Management Jobs in UAE

<p>We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.</p> <p>To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.</p> <p>Administrative Assistant Responsibilities:<br /> Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.<br /> Providing real-time scheduling support by booking appointments and preventing conflicts.<br /> Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.<br /> Screening phone calls and routing callers to the appropriate party.</p> <p>Share your CV on this Email: amalchaudhary248@gmail.com</p>

<p>We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.</p> <p>To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.</p> <p>Administrative Assistant Responsibilities:<br /> Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.<br /> Providing real-time scheduling support by booking appointments and preventing conflicts.<br /> Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.<br /> Screening phone calls and routing callers to the appropriate party.</p> <p>Share your CV on this Email: amalchaudhary248@gmail.com</p>

<br><ul><li><p>Manage daily office administration and ensure smooth office operations.</p></li><li><p>Handle incoming calls, emails, and visitor inquiries professionally.</p></li><li><p>Prepare, organize, and maintain project files, contracts, quotations, and company documents.</p></li><li><p>Coordinate with project managers, designers, site engineers, suppliers and clients.</p></li><li><p>Schedule meetings, appointments and maintain management calendars.</p></li><li><p>Assist in preparing quotations, purchase orders (POs), invoices and delivery notes.</p></li><li><p>Maintain records of vendor details, material orders and project documentation.</p></li><li><p>Follow up with suppliers and subcontractors regarding deliveries and documentation.</p></li><li><p>Monitor office supplies, stationery and pantry inventory; arrange purchases when required.</p></li><li><p>Support the team with attendance records, leave management and employee documentation.</p></li><li><p>Maintain accurate filing systems (both physical and digital).</p></li><li><p>Assist the accounts department by organizing invoices, receipts and payment records.</p></li><li><p>Coordinate courier services, office maintenance and utility-related tasks.</p></li><li><p>Ensure compliance with company policies and maintain confidentiality of business information.</p></li><li><p>Prepare reports, presentations, and spreadsheets as required by management.</p></li><li><p>Perform other administrative duties to support the successful execution of interior design and fit-out projects.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Desired Candidate Profile</p><ul><li><p>Bachelor's degree or diploma in Business Administration or a related field.</p></li><li><p><strong>1–3 years of administrative experience in an interior design, fit-out or construction company is mandatory.</strong></p></li><li><p>Excellent communication skills in <strong>English and Hindi</strong>.</p></li><li><p>Strong interpersonal skills with the ability to coordinate effectively with clients, suppliers, and project teams.</p></li><li><p>Proficient in <strong>Microsoft Office</strong> (Word, Excel, Outlook and PowerPoint).</p></li><li><p>Good organizational, multitasking and time management skills.</p></li><li><p>Ability to prepare and maintain quotations, purchase orders, invoices and project documentation.</p></li><li><p>Strong attention to detail and accuracy in record keeping.</p></li><li><p>Professional attitude with the ability to work independently and as part of a team.</p></li><li><p>Ability to handle confidential information with integrity and professionalism.</p></li><li><p>Positive, proactive and willing to learn in a fast-paced interior fit-out environment.</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Purchase office supplies and ensure timely replenishment of stock</p></li><li><p>Source, negotiate and coordinate with suppliers to obtain the best prices and service</p></li><li><p>Prepare and maintain office documents, reports and record.</p></li><li><p>Handle data entry and maintain accurate administrative files</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelors Degree</p></li><li><p>3- years of administrative experience</p></li><li><p>Good communication skills </p></li><li><p>Proficiency in Microsoft Office - especially in Excel</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Manage complex calendars and schedule appointments, ensuring efficient time management for executives and teams.</li><li>Draft, edit, and send professional correspondence and reports, maintaining a high level of accuracy and attention to detail.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and itineraries, while optimizing cost and convenience.</li><li>Organize and maintain electronic and paper filing systems, ensuring easy access and retrieval of important documents.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Minimum of a high school diploma; an associate's or bachelor's degree in business administration is preferred.</li><li>At least 2 years of relevant experience in an administrative role, demonstrating a solid understanding of office protocols.</li><li>Familiarity with industry-specific software and tools, such as Microsoft Office Suite, project management software, and CRM systems.</li><li>Fluency in English is required; proficiency in additional languages is a significant advantage, especially in multinational environments.</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Student Records &amp; File Management</p><ul><li><p>Maintain and update all student files, including active, graduated, and cancelled records (both new and old).</p></li><li><p>Scan, digitize, and archive student records.</p></li><li><p>Manage database entries before storing documents in fireproof cabinets.</p></li><li><p>Coordinate with internal auditors for verification and approval of enrollment and graduate files.</p></li></ul><p>Academic Coordination</p><ul><li><p>Assist in the preparation and arrangement of class and faculty schedules.</p></li><li><p>Monitor and ensure timely attendance of faculties.</p></li><li><p>Modify student attendance records as per faculty requests.</p></li><li><p>Maintain and update student attendance and class tracking records.</p></li><li><p>Support classroom and lab requirement arrangements.</p></li></ul><p>Faculty &amp; Student Support</p><ul><li><p>Receive and compile faculty attendance reports from security.</p></li><li><p>Collect and manage attendance sheets from faculty.</p></li><li><p>Handle student issues, queries, and complaints professionally.</p></li><li><p>Assist in handling student requests and preparing related reports.</p></li><li><p>Coordinate with Deans and President’s Office for the signatures on degree certificates of graduating students.</p></li></ul><p>Examination Support</p><ul><li><p>Prepare and maintain examination files and planning documents.</p></li><li><p>Sort exam papers and assist with printing and packing of question papers and answer booklets.</p></li><li><p>Distribute exam materials to concerned faculties.</p></li><li><p>Provide support to the Examination Department during exam days.</p></li><li><p>Assist in preparation, printing, and distribution of certificates and ID cards for students and staff.</p></li></ul><p>Internship &amp; Graduation</p><ul><li><p>Handle registration and letter preparation for internship students.</p></li><li><p>Support the planning and execution of the graduation ceremony.</p></li></ul><p>Communication &amp; Notice Management</p><ul><li><p>Prepare and send circulars to faculties and departments.</p></li><li><p>Update notice boards regularly.</p></li><li><p>Distribute and collect university documents as required.</p></li></ul><p>Administrative Tasks</p><ul><li><p>Assist in finance and TED document transfers.</p></li><li><p>Assist the library and admin/exam stores when required.</p></li><li><p>Follow up on missing documents and ensure records are updated.</p></li><li><p>Call students for various purposes as needed.</p></li><li><p>Prepare monthly and administrative reports.</p></li><li><p>Perform other administrative duties as assigned.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelor’s degree in any field from an accredited college or university</p></li><li><p>3 to 5 yrs. of experience in same field</p></li><li><p>Filipino Nationality </p></li><li><p>University, College, School Experience Preferred</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>MTG Acoustics is looking for a proactive and organized Administrative Assistant to support the daily operations of our office. The successful candidate will assist management with administration, document control, customer communication and office coordination.</p><p>Key Responsibilities</p><ul><li><p>Handle day-to-day office administration.</p></li><li><p>Manage incoming calls, emails and correspondence.</p></li><li><p>Prepare quotations, letters and company documents.</p></li><li><p>Organize and maintain filing systems.</p></li><li><p>Coordinate meetings and appointments.</p></li><li><p>Support HR documentation and employee records.</p></li><li><p>Coordinate office supplies and vendors.</p></li><li><p>Assist management with reports and presentations.</p></li><li><p>Maintain professional communication with clients and suppliers.</p></li></ul><p>Requirements</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelor’s Degree or Diploma.</p></li><li><p>3–5 years of UAE experience in administration or office management.</p></li><li><p>Excellent communication skills in English.</p></li><li><p>Proficient in Microsoft Office (Excel, Word, Outlook).</p></li><li><p>Strong organizational and multitasking skills.</p></li><li><p>Professional appearance and positive attitude.</p></li><li><p>Immediate joiners are preferred.</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Take initiative and work accurately on repetitive, administrative task</p></li><li><p> of technical nature. ·&nbsp;Pro-actively communicate with administrative team on job related administration, and other departments where applicable (e.g. Workshop floor team, Purchase or Accounts). </p></li><li><p>Open Work Orders and doing related administration as needed. </p></li><li><p>Support Administrators with Pre-Award Planning activities, such as but not limited to: </p><ul><li><p>Register &amp; file information in the system, e.g. pictures, emails, details, manuals, drawings, planning, </p></li><li><p>Open Job Cards in SERA and doing related administration (network folder) &amp; communication, Prepare Job Cards, Inspection Checklists for the Technicians (send to &amp; receive from tablets).</p></li></ul></li><li><p>Support Administrators with Post-Award Planning activities, such as but not limited to: </p><ul><li><p>Based on Job Order Confirmation, prepare and send Picking List to Store, </p></li><li><p>Prepare Work Charts, Test Reports, (Fitment) Checklists for the Technicians (fill information as needed, send to &amp; receive from tablets), </p></li><li><p>Be aware of job status at all time, take notes and pictures and prepare report, as needed / requested by Administrator. </p></li></ul></li><li><p>Support Administrators with Job Completion activities, such as but not limited to: </p><ul><li><p>Gather and register in ERP all cost allocated to the Job Cards (e.g. supplier invoices, seal form, hose form, picking list, bills), </p></li><li><p>Gather applicable Checklists and completion pictures from the Technicians (receive from tablets), </p></li><li><p>Close Job Cards and doing related administration, </p></li><li><p>Maintain job performance register and file all administration in job folder, </p></li><li><p>Update ERP accordingly (closing date, job card status). &nbsp;&nbsp;</p></li><li><p>Maintain cleanliness of work area at all times, &nbsp;</p></li><li><p>Perform such other duties as assigned by the General Foreman or Workshop Operations Manager, </p></li><li><p> Comply with company (QHSE) policies at all times and motivate others to do the same.</p></li></ul></li><li><p>Draft, edit, and send professional correspondence and reports, maintaining a high level of accuracy and attention to detail.</p></li><li><p>Organize and maintain electronic and paper filing systems, ensuring easy access and retrieval of important documents.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Minimum of a high school diploma; an associate's or bachelor's degree in business administration is preferred.</li><li>At least 2 years of relevant experience in an administrative role, demonstrating a solid understanding of office protocols.</li><li>Familiarity with industry-specific software and tools, such as Microsoft Office Suite, project management software, and CRM systems.</li><li>Fluency in English is required; proficiency in additional languages is a significant advantage, especially in multinational environments.</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ol><li><p>Greeting and welcome all visitors and clients in a friendly and professional manner.</p></li><li><p>Issue customer service tokens to all customers and ensure visitors are directed to appropriate person or directed to seating area.</p></li><li><p>Offer refreshments and ensure that the baristas are taking care of the customers.</p></li><li><p>Keep the customers updated and engaged, if there are any delays, at the waiting area.</p></li><li><p>Ensure only one customer is being attended at a time by our staff.</p></li><li><p>Check all counters frequently for inactive or pending tokens and escalate to CRM.</p></li><li><p>Answer incoming calls, respond to general inquiries, log into the ERP System and assign to the right person with accurate notes and details.</p></li><li><p>Maintain a clean, organized, and presentable reception area always.</p></li><li><p>Report daily token delays, issues, and unusual cases to the Customer Relations Manager.</p></li><li><p>Handle customer feedback and immediately inform the Customer Relations Manager about complaints or service concerns.</p></li><li><p>Registration of all the calls received through the bright-call and assigned to the relevant department till the system automated the calls integration.</p></li><li><p>Sending and receiving couriers, if and when required.</p></li><li><p>Performing any other tasks or responsibilities assigned by management as required.</p></li></ol></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ol><li><p>Excellent verbal and written communication skills.</p></li><li><p>Strong customer service and interpersonal skills.</p></li><li><p>Good organizational and multitasking abilities.</p></li><li><p>Basic computer proficiency, including ERP/CRM systems and Microsoft Office.</p></li></ol><p></p></section>

<ul><li>Oversee and manage daily office operations, ensuring efficiency and smooth workflow across departments.</li><li>Develop and implement strategic administrative policies and procedures to enhance organizational effectiveness.</li><li>Manage departmental budgets, track expenditures, and prepare financial reports for senior management.</li><li>Supervise and mentor administrative staff, providing guidance and fostering a high-performance team environment.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration, Management, or a related field; Master's degree preferred.</li><li>Minimum of 7 years of progressive experience in administrative management, preferably within the [Specify Industry, e.g., Tech, Healthcare, Finance] sector.</li><li>Proven expertise in budgeting, financial management, and resource allocation.</li><li>Demonstrated leadership skills with experience in supervising and developing teams.</li></ul>

<p>Key Responsibilities: - Provide administrative support to management - Maintain accurate filing systems and records - Input invoices and payment records into QuickBooks - Maintain and update student records on the KHDA portal - Coordinate with suppliers and service providers - Monitor inventory and assist with stock management - Organize invoices, receipts, quotations, contracts, and other documentation - Assist with operational administration and special projects</p><p>- Previous administrative experience - Strong Microsoft Office skills - Excellent organizational and communication skills - Attention to detail and accuracy - QuickBooks experience is preferred - Experience in a nursery, school, or educational environment is an advantage If you are proactive, organized, and enjoy working in a fast-paced environment, we would love to hear from you! Only shortlisted candidates will be contacted.</p>

<p>We are looking for an energetic, business-oriented Administrative Assistant who will serve as the warm and professional face of EASTBRIDGE REAL ESTATE L.L.C. You will play a key role in creating positive first impressions and building strong client relationships. Working closely with the company management in a dynamic, growing environment, your proactive attitude, excellent communication skills, and positive energy will directly shape how clients and partners perceive our business.</p><p> • Minimum 2 years of experience as an Administrative Assistant in real estate, property management, or a related field in Dubai/UAE • Excellent command of written and spoken English (native-level proficiency strongly preferred) • Strong Arabic language skills are a significant advantage • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace • Good knowledge of Dubai real estate processes, including the Ejari system and major property portals • Highly organized with excellent attention to detail and the ability to manage multiple priorities independently • Professional demeanor, strong communication skills, and ability to work effectively in a small team • Strong social intelligence and highly developed communication skills are essential — this is one of the most important requirements for the role, as you will be the face of the company in all client and partner interactions • Positive, energetic attitude with a genuine passion for delivering excellent client experiences and building a strong company reputation • Valid Emirates ID or eligibility to work in the UAE</p>

<p>We are seeking an experienced and highly professional administrator to manage administrative and personal duties within our client’s Executive Office, based in luxury offices in Deira. This role will report directly to the Senior Executive Assistant who has been with Principal for many years and oversees all his extensive business interests. The core responsibility involves assisting her with the day-to-day management of the Principal’s corporate and personal interests as well as adhoc project management and research work. Additionally, the role will support and assist other senior leadership individuals of the office with diary management, travel itineraries and expenses. The successful candidates will need to move seamlessly between senior corporate level responsibilities and managing private requests and tasks. In one day, you could be attending a Board Meeting or preparing a budget report, to the next where you could be personal shopping, managing household staff organizing events to researching a private vacation. Adaptability is key to success in this position. This role is highly fluid; priorities shift continuously; time management and effective organization are key parameters, required to be successful and meet expectations. As a true gatekeeper, you will be aware of everything that is always going on, both in a corporate and private capacity, and form a strong working relationship with the Executive Assistant. This is a very busy environment, and there will be a requirement to be online and available out of hours, however, there is some flexibility during the working day, depending on who is in the office. As a candidate, you will be demure, highly trustworthy, always respecting the strictest levels of confidentiality. The sole of discretion and integrity, you will be a highly valued member of a very close-knit team and will be challenged daily. Our client is seeking a pure administrator, someone who enjoys the nitty gritty and getting things done, someone who enjoys a smaller, boutique environment, where they can be integral to the business. Excellent MS Office skills are required, and candidates should be highly familiar with the latest research and AI technologies. This role provides stability and longevity; the client has been established in UAE for over fifty years and has extensive reach here. The Senior EA is a very experienced individual, who will provide strong mentorship and support to ensure you reach your full potential.</p><p>This is a very busy environment, and there will be a requirement to be online and available out of hours, however, there is some flexibility during the working day, depending on who is in the office. As a candidate, you will be demure, highly trustworthy, always respecting the strictest levels of confidentiality. The sole of discretion and integrity, you will be a highly valued member of a very close-knit team and will be challenged daily. Our client is seeking a pure administrator, someone who enjoys the nitty gritty and getting things done, someone who enjoys a smaller, boutique environment, where they can be integral to the business. Excellent MS Office skills are required, and candidates should be highly familiar with the latest research and AI technologies. This role provides stability and longevity; the client has been established in UAE for over fifty years and has extensive reach here. The Senior EA is a very experienced individual, who will provide strong mentorship and support to ensure you reach your full potential.</p>

???? We Are Hiring | Administrative Assistant / Office Administrator / Administrative Coordinator Positions: Administrative Assistant / Office Administrator / Administrative Coordinator Employment Type: Full-Time Experience Level: Entry-Level / Junior Work Arrangement: Remote / On-site / Hybrid Location: [City, Country]Job Responsibilities Administrative Assistant Assist with daily administrative and clerical tasks. Handle basic data entry, filing, and document preparation. Organize emails, schedules, records, and office documents. Provide general administrative support to different departments. Office Administrator Support the day-to-day operations of the office. Maintain office records, supplies, and administrative documents. Coordinate meetings, schedules, and routine office activities. Communicate with employees, suppliers, and service providers when required. Administrative Coordinator Coordinate administrative tasks and internal activities. Assist with scheduling, documentation, and departmental requests. Maintain accurate records and databases. Follow up on routine tasks and ensure administrative activities are completed on time. Minimum Requirements Basic computer and Microsoft Office / Excel skills. Good communication and organizational skills. Responsible, detail-oriented, and willing to learn. Ability to manage multiple tasks and meet deadlines. Ability to work independently and as part of a team. No professional experience required. Fresh graduates and junior candidates are welcome. No specific industry experience required. What We Offer Competitive salary and benefits. On-the-job training provided. Remote, on-site, or hybrid options depending on the position. Supportive and professional working environment. Career development opportunities. Practical experience in administration and office operations.???? Interested candidates are welcome to apply and join our team!

<p><strong>HR and Administrative Assistant</strong></p><p><br></p><p><strong>Job Title:</strong> HR Administrative Assistant</p><p><strong>Location: </strong>Dubai</p><p><strong>Working Days/Hours:</strong> Monday to Friday | 9:00 AM – 6:00 PM</p><p><strong>Salary:</strong> AED 4,000 – AED 5,000 (Based on experience)</p><p><br></p><p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented and organized HR Administrative Assistant to join our team. The successful candidate will report directly to the HR Manager and provide vital support in recruitment, administrative duties, and day-to-day HR operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><p>Assist in screening CVs and shortlisting candidates</p></li><li><p>Schedule and call candidates for interviews</p></li><li><p>Maintain and update employee attendance and leave records</p></li><li><p>Handle general administrative tasks and documentation</p></li><li><p>Order and manage office supplies</p></li><li><p>Support HR Manager in daily operations and projects</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Preferred experience in HR or administrative-related roles</li><li>Excellent communication and organizational skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work in a fast-paced environment</li><li>Professional attitude and attention to detail</li></ul><br/><br/>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <ol><li>Lead and oversee the delivery of administrative support services, including hospitality, mail, transportation, and courier services, ensuring efficient and high-quality service delivery.</li><li>Oversee procurement and contracting activities in coordination with relevant stakeholders to ensure the timely provision of administrative resources and services.</li><li>Manage facilities, warehouses, and organizational assets, ensuring proper inventory control, maintenance, and asset lifecycle management.</li><li>Oversee security, cleaning, and maintenance services to provide a safe, secure, and efficient working environment for employees and visitors.</li><li>Manage administrative support services, including travel and accommodation arrangements, shipping, mail, stationery, and transportation services.</li><li>Supervise the operation and maintenance of the organization's vehicle fleet and manage drivers and messengers to ensure operational efficiency.</li><li>Manage vendor relationships and monitor service providers' performance to ensure compliance with contractual obligations and service level agreements.</li><li>Lead and develop the Administrative Services team, drive continuous improvement initiatives, and prepare periodic reports and recommendations to enhance operational performance.</li></ol> <ul><li>Bachelor's degree in Business Administration or a related field from an accredited university.</li><li>A minimum of 7 years of experience in administrative and technical support services</li></ul> </div>

Role Description The Office Administrative Assistant is a full-time, on-site role based in Dubai. This role is responsible for handling day-to-day office operations, including managing correspondence, organizing documents, scheduling meetings, and supporting internal and external communications. The assistant will maintain office records, assist with data entry related to ERP or financial documentation, and ensure that information is accurately filed and easily accessible. The role also involves coordinating with different departments, preparing basic reports, and providing general administrative support to team members and management. The individual in this role is expected to uphold a professional, organized, and service-oriented office environment. Qualifications Strong administrative and organizational skills, including document management, scheduling, and record keeping. Basic proficiency in office software (e.g., word processing, spreadsheets, email tools) and comfort working with ERP or similar business applications. Effective communication skills for interacting with colleagues, clients, and vendors, both verbally and in writing. Attention to detail and accuracy in data entry, transaction recording, and preparation of simple reports. Ability to prioritize tasks, manage time efficiently, and work reliably in a fast-paced office environment. Professional demeanor, customer service orientation, and commitment to confidentiality and ethical conduct. High school diploma or equivalent required; a diploma or degree in business administration or a related field is an advantage. Previous experience in an administrative or office support role, preferably within a technology or business services environment, is beneficial.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. <br>Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed<br>Qualifications<br>Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

We are looking for an organized and proactive Emirati Administrative Assistant to join our Team. The ideal candidate will have strong communication and organizational skills, attention to detail, and the ability to manage multiple priorities while providing effective administrative support to the team.<br>Responsibilities Manage and coordinate meetings, appointments, and schedules. Handle correspondence, emails, documents, and administrative records. Prepare meeting materials, reports, and other administrative documents. Coordinate with internal teams and external stakeholders. Maintain accurate records and update administrative systems. Provide day-to-day administrative support to ensure smooth department operations.<br>Qualifications High School Diploma or equivalent; a degree in Business Administration or a related field is preferred.1–2 years of relevant experience in an administrative or similar role. Strong organizational and time management skills. Good written and verbal communication skills. Proficient in Microsoft Office (Word, Excel & Power Point). Ability to multitask, prioritize, and work effectively within a team.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <strong><span><span>Purpose of the Role</span></span></strong> <p><span><span>Serve as the first point of contact for visitors, clients, and stakeholders while supporting office administration, internal coordination, and company events. The role requires a highly professional, energetic, and proactive individual capable of balancing front-office responsibilities with office coordination, employee engagement activities, meeting logistics, and event support.</span></span></p><br><br> <strong><span><span>Key Responsibilities</span></span></strong> <span><span>Front Office &amp; Visitor Experience</span></span> <ul> <li><span><span>Welcome visitors, clients, guests, and VIPs professionally.</span></span> </li><li><span><span>Manage reception operations and maintain a positive first impression of the organization.</span></span> </li><li><span><span>Handle incoming calls, enquiries, correspondence, and visitor coordination.</span></span> </li><li><span><span>Support meeting room scheduling and visitor logistics.</span></span> </li></ul> <strong><span><span>Administrative &amp; Office Coordination</span></span></strong> <ul> <li><span><span>Provide day-to-day administrative support across departments.</span></span> </li><li><span><span>Coordinate calendars, meetings, room bookings, office supplies, and office services.</span></span> </li><li><span><span>Prepare reports, presentations, correspondence, and administrative documentation.</span></span> </li><li><span><span>Liaise with internal stakeholders and external vendors.</span></span> </li></ul> <strong><span><span>Event &amp; Employee Engagement Support</span></span></strong> <ul> <li><span><span>Assist with the planning and coordination of internal events, workshops, team activities, employee engagement initiatives, and corporate functions.</span></span> </li><li><span><span>Coordinate invitations, attendee registration, logistics, vendors, catering, and venue setup.</span></span> </li><li><span><span>Support event-day execution and stakeholder coordination.</span></span> </li><li><span><span>Ensure smooth participant and visitor experience.</span></span> </li></ul> <strong><span><span>Problem Solving &amp; Operational Support</span></span></strong> <ul> <li><span><span>Anticipate issues before they arise and proactively propose solutions.</span></span> </li><li><span><span>Resolve scheduling conflicts and operational challenges.</span></span> </li><li><span><span>Support continuous improvement of office processes and administrative workflows.</span></span> </li><li><span><span>Escalate issues appropriately while maintaining ownership and follow-through.</span></span> </li></ul> <span><strong>Must-Have&nbsp;Experience:&nbsp;</strong>2–5 years experience in:</span><br> <ul> <li>Reception /&nbsp;<span>Office Administration /&nbsp;</span>Administrative Coordination </li><li><span>Office Coordination /&nbsp;Guest Relations</span> </li><li><span>Customer Service</span> </li><li><span>Event Coordination</span> </li></ul> <span><strong>Technical Skills</strong></span><br> <ul> <li>Microsoft Outlook,&nbsp;Microsoft Word,&nbsp;Microsoft Excel,&nbsp;Microsoft Teams </li><li><span>Meeting scheduling</span> </li><li><span>Calendar management</span> </li><li><span>Administrative reporting</span> </li><li><span>Vendor coordination</span> </li></ul> <span><strong>Communication</strong></span> <ul> <li><span>Excellent interpersonal and communication skills</span> </li><li><span>Comfortable interacting with executives, visitors, employees, and external stakeholders</span> </li><li><span><span><span>Strong verbal communication and personal presentation</span></span></span> </li></ul> <br> <br> <span><span>#LI-JS1</span></span><br> &nbsp; <br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Nationality"> <b>Nationality</b> </div> <div class="col is-9 p5" data-automation-id="data_Nationality"> United Arab Emirates </div> </div>