office manager Jobs - Ras Al Khaimah UAE

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Manage the front desk operations, ensuring a welcoming atmosphere for all visitors and clients.</li><li>Handle incoming calls and inquiries with professionalism, directing them to the appropriate departments promptly.</li><li>Coordinate meeting room bookings and ensure all necessary equipment and materials are prepared in advance.</li><li>Assist in the onboarding process for new employees, providing them with essential information and resources.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>A bachelor's degree in business administration or a related field, showcasing a strong educational foundation.</li><li>Minimum of 2 years of experience in a front office or customer service role, demonstrating relevant skills.</li><li>Proficiency in Microsoft Office Suite and office management software, enabling efficient task completion.</li><li>Excellent verbal and written communication skills, with an emphasis on clarity and professionalism.</li></ul><p></p></section>

<p> Transaction Processing: Process accounts payable (invoices, payments) and accounts receivable (invoicing, cash receipts). Record Keeping: Maintain accurate, up-to-date financial records and general ledger entries. Reconciliation: Perform bank, credit card, and other account reconciliations. Audit Support: Assist with audit preparation and data collection. Administrative Duties: Manage filing, data entry, and other office tasks for the department. Petty cash management: Managing petty cash funds and petty cash reconciliation Communication: Liaise with clients or vendors regarding financial matters, as needed. </p><p><strong>Desired Candidate Profile</strong></p><p> Experience: 1-3 years in an accounting or bookkeeping role.</p><p> Education: Degree or equivalent in Commerce/accounting</p><p> Technical Skills: Proficiency in MS Office- Excel, word</p>

<ul><li><p>Welcome and assist clients and visitors professionally.</p></li><li><p>Handle daily customer inquiries through phone, WhatsApp, and other communication channels.</p></li><li><p>Coordinate with clients, agents, landlords, and tenants.</p></li><li><p>Provide administrative support to the real estate team.</p></li><li><p>Maintain and organize company records, documents, and property-related information.</p></li><li><p>Prepare and update Excel sheets, reports, and databases.</p></li><li><p>Assist with property listings, documentation, and data entry.</p></li><li><p>Follow up with customers and ensure timely responses.</p></li><li><p>Handle day-to-day office coordination and administrative tasks.</p></li><li><p>Identify problems quickly and demonstrate strong <strong>crisis-solving and problem-solving abilities</strong>.</p></li><li><p>Manage multiple priorities while maintaining accuracy and professionalism.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>Minimum Bachelor’s degree</strong> is required.</p></li><li><p><strong>Knowledge of the real estate industry is a must.</strong> Fast-learning freshers with a strong interest in real estate are welcome to apply.</p></li><li><p>Proficiency in <strong>Microsoft Office Suite</strong>, particularly <strong>Microsoft Excel</strong>. Candidates should have strong Excel skills and be comfortable working with spreadsheets, reports, and data.</p></li><li><p><strong>Fluent English communication skills</strong> are required, both written and spoken.</p></li><li><p>Ability to communicate confidently with customers on a daily basis.</p></li><li><p>Strong <strong>problem-solving and crisis-management skills</strong>, with the ability to remain calm under pressure.</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Install, configure, and maintain LAN/WAN networks, routers, switches, and wireless access points.</p></li><li><p>Monitor and troubleshoot network, server, and internet connectivity issues.</p></li><li><p>Manage Windows Server, Active Directory, user accounts, group policies, and shared resources.</p></li><li><p>Provide technical support for desktops, laptops, printers, scanners, and other IT equipment.</p></li><li><p>Install, configure, and support VoIP systems, CCTV systems, and other communication infrastructure.</p></li><li><p>Perform routine system monitoring, software updates, patch management, and data backups.</p></li><li><p>Maintain IT asset inventory, documentation, and network diagrams.</p></li><li><p>Support and troubleshoot operational systems, including laundry machine IT interfaces where applicable.</p></li><li><p>Coordinate with vendors for hardware repairs, maintenance, and technical support.</p></li><li><p>Provide onsite IT support across Head Office, accommodation camps, and project sites.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelor's degree in Information Technology, Computer Science, or a related field.</p></li><li><p>2–5 years of experience in Network Administration, System Administration, or IT Support.</p></li><li><p>Strong knowledge of Windows Server, Active Directory, LAN/WAN, TCP/IP, routers, switches, and wireless networking.</p></li><li><p>Experience with firewalls, VoIP systems, CCTV systems, Microsoft 365, and hardware troubleshooting.</p></li><li><p>Good understanding of network security, backup, and disaster recovery procedures.</p></li><li><p>Strong analytical, troubleshooting, and problem-solving skills.</p></li><li><p>Excellent communication and interpersonal skills.</p></li><li><p>Ability to work independently and manage multiple priorities.</p></li><li><p>UAE driving license preferred (or mandatory if required by your company).</p></li><li><p>Willingness to travel to company offices, camps, and project sites across the UAE.</p></li></ul><p></p></section>

<ul><li>Conduct detailed inspections of construction materials and processes to ensure compliance with industry standards and project specifications.</li><li>Develop and implement comprehensive quality control plans tailored to specific civil engineering projects, ensuring all quality criteria are met.</li><li>Coordinate with project managers and site engineers to address quality issues promptly and to maintain project timelines.</li><li>Perform regular audits of construction sites, documenting findings, and ensuring corrective actions are taken where necessary.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Civil Engineering or a related field, ensuring a solid foundation in engineering principles.</li><li>Minimum 5 years of relevant experience in QA/QC roles within the civil engineering sector, demonstrating expertise in quality standards.</li><li>Certification in Quality Management Systems (e.g., ISO is highly desirable, showcasing commitment to quality practices.</li><li>Experience with construction materials testing and familiarity with relevant ASTM and AASHTO standards, ensuring material integrity.</li></ul>

<ul><li>Conduct detailed cost analysis and estimation for civil engineering projects, ensuring accuracy and compliance with industry standards.</li><li>Prepare and manage tender documents, including bills of quantities, to facilitate the bidding process for contractors.</li><li>Monitor project progress and financial performance, identifying any deviations from budget and proposing corrective measures.</li><li>Engage in value engineering practices, assessing alternative construction methods and materials to optimize project costs without compromising quality.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Quantity Surveying, Civil Engineering, or a related field from a recognized institution.</li><li>Professional qualifications such as RICS, CIOB, or similar certifications that demonstrate expertise in quantity surveying.</li><li>A minimum of 3-5 years of relevant work experience within the civil engineering sector, with a proven track record on large-scale projects.</li><li>Preference for candidates with experience in international projects, particularly in regions with complex regulatory environments.</li></ul>

<p><strong><u>About the role</u>:</strong><br></p><p>The Government Relations Officer will act as the strategic anchor for all government-related activities. You will ensure the organization’s absolute compliance with UAE laws while serving as the primary liaison with major authorities such as MOHRE and Immigration to facilitate seamless business operations.<br></p><p><strong><u>Roles & Responsibilities:</u></strong></p><ul><li><p><strong>Operational Compliance:</strong> Manage the timely processing and renewal of all company licenses, registrations, certifications, and employee-related visa matters.</p></li><li><p><strong>Stakeholder Liaison:</strong> Act as the primary point of contact between the organization and UAE government authorities (MOHRE, Immigration, Municipality, Chamber of Commerce, etc.).</p></li><li><p><strong>Documentation & Reporting:</strong> Prepare and submit official letters, forms, and technical documentation required by government entities in both Arabic and English.</p></li><li><p><strong>Strategic Advisory:</strong> Maintain up-to-date knowledge of UAE government regulations and proactively communicate changes to management.</p></li><li><p><strong>Customer Support:</strong> Provide high-quality guidance to Key Accounts and Channel partners regarding government service requests and regulatory standards.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Government Relations & PRO Services Immigration & Labor Law Compliance Regulatory Documentation Management Reporting & Record Control Communication Skills</p>

<ul><li>Oversee installation and maintenance of HVAC systems, ensuring compliance with industry regulations and safety standards.</li><li>Coordinate and schedule work for HVAC technicians, optimizing team efficiency and project timelines.</li><li>Manage inventory and procurement of HVAC materials and tools, ensuring all necessary supplies are available for projects.</li><li>Implement best practices for energy efficiency and sustainability in HVAC system design and installation.</li><li>Prepare detailed reports on project progress, including timelines, budgets, and any challenges encountered.</li><li>Lead safety meetings and ensure all team members adhere to safety protocols on job sites.</li><li>Ensure proper documentation of all service calls and maintenance work performed, maintaining accurate records.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Strong understanding of HVAC systems, controls, and energy management strategies.</li><li>Fluent in English; additional language skills (e.g., Spanish) are a valuable asset for client interactions.</li><li>Ability to read and interpret blueprints, schematics, and technical diagrams effectively.</li><li>Strong problem-solving abilities, with a proactive approach to identifying and addressing HVAC issues.</li><li>Physical stamina and strength to handle tools and equipment, along with the ability to work in various environments.</li></ul>

<ul><li><p>Welcome and engage customers visiting the showroom in a professional manner.</p></li><li><p>Conduct customer needs assessments, product demonstrations, and test drives.</p></li><li><p>Deliver an outstanding customer experience that positively impacts NPS and Mystery Shopping results.</p></li><li><p>Achieve monthly individual sales targets and contribute to overall showroom performance.</p></li><li><p>Build and manage a healthy sales pipeline using CRM systems.</p></li><li><p>Promote finance, insurance, and value-added products aligned with customer needs.</p></li><li><p>Accurately maintain leads, opportunities, customer records, and test drive activities in C4C.</p></li><li><p>Follow all company sales processes, governance requirements, and internal controls.</p></li><li><p>Ensure accurate sales documentation, deposits, and vehicle order processing.</p></li><li><p>Maintain showroom standards, demo vehicle readiness, and professional conduct at all times.</p></li><li><p>Complete all mandatory sales, compliance, and system training requirements.</p></li><li><p>Collaborate with colleagues and stakeholders to deliver a seamless customer journey.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>Required skills to be successful:</strong></p><ul><li><p>Strong sales and customer relationship-building capabilities.</p></li><li><p>Excellent communication and interpersonal skills.</p></li><li><p>Ability to influence customer decisions through value-based selling.</p></li><li><p>Strong negotiation and closing skills.</p></li><li><p>CRM and lead management experience.</p></li><li><p>Ability to manage multiple priorities in a fast-paced retail environment.</p></li><li><p>High attention to detail and process compliance.</p></li><li><p>Strong problem-solving and customer service mindset.</p></li><li><p>Self-motivated with a target-driven approach.</p></li><li><p>Proficiency in Microsoft Office applications, particularly Excel.</p></li></ul></li></ul><br><p><strong><br>What equips you for the role:</strong></p><ul><li><p>Bachelor's Degree.</p></li><li><p>Minimum 2 years of sales experience, preferably within luxury retail, automotive, technology, electronics, or premium customer-facing industries.</p></li><li><p>Automotive sales experience is advantageous.</p></li><li><p>Fluent written and spoken English; Arabic is preferred.</p></li><li><p>Experience working with CRM systems and sales pipeline management.</p></li><li><p>Proven ability to achieve sales targets and KPIs.</p></li><li><p>Strong customer engagement and presentation skills.</p></li><li><p>Ability to adapt to new sales approaches and technologies.</p></li><li><p>Results-oriented with a strong sense of accountability and ownership.</p></li><li><p>Demonstrates Al-Futtaim values of Respect, Integrity, Collaboration, and Excellence.</p></li></ul>