Document Controller - Dubai UAE

Role Description The Office Administrative Assistant is a full-time, on-site role based in Dubai. This role is responsible for handling day-to-day office operations, including managing correspondence, organizing documents, scheduling meetings, and supporting internal and external communications. The assistant will maintain office records, assist with data entry related to ERP or financial documentation, and ensure that information is accurately filed and easily accessible. The role also involves coordinating with different departments, preparing basic reports, and providing general administrative support to team members and management. The individual in this role is expected to uphold a professional, organized, and service-oriented office environment. Qualifications Strong administrative and organizational skills, including document management, scheduling, and record keeping. Basic proficiency in office software (e.g., word processing, spreadsheets, email tools) and comfort working with ERP or similar business applications. Effective communication skills for interacting with colleagues, clients, and vendors, both verbally and in writing. Attention to detail and accuracy in data entry, transaction recording, and preparation of simple reports. Ability to prioritize tasks, manage time efficiently, and work reliably in a fast-paced office environment. Professional demeanor, customer service orientation, and commitment to confidentiality and ethical conduct. High school diploma or equivalent required; a diploma or degree in business administration or a related field is an advantage. Previous experience in an administrative or office support role, preferably within a technology or business services environment, is beneficial.

<br><ul><li><p>Manage day-to-day administrative operations of the office.</p></li><li><p>Handle incoming calls, emails, and correspondence professionally.</p></li><li><p>Maintain employee records, company documents, and filing systems.</p></li><li><p>Prepare quotations, reports, letters, and other office documents.</p></li><li><p>Coordinate with suppliers, clients, and internal departments.</p></li><li><p>Schedule meetings, appointments, and maintain office calendars.</p></li><li><p>Monitor and order office supplies and stationery.</p></li><li><p>Maintain records of invoices, purchase orders, and petty cash.</p></li><li><p>Assist the HR department with recruitment, onboarding, attendance, and leave records.</p></li><li><p>Coordinate visa, labour, and other government-related documentation when required.</p></li><li><p>Maintain project files, contracts, and company records.</p></li><li><p>Support project teams with administrative and documentation requirements.</p></li><li><p>Ensure office cleanliness and proper maintenance of office facilities.</p></li><li><p>Handle courier services and document dispatch.</p></li><li><p>Maintain confidentiality of company information and employee records.</p></li><li><p>Prepare weekly and monthly administrative reports for management.</p></li><li><p>Perform other administrative duties assigned by management.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><br><ul><li><p>Minimum <strong>2 years</strong> in an administrative or office support role.</p></li><li><p>Bachelor's degree or Diploma in Business Administration, Commerce or a related field.</p></li><li><p>Proficient in <strong>Microsoft Office</strong> (Word, Excel, Outlook, and PowerPoint).</p></li><li><p>Strong organizational and time management skills.</p></li><li><p>Excellent verbal and written communication skills in <strong>English</strong>; knowledge of <strong>Hindi</strong> is an advantage.</p></li><li><p>Ability to multitask and work efficiently in a fast-paced environment.</p></li><li><p>Good knowledge of office administration, documentation and filing systems.</p></li><li><p>Experience in preparing reports, quotations, and maintaining company records.</p></li><li><p>Professional, responsible and detail-oriented with a positive attitude.</p></li><li><p>Ability to maintain confidentiality and handle sensitive information.</p></li><li><p>Strong interpersonal skills and the ability to coordinate with clients, suppliers and internal teams.</p></li><li><p>Experience in the <strong>interior fit-out or construction industry</strong> is preferred.</p></li><li><p>Immediate joiners are preferred.</p></li></ul>

<ul><li>Assist senior designers in developing creative concepts and mood boards for client presentations.</li><li>Source and curate materials, finishes, and furniture samples, maintaining an organized library.</li><li>Create detailed 2D drawings and 3D models using industry-standard software like AutoCAD and SketchUp.</li><li>Prepare specification documents and FF&E (Furniture, Fixtures, and Equipment) schedules.</li><li>Accompany designers on site visits to measure spaces and document existing conditions.</li><li>Research emerging design trends and innovative products to inform project development.</li><li>Communicate effectively with vendors and suppliers to obtain quotes and track orders.</li><li>Help manage project documentation and maintain organized digital and physical files.</li><li>Support the team in preparing for client meetings and design reviews.</li><li>Gain hands-on experience with the entire design process, from initial concept to project completion.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Proficient in AutoCAD, SketchUp, Revit, or similar 3D modeling and drafting software.</li><li>Familiarity with Adobe Creative Suite (Photoshop, InDesign) for presentation materials.</li><li>Strong visual presentation skills, with an eye for detail and aesthetics.</li><li>Excellent communication and interpersonal skills, with the ability to articulate design ideas clearly.</li><li>Demonstrated ability to work collaboratively in a team environment.</li><li>Highly organized with exceptional time management skills to meet deadlines.</li><li>Eagerness to learn and a proactive approach to taking on new challenges.</li><li>A portfolio showcasing academic projects or personal design work is highly advantageous.</li></ul>

<p><strong>Role Overview </strong><br>The Warranty Recovery Coordinator maximizes warranty and goodwill recoveries across the fleet by identifying eligible claims, managing submissions through dealer networks, and resolving coverage and repair disputes. The role combines strong technical knowledge of vehicle systems, including hybrid and plug-in hybrid, with negotiation and relationship management across multiple dealer and manufacturer networks to ensure recoveries are fully captured and repair costs minimized.<br><br><strong>Key Responsibilities</strong></p><p><strong>Warranty Identification & Claims Management</strong></p><ul><li><p>Review vehicle repair and diagnostic reports to determine whether a part failure is covered under warranty or attributable to normal wear and tear</p></li><li><p>Identify missed warranty opportunities on past and current repairs and pursue recovery where eligible</p></li><li><p>Compile technical evidence and supporting documentation (diagnostic reports, service history, photos, technician notes) to support warranty submissions</p></li><li><p>Track claims from submission through resolution, ensuring deadlines and dealer/manufacturer requirements are met</p></li></ul><p><br><strong>Dealer & Manufacturer Liaison</strong></p><ul><li><p>Maintain strong working relationships with dealership Service Advisors, Service Supervisors, Warranty Administrators, and Service Managers across multiple dealer networks</p></li><li><p>Liaise with manufacturer warranty teams on complex or escalated claims</p></li><li><p>Build and maintain credibility with dealer networks to support faster claim turnaround and favorable outcomes</p></li></ul><p><br><strong>Negotiation & Dispute Resolution</strong></p><ul><li><p>Negotiate goodwill contributions and cost-sharing arrangements with manufacturers and dealers on out-of-warranty or borderline cases</p></li><li><p>Professionally challenge warranty rejections and pursue appropriate escalation channels when claims are declined unfairly</p></li><li><p>Resolve disputes relating to warranty coverage, repair responsibility, and repair scope between the fleet, dealers, and manufacturers</p></li></ul><p><br><strong>Reporting & Financial Oversight</strong></p><ul><li><p>Track and report on warranty claims, approval ratios, recovery amounts, rejected claims, and dealer performance metrics</p></li><li><p>Assess and communicate the financial impact of warranty recoveries on fleet maintenance and operating costs</p></li><li><p>Provide regular recovery performance updates to fleet management</p></li></ul><p><br><strong>Cross-Functional Communication</strong></p><ul><li><p>Communicate clearly and effectively with technicians, service advisors, dealer management, and internal fleet teams throughout the claims lifecycle</p></li><li><p>Coordinate with internal fleet and workshop teams to ensure repair documentation supports warranty eligibility from the outset</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Skills & Qualifications</p><ul><li><p>5–10 years of automotive aftersales experience across multi-brand environments, in a role such as Senior Service Advisor, Service Supervisor, Warranty Administrator, Workshop Controller, or Agency Coordinator</p></li><li><p>Deep understanding of mechanical, electrical, and diagnostic repairs</p></li><li><p>Knowledge of modern vehicle systems, including hybrid and plug-in hybrid vehicles</p></li><li><p>Familiarity with local dealer service processes, warranty procedures, and escalation channels</p></li><li><p>Strong negotiation skills, with proven ability to secure goodwill and cost-sharing outcomes</p></li><li><p>Excellent communication and relationship-building skills across technical and commercial stakeholders</p></li><li><p>Analytical mindset with the ability to interpret repair data and financial impact</p></li><li><p>Proficiency in claims tracking and reporting tools (e.g., Excel or fleet management systems)</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job Summary</p><p>The Public Relations Officer (PRO) is responsible for managing all government-related transactions and ensuring the company's compliance with UAE laws and regulations. The PRO acts as the company's representative with government authorities, including MOHRE, ICP, GDRFA, municipalities, and other regulatory bodies, while providing timely support for employee documentation, visas, permits, and company licensing requirements.</p><p>Key Responsibilities</p><p>Government Relations</p><ul><li><p>Serve as the company's liaison with UAE government authorities, including MOHRE, ICP, GDRFA, DET, municipalities, and other regulatory agencies.</p></li><li><p>Process and follow up on all government-related applications and approvals.</p></li><li><p>Maintain positive working relationships with government officials and external service providers.</p></li></ul><p>Visa and Immigration</p><ul><li><p>Process employment visas, entry permits, residence visas, Emirates IDs, medical fitness applications, visa renewals, cancellations, and status changes.</p></li><li><p>Monitor visa expiry dates and ensure timely renewals.</p></li><li><p>Assist employees with immigration and residency-related matters.</p></li></ul><p>Labour and Employment Compliance</p><ul><li><p>Process work permits, labour contracts, labour card applications, and amendments through MOHRE.</p></li><li><p>Ensure compliance with UAE Labour Law and other government regulations.</p></li><li><p>Coordinate WPS-related documentation and other labour compliance requirements.</p></li></ul><p>Company Licensing and Documentation</p><ul><li><p>Process and renew trade licenses, establishment cards, immigration cards, and other company registrations.</p></li><li><p>Coordinate document attestation, notarization, and legalization when required.</p></li><li><p>Maintain accurate records of company licenses and statutory documents.</p></li></ul><p>Employee Support</p><ul><li><p>Provide guidance to employees regarding visa, residency, Emirates ID, and government procedures.</p></li><li><p>Assist new employees during onboarding by completing all required government formalities.</p></li><li><p>Support departing employees with visa cancellations and final clearance procedures.</p></li></ul><p>Records Management</p><ul><li><p>Maintain accurate and confidential employee records and government documentation.</p></li><li><p>Prepare reports on visa status, renewals, and pending government transactions.</p></li><li><p>Ensure all documentation is properly filed and readily available.</p></li></ul><p>Coordination and Communication</p><ul><li><p>Coordinate with HR, Finance, Administration, and external agencies regarding government transactions.</p></li><li><p>Respond promptly to government notices and compliance requirements.</p></li><li><p>Keep management informed of changes in UAE laws and regulations affecting the business.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Required Skills</p><ul><li><p>Strong knowledge of UAE Labour Law and government regulations.</p></li><li><p>Experience using government portals, including:</p><ul><li><p>MOHRE</p></li><li><p>ICP Smart Services</p></li><li><p>GDRFA</p></li><li><p>Dubai Economy (DET)</p></li><li><p>Dubai Trade (if applicable)</p></li></ul></li><li><p>Excellent communication and interpersonal skills.</p></li><li><p>Strong organizational and time management skills.</p></li><li><p>High attention to detail and accuracy.</p></li><li><p>Ability to manage multiple priorities and meet deadlines.</p></li><li><p>Strong problem-solving and decision-making skills.</p></li><li><p>Proficiency in Microsoft Office (Word, Excel, Outlook).</p></li><li><p>Ability to maintain confidentiality and professionalism.</p></li></ul><p>Key Competencies</p><ul><li><p>Integrity and accountability.</p></li><li><p>Customer service orientation.</p></li><li><p>Relationship management.</p></li><li><p>Teamwork and collaboration.</p></li><li><p>Adaptability and flexibility.</p></li><li><p>Compliance and regulatory awareness.</p></li><li><p>Initiative and proactive approach.</p></li></ul><p>Key Performance Indicators (KPIs)</p><ul><li><p>Timely processing of visas, permits, and government applications.</p></li><li><p>Zero missed renewal deadlines for employee and company documents.</p></li><li><p>Compliance with UAE labour and immigration regulations.</p></li><li><p>Accuracy of government submissions and documentation.</p></li><li><p>Employee satisfaction with PRO services.</p></li><li><p>Timely completion of government transactions and approvals.</p></li></ul><p></p></section>

Seeking an experienced technical scribe to support HAZOP, HAZID, LOPA and other HSE workshops. Requirements2+ years relevant experience. Experience recording PHA/HSE workshops. Strong PHA-Pro proficiency. Ability to accurately capture deviations, causes, consequences, safeguards, recommendations and actions.<br>Key Responsibility: • Record HAZOP, HAZID, ENVID, OHID, LOPA / SIL and bow-tie sessions live in PHA-Pro, Bow Tie XP, ex SILentia or equivalent. • Pre-populate nodes, design intent, drawing references and risk matrices before each session.• Produce clean daily worksheets, maintain the recommendations register and check entries for consistency. • Assemble workshop reports: attendance sheets, marked-up P&IDs, worksheets and action lists. • Take notes and draft minutes for kick-off, clarification and comment-resolution meetings. • Support data collection and document control between workshops.

We are seeking a motivated and professional Receptionist cum Admin Assistant to join our team. The ideal candidate will be responsible for below roles and responsibilities:<br>Greet and welcome visitors in a professional and friendly manner. Answer and direct phone calls, taking accurate messages when necessary. Maintain a tidy and organized reception area. Coordinate meeting room bookings and prepare them as required. Assist with daily administrative tasks, including filing, data entry, and document management. Maintain and update office records and databases. Prepare and distribute internal and external communications. Manage office supplies and inventory, ensuring necessary items are stocked. Respond to inquiries and provide information about the company’s services. Handle client and visitor requests efficiently and courteously. Support various departments with special projects or events as needed. Participate in team meetings and contribute to administrative planning. Mandarin language proficiency is a must.

Operations Associate Job Description:Job Type: Part-Time / Contract (Flexible Hours) Location: 100% Remote Position Overview:We are hiring an entry-level Operations Associate to support daily workflow coordination and administrative execution. This non-voice role focuses on updating internal records, organizing operational files, and maintaining smooth day-to-day business processes. Key Responsibilities:Track and update daily operational logs using digital software tools. Maintain accurate system records and assist with document organization. Support team workflows to ensure tasks are completed efficiently. Qualifications:Entry-level role; no specialized prior experience required. Basic computer literacy and comfortable with digital workspace tools. High attention to detail, reliability, and strong organizational habits. Fully paid training and onboarding provided from day one. How to Apply:Click [Easy Apply] for immediate consideration.

<p>Position Title: Site Secretary Employment Type: Full Time Salary: up to 6K AED inclusive, depending on experience and qualifications Job Location: Dubai About the Client: A leading group in Dubai, with a strong presence across multiple industries, and operating more than 20 successful companies in the region. Job Description: -Provide administrative and coordination support to site management and project teams. -Maintain correspondence logs, filing systems, reports, and document tracking records. -Coordinate meetings, attendance records, site requests, and internal department follow-ups. -Manage site office supplies, visitor arrangements, and administrative documentation</p><p>Qualifications: -Open to Filipino nationality, Female, aged 38 years old and below, with a Diploma or Bachelor's Degree -Minimum 3 years of experience in site administration or secretarial roles -Strong MS Office skills and strong English communication skills -Experience handling project correspondence and filing systems.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are seeking a detail-oriented and reliable Data Entry Clerk to join our operations team. This role is ideal for individuals who are accurate, organized, and comfortable working with structured digital tasks in a remote environment.</p><p>You will be responsible for maintaining high-quality data records, ensuring accuracy, and supporting smooth day-to-day operations through efficient data handling.</p><p>Responsibilities</p><ul><li><p>Enter, update, and maintain data across company systems and databases accurately.</p></li><li><p>Review information for errors, inconsistencies, or missing details and correct them when required.</p></li><li><p>Organize and prepare data for reporting and operational use.</p></li><li><p>Ensure confidentiality and proper handling of sensitive information.</p></li><li><p>Complete assigned daily and weekly tasks within deadlines while maintaining accuracy.</p></li><li><p>Support basic document formatting and data organization using Microsoft Word and similar tools.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>The position details will be shared via Telegram. Interested parties are requested to contact us on Telegram using the username provided below:Roland1Gibson</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Manage and streamline daily office operations, ensuring a smooth and efficient work environment for all staff.</p></li><li><p>Coordinate and schedule meetings, appointments, and travel arrangements for executives, optimizing their time and productivity.</p></li><li><p>Develop and implement administrative systems and procedures to enhance organizational effectiveness and data management.</p></li><li><p>Prepare proposals, quotations, engagement letters, and related client documents.</p></li><li><p>Manage document control, filing, tracking, and record maintenance.</p></li><li><p>Coordinate between clients, internal staff, auditors, government authorities, and service providers to ensure smooth execution of assignments.</p></li><li><p>Follow up on pending tasks, documents, approvals, and deadlines.</p></li><li><p>Handle general administrative and operational support activities.</p></li><li><p>Maintain professional communication via email, phone, whatsapp</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in Business Administration, Management, or a related field is preferred.</li><li>Minimum of 3-5 years of proven experience in administrative or coordination roles.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.</li><li>Exceptional organizational and time management skills with the ability to prioritize tasks effectively.</li></ul><p></p></section>

<p>JOB SUMMARY: Project Engineer responsible for execution, installation, maintenance, testing, and troubleshooting of Fire Fighting Systems, with strong expertise in fire pumps, electric motors, diesel engines, pump controllers, and related firefighting components. The role includes site coordination, technical support, periodic maintenance, testing, and ensuring compliance with project specifications and safety standards.</p><p><strong>Desired Candidate Profile</strong></p><p><strong>KEY RESPONSIBILITIES:</strong></p><ul><li><p>Execute installation, testing, commissioning, and maintenance activities for Fire Fighting Systems.</p></li><li><p>Handle installation, troubleshooting, and maintenance of fire pumps, electric motors, diesel engines, and pump controllers.</p></li><li><p>Perform controller wiring works including Star Delta wiring and control panel troubleshooting.</p></li><li><p>Conduct pump alignment, periodic maintenance, servicing, and performance testing of fire pumps.</p></li><li><p>Carry out minor servicing and maintenance of diesel engines and electric motors.</p></li><li><p>Inspect and troubleshoot firefighting system components, valves, and fittings.</p></li><li><p>Coordinate with site teams, subcontractors, consultants, and clients for smooth project execution.</p></li><li><p>Ensure project activities are completed as per approved drawings, specifications, and safety standards.</p></li><li><p>Prepare maintenance reports, inspection records, and testing documentation.</p></li><li><p>Attend technical meetings and provide engineering support during project execution.</p></li><li><p>Ensure compliance with NFPA, local authority regulations, and company quality procedures.</p><br></li></ul><p><strong>TECHNICAL SKILLS:</strong></p><ul><li><p>Sound knowledge of Fire Fighting Systems and Fire Pump installations.</p></li><li><p>Strong understanding of Electric Motors, Diesel Engines, and Pump Controllers.</p></li><li><p>Knowledge of controller troubleshooting and Star Delta wiring.</p></li><li><p>Expertise in pump alignment, periodic maintenance, and performance testing.</p></li><li><p>Familiarity with firefighting valves, fittings, and system components.</p></li><li><p>Ability to read technical drawings, schematics, and wiring diagrams.</p></li><li><p>Good troubleshooting and problem-solving skills.</p><br></li></ul><p><strong>QUALIFICATIONS & EXPERIENCE:</strong></p><ul><li><p>Bachelor’s Degree / Diploma in Mechanical or Electrical Engineering.</p></li><li><p>Minimum 3–5 years of experience in Fire Fighting Systems projects and maintenance.</p></li><li><p>UAE/GCC experience preferred.</p></li><li><p>Knowledge of NFPA standards and firefighting regulations preferred.</p></li><li><p>Valid UAE Driving License is an advantage.</p><br></li></ul><p><strong>COMPETENCIES:</strong></p><ul><li><p>Strong technical and analytical skills</p></li><li><p>Good communication and coordination abilities</p></li><li><p>Team player with leadership qualities</p></li><li><p>Ability to work under pressure and meet deadlines</p></li><li><p>Strong commitment to safety and quality standards</p></li></ul>

Company Description Abdulaziz Alsuwaidi Advocates & Legal Consultants LLC is a premier legal practice in the UAE, providing strategic counsel to businesses and individuals across a wide range of matters. The firm combines deep local expertise with international standards to deliver world‑class legal solutions, from corporate transactions to complex litigation. Guided by a commitment to excellence, integrity, and client success, the firm focuses on achieving results that matter. Aligned with the UAE’s Vision 2030, the firm aims to contribute to sustainable growth, global competitiveness, and a stronger rule of law while empowering clients to thrive in a rapidly evolving economic landscape.<br>Role Description The Legal Assistant will support attorneys with day‑to‑day legal and administrative tasks, including preparing, reviewing, and organizing legal documents and case files. Responsibilities include maintaining accurate records, scheduling meetings and hearings, managing correspondence, and coordinating with clients, courts, and external stakeholders. The role involves conducting basic legal research, drafting routine communications, and ensuring that deadlines and procedural requirements are met. This is a full‑time, on‑site role based in Dubai, requiring consistent presence in the office to provide reliable support to the legal team.<br>Qualifications Candidates should possess skills in Law and Legal Assistants, with a solid understanding of legal processes and terminology. He/She should speak fluent English and Arabic. Candidates should possess skills in Legal Document Preparation, including drafting, formatting, and organizing legal documents and case files. Candidates should possess strong Communication skills, with the ability to interact professionally with clients, colleagues, and external stakeholders. Candidates should possess skills in Administrative Assistance, including scheduling, record management, and office coordination. Relevant qualifications such as a diploma or degree in Law, Legal Studies, or a related field are preferred. Prior experience in a law firm or legal department in the UAE is beneficial. Proficiency in MS Office and legal case management software is an advantage. Strong attention to detail, confidentiality, and the ability to manage multiple tasks in a fast‑paced environment are essential.<br>Location: Dubai, UAE

<ul><li><p>To receive the vehicle / fleet physically from the driver and check the repair / maintenances work to be carried out as per job card.</p></li><li><p>To allocate the fleets to different mechanics inside the terminal based on the priorities.</p></li><li><p>To inspect personally wherever the parts are required to be replaced and approve for the mechanics to go ahead and get the parts from stores or raise a purchase request in case the parts are not available.</p></li><li><p>To allocate the fleets to the electrician, tire man /disc man or the cleaner wherever there is any electrical or tire repairs and internal cleaning is required.</p></li><li><p>To ensure that the quality, health and safety standards are followed in the terminal and all staff are well equipped with the personal protective equipment.</p></li><li><p>To ensure that the overall environment in the terminal is healthy</p></li><li><p>To incorporate the incentive grades in JD for the subordinate employees working in the terminal.</p></li><li><p>To report to the higher management about the performance of the employees and productivity of the terminal.</p></li><li><p>To ensure that the vehicles / fleets are released from terminal after conducting all necessary checks for the jobs done and forward the fleet to quality controller for inspection and approval/rejection.</p></li><li><p>To coordinate with the quality controller for fleets rejected by the quality controller with some additional work to be completed. This is to ensure that all the job of repair/maintenance are selected in JD as well in order to avoid any under invoicing to the customers.</p></li><li><p>To coordinate with 2nd hand purchase for the verification of 2nd hand items purchased which are under 3 days warranty.</p></li><li><p>To ensure that any such 2nd hand items are tested and informed to purchase department immediately in case the part is not working.</p></li><li><p>To ensure that the standard operating procedures for the workshop are followed.</p></li><li><p>To monitor the back log and arrange to clear it regularly.</p></li><li><p>Manage and develop all aspect of the workshop and its personnel in an effective and profitable manner.</p></li></ul><ul><li><p>Review the current workshops of the and draw up a plan to modernize and replan the entire workshop in the current and/or other locations so the it is in accordance with the best practices and can expand for business needs in the foreseeable future.</p></li><li><p>Analyse current technical and administrative processes and procedures to identify opportunities for improvement of the workshop and implement the same.</p></li><li><p>Directly responsible to meet workshop productivity and quality goals.</p></li><li><p>Plan and develop systems to improve the operating quantity and efficiency of the workshop</p></li><li><p>Proactively implement health and safety work policies for all levels of the workshop personnel.</p></li><li><p>Ensure that the workshop is adequately staffed to achieve objectives and continuously monitor the same in coordination with HRD.</p></li><li><p>Coordinate automotive repair and maintenance services to obtain optimal utilization of automotive equipment and prevent operational delays.</p></li><li><p>Facilitate the training and development of team members in the department by providing feedback and coaching to support improvements in their performance.</p></li><li><p>Provide continual advice and technical assistance to the team members.</p></li><li><p>Ensure that all contractual procedures are administered and managed in the accordance to workshop and group policies and procedures.</p></li><li><p>Oversee the generation of monthly technical and administrative reports and other management information systems for senior management review.</p></li><li><p>Implement procedures to record, monitor and evaluate work related setbacks and appropriate course of actions.</p></li><li><p>Oversee the procurement of all materials, suppliers and parts and their related suppliers. Manage the stores departments in a professional and proactive manner at all times.</p></li><li><p>Take on other ad-hoc general managerial tasks as required and delegated by senior management.</p></li><li><p>Any other jobs assigned by the General Manager - Technical & Fleet Services - UAE.</p></li></ul><br><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor’s degree in business management or a related field.</p></li><li><p>Minimum of 5 to 10 years of experience in a workshop management role.</p></li><li><p>Communication and Interpersonal skills.</p></li><li><p>Strong organizational and time-management skills.</p></li><li><p>Comprehensive knowledge of outboard and inboard engines and their components.</p></li><li><p>Proficient in using computer systems and software.</p></li></ul><p>Fluency in both written and verbal English is required; proficiency in Arabic is considered an advantage.</p>

Role Description We are seeking a meticulous, reliable, and detail-oriented Finance Assistant / Accounts Assistant ????✨ to support our daily financial operations, ensure transaction accuracy, and maintain orderly accounting records! In this core entry level role, you will report directly to the Finance Manager, Lead Accountant, or Senior Finance Executive ???? and collaborate closely with Accounts Payable, Accounts Receivable, Procurement, Internal Operations, Bank Representatives, and External Vendors ????. You will be responsible for assisting with routine bookkeeping, verifying transaction documentation ????, processing basic invoice entries, and organizing financial archives ????. Responsibilities include auditing employee expense claims and petty cash floats ????, matching invoices against purchase orders and receiving notes, updating accounts payable and receivable ledgers, assisting with monthly bank account reconciliations ????, preparing basic financial schedules, and filing statutory tax documentation. Success in this position requires sharp numerical precision, proficiency in entry-level accounting software and spreadsheets ????, strict confidentiality ????, and a disciplined, proactive approach to financial recordkeeping! ????Qualifications???? Education: Bachelor's degree or Diploma in Accounting, Finance, Business Administration, or LCCI / CAT qualification. ???? Accounting & Financial Support: 0–2 years of practical experience supporting basic bookkeeping, accounts support, data entry, or finance administration. ???? Data Entry & Transaction Verification: High numerical accuracy in processing supplier invoices, customer receipts, credit notes, and verifying petty cash and employee expense claims against receipts. ???? Basic Reconciliations & Ledger Support: Practical understanding of matching bank statements against cash book entries, verifying accounts receivable/payable balances, and maintaining orderly accounting ledgers. ???? Document Archiving & File Management: Strong capability maintaining physical and digital finance archives, organizing tax records, and ensuring immediate document retrieval for internal and external audits. ???? Accounting Systems & Software: Familiarity with accounting platforms or ERP systems (e.g., Quick Books, Xero, SAP, SQL Account, or Auto Count) ????️. ???? Spreadsheet Proficiency: Intermediate skills in Microsoft Excel / Google Sheets (SUMIFS, VLOOKUP, data formatting, basic formulas) ???? to prepare expense summary reports and reconciliation templates. ???? Data Governance & Integrity: High level of ethical integrity, trustworthiness, and strict compliance with corporate confidentiality standards and personal data privacy regulations (e.g., PDPA/GDPR). ????️ Communication & Interpersonal Capabilities: Clear and professional written and verbal communication skills to correspond politely with vendors regarding payment statuses and resolve basic internal expense queries. ???? Professional Attributes: Sharp eye for detail, strong organizational skills, high dependability, willingness to learn, and a positive, team-first attitude! ⚡

<ul><li><p>Monitor daily bank position and manage bank balance</p></li><li><p>Prepare regular treasury reports and analyze variances</p></li><li><p>Handle bank documentation and liaise with banks for timely processing</p></li><li><p>Support Month End & Year-end closing process</p></li><li><p>Establish and maintain fiscal files and records to document transactions</p></li><li><p>Maintain financial security by following internal controls</p></li><li><p>Substantiates financial transactions by auditing documents</p></li><li><p>Thorough knowledge and understanding of the accounting principles, practices, standard laws & regulations</p></li><li><p>Work Collaboratively with other teams to achieve shared goal</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>2-3 years of experience in finance and accounting</p></li><li><p>Native or business-level proficiency in Arabic required</p></li><li><p>Clear and precise communication skills in English - Verbal & written</p></li><li><p>Proficient in MS-Office especially Excel and PowerPoint</p></li><li><p>Having knowledge of SAP(FICO)</p></li><li><p>Tax related experience will be an added advantage</p></li><li><p>Educational Qualification: Any graduation in finance</p></li><li><p>Master’s in finance / Certifications will be an added advantage</p></li></ul>

Summary Of The Role<br><br>Receptionist<br><br>Location: Dubai, UAE<br><br>The Receptionist is responsible for managing front desk operations, handling all incoming and outgoing communications, and ensuring a professional and welcoming experience for visitors, employees, and customers.<br><br>What You’ll Be Doing<br><br>Reception & Visitor Management: Welcome, register, and direct visitors while ensuring a professional experience and smooth coordination with internal stakeholders. Communication Handling: Manage incoming/outgoing calls, emails, and mail, ensuring accurate routing and timely communication. Safety & Access Control: Monitor entry to premises, ensure adherence to safety procedures, and support emergency communication protocols. Facilities & Meeting Coordination: Manage meeting room bookings, reception area upkeep, and coordination of catering and facility-related requirements. Administrative Support: Provide basic administrative support, including data handling, document processing, and contact record maintenance.<br><br><br>What You’ll Need<br><br>Secondary school qualification (minimum)1–3 years of experience in a receptionist/front office role Experience in a corporate or multinational environment preferred Advanced proficiency in Arabic and English<br><br><br>WANT TO KNOW MORE?<br><br>Take a look at mammoet.com<br><br><br>#mammoetcareers<br><br># Receptionistjobs<br><br>#madeformammoet

<ol><li><p>Provide professional front desk reception for company visitors, including clients, partners, Chinese and foreign staff; complete visitor registration, guidance and notification.</p></li><li><p>Answer and transfer incoming calls; receive and distribute mails, parcels and documents. Maintain tidy reception and meeting area.</p></li><li><p>Manage meeting room booking, prepare meeting facilities and supplies for internal and external meetings.</p></li><li><p>Assist daily administrative work: stationery management, document scanning & printing, sorting visa materials and other paperwork.</p></li><li><p>Manage access control and visitor passes in compliance with company security regulations.</p></li><li><p>Complete other administrative tasks assigned by Dept.<br></p></li></ol><p><strong>Languages Preferred Mandatory </strong></p><ol><li><p>Fluent in English</p></li><li><p>Native Arabic speaker</p></li><li><p>Smart & Attractive Candidate Preferred any Arab Nationality<br></p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Good appearance, professional etiquette and communication skills.</p></li><li><p>Be able to communicate fluently and appropriately in English.</p></li><li><p>Proficient in Microsoft Office; careful, patient and responsible.</p></li><li><p>Strong sense of confidentiality, abide by corporate rules and regulations.</p></li><li><p>Previous reception or admin experience in overseas Chinese state-owned enterprise is preferred.</p></li></ol>

Role Overview:<br>The Product Manager leads the end-to-end lifecycle of automation products built onplatforms like UiPath, ensuring alignment with organizational goals and customer needs. They identify automation opportunities, prioritize use cases, and translate requirementsinto scalable AI-powered workflows.<br>Key Responsibilities:• Product Strategy s Vision o Define the roadmap for intelligent automation solutions combining RPA and AI (e.g., document understanding, process mining, chatbots).o Align product initiatives with business value, ROI, and digital transformationobjectives.• Use Case Identification s Prioritization o Identify high-impact automation opportunities across business functions.o Evaluate processes for automation feasibility using AI capabilities such as NLP, OCR, and machine learning.• Stakeholder Managemento Collaborate with business leaders, IT teams, data scientists, and automationdevelopers.o Act as the voice of the customer and ensure solutions address real user painpoints.• Product Development s Delivery o Work closely with developers using UiPath tools (Studio, Orchestrator, AICenter).o Define user stories, acceptance criteria, and success metrics.o Ensure agile delivery and continuous improvement.• AI Integration s Innovation o Incorporate AI technologies (e.g., predictive analytics, intelligent documentprocessing).o Evaluate and integrate third-party AI models or services where needed.• Performance Monitoring s Optimization o Track KPIs such as automation rate, cost savings, accuracy, and usersatisfaction.o Continuously refine processes based on data insights.<br>Key Skills s Competencies: • Strong understanding of RPA platforms, especially UiPath• Knowledge of AI/ML concepts (NLP, computer vision, predictive modeling)• Product management expertise (roadmapping, backlog prioritization, agilemethodologies)• Analytical thinking and problem-solving• Stakeholder communication and leadership skills• Familiarity with process mining and workflow optimization tools<br>Note: Only Arabic Speakers can apply for this job. No Egyptians

<p>We are looking for a skilled, organized, and hardworking Office Assistant to support daily office operations. The successful candidate will assist with administrative tasks, document handling, filing, office organization, and general support activities to ensure smooth day-to-day operations.</p> <p>Key Responsibilities<br /> Assist with daily administrative and office support activities.<br /> Organize and maintain files, documents, and office records.<br /> Handle photocopying, scanning, printing, and document distribution.<br /> Deliver and collect documents within the office or to assigned locations when required.<br /> Assist with data entry and basic computer-related tasks.<br /> Maintain office supplies and inform the supervisor when items need replenishment.<br /> Keep office areas clean, organized, and properly maintained.<br /> Receive and distribute incoming documents and correspondence.<br /> Assist staff with general office requirements.<br /> Coordinate with different departments for routine administrative tasks.<br /> Maintain confidentiality of company documents and information.<br /> Perform other reasonable duties assigned by the supervisor or management.<br /> Requirements<br /> Previous experience in an office support role is an advantage.<br /> Basic computer knowledge is preferred.<br /> Good communication and interpersonal skills.<br /> Basic English communication skills.<br /> Well-organized and able to manage routine tasks efficiently.<br /> Reliable, punctual, honest, and hardworking.<br /> Ability to work independently and as part of a team.<br /> Candidates available in the UAE are preferred.<br /> Interested candidates should send their updated CV via WhatsApp only:</p> <p>&#x1f4f1; WhatsApp: +971 529585969</p>