The HR Admin Manager is responsible for managing HR and administrative functions within the department.

• Develop and administer HR plans and procedures that relate to company personnel.
• Plan, organize and control activities and actions of the HR department.
• Contribute to the development of HR department goals, objectives, and systems.

• Recruitment and Retention
• Develop and oversee the recruitment process.
• Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates
• Ensure candidate documentation is collected and recorded/filed.
• Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labor laws.
• Manage time clocking system for office, ensuring timely submission, approval, accuracy, and filing.

• Compensation and Benefits
• Monitor compensation and ensure internal equity & compliance and benefits are met.

• Payroll and Budget
• Coordinate with Finance Manager in the preparation of monthly Payroll.
• Advise Country Director on appropriate staffing levels and assist in budget preparation.
• Review employee final payments for accuracy and compliance with labour laws.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

• Administration
• Ensure smooth running of all administrative functions in the country office.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.

• Training, Development and Performance Maintenance
• Undertake employee training and development and make recommendations.
• Oversee the coordination and implementation of annual performance reviews.

• Employee Relations
• Coach, counsel, and discipline employees.
• Work with senior management to resolve employee relations issues pragmatically.
• Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair.
• Initiate, coordinate, and enforce systems, policies, and procedures.

Skills

• At least Bachelor’s Degree in human resources or a related discipline, or an equivalent combination of education and experience.
• 3-5 years of experience in the field of human resources.
• Must be familiar with GCC laws and regulations governing Human Resources.
• Ability to work with managers to assess complex issues pragmatically.
• Ability to define problems, establish facts, analyze situations and make decisions.
• Excellent written and verbal English and local language skills.
• Ability to interact with and lead employees at various levels.
• Strong understanding of confidentiality as it relates to Human Resources.
• Proficient in MS Office, including Word, Excel, and Outlook.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.