office manager Jobs

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>The role of an Office Assistant is centered around ensuring the efficient operation of the overall corporate working environment as per the highest standards of office cleanliness and hygiene. The ideal candidate is a highly committed, responsible individual with excellent attention to detail, communication skills, and ability to work well under pressure.<br><br></span><ul><li><span>Performing a variety of cleaning activities including, but not limited to vacuuming, dusting, mopping, and sanitizing in IFZA offices <br></span></li><li><span>Ensuring completion of office opening and closing checklists on a daily basis<br></span></li><li><span>Organizing and maintaining office common areas <br></span></li><li><span>Preparing conference rooms for client and staff meetings <br></span></li><li><span>Assisting reception and providing support to the front desk operations <br></span></li><li><span>Preparing and serving coffee, tea, and other amenities to clients, guests, and executive managers in a prompt and courteous manner <br></span></li><li><span>Ensuring all issues are reported to the Office Manager in a timely manner Maintaining supply inventory for stationery, pantry, and cleaning materials <br></span></li><li><span>Ensuring that the workplace is neat and presentable for visitors and clients <br></span></li><li><span>Maintaining and protecting office cleaning equipment to make sure there are no inadequacies <br></span></li><li><span>Ensuring IFZA car fleet is cleaned with the appropriate method and in a timely manner <br></span></li><li><span>Adhering to strict health and safety standards <br></span></li><li><span>Performing other job-related duties as assigned by Management<br></span></li></ul><br><span>Requirements</span><ul><li><span>Experience in hospitality or service-oriented industry<br></span></li><li><span>Good English communication skills <br></span></li><li><span>Additional foreign languages are an advantage <br></span></li><li><span>Knowledge of chemical handling procedures, and familiarity with cleaning equipment <br></span></li><li><span>Strong attention to detail and efficiency without compromising quality of work <br></span></li><li><span>Good time management, communication, and interpersonal skills <br></span></li><li><span>Customer focus and adaptability to different personality types <br></span></li><li><span>Ability to prioritize and work efficiently under pressure <br></span></li><li><span>Should be punctual, reliable, honest, respectful, and trustworthy<br></span></li></ul><br><span>Benefits</span><ul><li><span><span><span><span>International team (over 50 nationalities)</span></span></span><br></span></li><li><span><span><span><span>24 annual leave days</span></span></span><br></span></li><li><span><span><span><span>Annual flight home</span></span></span><br></span></li><li><span><span><span><span>Life insurance plan</span></span></span><br></span></li><li><span><span><span><span>Medical insurance plan (with the option to upgrade at your own cost)</span></span></span><br></span></li><li><span><span><span><span>Invitations to participate in various company functions, staff events, and department team building events</span></span></span><br></span></li><li><span><span><span><span>Opportunities to learn, develop and grow with the organization</span></span></span><br></span></li><li><span><span><span><span>Being part of a motivated team and Moving-Forward-Company-Culture</span></span></span><br></span></li></ul><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>Neuberger was founded in 1939 to do one thing: deliver compelling investment results for our clients over the long term. This remains our singular purpose today, driven by a culture rooted in deep fundamental research, the pursuit of investment insight and continuous innovation on behalf of clients, and facilitated by the free exchange of ideas across the organization.</span></p><br><p><span>As a private, independent, employee-owned investment manager, Neuberger is structurally aligned with the long-term interests of our clients. We have no external parent or public shareholders to serve, nor other lines of business to distract us from our core mission, and with our employees and their families invested alongside our clients - plus 100% of employee deferred cash compensation directly linked to team and firm strategies - we are truly in this together.</span></p><br><p><span>From offices in 40 cities worldwide, Neuberger manages a range of equity, fixed income, private equity and hedge fund strategies on behalf of institutions, advisors and individual investors worldwide. With more than 700 investment professionals and more than 2,900 employees in total, Neuberger has built a diverse team of individuals united in their commitment to client outcomes and investment excellence. Our culture has afforded us enviable retention rates among our senior investment staff and has earned us citations in the top-ranked firms (among those with 1,000 or more employees) in the Pensions &amp; Investments “Best Places to Work in Money Management” survey each year since 2013.</span></p><br><p><span>For more information, please visit our website at www.neuberger.com.</span></p><br><p><b><u><span>Position Overview:&nbsp;</span></u></b></p><br><p><span>We are seeking an experienced, professional and proactive Administrative Coordinator &amp; Office Manager to join our Dubai office. This individual will provide high-level executive support to the CEO of Riyadh, the Managing Director and SEO of the Dubai office, and support the wider MENA Dubai team, while overseeing the efficient day-to-day operations of the Dubai office.</span></p><br><p><span>The successful candidate will be highly organised, resilient, and able to manage multiple priorities in a fast-paced environment. They will possess exceptional communication skills, demonstrate initiative, exercise sound judgement, and handle highly confidential information with discretion. Previous experience supporting C-suite executives is preferred.</span><br>&nbsp;</p><br><p><b><u><span>Primary Responsibilities:</span></u></b></p><br><ul><li><span>Provide high-level executive support to the CEO of Riyadh, the Managing Director and SEO of the Dubai office, while also supporting the wider MENA Dubai team.</span></li><li><span>Oversee the day-to-day operations of the Dubai office, ensuring the office runs efficiently and professionally.</span></li><li><span>Act as the primary point of contact for the Dubai office, liaising with building management, facilities teams and service providers.</span></li><li><span>Work closely with the Office Manager in Saudi Arabia to coordinate regional initiatives and ensure consistency across the MENA region.</span></li><li><span>Manage complex calendars, meetings, conference calls and video conferences across multiple international time zones.</span></li><li><span>Coordinate international and domestic travel arrangements, including visas, detailed itineraries, accommodation and transportation.</span></li><li><span>Organise executive roadshows from start to finish, including travel logistics, transportation and presentation preparation.</span></li><li><span>Process expenses and invoices through Concur, ensuring accuracy, compliance and timely submission.</span></li><li><span>Coordinate office maintenance, facilities, supplier relationships and office contracts.</span></li><li><span>Coordinate IT requests and liaise with internal technology teams to ensure issues are resolved promptly.</span></li><li><span>Maintain accurate records and databases.</span></li><li><span>Handle highly confidential and sensitive business information with absolute discretion.</span></li><li><span>Take responsibility for document management, printing, scanning, archiving and maintaining accurate filing systems.</span></li><li><span>Build and maintain strong working relationships with internal teams and external service providers.</span></li><li><span>Proactively anticipate business needs, identify solutions and manage competing priorities to support executive and office operations.</span></li><li><span>Undertake additional projects and responsibilities as required.</span></li></ul><p><b><u>Key Requirements / Qualifications</u></b>: (essential unless otherwise stated)</p><br><ul><li>Minimum 10 years’ experience supporting senior executives within a corporate environment. Previous experience supporting C-suite executives is preferred.</li><li>University degree preferred.</li><li>Advanced Microsoft Office skills (Outlook, Excel, PowerPoint and Word).</li><li>Experience using Concur for expense management and invoice processing.</li><li>Experience using Salesforce or similar CRM systems.</li><li>Excellent organisational and time management skills, with the ability to manage multiple competing priorities and deadlines.</li><li>Experience coordinating international and domestic travel and executive logistics.</li><li>Excellent verbal and written communication skills; Arabic is desirable.</li><li>Highly proactive with excellent problem-solving abilities.</li><li>Strong attention to detail and exceptional organisational skills.</li><li>Professional, discreet and trustworthy when handling highly confidential information.</li><li>Positive, flexible and collaborative approach with a strong “can-do” attitude.</li><li>Strong team player with the ability to build relationships across all levels of the business.</li></ul><p><b>#LI-NM1</b></p><br>&amp;#xa;Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship.<p><i>Neuberger is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact </i><i>onlineaccommodations@nb.com</i><i>.</i></p><br><p><i>Learn about the </i><i>Applicant Privacy Notice</i><i>.</i></p><br> </div>

We are Imbono. A leading operator and provider of infrastructure and essential goods and services across emerging markets. There is no other emerging markets player like us. We combine global capital and operational expertise in a single, integrated model. We are the architects of possibility – sharp thinkers, problem solvers, and resourceful innovators who make things happen when no one else can. And every project is built to last. Our ambition is to transform the lives of more than 100 million people by 2040 by expanding access to essential services such as water, energy, food, healthcare, education, and infrastructure. Our Mission is delivering integrated, high-impact solutions that expand access to essential services combining operational execution, local presence, strategic partnerships, and sustainable capital.<br>About the Department<br>The Corporate Services & Facilities department is responsible for ensuring seamless operation of the workplace environment across Imbono, enabling employees and business leaders to perform effectively and productively. It manages office operations, including workplace logistics, front-of-house services, local and international travel coordination, transportation management, event and meeting support, procurement of office-related goods and services, vendor management, and workplace experience initiatives, ensuring a professional, functional, and well-maintained working environment. The function works closely with all departments and external service providers to coordinate workplace requirements and maintain operational standards and culture across the business.<br>Role Summary<br>The Office Manager is responsible for overseeing daily office operations and administrative services, including travel coordination, calendar management, document administration, meeting scheduling, call handling, and visitor management. The role ensures efficient office procedures, a safe and professional working environment, and high levels of organisational effectiveness. It also supervises administrative and secretarial staff, coordinating a broad range of office support services to ensure the smooth and efficient running of the office.<br>Employment Type: Permanent, Full-time<br>Location: DIFC, Dubai<br>Responsibilities<br>Office Administration<br>Manage calendars, travel arrangements, meetings, and office documentation to support daily business operations. Oversee office facilities, supplies, equipment, and administrative systems to ensure operational efficiency. Prepare reports, presentations, correspondence, meeting agendas, and minutes.<br>Executive & Departmental Support<br>Provide comprehensive administrative support to executives and departmental leaders. Coordinate business travel, accommodation, meetings, and logistics. Organise internal events, conferences, and employee engagement initiatives.<br>Office Operations & Facilities Management<br>Oversee the day-to-day operation of the office, driving efficient administrative processes and consistent service delivery across all functions. Manage relationships with facilities, security, cleaning, catering, and other service providers, holding vendors accountable to agreed service levels. Ensure compliance with health, safety, and workplace standards while maintaining a professional working environment. Develop and implement office policies, procedures, and systems to support operational continuity and scalability.<br>Procurement & Vendor Management<br>Coordinate office procurement activities in accordance with company policies. Manage supplier relationships, service agreements, and vendor contracts. Ensure timely processing of invoices and payments.<br>Budget & Cost Control<br>Manage office general and administrative budgets. Monitor expenditure and prepare accurate budget reports. Identify opportunities to optimise resources and control costs.<br>People Management<br>Directly manage and lead a team of administrative and secretarial staff, overseeing day-to-day performance and conduct. Allocate workloads, set priorities, and monitor performance against operational targets. Conduct regular one-to-ones, performance reviews, and provide coaching to direct reports. Facilitate onboarding and workplace integration for new employees, ensuring a smooth transition into the team.<br>Employee & Visitor Services<br>Act as the primary point of contact for employees, visitors, and external stakeholders. Respond to office-related enquiries and provide administrative assistance. Coordinate onboarding and offboarding logistics, workspace setup, and workplace support services. Deliver a high standard of customer service while fostering a positive employee experience.<br>Experience<br>Minimum 5 years' experience in office management, facilities management, or administrative operations. Experience managing vendors, budgets, and workplace services. Experience working in a corporate or professional services environment is preferred. Experience supervising or managing a team, with proven ability to allocate workloads and drive performance.<br>Qualification<br>Bachelor's degree in Business Administration, Management, or a related field preferred. Relevant certifications in Office Management, Facilities Management, or a related discipline are an advantage. Equivalent practical experience will be considered in lieu of formal qualifications.<br>Skills<br>Verbal and interpersonal communication Planning, organisation, and prioritisation Calendar and meeting management Contract administration and vendor management Action planning and coordination Office systems and administrative management Team leadership and people management Customer service and stakeholder engagement Microsoft Office proficiency Problem-solving and process improvement Budget and resource coordination<br>Competencies<br>Planning and Organising Effective Communication Accountability and Ownership Results Orientation Leadership and People Development Collaboration and Teamwork Continuous Improvement Customer Focus and Service Excellence<br>Our Values<br>Client Oriented Excellence Innovation Integrity Perseverance<br>We believe that diversity strengthens our organization and we welcome applications from individuals of all backgrounds and experiences. We want every candidate to perform at their best. If you need any reasonable adjustments during the application or interview process, please contact us at careers@imbono.com and we will work with you to meet your needs.

<ul><li><p>Serve beverages to visitors and staff</p></li><li><p>Maintain cleanliness in the office premises and ensure clean-up of the office every morning before employees arrive so office operations are not disrupted.</p></li><li><p>Assist the Office Manager/ Secretaries in meetings/functions especially in the preparation of the venue and providing the refreshments.</p></li><li><p>Assist in office tasks like photocopying, document binding, sending fax, collect and deliver documents to various staff as advised</p></li><li><p>Neat in appearance. Company issued uniforms to be worn while on duty.</p></li><li><p>Should work enthusiastically and speak politely/courteously.</p></li><li><p>Ensure pantry is always neat and tidy</p></li><li><p>Ensure kitchen equipment like oven, kettle, fridge, dish washer, coffee machine etc are maintained properly.</p></li><li><p>Ensure appropriate stock level of pantry items are always maintained</p></li><li><p>Ensure the utilization and consumption of consumables is appropriate and not wasted.</p></li><li><p>Collaborate effectively and contribute actively as a member of a four-person assistant team.</p></li><li><p>Coordinate to organize team events, staff parties, gathering etc</p></li><li><p>Assist in IT works with basic support as needed</p></li><li><p>Ensure the assigned office cleaning schedule is followed on daily/weekly/monthly basis</p></li><li><p>Be aware of and obey the Company Health, Safety and Environmental, and Quality rules & perform the activities as per IMS.</p></li><li><p>Attends all the company-organized training courses when invited.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Must possess a valid UAE Driver’s License</p></li><li><p>Knowledge of major roads / districts / routes within the UAE</p></li><li><p>Professional presentation, Listening skills, , Customer Service, Team player, well self-groomed</p></li><li><p>Basic trouble shooting skills with kitchen/ office appliances</p></li></ul>

We're Hiring | Office Manager / Executive PA (Real Estate)<br>???? Location: Abu Dhabi, UAE<br>We are seeking a highly organized, proactive, and professional Office Manager / Executive PA with a strong background in the UAE real estate industry to provide executive support to the Company Owner while ensuring the smooth day-to-day operations of the office.<br>Key Responsibilities Manage the CEO's calendar, meetings, appointments, and daily priorities. Provide executive and administrative support to the Company Owner. Coordinate with internal departments, clients, developers, and external stakeholders. Oversee office administration and ensure efficient daily operations. Follow up on tasks, projects, and deadlines across the business. Assist with real estate documentation, listings, CRM management, and operational coordination. Handle confidential information with professionalism and discretion.<br>Requirements<br>Minimum 3–5 years of experience in the UAE real estate industry. Experience in Abu Dhabi real estate is highly preferred. Previous experience as an Office Manager, Executive Assistant, or Personal Assistant supporting senior management or business owners. Excellent organizational, communication, and multitasking skills. Strong proficiency in Microsoft Office, CRM systems, and major UAE property portals (Property Finder, Bayut, Dubizzle). Ability to work independently, prioritize multiple tasks, and perform effectively in a fast-paced environment. Professional appearance, strong work ethic, and a high level of confidentiality.<br>Mandatory Requirements<br>Currently based in the UAE. Must hold a valid UAE residence visa (own visa/family-sponsored/freelance visa). Available to join immediately. If you meet the above qualifications and are looking to join a dynamic and growing real estate company, we would love to hear from you.<br>Salary Range : From 6,000 AED to 8,000 AED . <br>???? Please send your CV to rania@php.purehome-re.ae with the subject: Office Manager / Executive Personal Assistant – Abu Dhabi.<br>Only shortlisted candidates will be contacted.

We're Hiring | Office Manager / Executive PA (Real Estate)<br>???? Location: Abu Dhabi, UAE<br>We are seeking a highly organized, proactive, and professional Office Manager / Executive PA with a strong background in the UAE real estate industry to provide executive support to the Company Owner while ensuring the smooth day-to-day operations of the office.<br>Key Responsibilities Manage the CEO's calendar, meetings, appointments, and daily priorities. Provide executive and administrative support to the Company Owner. Coordinate with internal departments, clients, developers, and external stakeholders. Oversee office administration and ensure efficient daily operations. Follow up on tasks, projects, and deadlines across the business. Assist with real estate documentation, listings, CRM management, and operational coordination. Handle confidential information with professionalism and discretion.<br>Requirements<br>Minimum 3–5 years of experience in the UAE real estate industry. Experience in Abu Dhabi real estate is highly preferred. Previous experience as an Office Manager, Executive Assistant, or Personal Assistant supporting senior management or business owners. Excellent organizational, communication, and multitasking skills. Strong proficiency in Microsoft Office, CRM systems, and major UAE property portals (Property Finder, Bayut, Dubizzle). Ability to work independently, prioritize multiple tasks, and perform effectively in a fast-paced environment. Professional appearance, strong work ethic, and a high level of confidentiality.<br>Mandatory Requirements<br>Currently based in the UAE. Must hold a valid UAE residence visa (own visa/family-sponsored/freelance visa). Available to join immediately. If you meet the above qualifications and are looking to join a dynamic and growing real estate company, we would love to hear from you.<br>Salary Range : From 6,000 AED to 8,000 AED . <br>???? Please send your CV to rania@php.purehome-re.ae with the subject: Office Manager / Executive Personal Assistant – Abu Dhabi.<br>Only shortlisted candidates will be contacted.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Responsible for the operations of the Reception, Concierge, PABX, Business Center ensuring the highest standards of service in accordance with the operating procedures and Kempinski standards.&nbsp;<br><br><ul><li>Involvement in budget preparations and responsible for profit &amp; loss</li><li>Maximise hotel revenue by controlling room inventory, group blocking, packages, up- selling, adhering to late charge and double occupancy policies to maximize REVPAR.</li><li>Prepare the annual budget and manning guide and manage the Front Office Department within budgetary guidelines.</li><li>Control the duty roster for sub departments guaranteeing quality as well as considering the highest personnel cost efficiency.</li><li>Oversee all labour cost controls within budget limits and occupancy variances to maximize productivity.</li><li>Conduct interviews with future employees.</li><li>Identify training needs, develop and manage performance.</li><li>Approve training plan of all Front Office sub-departments and follow-up to ensure compliance and efficiency of training activities.</li><li>Manage all operational tasks as well as their respective delegation and follow-up.</li><li>Carry out disciplinary actions in line with company procedures.</li><li>Re-evaluate work flows to improve and optimise organisation.</li><li>Implement and evaluate procedures and policies.</li><li>Ensure clear communication within departments.</li><li>Verify that all information requested by the local police authorities are adhered to and prepared accurately.</li><li>Organise regular departmental meetings.</li><li>Detailed hotel product knowledge, up-to-date with VIP arrivals &amp; events within the hotel and the destination.</li><li>Conduct daily walk throughs to ensure quality standards.</li><li>Maintain high visibility with guests and employees, handle customers’ complaints and take corrective action.</li><li>Set short term and long term measurable objectives to continually improve service levels.</li><li>Responsible for maintaining 85% scoring for LQA inspections.</li><li>Greet VIP guests and escort them to their room. Farewell of VIP guests upon departure.</li><li>Manager on Duty weekdays and weekends.</li><li>Rooms Division responsibility in their absence.</li><li>Pre-Opening tasks and responsibilities where applicable.</li></ul>&nbsp;<br>Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.<br> </div>

???????? WE’RE HIRING: OFFICE MANAGER ????✨United Arab Emirates | Mid-Level / Senior Opportunity???? KEEP OPERATIONS MOVING. SUPPORT TEAMS. CREATE A PROFESSIONAL WORKPLACE. Are you organized, proactive, and confident managing multiple priorities? We’re looking for an Office Manager to oversee daily office operations, coordinate administrative activities, support employees, and ensure an efficient and professional working environment.???? Position: Office Manager???? Location: United Arab Emirates???? Department: Administration / Operations???? Career Level: Mid-Level / Senior???? Work Environment: Corporate / Office Operations???? ROLE RESPONSIBILITIES???? Oversee daily office operations and administrative activities.???? Coordinate meetings, schedules, facilities, and internal events.???? Manage office supplies, equipment, vendors, and service providers.???? Maintain accurate administrative records, documents, and reports.???? Support employee onboarding and day-to-day workplace needs.???? Coordinate with HR, Finance, IT, and other internal departments.???? Monitor office expenses, budgets, purchase requests, and invoices.???? Ensure the workplace remains organized, professional, and efficient.???? Assist with company policies, procedures, and workplace requirements.???? Identify opportunities to improve administrative processes and operational efficiency.???? QUALIFICATIONS✅ Bachelor’s degree in Business Administration, Management, Operations, or a related field is preferred.✅ 3+ years of experience in office management, administration, or operations preferred.✅ Excellent organizational and multitasking skills.✅ Strong written and verbal communication abilities.✅ Strong vendor, stakeholder, and team coordination skills.✅ Proficiency in Microsoft Office and common workplace tools.✅ Good budgeting, scheduling, and administrative skills.✅ Excellent attention to detail and problem-solving abilities.✅ Professional, proactive, and service-oriented attitude.???? WHY JOIN US????? Play a key role in maintaining an efficient workplace.???? Develop strong operational and leadership skills.???? Work closely with teams across the organization.???? Contribute ideas that improve workplace processes.???? Gain broad exposure to business operations and administration.???? Build long-term career opportunities within the UAE.???? APPLY NOW!???? Ready to take ownership of office operations? Join us as an Office Manager and help create a productive, organized, and professional workplace across the UAE. ????????????????????

???? WE ARE HIRING: Office Manager ????✨???? Join Our Growing Team | Exciting Career Opportunity Are you highly organized, detail-oriented, and passionate about creating efficient workplace operations? We are looking for an Office Manager to oversee daily office activities, support business operations, and help maintain a productive and professional work environment.???? Role Responsibilities:✅ Manage daily office operations and administrative processes✅ Coordinate meetings, schedules, and internal communications✅ Oversee office supplies, equipment, and facility requirements✅ Maintain accurate records, reports, and documentation✅ Support employee onboarding and workplace coordination✅ Manage relationships with vendors and service providers✅ Assist with company events, meetings, and team activities✅ Provide administrative support to leadership and departments✅ Identify opportunities to improve office efficiency and workflows???? Qualifications:⭐ Strong organizational and time management skills⭐ Excellent communication and interpersonal abilities⭐ Ability to handle multiple priorities effectively⭐ Strong attention to detail and problem-solving mindset⭐ Proficiency in office software and digital tools⭐ Ability to work independently and collaborate with teams⭐ Positive attitude with a proactive approach to daily tasks???? Why Join Us????? Professional growth opportunities???? Supportive and collaborative environment???? Opportunity to contribute to business success✨ A role where your ideas and skills are valued???? Interested in this opportunity? Apply today and take the next step in your career!#Hiring #Office Manager #Administrative Jobs #Career Opportunity #Linked InJobs #Open ToWork #Recruitment #Job Opportunity

???????? Office Manager???? United Arab Emirates ???????????? Manage Operations | Support Teams | Create an Efficient Workplace???? Role Description We are seeking an organized and proactive Office Manager to oversee daily office operations, administrative processes, and workplace coordination. This role is responsible for ensuring smooth business activities, managing office resources, supporting employees, and maintaining a professional and productive work environment. As an Office Manager, you will coordinate administrative functions, improve operational efficiency, manage office facilities, and work closely with different teams to support organizational success.???? Responsibilities???? Oversee daily office operations and ensure efficient administrative workflows.???? Manage office procedures, documentation, records, and internal processes.???? Coordinate meetings, schedules, appointments, and business activities.???? Provide administrative support to management and internal teams.???? Manage office supplies, equipment, vendors, and facility requirements.???? Handle internal communications and support employee requests.???? Maintain accurate records, reports, and administrative documentation.???? Coordinate with external suppliers, service providers, and business partners.????️ Support office technology, equipment maintenance, and workplace systems.???? Assist with onboarding processes and ensure new employees have necessary resources.???? Monitor office expenses, budgets, and administrative costs.???? Identify opportunities to improve office efficiency, workplace organization, and employee experience.✅ Qualifications???? Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field is preferred.???? Strong organizational and administrative management skills.???? Excellent planning, coordination, and multitasking abilities.???? Strong written and verbal communication skills.????️ Proficiency in Microsoft Office Suite and office management systems.???? Ability to manage budgets, expenses, and operational reports.???? Strong interpersonal skills with the ability to work with employees at all levels.???? Excellent problem-solving skills and attention to detail.⏰ Ability to prioritize multiple tasks in a fast-paced environment.???? Professional attitude, reliability, and commitment to maintaining a positive workplace environment.???? Why Join Us?✨ Be part of a professional and collaborative workplace.???? Develop strong operational and leadership skills.???? Work closely with different teams and business functions.???? Make a meaningful impact by improving workplace efficiency and employee experience.???? Join us and help create a productive, organized, and successful office environment! ????✨

???????? Office Manager???? United Arab Emirates ???????????? Manage Operations | Support Teams | Create an Efficient Workplace???? Role Description We are seeking an organized and proactive Office Manager to oversee daily office operations, administrative processes, and workplace coordination. This role is responsible for ensuring smooth business activities, managing office resources, supporting employees, and maintaining a professional and productive work environment. As an Office Manager, you will coordinate administrative functions, improve operational efficiency, manage office facilities, and work closely with different teams to support organizational success.???? Responsibilities???? Oversee daily office operations and ensure efficient administrative workflows.???? Manage office procedures, documentation, records, and internal processes.???? Coordinate meetings, schedules, appointments, and business activities.???? Provide administrative support to management and internal teams.???? Manage office supplies, equipment, vendors, and facility requirements.???? Handle internal communications and support employee requests.???? Maintain accurate records, reports, and administrative documentation.???? Coordinate with external suppliers, service providers, and business partners.????️ Support office technology, equipment maintenance, and workplace systems.???? Assist with onboarding processes and ensure new employees have necessary resources.???? Monitor office expenses, budgets, and administrative costs.???? Identify opportunities to improve office efficiency, workplace organization, and employee experience.✅ Qualifications???? Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field is preferred.???? Strong organizational and administrative management skills.???? Excellent planning, coordination, and multitasking abilities.???? Strong written and verbal communication skills.????️ Proficiency in Microsoft Office Suite and office management systems.???? Ability to manage budgets, expenses, and operational reports.???? Strong interpersonal skills with the ability to work with employees at all levels.???? Excellent problem-solving skills and attention to detail.⏰ Ability to prioritize multiple tasks in a fast-paced environment.???? Professional attitude, reliability, and commitment to maintaining a positive workplace environment.???? Why Join Us?✨ Be part of a professional and collaborative workplace.???? Develop strong operational and leadership skills.???? Work closely with different teams and business functions.???? Make a meaningful impact by improving workplace efficiency and employee experience.???? Join us and help create a productive, organized, and successful office environment! ????✨

Are you an organized, proactive, and results-driven professional with experience in the Dubai real estate industry? We're looking for an Office Manager to oversee our daily operations, provide leadership to our growing team, and work closely with the CEO to ensure the business runs efficiently.<br>Key Responsibilities:<br>✅ Manage the day-to-day operations of the office.✅ Supervise and coordinate the sales, leasing, administration, and support teams.✅ Report directly to the CEO on daily operations, team performance, and business activities.✅ Ensure all daily tasks and operational objectives are completed on time.✅ Monitor staff attendance, productivity, and compliance with company policies.✅ Coordinate with developers, DLD, trustees, banks, and other external stakeholders.✅ Ensure all company compliance requirements are met.✅ Support recruitment, onboarding, and team development.✅ Prepare reports, maintain records, and improve operational efficiency.<br>Requirements:<br>✔ Minimum 3 years of experience as an Office Manager or Operations Manager in a Dubai real estate company.✔ Strong contact with Real estate developers, RERA, client management and negotiations.✔ Excellent leadership, communication, and organizational skills.✔ Ability to manage multiple priorities in a fast-paced environment.✔ Proficiency in Microsoft Office and CRM systems.✔ Strong problem-solving skills with attention to detail.<br>What We Offer:<br>• Competitive salary based on experience.• Career growth opportunities.• Supportive and professional work environment.• Opportunity to work directly with senior management and contribute to the company's growth.

Are you an organized, proactive, and results-driven professional with experience in the Dubai real estate industry? We're looking for an Office Manager to oversee our daily operations, provide leadership to our growing team, and work closely with the CEO to ensure the business runs efficiently.<br>Key Responsibilities:<br>✅ Manage the day-to-day operations of the office.✅ Supervise and coordinate the sales, leasing, administration, and support teams.✅ Report directly to the CEO on daily operations, team performance, and business activities.✅ Ensure all daily tasks and operational objectives are completed on time.✅ Monitor staff attendance, productivity, and compliance with company policies.✅ Coordinate with developers, DLD, trustees, banks, and other external stakeholders.✅ Ensure all company compliance requirements are met.✅ Support recruitment, onboarding, and team development.✅ Prepare reports, maintain records, and improve operational efficiency.<br>Requirements:<br>✔ Minimum 3 years of experience as an Office Manager or Operations Manager in a Dubai real estate company.✔ Strong contact with Real estate developers, RERA, client management and negotiations.✔ Excellent leadership, communication, and organizational skills.✔ Ability to manage multiple priorities in a fast-paced environment.✔ Proficiency in Microsoft Office and CRM systems.✔ Strong problem-solving skills with attention to detail.<br>What We Offer:<br>• Competitive salary based on experience.• Career growth opportunities.• Supportive and professional work environment.• Opportunity to work directly with senior management and contribute to the company's growth.

???? We're Hiring: Office Manager???? Employment Type: Full-Time ???? Location: Bahrain ???? Level: Professional We're looking for an organized and proactive Office Manager to oversee our daily office operations and create a productive, well-managed workplace. If you enjoy coordinating people, optimizing processes, and ensuring everything runs efficiently, we'd love to hear from you.????️ Key Responsibilities Manage day-to-day office operations and administrative functions. Coordinate meetings, schedules, travel arrangements, and company events. Oversee office supplies, equipment, facilities, and vendor relationships. Maintain office records, documentation, and operational procedures. Support employee onboarding and workplace coordination. Monitor office budgets, invoices, and administrative expenses. Ensure office policies, procedures, and health & safety standards are followed. Identify opportunities to improve operational efficiency and office processes.✅ Requirements Excellent organizational and multitasking skills. Strong communication and interpersonal abilities. Proficiency with Microsoft Office, Google Workspace, or similar productivity tools. Strong attention to detail and problem-solving skills. Ability to prioritize tasks and manage multiple responsibilities effectively. Professional, proactive, and service-oriented mindset. Ability to work independently while fostering a collaborative team environment.???? What We Offer???? Opportunity to play a key role in business operations.???? Supportive, collaborative, and inclusive workplace culture.???? Continuous learning and professional development opportunities.???? A dynamic environment where your ideas and initiatives are valued.???? Clear opportunities for career growth and advancement.???? Competitive compensation and comprehensive benefits package.

???? We’re Hiring: Office Manager ???????? Employment Type: Full-Time???? Level: Entry / Junior We're looking for a proactive and highly organized Office Manager to help keep our daily operations running smoothly. If you enjoy coordinating people, managing office activities, and creating an efficient workplace, this is a great opportunity to grow your career in a dynamic and collaborative environment.✨ You'll play a key role in supporting business operations, improving administrative processes, and ensuring a positive experience for employees and visitors alike.????️ Key Responsibilities???? Coordinate daily office operations and administrative activities.???? Manage calendars, meetings, appointments, and internal communications.???? Organize office supplies, equipment, and workplace resources.???? Maintain accurate records, documents, and administrative systems.???? Support onboarding activities and assist with employee coordination.???? Liaise with vendors and service providers to ensure smooth office operations.???? Help streamline workflows and improve operational efficiency.???? Provide administrative support for special projects and business initiatives.✨ Requirements???? Excellent organizational and multitasking skills.???? Strong communication and interpersonal abilities.???? High attention to detail and problem-solving skills.???? Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.???? Ability to manage priorities and work independently.???? Positive attitude with a collaborative and service-oriented mindset.???? What We Offer???? Learning and professional development opportunities.???? A welcoming and supportive team culture.???? Exposure to a wide range of business operations and projects.???? Opportunities for career advancement and skill growth.???? A collaborative workplace where your ideas are valued.???? Competitive compensation and benefits package.???? If you're passionate about organization, teamwork, and creating an efficient workplace, we'd love to hear from you!

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span> </span><p><span><span><span>Front Office Assistant Manager, One and Only One Za'abeel</span></span></span>&nbsp;<br> <span><span>(<span>20589</span></span></span>)</p><br> <p><span><span>At One&amp;Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.&nbsp;</span></span></p><br> <p><br> <span><span>Behold the dawn of a new, all-encompassing resort experience in Dubai – One&amp;Only One Za’abeel. A vibrant hub for business, a magnetic stage for entertainment, and a haven for inner-city wellness, this new Dubai resort will be more than a trailblazing icon of the skyline, and it will be an utterly unrivalled urban oasis. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.</span></span></p><br> <p><span><strong>About The Role </strong></span></p><br> <p><span>The Assistant Manager, Front Office at One &amp; Only One Za’abeel will be responsible for creating joy for guests through anticipation, creativity, precision, empathy, and warmth, tailoring every aspect of their stay to exceed their expectations. They will assist Front of House Manager in the operations and supervision of all front office departments, including guest services, concierge. They must lead by serving from the heart, caring for guests and colleagues, maintaining a high standard of service, and providing ongoing training and motivation to the team.&nbsp;&nbsp;</span></p><br> <p><span><strong>Operational Key Duties and Responsibilities&nbsp;</strong>&nbsp;</span></p><br> <ul> <li><span>Supervise and manage front office operations, guest services, concierge</span></li> </ul> <ul> <li><span>Monitor all financial transactions, including cash, credit card payments, and other forms of payment</span></li> </ul> <ul> <li><span>Monitor the accuracy of guest folios, billing statements, and invoices, correcting any discrepancies as necessary</span></li> </ul> <ul> <li><span>Ensure an efficient response in the event of overbooking scenario</span></li> </ul> <ul> <li><span>Ensure that all daily arrival V.I.P. rooms, special request rooms, and long-stay guest rooms are pre-blocked-in advance, that Housekeeping is notified and that each room is prepared with the appropriate welcome amenities</span></li> </ul> <ul> <li><span>Actively manage and record guest preferences and communicate with relative departments making sure they are followed up on and inserted in the appropriate systems (ALICE, SAGA, Opera etc.)&nbsp;</span></li> </ul> <ul> <li><span>From the moment of pre-arrival, to establish strong connections and communication channels with each guest to set the tone for a seamless stay</span></li> </ul> <ul> <li><span>Follow up on all guest dissatisfaction from the previous day, make sure all the issues are resolved in an efficient way and the guest is satisfied with the solution offered</span></li> </ul> <ul> <li><span>Maintain effective communication channels between each guest and relative departments to ensure guests are well informed and attended. Communication channels include personal and digital tools such as company smartphones (e.g. GMH and WhatsApp Business)</span></li> </ul> <ul> <li><span>In the event of any guest incidents / inconveniences, attempt to solve each issue and escalate to management when necessary. All guest issues, incidents, and feedback is logged on ALICE within the same day of occurrence</span></li> </ul> <p><span><strong>About You </strong></span></p><br> <ul> <li><span>Bachelor's degree in hospitality management, business administration, or a related field</span></li> </ul> <ul> <li><span>At least 2 years of experience in a front office or guest services management role, in a luxury hotel</span></li> </ul> <ul> <li><span>Strong leadership and organizational skills, with the ability to effectively manage a team and prioritize tasks</span></li> </ul> <ul> <li><span>Excellent communication and interpersonal skills, with the ability to interact with Guests and staff at all levels</span></li> </ul> <ul> <li><span>Proficiency in Opera PMS</span></li> </ul> <ul> <li><span>Proficiency in English (oral and written)</span></li> </ul> <ul> <li><span>Additional language would be a plus</span></li> </ul> <ul> <li><span>Knowledge of relevant regulations and laws related to hotel operations</span></li> </ul> <ul> <li><span>Ability to work flexible hours, including weekends and holidays</span></li> </ul> <p><span><span>Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.</span></span></p><br> </div>

JOB PURPOSEModon Communities operates across a diverse portfolio of commercially driven assets and central enabling functions, including HR, Finance, Procurement, IT and Legal. Delivering value across this environment requires clear strategic choices, disciplined investment governance and coordinated execution across organisational boundaries.<br>The Operational Excellence team drives enterprise transformation, continuous improvement, business excellence, QHSE, ESG, regulatory compliance, enterprise risk and technology-enabled change, translating corporate priorities into measurable business outcomes.<br>THE ROLEThe Manager – PMO is a strategic leadership role responsible for shaping product and initiative direction, leading the enterprise PMO, and embedding enterprise risk management across strategic planning and execution. The role translates enterprise priorities into governed portfolios and investable roadmaps, and leads complex cross-functional delivery from discovery through implementation, adoption and benefits realization.<br>Operating with significant autonomy, the role is the governance, assurance and execution engine that turns strategy into delivered results — advising sponsors, challenging assumptions, resolving competing priorities and creating alignment across assets, corporate functions, technology teams and external partners. It is accountable for delivery to scope, time and budget, and for ensuring measurable strategic, operational, financial and customer outcomes.<br>KEY RESPONSIBILITIES<br>Product Strategy & Roadmap Ownership Define product visions and multi-year roadmaps; lead structured discovery to validate needs; develop and challenge business cases and investment options; maintain transparent, value-based prioritised roadmaps and backlogs.<br>Executive Stakeholder Leadership & Governance Build trusted relationships with executives and sponsors; lead steering committees and governance reviews; navigate ambiguity and resolve conflict; establish clear decision rights and hold stakeholders accountable for commitments.<br>End-to-End Project Delivery Lead complex strategic, digital, operational and capital initiatives from mobilization to handover and adoption; select the right delivery approach (Agile, hybrid, Waterfall, Kaizen, DMAIC); translate objectives into requirements and scope baselines; govern milestones, dependencies, risks and change control.<br>Portfolio, Commercial & Resource Management Manage interdependencies and sequencing across products and projects; own budget planning, CAPEX/OPEX control and variance management; forecast capacity and resource needs; manage vendors and consultants against outcomes and SLAs.<br>Enterprise PMO, Portfolio Performance & Assurance Lead and mature the enterprise PMO as the central governance and assurance function; maintain an enterprise-wide portfolio view; define KPIs and benefits measures; use delivery data to anticipate risk and drive recovery action; provide executives a single, reliable view of portfolio health.<br>Enterprise Risk Management Develop and maintain the enterprise risk framework, appetite and escalation thresholds; facilitate risk assessments and maintain the corporate risk register; integrate risk insight into strategic and investment decisions with executive reporting.<br>Adoption, Benefits Realization & Capability Building Partner with business owners on change, readiness and training; establish benefit baselines and track realized value; lead post-implementation reviews; mentor project managers and product owners to build enterprise delivery capability.<br>QUALIFICATIONSBachelor's degree in Business Administration, Engineering, Project Management, IT, Computer Science, Data Science, Business Analytics or related field; Master's degree preferred. PMP, PRINCE2 Practitioner or MSP certification strongly preferred; Agile/Scrum certification (CSPO, CSM, PMI-ACP) desirable; Lean Six Sigma Green/Black Belt and a risk certification (RIMS CRMP, IRM, ISO 31000) advantageous.<br>EXPERIENCE & COMPETENCIES8–12 years of progressive experience across product management, project/programme delivery, enterprise PMO, strategy execution or transformation. Substantial experience establishing or maturing an enterprise-level PMO, including intake, prioritization, governance and benefits management. Demonstrated enterprise risk management experience, including risk frameworks, risk register oversight and executive reporting. Proven delivery of multi-million-dirham initiatives in a matrixed environment; real estate, asset management or infrastructure experience highly desirable.<br>Strong executive influence and matrix leadership across HR, Finance, Procurement, IT, Legal and business assets without direct authority; commercial acumen and change leadership. Skilled in product vision, discovery, roadmap and backlog governance; advanced Agile/hybrid/Waterfall delivery; strong analytical judgement using PPM and BI tools (MS Project, Primavera P6, Planview, Smartsheet, Jira, Azure Dev Ops, Power BI). Strategic thinking, executive communication, sound judgement under uncertainty, accountability and resilience, and a coaching, outcome-focused leadership style.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>About ENBD</strong></p><br><p>Emirates NBD is a market leader across the MENAT (Middle East, North Africa and Türkiye) region with a presence in 13 countries, serving over 9 million customers. Emirates NBD is the leading financial services brand in the UAE with a Brand value of approximately USD 4 billion. We serve our customers and help them realise their financial objectives through a range of banking products and services including retail banking, corporate &amp; institutional banking, Islamic banking, investment banking, private banking, asset management, global markets and treasury, and brokerage operations. We are a key participant in the global digital banking industry, with 97% of all financial transactions and requests conducted outside of our branches. We also operate Liv, the lifestyle digital bank by Emirates NBD. With over half a million users, it continues to be the fastest-growing digital bank in the region.</p><br><p><strong>Job Overview:</strong></p><br><p>As a Manager - Middle Office at Emirates NBD, your role is is responsible for overseeing investment governance functions across Group Asset Management. The role focuses on mitigating operational risk, maintaining data integrity, and monitoring investment decision-making through timely and accurate reporting. The position also drives process improvements, automation, and strategic initiatives to enhance operational resilience.</p><br><p><strong>Key Responsibilities:&nbsp;</strong></p><br><ul><li><p>Manager, Middle Office is responsible for the investment governance framework across all funds and mandates.</p><br></li><li><p>Maintain and Monitor investment guidelines in line with prospectuses and signed agreements.&nbsp;</p><br></li><li><p>Review and Report trade execution is in line with best execution and broker concentration policy</p><br></li><li><p>Report on Active and Passive breaches to Investment Governance Committee</p><br></li><li><p>Carry out daily NAV variance checks&nbsp;</p><br></li><li><p>Report on monthly TERs to Finance&nbsp;</p><br></li><li><p>Handle due diligence on new counterparties onboarding and ongoing periodic reviews.</p><br></li><li><p>Ensure SOPs are updated and signed off by</p><br></li><li><p>Ensure periodic Rebates and Trail processes are completed&nbsp;</p><br></li><li><p>Support for new business or projects.&nbsp;</p><br></li></ul><p><strong>Skills and Experience:&nbsp;</strong></p><br><ul><li><p>MBA/Post Graduation with Finance background</p><br></li><li><p>CISI IOC certification preferred&nbsp;</p><br></li><li><p>Over 5 years’ banking experience in a Investment Operations role or in a similar function</p><br></li><li><p>Strong understanding of capital market instruments</p><br></li><li><p>Knowledge of asset management functions with specific experience in Middle Office</p><br></li><li><p>Well versed with MS Excel, MS Word and MS Power Point.&nbsp;</p><br></li></ul><p><strong>There’s never been a better time to join Emirates NBD.&nbsp;</strong></p><br><p>We’re one of the region’s most recognisable brands. We’re banking innovation leaders. We’re growing across both the UAE and our global offices. We offer a huge range of professional development opportunities to accelerate your career. It also goes without saying that we provide extremely competitive rewards, benefits and perks too, like our flexible work policy so you can work from home whenever it suits.</p><br><p>At ENBD, we encourage interested candidates to review the key responsibilities and qualifications for each role and apply for positions that match their skills and capabilities.&nbsp;</p><br><br> </div>

Role Summary The Office Manager is responsible for overseeing the day-to-day administrative operations of the office, ensuring an efficient, organized, and professional work environment. The role manages office facilities, administration, vendors, budgets, and employee support services while ensuring smooth coordination across departments. Key Responsibilities Manage the daily operations of the office and ensure efficient administrative support across departments. Supervise office administration staff and allocate responsibilities effectively. Oversee office facilities, maintenance, housekeeping, security, and workplace health & safety. Manage office supplies, equipment, and vendor contracts while ensuring cost-effective procurement. Coordinate travel arrangements, accommodation, visas, and meeting logistics for employees and visitors. Maintain office policies, records, contracts, and confidential documentation. Support employee onboarding by coordinating workstations, office access, and administrative requirements. Monitor administrative budgets, process purchase requests, and track office-related expenses. Liaise with external vendors, service providers, landlords, and government authorities as required. Organize company meetings, events, and internal engagement activities. Identify opportunities to improve office processes and enhance operational efficiency. Ensure compliance with company policies and administrative procedures. Requirements Bachelor's Degree in Business Administration, Management, or a related field.5–8 years of experience in Office Management, Administration, or Facilities Management. Experience managing office operations in a corporate environment. Strong leadership, organizational, and stakeholder management skills. Excellent communication and problem-solving abilities. Proficiency in Microsoft Office (Excel, Word, Power Point, Outlook). Ability to manage multiple priorities in a fast-paced environment.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Role&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; : </strong><span><span><strong>Office Manager - AI</strong></span></span><br><strong>Location :</strong> Abu Dhabi &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<br><strong>Role Purpose:</strong><br><span>This role is broader than a traditional executive assistant or secretary position. It combines elements of chief of staff, project manager, executive coordinator and organizational adviser. The role requires sound judgment, initiative, discretion and the ability to work effectively with senior stakeholders across the Bank.</span></p><br><p><span>This position is the first hire within the AI-Artificial Intelligence Group. Current ADIB employees are highly preferred, given the importance of internal knowledge, existing relationships and understanding of the Bank’s processes and culture for organizational navigation.</span></p><br><p><span><span>The Office Manager provides executive coordination, project management, stakeholder management, execution support and organizational navigation to the Chief AI Officer. The role helps organize priorities, prepare executive materials, coordinate stakeholders, track actions and support the effective operation of the AI function.</span></span></p><br><p><br><strong>Key Accountabilities of the role&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;</strong><br>&nbsp;</p><br><p><span>1. Executive Office Management</span></p><br><p>Manage the day-to-day operation and effectiveness of the Office of the Chief AI Officer.</p><br><p>Maintain visibility of the Chief AI Officer’s priorities, commitments and key relationships.</p><br><p>Prepare and coordinate correspondence, presentations, briefing materials, reports, talking points and meeting materials.</p><br><p>Capture important decisions, commitments and actions, and follow up until they are completed.</p><br><p>Handle confidential and sensitive information with discretion and professionalism.</p><br><p>Use AI-enabled productivity tools to improve efficiency and reduce routine administrative work.</p><br><p><span>2. Stakeholder Management</span></p><br><p>Act as a central coordination point between the Office of the Chief AI Officer and stakeholders across the Bank.</p><br><p>Build strong working relationships with Executive Management, Business Divisions, Support Functions, Governance Functions and external partners.</p><br><p>Follow up on requests, commitments and actions in a timely manner.</p><br><p>Help coordinate interactions with the Group CEO’s office, Executive Committee members and other senior stakeholders.</p><br><p>Ensure stakeholders receive the context and information required for effective discussions and decisions.</p><br><p><span>3. Organizational Navigation and Executive Advisory Support</span></p><br><p>Advise the Chief AI Officer on internal processes, organizational practices, stakeholder considerations and local business culture.</p><br><p>Help the Chief AI Officer navigate the Bank and understand the relevant organizational context.</p><br><p>Anticipate stakeholder sensitivities and identify potential issues early.</p><br><p>Support effective engagement across functions and leadership levels.</p><br><p><span>4. Executive Reporting</span></p><br><p>Prepare, consolidate and review executive reports, Board materials, committee papers, dashboards and management presentations.</p><br><p>Ensure executive materials are clear, accurate, consistent and delivered on time.</p><br><p>Track decisions, approvals, commitments and follow-up actions arising from executive forums.</p><br><p>Maintain the documents and records required by the Office of the Chief AI Officer.</p><br><p><span>5. AI Function Coordination</span></p><br><p>Support the establishment and development of the AI-Artificial Intelligence Group.</p><br><p>Coordinate recruitment, onboarding, team activities, workshops, leadership meetings and planning sessions.</p><br><p><span><span>Help establish practical operating routines and ways of working within&nbsp;</span></span>the AI function.</p><br><p>Support collaboration across AI, Technology, Digital, Data, Risk, Compliance and Business functions.<br>&nbsp;</p><br><p><span>6. Special Assignments</span></p><br><p>Undertake confidential, high-priority and cross-functional assignments on behalf of the Chief AI Officer.</p><br><p>Gather and analyse information, structure issues and prepare practical recommendations.</p><br><p>Coordinate stakeholders and follow up on agreed actions.</p><br><p>Represent the Office of the Chief AI Officer in selected discussions when delegated.</p><br><p><span>7. Project Management</span></p><br><p>Support the delivery of priority projects from planning through completion.</p><br><p>Translate decisions into clear workplans, milestones, owners and deadlines.</p><br><p>Maintain simple project trackers covering progress, actions, risks, dependencies and decisions.</p><br><p>Monitor progress, follow up with stakeholders and raise delays or issues when required.</p><br><p><span><span>Support smaller special projects and help ensure agreed outcomes are delivered.</span></span><br>&nbsp;</p><br><p><strong>Specialist Skills / Technical Knowledge Required for this role:</strong><br>&nbsp;</p><br><p>Current ADIB employee, with strong internal knowledge of the Bank’s people, processes and culture (highly preferred).</p><br><p>Bachelor’s degree from a recognized university.</p><br><p>Fluency in Arabic and English, both written and spoken.</p><br><p>Minimum 7 years of relevant professional experience.</p><br><p>Demonstrated project management experience.</p><br><p>Experience supporting C-suite executives or senior leadership teams.</p><br><p>Strong stakeholder management and influencing skills.</p><br><p>Excellent communication, presentation and business-writing skills.</p><br><p>Strong analytical and problem-solving abilities.</p><br><p>Ability to manage multiple priorities and projects at the same time.</p><br><p>High proficiency as a user of AI productivity tools, including Microsoft 365 Copilot, Copilot Chat and ChatGPT.</p><br><p>Ability to use AI to prepare PowerPoint presentations, Excel analyses and Word documents, conduct research, and create simple personal-productivity agents for email support and document checking.</p><br><p><span><span><strong>Strong judgment, discretion and professionalism.</strong></span></span></p><br><p><span>Strongly Preferred</span></p><br><p>Internal ADIB experience across relevant functions.</p><br><p>Project management certification.</p><br><p>Experience in strategy, transformation, PMO, corporate planning, a CEO/CXO office or a chief of staff role.</p><br><p>Understanding of UAE business culture and banking-sector governance.</p><br><p>Experience in technology, digital, data, artificial intelligence or innovation functions.</p><br><br> </div>