions when required.<br /> Maintain accurate logistics and transportation records.<br /> Communicate with customers regarding delivery schedules and requirements.<br /> Ensure logistics activities follow company procedures and safety standards.<br /> Requirements<br /> Diploma or Bachelor’s degree in Logistics, Supply Chain, Business Administration, or a related field is preferred.<br /> Previous experience in logistics or coordination is an advantage.<br /> Good communication and organizational skills.<br /> Basic knowledge of logistics documentation and shipment procedures.<br /> Ability to use MS Office and maintain accurate records.<br /> Strong attention to detail and problem-solving ability.<br /> Ability to work under pressure and manage multiple tasks.<br /> Candidates available to join immediately are preferred.<br /> &#x1f4f1; Interested candidates are invited to send their updated CV via WhatsApp: 971525577101</p>

Company Description Lutfi Group of Companies is a diversified organization founded in 1971, operating across home appliances, electronics, optical retail and wholesale, manufacturing, and real estate. The group is recognized for quality, innovation, and customer-focused solutions in both consumer products and property services. With strong expertise in multiple sectors, Lutfi Group delivers high-standard goods and real estate offerings for residential and commercial clients. The company fosters a culture of innovation, collaboration, and excellence, empowering team members to take initiative and grow. Joining Lutfi Group means being part of a dynamic environment that values entrepreneurship and long-term professional development.<br>Role Description The Receptionist cum Accounts Coordinator is a full-time, on-site role based in the United Arab Emirates. This position is responsible for managing front desk operations, including greeting visitors, answering and directing phone calls, handling inquiries, and maintaining a professional reception area. The role also supports basic accounting and administrative tasks such as data entry, invoice preparation, payment follow-up, filing, and assisting with reconciliations under the guidance of the accounts team. Daily responsibilities include coordinating appointments and meetings, managing mail and courier services, and ensuring smooth communication between departments. The role requires close collaboration with colleagues to support office operations and provide courteous, efficient service to visitors, customers, and internal stakeholders.<br>Qualifications<br> Candidates should possess strong Receptionist Duties and Clerical Skills to manage front desk operations, scheduling, filing, and general office administration. Candidates should possess excellent Phone Etiquette and Customer Service skills to handle calls professionally, respond to inquiries, and support visitors and clients. Candidates should possess clear and professional Communication skills to interact effectively with team members, management, and external contacts. Candidates should possess basic accounting and data entry skills, with the ability to assist in invoicing, payments tracking, and record maintenance. Relevant work experience in reception, office administration, or accounts coordination is preferred. Proficiency in MS Office (especially Word, Excel, and Outlook) and familiarity with office equipment and accounting software is beneficial. Strong organizational skills, attention to detail, reliability, and the ability to manage multiple tasks in a fast-paced environment are required. A diploma or degree in business administration, accounting, or a related field is an advantage; equivalent practical experience will be considered.

<p>An excellent opportunity is available for a creative and detail-oriented Architectural &amp; Interior Design Coordinator to contribute to design development, space planning, technical documentation, and project coordination. The role involves working closely with design teams, clients, contractors, and suppliers to support successful project delivery.</p> <p>Key Responsibilities<br /> Develop and assist with architectural and interior design concepts.<br /> Prepare floor plans, elevations, layouts, sections, and detailed drawings.<br /> Create space-planning solutions based on project requirements.<br /> Select and coordinate materials, finishes, fixtures, and furniture.<br /> Prepare design presentations, mood boards, and visual concepts.<br /> Produce and revise technical drawings using relevant design software.<br /> Coordinate design requirements with clients, consultants, contractors, and suppliers.<br /> Conduct site visits and verify measurements and existing conditions.<br /> Maintain accurate project drawings, specifications, schedules, and documentation.<br /> Review design details to ensure accuracy and consistency.<br /> Support project teams in meeting design deadlines and quality standards.<br /> Requirements<br /> Diploma or Bachelor’s degree in Architecture, Interior Design, or a related field.<br /> Proficiency in AutoCAD and other relevant design applications.<br /> Knowledge of SketchUp, Revit, 3ds Max, Lumion, or similar software is an advantage.<br /> Strong understanding of design principles, materials, finishes, and space planning.<br /> Creative mindset with excellent attention to detail.<br /> Good communication, coordination, and problem-solving abilities.<br /> Ability to handle multiple assignments and meet project deadlines.<br /> Previous industry experience is preferred.<br /> Fresh graduates with relevant qualifications and a strong portfolio are also encouraged to apply.<br /> Benefits<br /> Professional and collaborative work environment.<br /> Opportunities for career development and practical learning.<br /> Exposure to a variety of architectural and interior design projects.<br /> Competitive compensation and applicable company benefits.</p> <p>Interested candidates may submit their updated CV along with a portfolio for consideration.hr.lithiya@gmail.com</p>

Company Description<br>Founded in 2016, SARPI Group is a Dubai-based company representing and distributing international consumer and retail brands across the UAE and GCC. We work with over 400 retail stores and 16 e-commerce platforms across six countries in the Middle East. As we continue to grow, we are looking for an organized, proactive, and detail-oriented Admin & Office Coordinator to support our daily business operations.<br>Location: Dubai, UAEKey Responsibilities<br>Office Administration & Operations Coordinate day-to-day office administration activities. Monitor staff attendance and maintain attendance records. Prepare and manage warehouse team timesheets. Handle petty cash and prepare periodic reports. Process employee expense reimbursements and maintain records. Organize and file delivery notes, tax invoices, contracts, and company documents. Track vendor contract expiry dates and coordinate renewals. Coordinate office maintenance, repairs, permits, and office/pantry supplies. Maintain organized filing systems and company records. Provide administrative support to management and various departments. Assist with operational projects and other ad-hoc administrative tasks. Support continuous improvement of internal office processes and procedures.<br>Procurement & Logistics Support Arrange local and international shipments through courier providers such as DHL, Fed Ex, and freight forwarders. Request quotations from suppliers and prepare cost comparison reports. Coordinate with logistics partners and freight forwarders to obtain competitive shipping rates. Track shipments and ensure timely delivery of goods and documents. Support procurement activities and vendor communications.<br>Employee Administration Support employee onboarding and offboarding processes. Maintain employee files and administrative records. Coordinate employee visa applications, renewals, amendments, and cancellations. Liaise with government authorities, typing centers, and external service providers. Monitor visa, labor card, and company document expiry dates. Assist in ensuring timely completion of immigration and labor-related documentation.<br>Requirements2–5 years of experience in office administration, operations, administration, or a similar role in the UAE. Experience coordinating office operations and administrative activities. Familiarity with UAE visa and government documentation processes is an advantage. Strong organizational and multitasking skills. Good communication skills in English. Proficiency in Microsoft Office, particularly Excel. Ability to work independently and manage multiple priorities. Experience coordinating logistics, courier services, procurement, or vendor management is an advantage.<br>What We Offer Opportunity to work with international consumer and retail brands in a growing company. Dynamic and collaborative working environment. Career development and growth opportunities. Competitive salary package based on experience. If you enjoy keeping an office organized, coordinating multiple business functions, and supporting a growing company across administration and operations, we'd love to hear from you.

Job Description<br><br>We are seeking a dynamic and organized People & Culture Coordinator to join our team in Ras Al-Khaimah, United Arab Emirates. As a key member of our People & Culture department, you will play a crucial role in supporting our organization's people-centric initiatives and fostering a positive workplace culture.<br><br>Manage day-to-day People & Culture administration, including maintaining employee records, processing work pass applications, and addressing HR-related queries Coordinate the full-cycle recruitment process, from job posting and scheduling interviews to issuing offer letters and facilitating onboarding Prepare and distribute People & Culture communications, including letters, reports, and monthly employee newsletters Organize and execute employee engagement activities, such as social events and team-building initiatives Monitor and track performance appraisals, probation reviews, and employee development records Handle employee exit procedures professionally and maintain strong relationships with recruitment agencies and external partners Assist in developing and implementing People & Culture policies and procedures to enhance organizational effectiveness Support the implementation of diversity and inclusion initiatives to foster a welcoming work environment Collaborate with department heads to identify training needs and coordinate learning and development programs Contribute to the continuous improvement of People & Culture processes and systems<br><br>Qualifications<br><br>Diploma in Human Resources Management or related field Minimum of 1 year of experience in a similar HR coordination role Excellent verbal and written communication skills in English Proficient in MS Office suite, particularly Excel, Word, and Power Point Strong interpersonal skills with the ability to work collaboratively in a team environment Detail-oriented with excellent organizational and time management abilities Knowledge of HR best practices and UAE employment laws Ability to maintain strict confidentiality and handle sensitive information with discretion Problem-solving and conflict resolution skills Adaptability to changing priorities and ability to multitask effectively Experience with HRIS systems is a plus Passion for creating a positive workplace culture and enhancing employee experience<br><br>Additional Information<br><br>What Awaits You...<br><br>The opportunity to join an international and innovative and fast-growing group, committed not only to building new hotels, but to creating a global brand. The ability to challenge the norm and work in an environment that is both creative and rewarding. Be part of a team that is very passionate about creating great hospitality experiences and exploring new locations with every opportunity. A competitive package and plenty of development opportunities.

Project Co-Ordinator / PMO is required by our global client<br> CONTRACT POSITION - 6-12 MONTH + OPTION TO GO PERMANENT <br>5 days per week on site - Abu Dhabi<br>The Project Coordinator / project admin provides critical on-site administrative support for the project delivery team for large data centers. Working in a complex and dynamic environment. This role ensures that processes are clear and followed on a daily basis and that site data such as time tracking is accurate and reported in a timely manner. The on-site admin must be flexible and able to manage unexpected requests as required, while working with a wide variety of internal and external stakeholders. This role is ideal for a motivated individual with an aptitude for problem-solving, learning, and organizing in a face paced environment..<br>Responsibilities include but not limited to:Collection and filing of the completed and signed Daily Task EHS documentation while maintaining the EHS folder both electronic and hard copies. In absence of the EHS Manager create toolbox talk for the team and attend the EHS meetings. Safety training coordination for (new) personnel and visitors; This includes liaise with 3rd parties to extract personnel information and documentation. Logging and loading personnel onto the Data Scope System (Site Personnel Management system). Book, track and chase deliveries where required. Collect and process time sheets in order to generate overviews and statistics. Support Site Manager and Project Manager in preparation of Daily activity report and daily tracker. Track short term future plans (3-4 weeks) Maintaining a daily works schedule to record daily task progressing. Ensuring the collection and collating of Third Party test results / calibration certificates and filing on the Share point in the correct folder (UPS package). Ensuring the collection and collating of test results from the site engineers and filing on Share point in the correct folder.<br>Essential previous experience must include Minimum of 2 years working in a similar role for a major global corporation Construction industry experience Able to be on site in Abu Dhabi 5 days per week Minimum of 3 years previous administration for a team and/or a demanding environment. Excellent (Advanced) working knowledge of Microsoft Office 365. Must be experienced with Microsoft product suite. Additional familiarity with Compass, Datascope, View Point and Share Point would be seen as a plus. Proactive, accountable, structured, resourceful, and able to work well with a wide variety of stakeholders. Must have right to work in UAE

<p>Job Overview We are seeking a detail-oriented Sales Coordinator to manage order processing, ensure timely deliveries, support invoicing, and drive sales coordination activities. The role also involves lead generation, reporting, and cross-functional collaboration to support business growth. Key Responsibilities • Process all local-market orders within 7–8 working days • Coordinate with sales, production, and logistics for on-time delivery • Ensure 100% monthly invoicing and fulfillment of LPOs • Maintain proactive communication with customers on order status • Prepare quotations and follow up to convert opportunities • Generate leads and arrange meetings with key clients • Prepare weekly sales reports and presentations for management • Support process improvements and maintain accurate records KPIs • Greater than or equal to 95% timely order processing • 100% monthly invoicing and delivery completion • On-time delivery & invoice accuracy • Lead generation and reporting quality Work Environment • Office-based in Dubai with occasional site/client visits • Flexibility for meetings as required</p><p>• Bachelor’s degree in business or related field • 2–5 years’ experience in sales coordination/order management • FMCG/manufacturing experience preferred • Strong Excel, PowerPoint, and ERP skills (AI tools a plus) • Excellent communication, organization, and analytical skills</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>1. Establish and maintain good relationships with relevant government departments, establish and improve crisis public relations early warning and handling mechanisms, and handle various government public relations emergencies;</p><p>2. Responsible for communication and coordination with relevant government agencies, including MOHRE, ICP, TASHEEL, and AMER, etc, and represent the company at government department meetings when necessary;</p><p>3. Responsible for receiving important clients of the company and leaders of relevant government departments;</p><p>4. Closely monitor the current policy status and trends of various government departments. Stay informed about regulatory revisions and changes, report to the company promptly, and take appropriate action;</p><p>5. Maintain and manage the company's business license, permits, and other certificates, ensuring their compliance and smooth operation;</p><p>6. Issue employee visas, including coordinating medical examinations, visa applications, renewals, cancellations, and labor contract processing and transfers, as well as employee medical insurance registration and cancellation;</p><p>7. Submit all necessary forms, letters, and documents to government agencies, ensuring compliance with UAE laws and company policies;</p><p>8. Assist with any other matters related to Public Relations as needed by the company.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>1. Fluent in English, able to use English as a working language (written and spoken);</p><p>2. At least 3 years of experience in UAE public relations/government relations, proficient in UAE labor law and visa procedures, and experienced in using government systems (MOHRE, ICP, GDRFA, etc.);</p><p>3. Strong stress resistance, rigorous self-discipline, ability to solve complex problems, strong work drive, and strong execution ability;</p><p>4. Hold a valid UAE driving license.</p></div>

Duties & Responsibilities:Support the day-to-day HR operations and provide administrative assistance to the HR department. Assist with the end-to-end recruitment and hiring process, including job postings, CV screening, candidate coordination, interview scheduling, follow-ups and recruitment documentation. Maintain accurate and organized employee files, personnel records and HR documentation, both digitally and manually. Assist with employee onboarding and offboarding, ensuring all required documentation and records are completed and properly maintained. Prepare and maintain HR letters, forms, employee records, trackers and other HR-related documents. Update and maintain employee databases, attendance records, leave records and other HR trackers. Handle general HR administrative activities, including filing, document preparation, data entry, scanning and document management. Coordinate with employees and different departments regarding HR requests, documentation and follow-ups. Assist with the preparation of HR reports, management information and HR-related data. Support the HR team with Power BI reports, dashboards and basic HR data analysis where required. Collect, organize and verify HR data from different sources and ensure the accuracy and completeness of records. Assist with payroll-related documentation and provide accurate employee information to the relevant team. Perform regular follow-ups on pending HR documents, approvals, employee requirements and recruitment activities. Support the implementation and transition of HR processes into the company ERP system. Be comfortable performing manual HR and administrative activities while the ERP system is under implementation. Maintain strict confidentiality of employee information and sensitive HR documentation. Perform other HR and administrative duties as assigned by the HR Manager.<br>Required Qualifications and Skills:Bachelor’s Degree in Human Resources, Business Administration, Management or a related field. Minimum 2–4 years of experience in HR, HR Administration or a similar role. Fresh graduates with strong HR knowledge and the right attitude may also be considered. Proficiency in Microsoft Office, particularly Excel and Word; knowledge of Power BI or HR/ERP systems would be an advantage. Basic knowledge and practical experience in HR operations, recruitment/hiring, employee documentation and general HR activities. Previous experience in an HR Assistant, HR Coordinator, HR Administrator or similar role is preferred. Good understanding of basic HR processes, employee lifecycle documentation and recruitment procedures. Strong administrative, organizational and documentation skills. Good communication and coordination skills with employees, candidates and internal departments. High attention to detail and accuracy when handling employee records and HR data. Ability to handle confidential information professionally. Willingness to perform both operational HR work and general administrative tasks.<br>Key Skills:Smart, energetic and proactive personality. Strong willingness to work hard and take ownership of assigned tasks. Excellent English communication and writing skills. Good understanding of HR principles, processes and documentation. Strong administrative and organizational skills. Excellent attention to detail and accuracy. Good Microsoft Excel skills and ability to work with HR data and reports. Knowledge of Power BI and ability to understand and prepare basic HR dashboards and reports. Strong recruitment and candidate coordination skills. Ability to work independently as well as within a team. Comfortable with repetitive and manual administrative work when required. Fast learner with the ability to adapt to new systems and processes. Positive attitude, professional approach and strong work ethic. High level of confidentiality when handling employee and company information.<br>Language Skills Fluent verbal and written English is required. Excellent written English for HR communication, documentation, reporting and correspondence. Arabic language skills would be an advantage.<br>Other Details:Working Days & Hours: Monday to Saturday(9 hrs/day) Allowances / Benefits: As per company policy and UAE labour law. Location: Should be currently in Dubai, UAE or willing to relocate to Dubai, UAE while being in UAE only.<br>BY TALENTAC SOLUTIONS