Cordinator Jobs - Abu Dhabi UAE

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Oversee the daily operations of civil construction projects, ensuring adherence to timelines and quality standards.</li><li>Coordinate between site teams, subcontractors, and the main contractor to facilitate smooth workflow and resolve site issues promptly.</li><li>Manage project documentation, including daily reports, progress updates, and site inspection records, maintaining accurate project history.</li><li>Assist in the planning and scheduling of construction activities, identifying critical path items and potential delays.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelor's degree in Civil Engineering (Let me get back to you if we can consider Diploma candidates)</p></li></ul><ul><li><p>Primavera experience is preferred but not mandatory</p></li><li><p>Fresh graduates will also be considered</p></li></ul><ul><li><p>Good computer skills</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Support day-to-day administrative activities and support operational processes.</p><ul><li><p>Keep track of activities under the operations units</p></li><li><p>Ensure a smooth flow of documents, obtain timely approvals from various stakeholders</p></li><li><p>Support logistics behind office activities</p></li></ul><p>-</p><ul><li><p>Support campus facilities management and administrative procurement.</p></li><li><p>Update management on operational matters.</p></li><li><p>Uphold confidentiality and support the continuous improvement of administrative and operational procedures.</p></li></ul></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Possesses a High School Diploma or equivalent; a Bachelor's degree in Business Administration or a related field is preferred.</li><li>Demonstrates proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other relevant software applications; ERP system experience is a plus.</li><li>Holds relevant certifications such as Project Management Professional (PMP) or Lean Six Sigma certification, demonstrating commitment to process improvement.</li><li>Has a minimum of 2-3 years of experience in operations, logistics, or a related field, showcasing practical application of operational principles.</li></ul><p></p></section>

<p>• In charge of coordinating with all discipline required for day to day PPM and Corrective works (MEPC) with FM supervisors assigned work.<br /> • Coordinate with all Sub-contractor for any required projects.<br /> • Prepares necessary permits and access.<br /> • Prepares necessary document for invoicing process.<br /> • Work order closing.<br /> • Ensure all WO details for closing with proper description, date, time, staff and necessary requirement of the CAFM.<br /> • Update and file all service reports related to subcon, specialty contractors, and in house WO and reports.<br /> • Coordinate with other department for any operation issues.<br /> • Take Dispatcher’s duties and responsibilities as required.<br /> • Any other duties given by FM Site Manager related to the operation scope and trade.</p> <p>Requirements:<br /> Previous 2-3 years experience as a Facilities Coordinator is required.<br /> Good communication and time-management skills.<br /> Job Location in Abu Dhabi<br /> Preference will be given to those who can join immediately on cancel/visit visa.</p>

<p>• In charge of coordinating with all discipline required for day to day PPM and Corrective works (MEPC) with FM supervisors assigned work.<br /> • Coordinate with all Sub-contractor for any required projects.<br /> • Prepares necessary permits and access.<br /> • Prepares necessary document for invoicing process.<br /> • Work order closing.<br /> • Ensure all WO details for closing with proper description, date, time, staff and necessary requirement of the CAFM.<br /> • Update and file all service reports related to subcon, specialty contractors, and in house WO and reports.<br /> • Coordinate with other department for any operation issues.<br /> • Take Dispatcher’s duties and responsibilities as required.<br /> • Any other duties given by FM Site Manager related to the operation scope and trade.</p> <p>Requirements:<br /> Previous 2-3 years experience as a Facilities Coordinator is required.<br /> Good communication and time-management skills.<br /> Job Location in Abu Dhabi<br /> Preference will be given to those who can join immediately on cancel/visit visa.</p>

<ul><li>Act as the primary point of contact for clients, ensuring timely communication and resolution of inquiries, enhancing customer satisfaction.</li><li>Coordinate service delivery schedules, aligning resources and staffing to meet client needs while optimizing operational efficiency.</li><li>Maintain detailed records of service requests, client interactions, and resolutions to inform ongoing service improvements.</li><li>Monitor service performance metrics and provide actionable insights to management for continuous process enhancement.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor’s degree in Business Administration, Communication, or a related field, providing a solid foundation for effective coordination.</p></li><li><p>Minimum of 2 years of experience in service coordination or a similar role, showcasing a proven track record in managing client relationships.</p></li><li><p>Experience in the service industry, ideally in automotive/car rental to ensure familiarity with sector-specific challenges and solutions.</p></li></ul>

<ul><li><p>Serve as the technical point of contact for all interior fit-out and joinery elements in a project. Ø Coordinate and manage shop drawings, material approvals, and technical submittals. Ø Ensure all joinery and fit-out work are aligned with project specifications, scope of work, drawings, and client expectations. Ø Provide technical support to site teams, production facilities, procurement, and subcontractors. Ø Liaise with consultants, designers, and clients on all technical design issues and queries. Ø Preparation of the Shop Drawings and Materials LOG covering the full scope of works of the project. Ø Review and coordinate all joinery and fit-out shop drawings, ensuring accuracy and adherence to design intent. Ø Prepare and manage technical submittals, including materials, samples, and mock-ups for consultant/client approval. Ø Ensure timely submission and approval of drawings and documents to meet the project schedule. Ø Translate design concepts into practical, manufacturable, and buildable solutions. Ø Coordinate technical interfaces between Interior fit-out, joinery, civil works, MEP, and other trades. Ø Raise RFIs (Requests for Information) to clarify design discrepancies or conflicts in drawings. Ø Attend design coordination meetings, site inspections, and technical reviews with stakeholders. Ø Monitor production progress and resolve technical queries related to materials, construction, and finishes. Ø Coordinate with procurement for material selection, lead times, and availability. Ø Provide on-site technical support during installation of fit-out and joinery works. Ø Verify compliance of on-site execution with approved shop drawings and specifications. Ø Attend inspections and ensure quality control throughout installation phases. Ø Detail-oriented and highly organized, with a focus on quality control and compliance. Ø Ensure all works comply with local regulations, building codes, and project specifications. Ø Participate in quality checks, snagging, and handover inspections.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>·Diploma or bachelor’s degree in architecture, Interior Design, or related field. Ø 5 + Years of UAE Experience as a Technical Coordinator in high-end interior fit-out projects. Ø Strong understanding of joinery and fit-out systems, including materials (e.g. MDF, veneers, laminates, hardwood, etc.), finishes, fixings, and hardware. Ø Knowledge of interior construction methods, detailing, and industry best practices. Ø Thorough knowledge of shop drawing production and approval workflows. Ø Knowledge of project lifecycle, from design development through to installation and handover. Ø Proficiency in AutoCAD Ø Familiarity with MS Office Suite (Excel, Word, Outlook) for reporting and coordination. Ø Knowledge of project management tools (e.g. MS Project, Primavera, Procore, Aconex) is advantageous. Ø Ability to read and interpret architectural, ID, MEP, and structural drawings for coordination. Ø Ability to prepare and manage RFIs, technical submittals, and material/sample approvals. Ø Strong verbal and written communication skills to engage with clients, consultants, subcontractors, and internal teams. Ø Ability to manage multiple priorities and technical packages across different stages of the project. Ø Skills in tracking production, deliveries, and installations against project schedules. Ø Capable of troubleshooting on-site technical issues and proposing practical solutions quickly. Ø Able to lead technical coordination meetings, site walkthroughs, and mock-up reviews.</p></li></ul>

<ul><li><p>Ø Coordinate procurement activities for fit-out and interior design projects. Ø Source materials, equipment, and subcontractor services. Ø Support project teams with procurement planning and execution. Ø Maintain supplier relationships and procurement records. Ø Receive and review purchase requisitions from project teams. Ø Obtain and evaluate supplier quotations. Ø Prepare and issue Purchase Orders (POs). Ø Negotiate pricing, delivery schedules, and payment terms within approved limits. Ø Coordinate with suppliers to ensure timely delivery of materials. Ø Track orders and follow-up on pending deliveries. Ø Verify compliance of purchased items with project specifications. Ø Maintain procurement documentation and supplier databases. Ø Coordinate with designers, project managers, quantity surveyors, and site teams. Ø Resolve procurement-related issues, shortages, and delivery delays. Ø Monitor procurement costs and support budget control initiatives. Ø Prepare procurement reports and status updates for management. Ø Ensure adherence to company procurement policies and procedures. Ø Request quotations from approval and potential suppliers. Ø Recommend supplier selection based on technical and commercial evaluations. Ø Issue Purchase Orders within approved budgets and delegated authority limits. Ø Coordinate directly with suppliers regarding delivery schedules and order requirements. Ø Escalate procurement risks, delays, and non-compliance issues to management. Ø Recommend alternative suppliers or materials to meet project requirements. Ø Verify and approve procurement documentation for processing, as per company authorization matrix</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Diploma or bachelor’s degree in engineering, business administration, supply chain management, procurement. Ø 2 to 5 years of procurement experience, preferably in interior fit-out, construction, or design industries. Ø Proficiency in MS Office, especially Excel (comparison sheets, logs). Ø knowledge of local market suppliers, manufacturers, and logistics processes. Ø knowledge of procurement and supply chain management principles. Ø Understanding interior fit-out, construction, and design industry processes. Ø Familiarity with supplier evaluation, tendering, bidding, and contract administration. Ø Understanding budgeting, cost control, and commercial terms Ø Proficiency in ERP systems, procurement software, and Microsoft Office applications. Ø Strong negotiation and vendor management skills. Ø Excellent sourcing and supplier relationship management abilities. Ø Cost analysis and price comparison skills. Ø Ability to prepare purchase orders, procurement reports, and documentation accurately. Ø Time management and prioritization skills to handle multiple projects simultaneously. Ø Attention to detail and accuracy in processing procurement transactions. Ø Ability to work collaboratively with designers, project managers, quantity surveyors, and site teams. Ø Ability to manage multiple procurement requests and deadlines in a fast-paced project environment. Ø Ability to monitor procurement schedules and ensure timely delivery of materials. Ø Ability to anticipate supply chain risks and implement mitigation measures</p></li></ul>

<ul><li>Manage the end-to-end recruitment process, ensuring a smooth and efficient candidate experience from application to offer.</li><li>Collaborate with hiring managers to understand specific hiring needs and develop tailored job descriptions that attract top talent.</li><li>Coordinate and schedule interviews, leveraging technology to streamline logistics and ensure timely communication with candidates.</li><li>Maintain and update the applicant tracking system (ATS) to ensure accurate records and real-time reporting on recruitment metrics.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor’s degree in Human Resources, Business Administration, or a related field, providing foundational knowledge in recruitment practices.</p></li><li><p>A minimum of 2 years of experience in recruitment coordination or similar roles, showcasing proven expertise in managing the hiring process.</p></li><li><p>Previous experience in a high-volume recruitment environment, demonstrating the ability to handle multiple positions and tight deadlines.</p></li></ul>

<ol><li><p>Minimum <strong>3 years of experience</strong> as an <strong>Inspection Coordinator</strong> in <strong>Testing, Inspection, and Certification (TIC)</strong> companies within the <strong>GCC</strong> region.</p></li><li><p>Proven experience in the <strong>preparation and processing of draft invoices</strong>.</p></li><li><p>Proficient in <strong>Microsoft Office Suite</strong>, particularly Excel, Word, and Outlook.</p></li><li><p>Basic understanding of <strong>Inspection</strong> and <strong>Non-Destructive Testing (NDT)</strong> processes and methodologies.</p></li><li><p>Ability to <strong>interpret and apply applicable codes and standards</strong> related to inspection activities.</p></li><li><p>Good understanding of <strong>ISO 9001:2015 Quality Management System (QMS)</strong> requirements.</p></li><li><p>Strong <strong>client communication, coordination, and relationship management</strong> skills.</p></li><li><p>Excellent organizational, time management, and multitasking abilities.</p></li><li><p>Ability to work effectively in a fast-paced environment while maintaining accuracy and attention to detail.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><p>Bachelor’s degree in engineering’s is preferred</p>

<ol><li><p>Data Entry: Accurately input data from various sources, including paper documents, digital files, and other forms, into computer systems or databases.</p></li><li><p>Data Verification: Verify the accuracy of the data entered and correct any discrepancies or errors.</p></li><li><p>Data Maintenance: Regularly update and maintain existing records to ensure they are current and reflect the latest information.</p></li><li><p>Data Quality: Ensure data quality by identifying and correcting errors, inconsistencies, and missing information.</p></li><li><p>File Management: Organize and maintain electronic and physical files as needed for easy access and retrieval.</p></li><li><p>Data Security: Follow data security protocols to protect sensitive and confidential information.</p></li><li><p>Data Backup: Perform data backups and maintain data redundancy to prevent data loss.</p></li><li><p>Data Retrieval: Retrieve specific data as requested by authorized personnel and provide reports or information as needed.</p></li><li><p>Typing Speed and Accuracy: Maintain a high level of typing speed and accuracy to meet productivity and quality standards.</p></li><li><p>Compliance: Adhere to company policies, data entry procedures, and relevant regulations to ensure data integrity and compliance.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><p><strong>Qualification:</strong> High school <strong>Experience:</strong> 3-5 Years (Same filed)</p><br><p><strong>Knowledge & Skills:</strong> </p><ol><li><p>Knowledge of specialized data entry software SAP or databases used in a Foundry.</p></li><li><p>Experience with data validation and verification processes.</p></li><li><p>Multilingual skills may be beneficial for organizations dealing with multilingual data.</p></li></ol><br><p><strong>Competencies:</strong></p><ol><li><p>Good knowledge of and adherence with safety standards</p></li><li><p>Team player</p></li><li><p>Good time-management skills</p></li><li><p>Great interpersonal and communication skills</p></li></ol>

<ul><li><p>Coordinate the preparation and consolidation of annual budgets and periodic forecasts.</p></li><li><p>Monitor budget performance and analyse variances for management review.</p></li><li><p>Support cost optimisation initiatives through financial analysis and reporting.</p></li><li><p>Liaise with Finance and internal stakeholders to ensure accurate budget planning and expenditure tracking.</p></li><li><p>Prepare management reports, dashboards, and financial presentations.</p></li></ul><p>Support governance, compliance, and audit requirements related to budgeting and financial controls</p><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor’s degree in finance, Accounting, Logistics, or a related discipline.</p></li><li><p>Previous experience in logistics budgeting, financial analysis, or a similar role.</p></li><li><p>Strong analytical and problem-solving skills.</p></li><li><p>High level of accuracy and attention to detail.</p></li><li><p>Excellent communication and stakeholder management skills.</p></li><li><p>Proficiency in financial software and logistics management systems.</p></li></ul>

<ul><li>Manage the daily dispatch and return of vehicles, ensuring timely and efficient operations across Mumbai, Chennai, and Kochi.</li><li>Maintain accurate and up-to-date records of vehicle assignments, mileage, fuel consumption, and maintenance schedules.</li><li>Coordinate vehicle maintenance and repairs, liaising with mechanics and service centers to minimize downtime.</li><li>Ensure all vehicles comply with legal and safety regulations, including valid registrations, insurance, and fitness certificates.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>High School Diploma or equivalent; Bachelor's degree in Logistics or a related field is a plus.</p></li><li><p>Minimum of 2-3 years of experience in vehicle coordination, fleet management, or a similar logistical role.</p></li><li><p>Familiarity with transportation regulations and basic vehicle maintenance principles.</p></li><li><p>Proficiency in using fleet management software and standard office applications (MS Office Suite).<br><br><br></p><p><strong>Eligibility Criteria</strong></p><p>✔ Experience in construction (not design), Pipeline / Oil & Gas / EPC / Flowline / Wellhead / Brownfield / Upstream / Onshore</p><p>✔ Gulf / ADNOC experience preferred</p><p>✔ Clean-shaven policy applicable</p><p>✔ Candidates must be immediate joiners</p><p>❌ Candidates with Metro / Building / Road Infrastructure experience are not eligible</p><p>Attached JDs for your reference.<br></p><p><strong>Age Criteria:</strong></p><p>Maximum age limit is 49 years</p><p>For managerial positions, this may be extended up to 50 years if the candidate has significant Gulf experience<br></p><p><strong>Managerial and SR. Positions:</strong></p><p>A minimum of 5 years of Gulf experience in the relevant field is mandatory<br></p><p><strong>Interview Date:</strong> Mumbai - 09th Aug 2026, Sunday, Chennai - 12th Aug 2026, Wednesday & Kochi - 16th Aug 2026, Sunday - Reporting time – 08:30 AM to 12:00 PM & 2:30 PM to 3:30 PM<br></p><p><strong>Mumbai - Mirage Hotel,</strong></p><p>Mumbai International Airport Approach Road, Near Marol Aqua Metro Stn. Andheri (East), Mumbai, Maharashtra, India – 400 059.</p><p>Waiting Hall – Amber Hall<br></p><p><strong>Chennai - The Residency Towers,</strong></p><p>115, Sir Thyagaraya Road, Chennai 600017</p><p>Waiting Hall – Senator Hall<br></p><p><strong>Kochin - Crowne Plaza Kochi,</strong></p><p>XI 641A Kundanoor Junction, NH-47 Bypass</p><p>Maradu, Ernakulam, Kerala, India, 682305</p><p>Waiting Hall – Onam Hall</p></li></ul>

<ul><li>Coordinate and manage the end-to-end shipping process, ensuring timely deliveries and adherence to schedules.</li><li>Track inventory levels and manage stock replenishment to meet operational demands efficiently.</li><li>Collaborate with suppliers, vendors, and transportation companies to negotiate favorable terms and optimize costs.</li><li>Prepare and maintain accurate documentation for shipments, including customs forms and bills of lading.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Logistics, Supply Chain Management, or a related field to understand logistics principles and practices.</p></li><li><p>2-5 years of experience in logistics or supply chain roles, demonstrating a solid understanding of industry operations.</p></li><li><p>Certifications such as Certified Supply Chain Professional (CSCP) or Certified in Production and Inventory Management (CPIM) to showcase professional commitment.</p></li><li><p>Experience in international shipping and customs regulations to navigate complex logistics environments.<br><br></p><p><strong>Eligibility Criteria</strong></p><p>✔ Experience in construction (not design), Pipeline / Oil & Gas / EPC / Flowline / Wellhead / Brownfield / Upstream / Onshore</p><p>✔ Gulf / ADNOC experience preferred</p><p>✔ Clean-shaven policy applicable</p><p>✔ Candidates must be immediate joiners</p><p>❌ Candidates with Metro / Building / Road Infrastructure experience are not eligible</p><p>Attached JDs for your reference.<br></p><p><strong>Age Criteria:</strong></p><p>Maximum age limit is 49 years</p><p>For managerial positions, this may be extended up to 50 years if the candidate has significant Gulf experience<br></p><p><strong>Managerial and SR. Positions:</strong></p><p>A minimum of 5 years of Gulf experience in the relevant field is mandatory</p><br><p><strong>Interview Date:</strong> Mumbai - 09th Aug 2026, Sunday, Chennai - 12th Aug 2026, Wednesday & Kochi - 16th Aug 2026, Sunday - Reporting time – 08:30 AM to 12:00 PM & 2:30 PM to 3:30 PM<br></p><p><strong>Mumbai - Mirage Hotel,</strong></p><p>Mumbai International Airport Approach Road, Near Marol Aqua Metro Stn. Andheri (East), Mumbai, Maharashtra, India – 400 059.</p><p>Waiting Hall – Amber Hall<br></p><p><strong>Chennai - The Residency Towers,</strong></p><p>115, Sir Thyagaraya Road, Chennai 600017</p><p>Waiting Hall – Senator Hall<br></p><p><strong>Kochin - Crowne Plaza Kochi,</strong></p><p>XI 641A Kundanoor Junction, NH-47 Bypass</p><p>Maradu, Ernakulam, Kerala, India, 682305</p><p>Waiting Hall – Onam Hall</p></li></ul>

<ul><li><p>Oversee the full lifecycle of the Permit to Work (PTW) system including issuance, renewal, suspension, and closure of permits.</p></li><li><p>Ensure that all permit applications are properly assessed and meet HSE and operational requirements before approval.</p></li><li><p>Coordinate with field operations, maintenance teams, HSE personnel, and contractors to facilitate permitted work safely and on schedule.</p></li><li><p>Maintain updated logs of all open, closed, and suspended permits.</p></li><li><p>Conduct daily site walkdowns and permit audits to ensure compliance with permit conditions and job safety requirements.</p></li><li><p>Report and escalate any unsafe practices or permit violations promptly.</p></li><li><p>Assist in incident investigations related to permitted work and contribute to improvement plans.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Technical Diploma or Bachelor’s Degree in Engineering.</p></li><li><p>Minimum 3–7 years of experience in an oil and gas field environment.</p></li><li><p>Strong knowledge of Permit to Work systems.</p></li><li><p>Familiarity with isolation procedures, risk assessments, and control of hazardous energy.</p></li><li><p>Experience with onshore oilfield operations.<br><br></p><p><strong>Eligibility Criteria</strong></p><p>✔ Experience in construction (not design), Pipeline / Oil & Gas / EPC / Flowline / Wellhead / Brownfield / Upstream / Onshore</p><p>✔ Gulf / ADNOC experience preferred</p><p>✔ Clean-shaven policy applicable</p><p>✔ Candidates must be immediate joiners</p><p>❌ Candidates with Metro / Building / Road Infrastructure experience are not eligible</p><p>Attached JDs for your reference.<br></p><p><strong>Age Criteria:</strong></p><p>Maximum age limit is 49 years</p><p>For managerial positions, this may be extended up to 50 years if the candidate has significant Gulf experience<br></p><p><strong>Managerial and SR. Positions:</strong></p><p>A minimum of 5 years of Gulf experience in the relevant field is mandatory<br></p><p><strong>Interview Date:</strong> Mumbai - 09th Aug 2026, Sunday, Chennai - 12th Aug 2026, Wednesday & Kochi - 16th Aug 2026, Sunday - Reporting time – 08:30 AM to 12:00 PM & 2:30 PM to 3:30 PM<br></p><p><strong>Mumbai - Mirage Hotel,</strong></p><p>Mumbai International Airport Approach Road, Near Marol Aqua Metro Stn. Andheri (East), Mumbai, Maharashtra, India – 400 059.</p><p>Waiting Hall – Amber Hall<br></p><p><strong>Chennai - The Residency Towers,</strong></p><p>115, Sir Thyagaraya Road, Chennai 600017</p><p>Waiting Hall – Senator Hall<br></p><p><strong>Kochin - Crowne Plaza Kochi,</strong></p><p>XI 641A Kundanoor Junction, NH-47 Bypass</p><p>Maradu, Ernakulam, Kerala, India, 682305</p><p>Waiting Hall – Onam Hall</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Oversee the end-to-end project lifecycle from initiation to closure, ensuring timely and successful project delivery.</li><li>Coordinate and manage cross-functional teams, fostering effective communication and collaboration to achieve project goals.</li><li>Develop and maintain detailed project plans, including scope, timelines, budgets, and resource allocation.</li><li>Identify and mitigate project risks and issues, proactively developing contingency plans to minimize impact.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Strong communication and interpersonal skills</p></li><li><p>Proactive, eager to learn, and quick to grasp new concepts</p></li><li><p>Smart, motivated, and willing to grow within the role</p></li></ul><ul><li><p>Good computer skills</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Administrative &amp; Coordination Support</p><ul><li><p>Provide day-to-day administrative support to the PMO and UAE Expo Office.</p></li><li><p>Coordinate internal and external meetings, including scheduling, logistics, and follow-up.</p></li><li><p>Attend meetings when required, take structured notes, and circulate meeting minutes and action items.</p></li><li><p>Support the PMO in maintaining organized documentation and records.</p></li></ul><p>Procurement &amp; Tender Coordination</p><ul><li><p>Support the PMO and other Department Leads in the coordination and administration of procurement packages and tender processes.</p></li><li><p>Assist with the issuance of: Non Disclosure Agreements (NDA’s), Requests for Proposals (RFPs), Pre-Qualification Questionnaires (PQQs), and other bid clarification documents.</p></li><li><p>Coordinate communications with bidders, partners and stakeholders during the procurement processes.</p></li><li><p>Track procurement timelines, submission deadlines, and evaluation schedules.</p></li><li><p>Support the organization and coordination of tender evaluation meetings.</p></li><li><p>Maintain procurement logs, registers, and submission records.</p></li></ul><p>Project Coordination &amp; Tracking</p><ul><li><p>Support the PMO in maintaining and following up on task tracker actions and logs.</p></li><li><p>Assist with coordinating inputs and documentation required from internal teams and external consultants.</p></li><li><p>Support coordination between internal teams and external stakeholders to ensure alignment and timely delivery of outputs.</p></li><li><p>Support with the collation of the necessary information and data, required for the PMO to prepare: Project reports, trackers, and presentations as required.</p></li></ul><p>Travel &amp; Logistics Coordination</p><ul><li><p>Coordinate travel arrangements for Expo Office staff and project stakeholders when required. This includes researching appropriate travel and accommodation options, booking tickets, accommodation and transfers for the team as needed. Coordinating with Travel partners.</p></li><li><p>Support the organization of workshops and coordination meetings by planning all required logistics and administrative tasks.</p></li></ul><p>Financial Administration Support</p><ul><li><p>Support the processing of consultant invoices, following PMO approval and established processes.</p></li><li><p>Assist with entering invoices into the relevant internal systems.</p></li><li><p>Track payment progress and follow up with finance and partners teams as required.</p></li></ul><p>Document Control &amp; Communication</p><ul><li><p>Support the maintenance and organisation of records for key project documents, correspondence, and procurement materials. Organisation updating and maintaining of the SharePoint/OneDrive folders in accordance with the approved policies and required documentation.</p></li><li><p>Support the preparation and circulation of project documentation and internal communications. Supporting in ensuring appropriate information and file sharing systems are established and maintained.</p></li><li><p>Ensure document control practices align with PMO standards and governance requirements.</p></li></ul><p>Working environment</p><p>The Expo Office operates within a fast-paced and dynamic environment with compressed timelines and multiple international stakeholders. The role requires a proactive and agile working approach, with the ability to respond quickly to evolving project requirements.</p><p>Occasional availability outside standard working hours may be required to support procurement deadlines, international coordination, and key project milestones.</p><p>Ability to handle time-sensitive and confidential information with discretion.</p><p>Occasional international travel may be required.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Key Skills &amp; Attributes · Strong organizational and coordination skills. · Excellent attention to detail. · Strong written and verbal communication skills (Arabic speaking is preferable). · Ability to manage multiple tasks and priorities simultaneously. · Proactive and responsive working style. · Ability to work effectively in a fast-paced project environment. · Professional and diplomatic communication when engaging with external partners. Experience and Qualifications · Degree in a relevant or appropriate field. · Qualifications in the field of Project Management are desirable e.g. PMP. · Minimum 3 years of professional experience in administrative, coordination, or project support roles. · Experience supporting procurement processes, tenders, or project teams is desirable. · Experience working within large projects, events, or Government environments is an advantage. · Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) essential.</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Oversee the meticulous inspection of incoming and outgoing goods, ensuring adherence to quality standards and client specifications.</li><li>Coordinate and schedule all logistical movements, including transportation, warehousing, and delivery, to optimize efficiency and cost.</li><li>Manage inventory levels and conduct regular audits to maintain accuracy and prevent discrepancies or stockouts.</li><li>Liaise effectively with suppliers, carriers, and internal departments to resolve issues and ensure smooth operational flow.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Possess a Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.</p></li><li><p>Have a minimum of 10-15 years of proven experience in logistics coordination and quality inspection.</p></li><li><p>Demonstrate expertise in inventory management systems and transportation management software.</p></li><li><p>Exhibit strong analytical and problem-solving skills to navigate complex logistical challenges.</p></li></ul><br><p><strong>Eligibility Criteria</strong></p><p>✔ Experience in Pipeline / Oil &amp; Gas / EPC / Flowline / Wellhead / Brownfield / Upstream / Onshore</p><p>✔ Gulf / ADNOC experience preferred</p><p>✔ Clean-shaven policy applicable</p><p>❌ Candidates with Metro / Building / Road Infrastructure experience are not eligible</p><br><p><strong>Age Criteria:</strong></p><ul><li><p>Maximum age limit is 49 years</p></li><li><p>For managerial positions, this may be extended up to 50 years if the candidate has significant Gulf experience</p></li></ul><br><p><strong>Managerial and SR. Positions:</strong></p><ul><li><p>A minimum of 5 years of Gulf experience in the relevant field is mandatory</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Coordinate different NOC Entities to complete NOC documents, issues and its clearance. Keep a record for each NOC and its progress.</p></li></ul><p>Identify the Client requirements pertaining to NOC/ Interface and Prepare documents and its resubmission as required.</p><p>Make mails/calls to third party agency coordinator to understand their actual</p><p>requirements and response</p><p>Keeping NOC Register and its updating</p><p>Preparing NOC documents, drawings, calculation using project team and consultant as required.</p><p>Speaking skills in English &amp; Arabic</p><p>Experience in uploading NOC portals of different entities.</p><p>Coordinating with other contractor for interface issues</p><ul><li><p>Coordinating with Engineering team to update the changes in the engineering documents/drawings</p></li><li><p>Arranging meeting with NOC team, third party entities, Clients etc.</p></li></ul><p>Preparing agenda and minutes of all NOC and Interface meetings. Basic knowledge about google earth, Arch GIS</p><p>Education: Bachelor Degree in Engineering - Mechanical</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Eligibility Criteria</strong></p><p>✔ Experience in Pipeline / Oil &amp; Gas / EPC / Flowline / Wellhead / Brownfield / Upstream / Onshore</p><p>✔ Gulf / ADNOC experience preferred</p><p>✔ Clean-shaven policy applicable</p><p>❌ Candidates with Metro / Building / Road Infrastructure experience are not eligible</p><br><p><strong>Age Criteria:</strong></p><ul><li><p>Maximum age limit is 49 years</p></li><li><p>For managerial positions, this may be extended up to 50 years if the candidate has significant Gulf experience</p></li></ul><br><p><strong>Managerial and SR. Positions:</strong></p><ul><li><p>A minimum of 5 years of Gulf experience in the relevant field is mandatory</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Oversee the issuance, management, and closure of all work permits to ensure safety compliance on site.</li><li>Conduct thorough risk assessments and hazard identification for all planned activities requiring permits.</li><li>Liaise with site management, contractors, and operational teams to ensure clear communication and understanding of permit conditions.</li><li>Perform regular site inspections to verify that work is being conducted in accordance with permit regulations and safety procedures.</li><li>Maintain accurate and up-to-date records of all permits issued, activities performed, and any incidents or deviations.</li><li>Develop and implement effective permit-to-work procedures and protocols tailored to the specific site environment.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelor's degree in Engineering, Safety Management, or a related technical field.</p></li><li><p>NEBOSH or IOSH certification in Health and Safety is highly preferred.</p></li><li><p>Proven experience in implementing and managing permit-to-work systems in complex industrial environments.</p></li><li><p>Strong understanding of relevant safety regulations, standards, and best practices.</p></li><li><p>Proficiency in using permit management software and digital tools for record-keeping and tracking.</p></li></ul><br><p><strong>Eligibility Criteria</strong></p><p>✔ Experience in Pipeline / Oil &amp; Gas / EPC / Flowline / Wellhead / Brownfield / Upstream / Onshore</p><p>✔ Gulf / ADNOC experience preferred</p><p>✔ Clean-shaven policy applicable</p><p>❌ Candidates with Metro / Building / Road Infrastructure experience are not eligible</p><br><p><strong>Age Criteria:</strong></p><ul><li><p>Maximum age limit is 49 years</p></li><li><p>For managerial positions, this may be extended up to 50 years if the candidate has significant Gulf experience</p></li></ul><br><p><strong>Managerial and SR. Positions:</strong></p><ul><li><p>A minimum of 5 years of Gulf experience in the relevant field is mandatory</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Advanced proficiency in <strong>Microsoft Excel, PowerPoint, and Word</strong>.</p></li><li><p>Strong project coordination and administrative skills.</p></li><li><p>High level of organization and time management capabilities.</p></li><li><p>Excellent attention to detail and accuracy in report preparation and submission.</p></li><li><p>Ability to manage multiple tasks and priorities simultaneously.</p></li><li><p>Strong communication, coordination, and stakeholder management skills.</p></li><li><p>Ability to analyze data, prepare presentations, and produce management reports.</p></li><li><p>Proactive approach to problem-solving and ensuring project activities are completed on schedule.</p></li><li><p>Ability to work effectively under pressure and meet deadlines.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Qualifications</strong></p><ul><li><p>Bachelor’s degree in business administration, Finance, Information Technology, or a related field.</p></li><li><p>PMP is recommended.</p></li></ul><p><strong>Experience</strong></p><ul><li><p>Minimum of <strong>5 years of experience</strong> in project operations/ project procurement and project coordination.</p></li><li><p>Demonstrated experience in coordinating project activities, monitoring project progress, preparing reports, managing stakeholders, managing procurement, report invoices and supporting related documents&nbsp; and supporting project delivery within established timelines.</p></li><li><p>Experience in maintaining project documentation, tracking action items, scheduling meetings, and ensuring timely follow-up on project deliverables.</p></li></ul><p></p></section>