Admin Assistant Jobs - Dubai UAE

<p>-Provide administrative and organizational support to the General Manager. -Manage schedules, meetings, travel arrangements, and business correspondence. -Coordinate with international clients, suppliers, and internal departments. -Prepare reports, presentations, and maintain accurate documentation. -Follow up on business activities, contracts, and key action items. -Handle confidential information with professionalism and discretion. -Assist in ensuring smooth day-to-day office and business operations</p><p>1-Candidates should meet one of the following language and nationality preferences: 1. Native Arabic speaker with fluency in English. 2. Chinese national with fluency in English. 3. National of any other country with fluency in English. 2-Professional appearance and courteous demeanor 3- 3 years assistant work experience 4-Familiarity with international trade procedures is a plus 5-Dubai driving license preferred 6- Microsoft office</p>

<p><strong>Position Objective:</strong></p><p><span ><span >Stock Coordinator is responsible for receiving, inspecting, storing merchandise and maintaining accurate stock levels, organizing merchandise, and ensuring the seamless flow of products from the stockroom to the sales floor. Stock Coordinator works closely with store management, sales associates, and other team members to uphold a high standard of organization.&nbsp;</span></span></p><p><span ><span ><strong>Key Responsibility:</strong></span></span></p><p><span ><strong><u>Process:</u></strong></span></p><ul><li><span ><span >Receive merchandize and count it physically and electronically in order to ensure accuracy of information</span></span></li><li><span ><span >Inspect the quality of the products and report the discrepancies to store manager / assistant store manager about damaged products.</span></span></li><li><span ><span >Ensure proper storage and handling of merchandise to prevent damage.&nbsp;</span></span></li><li><span ><span >Classify and stock the products in the stock room as per the store procedures to ensure quick availability of the product.</span></span></li><li><span ><span >Tag the newly arrived stock and / or return the products as per the instruction of senior</span></span></li><li><span ><span >Assist the sales staff in replenishing stocks on the shelves in order to ensure availability of products at all times</span></span></li><li><span ><span >Ensure awareness and vigilance at all times of security in the store without any negligence</span></span></li><li><span ><span >Ensure the highest standards of housekeeping standards&nbsp;</span></span></li><li><span ><span >Flexible to work for extended hours during the Sale / Festival period</span></span></li><li><span ><span >Must be physically fit and ability of heavy lifting of around 10kgs of weight.&nbsp;</span></span></li><li><span ><span >Record the inventory inward / outward and maintain the report of the same</span></span></li><li><span ><span >Check for missing price tags and report the same</span></span></li><li><span ><span >Assist during Stock Take processes<strong>&nbsp;&nbsp;</strong></span></span></li></ul><p><span ><span ><strong>Desired Experience:</strong></span></span></p><p ><span >The ideal Stock Coordinator in a retail company should have strong organizational Skills with familiarity with warehouse management system to keep track and manage stock. Previous experience in a similar stock, warehouse, or logistics role is preferred.</span></p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are seeking a detail-oriented and organized Female Accounts Assistant to support our finance team with daily accounting operations. The ideal candidate should have strong accounting knowledge, excellent attention to detail, and the ability to handle multiple financial tasks while maintaining accuracy and confidentiality.<br></p><br><p><strong>Key Responsibilities</strong></p><br><ol><li><p>Assist with day-to-day accounting and bookkeeping activities.</p></li><li><p>Record financial transactions accurately in the accounting system.</p></li><li><p>Prepare and process invoices, receipts, payments, and journal entries.</p></li><li><p>Reconcile bank statements, supplier accounts, and customer accounts.</p></li><li><p>Maintain accounts payable and accounts receivable records.</p></li><li><p>Assist in preparing monthly financial reports and account reconciliations.</p></li><li><p>Support month-end and year-end closing activities.</p></li><li><p>Maintain organized financial records and filing systems.</p></li><li><p>Coordinate with internal departments regarding financial documentation.</p></li><li><p>Assist with VAT documentation and ensure compliance with UAE regulations.</p></li><li><p>Perform other accounting and administrative duties assigned by the Finance Manager.</p></li></ol></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>We are looking for a professional with <strong>advanced Excel skills</strong>, specifically strong experience in <strong>VLOOKUP</strong> and <strong>Pivot Tables</strong>.</p><p><br></p><p><strong>Requirements:</strong></p><ol><li><p>Bachelor's degree or Diploma in Accounting, Finance, or a related field.</p></li><li><p>Minimum 2 years of experience in an Accounts Assistant or similar accounting role.</p></li><li><p>Proficiency in Microsoft Excel and accounting software (e.g., Tally, ERP, SAP, QuickBooks, or similar).</p></li><li><p>Good understanding of basic accounting principles.</p></li><li><p>Strong analytical and numerical skills.</p></li><li><p>Excellent organizational and time management abilities.</p></li><li><p>Good communication skills in English (written and spoken).</p></li><li><p>Ability to work independently and maintain confidentiality.</p></li><li><p>Candidates currently available in the UAE will be preferred.<br></p></li></ol><ul><li><p>Native <strong>Hindi speaker</strong></p></li><li><p><strong>Female Candidates only</strong></p></li><li><p>Able to communicate <strong>professionally in English</strong></p><p><br></p></li></ul><p><strong>Important Note:</strong><br>Please <strong>do not apply</strong> if you do not meet the above criteria. Shortlisting will be strictly based on these requirements.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Manage all data entry, client records, waivers, and database accuracy through our studio management platform</p></li><li><p>Handle class bookings, scheduling, and calendar management for coaches and students</p></li><li><p>Process payments, invoices, and financial transactions with accuracy and confidentiality</p></li><li><p>Generate and maintain detailed reports on attendance, revenue, and client activity</p></li><li><p>Deliver exceptional customer service across all touchpoints in person, by phone, and via email</p></li><li><p>Maintain and uphold Dubai Circus School's quality and service standards at all times</p></li><li><p>Manage the studio floor — coordinating between coaches, students, and management</p></li><li><p>Proficiently use Microsoft Excel, Word, and Office Suite for administrative and reporting tasks</p></li><li><p>Support new client onboarding, ensuring a seamless and welcoming experience</p></li><li><p>Cover sales duties and responsibilities in the absence of the designated sales team member, including lead follow-ups, converting inquiries, and promoting DCS programs and packages</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>What We're Looking For</p><ul><li><p>Minimum 3-4 years of experience in an operations, admin, or customer service role</p></li><li><p>Excellent command of Microsoft Office (Excel, Word, Outlook)</p></li><li><p>Experience with studio, gym, or client management platforms is a strong advantage</p></li><li><p>Strong attention to detail and commitment to data accuracy</p></li><li><p>Outstanding communication and interpersonal skills</p></li><li><p>A quick learner who adapts fast and embraces new tools and processes</p></li><li><p>Growth-oriented mindset — eager to take on new responsibilities and advance within the role</p></li><li><p>Fluent in English (Arabic is a plus)</p></li><li><p>Ability to multitask and prioritize in a fast-paced environment</p></li><li><p>A Bachelor's Degree is an advantage</p></li><li><p>Positive, proactive attitude with a passion for delivering excellence</p></li></ul><p></p></section>

Company Description<br><br>Raffles Hotels & Resorts<br><br>The Birthplace of stories and legends since 1887, Raffles is a legendary brand, steeped in history and loved by generations past, present and future. Raffles, at distinguished landmark addresses around the world, is the vibrant heart of its destination, curating experiences that are culturally enriching, intellectually stimulating and always respectful of local communities, heritage and the environment.<br><br>Raffles Dubai<br><br>An architectural surprise inspired by an Egyptian aesthetic, 5-star Raffles Dubai offers the luxury of city-centre space, impeccable service and sophisticated Asian style. A 15-minute drive from Dubai International Airport, it is ideally located in the business and shopping district, adjacent to Wafi Mall and close to the magnificent Khan Murjan souk and the convention centres.<br><br>About The Application Process<br><br>At Raffles, we want to bring out your highest potential. Shortly after applying, you will receive an email from our partner Assess First prompting you to create a profile and complete a questionnaire. This is a mandatory step for your candidacy to be considered as it enables us to explore your compatibility with this role and our culture of luxury excellence.<br><br>Job Description<br><br>We invite you to join the world of luxury hospitality at Raffles Dubai as our new Restaurant Hostess to provide an appropriate welcome at Azur Restaurant and Solo Italian Restaurant for guests, to handle table reservations and effectively control the flow of guests. This position reports to Supervisor.<br><br>Key Roles & Responsibilities<br><br>Provide a warm and friendly welcome, leading guests and seating them at their table Take telephone bookings and maintain a clear and organized reservations Assist in the set-up of tables and displays Maintain and update guest database To ensure full knowledge and understanding of LQA and Hotel Standards and to implement them in all interactions Be attentive to guests and resolve their complaints where possible, reporting all incidents to Supervisor/Assistant Manager/Manager To undertake service training lead by the outlet Departmental Trainer/ Supervisor/Assistant Manager/Manager to ensure full capability in understanding and executing service standards To ensure that all reports related to the outlet are well maintained and completed as per schedule and in a timely manner To support the service team during times of need/crunch in service in the following areas, but not limited to: section holding, coffee station, back area and mis en place etc. Maintain cleanliness of hostess station and surrounding areas, as well as of all menus Maintain good working relationship with own colleagues, and all other departments Correct preparation of all necessary operational material in the back office Learn safety, sanitation and hygiene policies Present check to guests and perform cashiering function if needed Effectively control guest flow in the restaurant ensuring maximum turnover Train staff in hostess standards Ensure the restaurant is ready to receive guests prior to opening and that both staff and tables are ready in line with opening standards Carry out any other duties as and when assigned by the Management of the Hotel Assist other Food & Beverage Outlets in their operations within peak times when needed<br><br>Qualifications<br><br>What will you bring to this role? <br><br>PERSONAL ATTRIBUTES<br><br>Excellent reading, writing and oral proficiency in English Well-presented and professionally groomed at all times Strong interpersonal skills and able to establish a good rapport with guests Computer knowledge (Microsoft Excel, Word, Power Point) Eagerness to learn and share knowledge with the Team Embrace the Raffles brand promise and luxury in your role and in all your interactions. Foster an inclusive environment where every individual feels valued and respected <br><br>Qualifications<br><br>Secondary education<br><br>Experience<br><br>1 year Hotel experience in F&B<br><br>Additional Information<br><br>Employee Benefits<br><br>Join our team and enjoy a range of exclusive colleague perks, including complimentary upgrades, extended stays, discounted stays across Fairmont & Raffles properties, special dining and wellness discounts, and added luxuries to enhance your experience. We believe in taking care of our team, ensuring that your hard work is rewarded with exceptional benefits.<br><br>Our Values<br><br>Respect<br><br>We value the needs, ideas and individuality of others. We treat everyone with fairness and dignity.<br><br>Excellence<br><br>We make genuine connections, and we cherish every opportunity to make the people around us feel special.<br><br>Belonging<br><br>We celebrate our differences. We support each other and we always stand together.<br><br>Empowerment<br><br>We have authority to take initiative and anticipate moments that create unforgettable experiences.<br><br>Integrity<br><br>We build trust through mutual respect and being authentic.<br><br>Diversity & Inclusion<br><br>Raffles is committed to creating an inclusive environment where diverse talent thrives. We welcome candidates from all backgrounds to join our team.

<ul><li><p>Manage the VP’s calendar, meetings, appointments, correspondence, and confidential documents.</p></li><li><p>Arrange airline ticket bookings, hotel accommodations, airport transfers, and complete travel itineraries, including changes and cancellations.</p></li><li><p>Handle corporate/executive credit cards, including transaction monitoring, receipts, expense reports, and statement reconciliation.</p></li><li><p>Coordinate meetings and follow up with internal departments and external business partners.</p></li><li><p>Prepare reports, presentations, letters, and other executive documents.</p></li><li><p>Handle sensitive and confidential information with a high level of discretion.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Minimum 3–5 years of experience as a Secretary, Executive Secretary, or Executive Assistant supporting senior management.</p></li><li><p>Strong hands-on experience in flight and hotel bookings, travel arrangements, and credit card/expense management.</p></li><li><p>Excellent organizational, communication, and multitasking skills.</p></li><li><p>Proficient in MS Office, Outlook, Word, Excel, and PowerPoint.</p></li><li><p>Professional, detail-oriented, trustworthy, and able to handle urgent or last-minute requirements.</p></li><li><p>Experience in fashion retail, luxury retail, or a fast-paced corporate environment is an advantage.</p></li></ul>

<ul><li><p>Proactive and appropriate communication via email, phone and in person with customers, suppliers, transport companies and internal departments.</p></li><li><p>Create and provide required documentation (good receipt note, packing list, delivery note etc.)</p></li><li><p>Ensuring workshop goods are accurately matched and receipted on the database.</p></li><li><p>Ensure that all workshop goods or material discrepancies are reported to the Team Leader/Supervisor and support on following up with the relevant department.</p></li><li><p>Support on planning, coordinating and monitoring the receipt, order assembly and accurate dispatch of goods.</p></li><li><p>Keeping stock control systems up to date and ensuring inventory accuracy in line with efficient utilization of space.</p></li><li><p>Ensure correct and accurate data entry and report creation on a daily, weekly and monthly basis (e.g. detailing performance against KPI, timesheets, claim).</p></li><li><p>Active preparation and support on monthly billing and all other finance related topics (eg. Cash vouchers).</p></li><li><p>Communicate with Team Leader / Supervisor on daily/weekly requirements/updates</p></li><li><p>Liaise with the administrational department or external vendors/supplies if required for any damages, repairs, supplies (eg. Forklift equipment, Printer, Labels).</p></li><li><p>In additional to your specific job responsibilities, you may be called upon to carry out specific assignments by your team leader / supervisor.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Should be proficient in vlook up & pivot </p></li><li><p>Should be based in UAE</p></li><li><p>Prior experience working as an admin</p></li><li><p>Experience within the logistics sector, is an added advantage</p></li><li><p>Fluent communication skills - English</p></li></ul>

Company Description ELITE Property DXB, awarded Best Boutique Agency in Dubai 2022, is a premier real estate agency recognized for its distinguished service. As an Official Platinum Alliance EMAAR Partner, we offer a wide range of property solutions with flexibility in crypto payments.<br>Please note that this is a Commission Only Role; no Salary is provided.<br>Role Description The Real Estate Broker will be responsible for assisting clients in buying, selling, and renting properties. Day-to-day tasks include conducting market research, providing customer service, negotiating deals, managing property listings, and facilitating sale transactions. The Broker will also maintain and develop client relationships and stay informed about real estate trends in the market.<br>What we offer: Flexibility to work in both secondary & off-plan55%–72% commission structure In-house social media, marketing & admin support AI-powered CRM system Visa, medical insurance & RERA licence provided Strong developer partnerships across the UAECentral Greens office location Full in-house onboarding & training Collaborative environment with direct access to Sales Managers & CEO<br>Requirements:Previous experience in real estate brokerage or sales is preferred, but we also welcome experienced sales professionals from other industries looking to transition into real estate. Excellent communication, negotiation, and interpersonal skills. A strong sales-driven attitude and the ability to build rapport quickly. Well-versed in local property market dynamics and current trends. Proven capability to adapt swiftly to evolving market conditions and diverse client requirements. A valid driver’s license is essential.<br>We highly appreciate your interest in ELITE Property DXB. Rest assured that if your profile meets the criteria for the position we will most definitely be in touch.<br>Please note that only shortlisted candidates will be contacted.<br>We thank you for your understanding and wish you the best of luck in your professional advancement.

<ul><li><p>Assist the Senior Executive Assistant in coordinating daily executive office activities.</p></li><li><p>Follow instructions and provide administrative support for executive, business, and personal matters as assigned.</p></li><li><p>Coordinate meetings, appointments, and calendars as delegated by the Senior Executive Assistant.</p></li><li><p>Arrange travel bookings, accommodation, transportation, visas, and itineraries.</p></li><li><p>Prepare correspondence, presentations, reports, meeting agendas, and minutes.</p></li><li><p>Screen and manage emails, telephone calls, and other communications when required.</p></li><li><p>Liaise with internal departments, external stakeholders, vendors, and service providers to facilitate smooth coordination.</p></li><li><p>Maintain confidential records, documents, and filing systems with a high level of accuracy and discretion.</p></li><li><p>Track action items, deadlines, and follow up on pending tasks.</p></li><li><p>Assist in organizing meetings, corporate events, and special projects.</p></li><li><p>Process administrative documentation, including expense claims, invoices, and reimbursements.</p></li><li><p>Perform personal assistance tasks and other administrative duties as assigned by the Senior Executive Assistant or management.</p></li><li><p>Support the Executive Office with any additional tasks to ensure efficient day-to-day operations.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree or Diploma in Business Administration or a related field is preferred.</p></li></ul><ul><li><p>Minimum 2–4 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably within a diversified group of companies, providing support to senior local management.</p></li><li><p>Experience supporting senior management or executive office functions is an advantage.</p></li><li><p>Excellent organizational, multitasking, and time management skills.</p></li><li><p>Strong written and verbal communication skills in English.</p></li><li><p>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</p></li><li><p>High level of integrity, professionalism, and ability to maintain confidentiality.</p></li><li><p>Strong interpersonal skills with the ability to work collaboratively in a team environment.</p></li><li><p>Ability to work independently, prioritize tasks, and adapt to changing business requirements.</p></li><li><p>Flexibility to support business needs outside normal working hours when required.</p></li><li><p>Valid UAE driving license is an advantage.</p></li></ul>

Bartawi Construction Waste Recycling L. L. CLocation: Jabal Ali, Dubai, UAEWe are seeking a dynamic and ambitious Admin / Sales Executive to join Bartawi Construction Waste Recycling and play a key role in supporting the department’s commercial growth and operational development. This position is designed for a candidate who can contribute to business development by securing new clients, while also supporting operational monitoring, and administrative coordination to strengthen the the structure, efficiency, and accountability. Key Responsibilities:Identify and pursue new business opportunities within the construction waste management, recycling, and industrial sectors. Generate leads and actively engage potential clients to expand the company’s customer portfolio. Build strong relationships with prospective and existing clients to support long-term business growth. Prepare commercial proposals, quotations, and support negotiations to close new business opportunities. Support management in achieving departmental revenue and growth targets. Assist in monitoring daily operational activities and ensure smooth coordination between clients and operations teams. Follow up on service execution and support management in maintaining operational efficiency and service quality. Track operational activities and provide regular updates on performance, client requirements, and operational challenges. Coordinate internally to ensure timely execution of services and customer satisfaction. Maintain organized records, operational reports, and documentation related to clients and department activities. Provide administrative support to management in improving departmental structure and operational control. Requirements:Bachelor’s degree in Business Administration, Sales, Marketing, Operations Management, or related field. Minimum 2–5 years of experience in sales, business development, administration, or operations coordination. Previous experience in waste management, environmental services, logistics, industrial services, or construction-related industries is mandatory. Strong communication, negotiation, and relationship-building skills. Excellent organizational and multitasking abilities. Ability to work in a fast-paced environment and manage both commercial and operational responsibilities. Proficiency in Microsoft Office and reporting tools. UAE driving license is a must.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><strong>Part-Time Personal Assistant</strong></p><p>We are looking for a reliable and organized&nbsp;<strong>Part-Time Personal Assistant</strong>&nbsp;to provide administrative and personal support to a business owner managing multiple professional commitments.</p><p>As the role primarily supports a consultant who does not work from the office on a daily basis, we are looking for someone who is proactive, trustworthy, and able to manage tasks independently.</p><p>Key Responsibilities</p><ul><li><p>Schedule and coordinate meetings, appointments, and calendar activities.</p></li><li><p>Follow up with clients and stakeholders to confirm meetings.</p></li><li><p>Make routine payments and maintain payment records.</p></li><li><p>Send payment reminders and follow up on outstanding payments.</p></li><li><p>Handle basic administrative and coordination tasks as required.</p></li><li><p>Be available to come to the office whenever requested by the employer.</p></li><li><p>Assist with other day-to-day personal or business-related tasks when needed.</p></li></ul><br><p>Employment Type</p><ul><li><p><strong>Part-Time</strong></p></li><li><p>Flexible working hours with on-site attendance required whenever requested.</p></li><li><p>Compensation will be discussed based on experience.</p></li></ul><p>If you are organized, dependable, and enjoy supporting busy professionals, we'd love to hear from you.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Requirements</p><ul><li><p>Excellent organizational and time-management skills.</p></li><li><p>Strong communication skills in English (additional languages are a plus).</p></li><li><p>Proficient in Microsoft Office and Google Workspace.</p></li><li><p>Trustworthy, discreet, and able to handle confidential information.</p></li><li><p>Flexible schedule and willingness to travel to the office when required.</p></li><li><p>Previous experience as a Personal Assistant, Executive Assistant, or Administrative Assistant is preferred.</p></li></ul><p></p></section>

<br><ul><li><p>� Be the Voice of the Company: Answer phone calls, respond to emails, and coordinate meetings with a positive, helpful attitude.</p></li><li><p>� First Impressions Matter: Greet clients, guests, and team members, keeping the office atmosphere bright and welcoming.</p></li><li><p>� Support the Hustle: Provide high-level clerical support to our agents and management team.</p></li><li><p>� Stay Organized: Manage and organize office files, handle day-to-day administrative duties, and prepare reports.</p></li><li><p>� Manage Portals: Assist with listing management and administrative tasks on key real estate platforms.</p></li></ul><br><p><strong>Desired Candidate Profile</strong></p><p>� What We Are Looking For (Requirements):</p><ul><li><p>� Gender: Female (Required, currently residing in Dubai).</p></li><li><p>� Location: Must be based in Dubai and able to reliably commute to the office (In-person).</p></li><li><p>� Tech-Savvy: Strong computer skills, highly proficient in MS Office, Excel, and Outlook.</p></li><li><p>� The Perfect Fit: Punctual, flexible, exceptional at time management, and naturally positive!</p></li><li><p>� Bonus Points:</p></li><li><p>Experience handling real estate portals like Bayut and Property Finder �</p></li><li><p>Knowledge of DLD Trakheesi permits �</p></li><li><p>1+ years of experience in a Secretary or Admin role.</p></li></ul><p>� Job Details & Benefits:</p><ul><li><p>� Job Type: Full-time (In-person)</p></li><li><p>� Location: Dubai, UAE</p></li><li><p>� Salary: AED 2,800.00 to AED 3,000.00 per month plus Commission</p></li></ul><p><br></p><p>� How to Apply:</p><p>Ready to take the next step in your career? We’d love to meet you!</p><br><p><br><br></p>

<br><ul><li><p>� Be the Voice of the Company: Answer phone calls, respond to emails, and coordinate meetings with a positive, helpful attitude.</p></li><li><p>� First Impressions Matter: Greet clients, guests, and team members, keeping the office atmosphere bright and welcoming.</p></li><li><p>� Support the Hustle: Provide high-level clerical support to our agents and management team.</p></li><li><p>� Stay Organized: Manage and organize office files, handle day-to-day administrative duties, and prepare reports.</p></li><li><p>� Manage Portals: Assist with listing management and administrative tasks on key real estate platforms.</p></li></ul><br><p><strong>Desired Candidate Profile</strong></p><p>� What We Are Looking For (Requirements):</p><ul><li><p>� Gender: Female (Required, currently residing in Dubai).</p></li><li><p>� Location: Must be based in Dubai and able to reliably commute to the office (In-person).</p></li><li><p>� Tech-Savvy: Strong computer skills, highly proficient in MS Office, Excel, and Outlook.</p></li><li><p>� The Perfect Fit: Punctual, flexible, exceptional at time management, and naturally positive!</p></li><li><p>� Bonus Points:</p></li><li><p>Experience handling real estate portals like Bayut and Property Finder �</p></li><li><p>Knowledge of DLD Trakheesi permits �</p></li><li><p>1+ years of experience in a Secretary or Admin role.</p></li></ul><p>� Job Details & Benefits:</p><ul><li><p>� Job Type: Full-time (In-person)</p></li><li><p>� Location: Dubai, UAE</p></li><li><p>� Salary: AED 2,800.00 to AED 3,000.00 per month plus Commission</p></li></ul><p><br></p><p>� How to Apply:</p><p>Ready to take the next step in your career? We’d love to meet you!</p><br><p><br><br></p>

Supervise & coordinate day to day Admin activities, liaise and establish sound business relationship with end-users, Authorities and colleagues and ensure that ATG – FM operations runs smoothly<br> Functional Roles and Responsibilities<br> • Act as the liaison and first point of contact between the tenants and the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues<br> • Liaise with the various Government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office and Dubai Land Department as and when required<br> • Provides all other services and functions that may enhance and cater to more wholesome delivery of services<br> • Handle Petty cash and the process associated to ensure adequate money is available at all times<br> • Raise and follow up on LPO‘s from receiving quotations to ensuring payment<br> • Follow ups with vendors for various issues including arranging visits, quotations, invoices, reports etc<br> • Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc. for and on behalf of FM operations team<br> • Maintain all documentation for the FM team, including drawings, contracts, manuals etc<br> • Drawing up the contracts and follow through till signatures of all parties<br> • Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes<br> • Archiving FM documents to ensure quick recovery of data<br> • Maintaining FM sharepoint folder to ensure all relevant information is available readily and easily <br><br>Education/Certification and Continued Education<br><br>Graduate Degree/ Diploma <br><br> Years of Experience2 to 3 years of relevant work experience <br><br> Knowledge and Skills<br><br>Good communication and Interpersonal skills

<ul><li><p>Respond to client enquiries through WhatsApp, Instagram, phone and other sales channels.</p></li><li><p>Understand the client’s occasion, style, budget and delivery requirements.</p></li><li><p>Recommend suitable bouquets, arrangements and additional products.</p></li><li><p>Prepare quotations, invoices and payment links.</p></li><li><p>Follow up with clients and guide each conversation towards a confirmed order.</p></li><li><p>Enter orders accurately into the system, including flowers, quantities, card messages, addresses and delivery details.</p></li><li><p>Coordinate daily tasks between florists, drivers and management.</p></li><li><p>Prepare and maintain the daily production and delivery schedule.</p></li><li><p>Monitor order progress and make sure everything is prepared and dispatched on time.</p></li><li><p>Communicate clearly with clients regarding confirmations, substitutions, delivery timing and updates.</p></li><li><p>Assist with flower subscriptions, corporate accounts, events and special projects.</p></li><li><p>Support the studio with stock checks, supplier coordination and general administrative tasks.</p></li><li><p>Handle client concerns calmly and professionally.</p></li><li><p>Take ownership of daily decisions and solve routine issues without waiting for constant instructions.</p></li><li><p>Maintain the visual, service and communication standards </p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Strong spoken and written English.<br>Confident, proactive and responsible<br>Strong communication and client-service skills</p></li><li><p>Organised and attentive to detail</p></li><li><p>Able to multitask and work under pressure</p></li><li><p>Comfortable making decisions independently</p></li><li><p>Previous experience in sales, customer service, hospitality or coordination</p></li><li><p>Fluent in written and spoken English</p></li><li><p>Interest in flowers, design or creative industries is an advantage</p></li></ul>

<ul><li><p><strong>Deep hands-on experience in MT5 Administration & Operations</strong></p></li><li><p>Strong knowledge of <strong>MetaTrader 5 Manager/Admin</strong></p></li><li><p>Experience with <strong>FXCubic, Centroid, or similar bridge/aggregation technology</strong></p></li><li><p>Good understanding of <strong>liquidity providers (LPs), bridges, and price feeds</strong></p></li><li><p>Experience with <strong>symbols, groups, spreads, commissions, swaps, leverage, and trading configurations</strong></p></li><li><p>Knowledge of <strong>A-Book / B-Book / hybrid execution models</strong></p></li><li><p>Understanding of <strong>routing, execution, slippage, markups, and liquidity management</strong></p></li><li><p>Ability to troubleshoot <strong>MT5 server, bridge, pricing, and execution-related issues</strong></p></li><li><p>Strong understanding of <strong>Forex/CFD trading operations</strong></p></li><li><p><strong>English and Hindi preferred</strong></p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>A Bachelor's degree in Computer Science, Information Technology, or a related field, demonstrating a foundational understanding of IT principles.</li><li>1-2 years of hands-on experience supporting trading platforms, preferably MetaTrader 5, showcasing practical application of skills.</li><li>Familiarity with Windows Server administration, including user management, file systems, and basic networking concepts.</li><li>Basic knowledge of SQL databases and scripting languages (e.g., Python, Shell) for data retrieval and automation tasks.</li></ul>

<p><strong><br>MEGAN INTERNATIONAL DMCC UAE</strong></p><p><br></p><p><strong>International Sales Office of Nirmal Industrial Controls – India <br></strong><br>Leader in the field of Self-Actuated Pressure Control Valves, Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Stations with Safety Shut-Off & Metering Skids seeks applications for the position of <strong>Office Receptionist. </strong>The position is based in Dubai, UAE.</p><p><br></p><p><strong>Major responsibilities : </strong>Reception and Front Office Management, HR and Office Administration, handling various administrative coordination activities etc.</p><p><strong>Desired Candidate Profile</strong></p><ol><li><p>The ideal candidate should have background in HR and should be familiar with IT Administration. </p></li><li><p>The candidate should possess excellent communication, interpersonal, organizational and coordination skills. </p></li></ol><br><br><p>Remuneration, commensurate with experience and in line with major international firms operating in the region, together with excellent career development opportunities, will be offered to the right candidate. <br><br><strong>If you fit the above criteria, please mail your CV to the attention of Ms Tiya Thampy, within the next 7 days, to: admin@meganinternational[dot]ae</strong></p>

<p>Position Title: Archive Clerk Employment Type: Full Time Salary: up to 3,000 AED inclusive depending on experience and qualifications Job Location: Dubai, UAE About the Client: A trusted name in the marine equipment supply, certifications, and maintenance within Dubai marine industry. Job Description: • Organize, file, and maintain physical and electronic documents, ensuring records are properly labelled and easy to retrieve. • Scan, photocopy, archive and update documents such as reports, certificates, invoices, service records, and other company files. • Retrieve requested documents for internal departments and ensure files are returned and stored correctly. • Support basic administrative duties, including data entry, document tracking and maintaining an orderly filing/archive system</p><p>• Female, Bachelor’s degree holder; fresh graduates or UAE freshers are welcome to apply • Basic knowledge of MS Office, scanning, filing, and data entry. • Organized, detail-oriented and able to handle confidential documents responsibly. • Strong English communication skills; previous admin/document filing experience is an advantage </p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The role holder&nbsp;is responsible for&nbsp;providing a comprehensive,&nbsp;accurate&nbsp;and&nbsp;timely&nbsp;collection service&nbsp;that&nbsp;will enhance the position of the company through efficient management,&nbsp;collection&nbsp;,and&nbsp;reconciliation of customer accounts that ensures accuracy in financial&nbsp;/&nbsp;customer records.&nbsp;</p><br><p>Section III: Key Responsibilities/Accountabilities&nbsp;</p><p>Core Responsibilities&nbsp;</p><ul><li><p>Familiarize self with all&nbsp;Collections, accounting, quality, policies &amp;&nbsp;processes&nbsp;and other relevant company procedures (i.e.&nbsp;DOA’s) ensuring that these are strictly adhered to fulfill business&nbsp;objectives&nbsp;and familiarization with relevant ERP/other systems.&nbsp;&nbsp;</p></li></ul><ul><li><p>Follow up on due invoices by telephone,&nbsp;email&nbsp;&amp; reminder&nbsp;letter within agreed timelines as per collection/accounting policy. Maintain&nbsp;accurate&nbsp;records of all customer activity. Ensure that customer’s outstanding are cleared by customer on&nbsp;a timely&nbsp;basis &amp; reduce/minimize impairment of receivables for TECOM Group. Have clear understanding of the provision policies and its impact on business profitability.&nbsp;</p></li></ul><ul><li><p>Deal effectively with customer account queries / complaints, including liaising with other departments, to ensure they are concluded satisfactorily and on time. To ensure all customer queries are logged and recorded on to the ERP system by creating support tasks.&nbsp;</p></li></ul><ul><li><p>Handle disputed invoices and follow up for correction with other functions (leasing/Billing) for dispute resolution.&nbsp;Provide&nbsp;accurate&nbsp;advice on billing queries to customers with respect to VAT/invoice details/lease details and other queries. Respond promptly and completely to both customers and internal enquiries. Ensuring debit notes are advised to customers and&nbsp;appropriate recording&nbsp;of the same (i.e.&nbsp;for bounce cheque charges,&nbsp;late payment&nbsp;fees) and credit notes are advised and recorded for any wrong invoicing/charges.&nbsp;&nbsp;</p></li></ul><ul><li><p>Ensure&nbsp;timely&nbsp;and&nbsp;accurate&nbsp;application of funds received from customers.&nbsp;&nbsp;Perform customer account reconciliations as&nbsp;required. Send periodic updated customer statements (SOA)/letters as may be requested/when communicating outstanding balances with customers/filing legal cases/repossession etc.&nbsp;</p></li></ul><ul><li><p>Identify&nbsp;changes in payment patterns and propose action to avert indebtedness.&nbsp;Inform&nbsp;the&nbsp;Assistant&nbsp;Manager&nbsp;immediately&nbsp;of all important developments / issues and report on&nbsp;status&nbsp;of&nbsp;customer accounts on a regular basis.&nbsp;&nbsp;</p></li></ul><ul><li><p>Monitor &amp; take&nbsp;timely&nbsp;action on bounced&nbsp;cheques from customers as per collection policies as well as filing (collection safe) of physical bounced cheques.&nbsp;&nbsp;</p></li></ul><ul><li><p>Update&nbsp;the&nbsp;e-litigation system to file police cases&nbsp;</p></li></ul><ul><li><p>Advise&nbsp;on&nbsp;initiating repossession of&nbsp;premise&nbsp;based on overdue non-settlement. Prepare files for transfer to the external debt recovery appointed agencies, if&nbsp;required&nbsp;and propose analysis for write&nbsp;off of&nbsp;irrecoverable debts.&nbsp;</p></li></ul><ul><li><p>Follow up with banks&nbsp;in coordination with Dubai Police to obtain defaulter’s bank report.&nbsp;</p></li></ul><ul><li><p>Assist&nbsp;in obtaining&nbsp;investigation&nbsp;summary of defaulters from various Government Authorities for the rent committee.&nbsp;</p></li></ul><ul><li><p>Ensure periodic meetings&nbsp;with brands/business to discuss customer outstanding and action plans to ensure collection&nbsp;efficiencies. Escalate overdue balances to business heads/Assistant&nbsp;manager/Accounting head for corrective actions.&nbsp;</p></li></ul><ul><li><p>Coordinate for audit activities – internal &amp; external and&nbsp;assist&nbsp;the auditors&nbsp;for&nbsp;completing audits as per the schedule.&nbsp;</p></li></ul><ul><li><p>Implement action plans along with&nbsp;Assistant Manager&nbsp;for audit findings and interact internally and externally to ensure all the audit findings are worked on and successfully dealt with&nbsp;facilitating&nbsp;subsequent&nbsp;audits.&nbsp;</p></li></ul><ul><li><p>Conduct&nbsp;review of all administrative procedures, paperwork, etc. in the function and the suggestion&nbsp;of proposals for improvement.&nbsp;Assist&nbsp;in the testing of any new&nbsp;Collections&nbsp;system.&nbsp;</p></li></ul><ul><li><p>Perform any&nbsp;other reasonable administrative duties related to the&nbsp;Collections&nbsp;function, including filing and&nbsp;archiving.&nbsp;</p></li></ul><ul><li><p>Provide&nbsp;ad-hoc reporting as and when requested.&nbsp;</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Minimum Qualification:&nbsp;</p><br><ul><li><p>Bachelors’ degree in Accounting / Finance&nbsp;or any related field.&nbsp;</p></li></ul><p>Experience:&nbsp;&nbsp;</p><ul><li><p>Minimum&nbsp;4&nbsp;years&nbsp;of&nbsp;experience&nbsp;in a similar role within a large real estate organization.&nbsp;</p></li></ul><ul><li><p>Working knowledge of ERP systems (Oracle/Yardi)&nbsp;</p></li></ul><ul><li><p>Experience working in the real estate sector within&nbsp;UAE&nbsp;with strong awareness&nbsp;on&nbsp;the local regulatory framework.&nbsp;</p></li></ul><p>Technical Competencies&nbsp;</p><br><ul><li><p>Ability to&nbsp;establish&nbsp;and maintain good client relationships, both internally and externally at all levels.&nbsp;</p></li></ul><ul><li><p>Strong ability&nbsp;of dealing&nbsp;with customers at all levels, including corporate entities &amp; individuals.&nbsp;</p></li></ul><ul><li><p>Good Negotiation skills. Ability to explain financial matters firmly and clearly.&nbsp;</p></li></ul><ul><li><p>Ability to reconcile complex accounts and have excellent attention to detail.&nbsp;</p></li></ul><ul><li><p>Ability to recognize potential risks to the&nbsp;company that should be escalated.&nbsp;</p></li></ul><ul><li><p>Competence in Microsoft Office with proficiency in Excel and knowledge of ERP accounting software.&nbsp;</p></li></ul><ul><li><p>Familiar with accounting&nbsp;procedures&nbsp;&amp; customer&nbsp;ledgers.&nbsp;</p></li></ul><ul><li><p>Good spoken and written communication, mathematical,&nbsp;administrative&nbsp;and computer skills.&nbsp;</p></li></ul><ul><li><p>Calm, confident manner to handle potentially uncomfortable conversations.&nbsp;</p></li></ul><ul><li><p>Honesty and trustworthiness.&nbsp;&nbsp;</p></li></ul><ul><li><p>Ability&nbsp;to handle pressure and&nbsp;maintain&nbsp;composure during&nbsp;difficult situations.&nbsp;</p></li></ul><p>Behavioural&nbsp;Competencies&nbsp;</p><br><ul><li><p>Customer Focus&nbsp;</p></li></ul><ul><li><p>Results Orientation&nbsp;</p></li></ul><ul><li><p>Business Awareness&nbsp;</p></li></ul><ul><li><p>Curious &amp; Creative&nbsp;</p></li></ul><ul><li><p>Sense of Urgency&nbsp;</p></li></ul><ul><li><p>Adaptability &amp; Flexibility&nbsp;</p></li></ul><ul><li><p>Builds Relationships&nbsp;</p></li></ul><ul><li><p>Empowerment&nbsp;</p></li></ul><ul><li><p>Problem Solving &amp; Decision Making&nbsp;</p></li></ul><ul><li><p>Planning and Organizing&nbsp;</p></li></ul><ul><li><p>Communication&nbsp;Skills&nbsp;</p></li></ul><ul><li><p>Teamwork&nbsp;</p></li></ul><p></p></section>

<br><p><strong>Camp Operations</strong></p><ul><li><p>Manage the daily operations of the company accommodation/camp.</p></li><li><p>Ensure rooms, common areas, kitchens, bathrooms, and other facilities are maintained in a clean and proper condition.</p></li><li><p>Allocate accommodation and maintain an updated <strong>room and bed occupancy record</strong>.</p></li><li><p>Monitor employee check-in, check-out, transfers, and room changes.</p></li><li><p>Ensure camp rules and company policies are properly communicated and followed.</p><br></li></ul><p><strong>Employee Welfare & Discipline</strong></p><ul><li><p>Attend to employees' accommodation-related concerns and resolve issues promptly.</p></li><li><p>Maintain discipline within the camp and report serious violations to HR/Admin.</p></li><li><p>Monitor employee behavior and ensure compliance with camp rules.</p></li><li><p>Coordinate with HR regarding employee complaints, welfare issues, and accommodation requirements.</p></li><li><p>Support new employees with accommodation arrangements and orientation.</p><br></li></ul><p><strong>Housekeeping & Hygiene</strong></p><ul><li><p>Supervise housekeeping staff and ensure regular cleaning of all camp facilities.</p></li><li><p>Ensure proper hygiene and sanitation standards are maintained.</p></li><li><p>Monitor pest control, waste disposal, laundry, and general cleanliness.</p></li><li><p>Conduct regular inspections of rooms and common areas and report any issues.</p><br></li></ul><p><strong>Maintenance & Facilities</strong></p><ul><li><p>Coordinate repairs and maintenance of camp facilities, including <strong>plumbing, electrical, air conditioning, water supply, and general building maintenance</strong>.</p></li><li><p>Report maintenance issues and follow up with the concerned maintenance team or contractor until completion.</p></li><li><p>Monitor the condition and proper use of camp furniture, appliances, and equipment.</p></li><li><p>Ensure fire safety equipment and emergency facilities are available and properly maintained.</p><br></li></ul><p><strong>Catering & Supplies</strong></p><ul><li><p>Coordinate with catering staff/service providers to ensure proper food quality, hygiene, and timely meal service, where applicable.</p></li><li><p>Monitor food and essential camp supplies and coordinate replenishment when required.</p></li><li><p>Maintain records of camp supplies, equipment, and consumables.</p></li><li><p>Ensure proper storage and controlled distribution of camp materials.</p><br></li></ul><p><strong>Safety & Compliance</strong></p><ul><li><p>Ensure compliance with <strong>UAE health, safety, hygiene, and accommodation requirements</strong>.</p></li><li><p>Conduct regular camp inspections and report safety hazards immediately.</p></li><li><p>Ensure emergency procedures are communicated to residents.</p></li><li><p>Coordinate with HR/Admin regarding incidents, accidents, emergencies, and other serious camp-related matters.</p></li><li><p>Maintain proper records of inspections, incidents, complaints, and maintenance activities.</p><br></li></ul><p><strong>Administration & Reporting</strong></p><ul><li><p>Maintain accurate records of <strong>camp occupancy, room allocation, employee movements, maintenance, supplies, and incidents</strong>.</p></li><li><p>Prepare regular camp status reports for the Administration/HR Manager.</p></li><li><p>Coordinate with HR, Administration, Security, Maintenance, Transport, and other departments as required.</p></li><li><p>Monitor camp-related expenses and assist in controlling operational costs.</p></li><li><p>Perform other camp administration duties assigned by management.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Diploma or Bachelor's Degree in <strong>Business Administration, Hospitality Management, Facilities Management, or a related field</strong> is preferred.</p></li><li><p>Minimum <strong>3–5 years of experience</strong> in camp management, accommodation management, facilities management, or a similar role.</p></li><li><p>Previous <strong>UAE/GCC experience</strong> is preferred.</p></li><li><p>Experience managing <strong>labor accommodation/camps</strong> is highly preferred.</p></li><li><p>Good knowledge of housekeeping, hygiene, maintenance, and employee welfare requirements.</p></li></ol>