office manager Jobs

<ul><li><p>Prepare electrical shop drawings (power, lighting, ELV, fire alarm) for interior fit-out projects. Coordinate with MEP, architectural, and civil teams to produce clash-free designs. Review and interpret design drawings, BOQs, and specifications. Ensure all drawings comply with local authorities (DEWA, SEWA) and industry standards. Revise and update drawings based on site changes and consultant feedback. Maintain organized drawing records and documentation. Support project execution by providing technical inputs and clarification. Liaise with suppliers and subcontractors for drawing approvals and submissions.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Diploma or Degree in Electrical Engineering or related field. 2–5 years of UAE experience as an Electrical Draftsman in the interior fit-out industry. Proficient in AutoCAD and MS Office (experience with Revit is a plus). Familiar with DEWA, SEWA, and local authority standards. Strong understanding of MEP drawings and architectural coordination. Excellent attention to detail and drafting precision. Able to handle fast-paced environments and strict deadlines. Why Join Top Rock Interiors? ✅ Work with a leading, trusted fit-out contractor in the UAE ✅ Collaborative team with a focus on growth and learning ✅ High-profile, innovative projects across sectors ✅ Competitive salary and performance-based growth</p></li></ul>

<ul><li><p>Build a customer base across the GCC, Iraq and Jordan and deliver the agreed annual tonnage target.</p></li><li><p>Run the Dubai office: contracts, stock, and coordination with the factory in Egypt.</p></li><li><p>Manage local stock in Dubai to cut delivery time from weeks to days.</p></li><li><p>Reactivate dormant customers in Kuwait and grow existing UAE accounts.</p></li><li><p>Manage collections and credit risk on new accounts.</p></li><li><p>Submit a weekly report: new customers, quotations, orders, tons shipped.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Requirements</p><ul><li><p>Minimum 5 years selling plastics or building materials in the Gulf market.</p></li><li><p>An existing, active customer network in the region — this is the key requirement.</p></li><li><p>Fluent Arabic and English.</p></li><li><p>Experience with import, customs clearance and free-zone operations.</p></li><li><p>Valid UAE residence and driving licence (an advantage).</p></li><li><p>Able to work independently and carry a defined sales number.</p></li></ul><p>What we offer</p><ul><li><p>Competitive base salary plus commission linked directly to tons sold.</p></li><li><p>Approved operating budget for the office, travel and exhibitions.</p></li><li><p>Full backing from a factory with spare capacity — no supply excuses.</p></li><li><p>Real authority to run the office and build the team over time.</p></li></ul>

<ol><li><p>Manage the reception/front desk and welcome visitors in a professional manner.</p></li><li><p>Handle incoming calls, emails, and general enquiries.</p></li><li><p>Direct visitors and calls to the appropriate employees or departments.</p></li><li><p>Coordinate visitor access and maintain visitor records.</p></li><li><p>Receive and distribute incoming mail, courier deliveries, and documents.</p></li><li><p>Coordinate meeting rooms and assist with meeting arrangements.</p></li><li><p>Maintain the reception area in a clean and professional manner.</p></li><li><p>Provide general administrative and clerical support.</p></li><li><p>Assist with day-to-day office coordination and other tasks as assigned.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Previous experience as a <strong>Receptionist, Front Office Executive, Administrative Assistant</strong>, or similar role.</p></li><li><p>Excellent communication and interpersonal skills.</p></li><li><p>Professional, friendly, and customer-focused personality.</p></li><li><p>Good organizational and multitasking abilities.</p></li><li><p>Good command of <strong>English</strong>, both written and spoken.</p></li><li><p>Proficiency in <strong>MS Office, Outlook, Word, and Excel</strong>.</p></li><li><p>Ability to work independently and manage multiple tasks.</p></li><li><p><strong>Must be on a valid own UAE residence visa.</strong></p></li><li><p><strong>Immediate joiners or candidates with a short notice period are preferred.</strong></p></li><li><p>Candidates should be available for the duration of the temporary assignment.</p></li></ol>

<ul><li>Operate and maintain various printing, copying, and scanning equipment, ensuring optimal performance and minimal downtime.</li><li>Manage inventory of supplies such as paper, toner, and ink, proactively reordering to prevent shortages.</li><li>Prepare and assemble documents accurately, including collating, binding, and stapling according to specific project requirements.</li><li>Monitor and report on equipment maintenance needs, scheduling regular servicing to prevent major malfunctions.</li><li>Organize and maintain the copyroom space, ensuring a clean, tidy, and efficient working environment.</li><li>Provide exceptional customer service by assisting users with their copying needs, troubleshooting minor issues, and guiding them on equipment usage.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma or equivalent required; vocational training in office technology or a related field is a plus.</li><li>Proficiency in operating standard office equipment, including copiers, printers, scanners, and binding machines.</li><li>Familiarity with basic computer software such as Microsoft Office Suite (Word, Excel, Outlook) for document handling.</li><li>Strong organizational and time management skills to handle multiple tasks efficiently.</li><li>Good communication and interpersonal skills for effective interaction with colleagues and clients.</li><li>Fluency in English required; proficiency in additional languages is an asset.</li></ul>

<ul><li><p>Facilitate the efficient utilization of the office through developing calendars, appointments, meetings, social engagements, and university and community functions with individuals and groups</p></li><li><p>Prepare correspondence for distribution or approval and signature, checking the documents for completeness and accuracy</p></li><li><p>Coordinate the flow of incoming and outgoing communication by receiving, routing, and responding calls in a friendly manner</p></li><li><p>Attend meetings and take minutes of meetings</p></li><li><p>Prepare reports, documents, and presentations&nbsp;&nbsp;</p></li><li><p>Promote a positive image by greeting and assisting visitors in a professional and pleasant manner</p></li><li><p>Serve as a liaison between executive office and other university staff</p></li><li><p>Deal with all enquires about the university in a professional and courteous manner in person or on the phone</p></li><li><p>All other duties assigned by immediate supervisor</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Proficient user of Microsoft Office.</p></li><li><p>Strong communication skills, courteous and&nbsp;people-friendly&nbsp;personality.</p></li><li><p>0-2 years of related experience, fresh&nbsp;graduates&nbsp;can also apply.</p></li><li><p>Fantastic organizational skills and detail-oriented</p></li><li><p>Ability to handle multitasks and work under pressure when needed.</p></li><li><p>Interested candidates may send their updated CV clearly mentioning Education, Skills, and Experience</p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Org. Setting and Reporting<br>The Convention on the Conservation of Migratory Species of Wild Animals (CMS) is a global intergovernmental treaty aimed at the conservation and sustainable use of migratory species and their habitats. Numerous additional intergovernmental instruments on migratory species conservation have been adopted under the broad umbrella of CMS and are supported by the CMS Secretariat. The CMS Secretariat also serves as the Secretariat for the Agreement on the Conservation of Small Cetaceans of the Baltic, North East Atlantic, Irish and North Seas (ASCOBANS). In addition, two regional agreements adopted under CMS have their own Secretariats, which are co-located with the CMS Secretariat in Bonn: the Agreement on the Conservation of African-Eurasian Migratory Waterbirds (AEWA) and the Agreement on the Conservation of Populations of European Bats (EUROBATS). The United Nations Environment Programme (UNEP) is the designated entity within the United Nations system for addressing environmental issues at the global and regional levels. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of Governments and the international community for action. In the present context, UNEP provides administrative services to the CMS, AEWA, ASCOBANS and EUROBATS Secretariats. This position is located at the CMS Office – Abu Dhabi. The Office coordinates the implementation of the Memorandum of Understanding on the Conservation of Migratory Birds of Prey in Africa and Eurasia (Raptors MoU) and the Memorandum of Understanding on the Conservation and Management of Dugongs and their Habitats throughout their Range (Dugong MoU). Under the overall supervision of the CMS Executive Secretary and the direct supervision of the Executive Coordinator of the CMS Office – Abu Dhabi, the Programme Management Officer heads the Raptors MoU Coordinating Unit. The work of the Coordinating Unit focuses on six core areas: (1) MoU processes; (2) support to the Technical Advisory Group; (3) national and regional strategies; (4) the Vultures Multi-species Action Plan; (5) the Saker Falcon Global Action Plan; and (6) cross-cutting issues, including illegal killing, taking and trade, poisoning, and electrocution. The Programme Management Officer will jointly supervise the Associate Programme Management Officer with the Dugong MoU Coordinator. The Associate Programme Management Officer supports the implementation of both the Raptors MoU and the Dugong MoU and contributes to the broader programme of work of the CMS Office – Abu Dhabi. More information on the Raptors MoU is available at: https://www.cms.int/raptors/ The incumbent will be responsible for the following functions:<br> Responsibilities<br>1. Organize, manage and provide services to facilitate the MOU's work programme by: a. Providing the necessary support to implement the MOU's programme of work (POW) including its Action Plan and the various action plans on migratory birds of prey developed under the MOU's framework, including the mobilization of financial and in-kind resources b. Providing secretariat services to the MOU, the Meeting of Signatories (MOS), the MOU's Technical Advisory Group (TAG), as well as the MOU's various task forces, coordinating groups, and working groups c. Regularly planning, organizing and providing support to MOU meetings and workshops, drafting technical and policy-oriented papers, coordinating the preparation of expert interventions, managing meeting arrangements and secretariat services d. Coordinating development and implementation of new international species actions plans and supporting MOU Signatories to elaborate national strategies to address threats to migratory birds of prey. 2. Promote interest in and mobilize financial and in-kind resources for the Raptors MOU and its associated processes and initiatives by: a. Developing and executing a communications strategy b. Developing and executing a resource mobilization strategy c. Developing new and deepening existing partnerships with intergovernmental organisations (IGOs), non-governmental organisations (NGOs) and other entities as appropriate; d. Representing the Raptors MOU in international meetings and conferences e. Representing the Raptors MOU in meetings and conferences within the United Arab Emirates the Coordinating Unit's host country 3. Identify opportunities to capture synergies with other international initiatives and processes by: a. Collaborating proactively with the CMS Secretariat, in particular its Avian Unit, including to capture synergies with respect to Implementation, and to provide contributions to the CMS Conference of the Parties, Standing Committee and Scientific Council as appropriate b. Liaising with Raptors MOU Focal Points, TAG members and key stakeholders and experts from IGOs, NGOs and the raptor research and conservation community c. Liaising with organisations and the research and conservation community in the United Arab Emirates 4. Undertake finance, administrative and supervisory responsibilities to facilitate operations of the Raptors MOU Coordinating Unit and CMS Office -Abu Dhabi by: a. Supervising an Associate Programme Officer and when needed short-term consultant(s) and intern(s) b. Performing general and routine office management practices including effective budget management and stewardship c. Applying UN rules and regulations, including overseeing the development, implementation and monitoring of and reporting on legal agreements in line with UN rules. 5. Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. 6. Perform other duties as required.<br> Competencies<br>PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to avian conservation, including the ability to identify issues, formulate opinions, make conclusions and recommendations. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING AND ORGANIZATION: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.<br> Education<br>Advanced university degree (Master's degree or equivalent) in biology, ecology, zoology or environmental studies and/or a field related to species conservation and management is required. A first level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.<br> Job - Specific Qualification<br>Not available.<br> Work Experience<br>A minimum of seven (7) years of progressively responsible professional work experience in the field of species conservation and management or related area is required. At least three (3) years of work experience in an international setting, such as an intergovernmental or international conservation organization, is required. Experience with avian species conservation issues is required. Experience with raptors conservation issues is desirable. Experience in working on issues related to migratory species of wild animals is desirable. Experience with Multilateral Environmental Agreements (MEAs) conference procedures, practices and administrative rules is desirable. Two (2) years or more of experience in data analytics or related area is desirable.<br> Languages<br>English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French <b>and</b> Arabic are desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).<br> .headtable { font-family: arial, sans-serif; border-collapse: collapse; width: 100%; border: 1px solid gray; border-radius: 10px; overflow: hidden; } .headTitle { font-family: Arial, Helvetica, sans-serif; font-size: 16px; font-weight: bold; /*color: rgb(65, 98, 145);*/ color:black; } .headtable tr td, .headtable tr th { text-align: center; vertical-align: middle; padding: 6px; } .headtable th{ background-color: #F4F4F4; color: #002d62; font-weight: bold; text-align: center; vertical-align: middle; padding: 12px; border-right: 1px solid #ccc; } .headtable td { text-align: center; vertical-align: middle; background-color: white; border-top: 1px solid #ccc; border-right: 1px solid #ccc; } .headtable th:last-child, .headtable td:last-child { border-right: none; } .headtable tr:last-child td { border-bottom: none; } .rounded-table-wrapper { border-radius: 12px; border: 1px solid #ccc; overflow: hidden; } Required LanguagesLanguageReadingWritingListeningSpeaking<br><b>English</b>UN Level IIIUN Level IIIUN Level IIIUN Level III<br>Desirable LanguagesLanguageReadingWritingListeningSpeaking<br><b>French</b>UN Level IIUN Level IIUN Level IIUN Level II<br><b>Arabic</b>UN Level IIUN Level IIUN Level IIUN Level II<br> <br> Assessment<br>Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.<br> Special Notice<br>Appointment against this project position is for an initial period of one (1) year and may be subject to extension. External candidate selected will be granted a fixed-term appointment limited ("FTA limited") in accordance with section 2.2 (b) of administrative instruction ST/ Al/2013/1 on Administration of fixed-term appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of "internal candidate" in staff rule 4.10, who are selected for a position subject to FTA limited will be reassigned to the position without a lien to their parent position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, are ineligible to apply for or be appointed to any professional and higher temporary or fixed ­term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. The requirement is not applicable when a person considered for appointment is serving or has previously served as affiliated personnel (for example as a consultant, individual contractor, intern or gratis personnel) with a specialized agency or an Office, Fund or Programme such as UNHCR, UNICEF, UNDP or UNOPS which is separately administered and funded from voluntary contributions. When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. When responding to the Job Fit Questionnaire, ensure that the respective period(s) of relevant experience are clearly stipulated. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.<br> United Nations Considerations<br>According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.<br> No Fee<br>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.<br><br> </div>

Company Description HBSS UAE is a company formation service provider dedicated to supporting business establishment and growth across the United Arab Emirates. The company specializes in Commercial, Industrial, and Professional licenses, offering end-to-end support from initial consultation through license acquisition. HBSS also delivers comprehensive visa services, including tourist, family, and freelance visas, to support both businesses and individuals. In addition, the company provides professional PRO services, assisting clients with government procedures, document processing, and legal compliance. HBSS focuses on simplifying complex regulatory processes so clients can concentrate on building and running their businesses.<br>Role Description The Documentation Specialist is a full-time, on-site role based in the United Arab Emirates. This role is responsible for preparing, reviewing, and maintaining accurate documentation related to company formation, licensing, visa applications, and PRO services in line with UAE regulations. Day-to-day tasks include collecting and verifying client information, drafting and updating forms, checklists, and procedural guides, and ensuring all documents meet legal and internal quality standards. The Documentation Specialist will collaborate closely with operations, PRO, and client service teams to track document status, resolve discrepancies, and support timely submission to government authorities. The role also involves organizing and archiving records, maintaining version control, and contributing to improvements in documentation templates and processes. Freshers are also try for the position Documentation Specialist Trainee.<br>Qualifications Strong foundation in Documentation and Technical Documentation, with the ability to create clear, accurate, and user-friendly documents. Experience in Technical Writing and Clinical Documentation (or similar regulated documentation), demonstrating precision and adherence to standards. Well-developed Analytical Skills to interpret regulations, verify data, and identify gaps or inconsistencies in documentation. Excellent written and verbal communication skills in English; proficiency in additional languages, especially Arabic, is an advantage. High attention to detail, strong organizational skills, and the ability to manage multiple cases and deadlines simultaneously. Experience in UAE government procedures, company formation, licensing, or visa processing is highly desirable. Proficiency with office productivity tools (e.g., MS Office or Google Workspace) and basic document management systems. Diploma or bachelor’s degree in Business Administration, Law, Communications, or a related field, or equivalent relevant experience. Freshers can also apply for this position as trainee.<br>Send your CV to : Careers@hbss.ae

Role: Receptionist - Emirati Talent<br>We are seeking a highly motivated and detail-oriented Emirati talent with exceptional communication skills to join our team as a receptionist. The ideal candidate will be proactive, organized, and able to effectively prioritize daily tasks in a fast-paced environment.<br>This role is for Emirati nationals only.<br>Requirements:2 years secretarial or administrative diploma Minimum 2 years’ experience in a similar role. Experience in a professional services environment would be an advantage Excellent working knowledge of MS Office, Outlook and Internet browsing Sound knowledge of office procedures Working knowledge of record-keeping techniques Excellent verbal and written communication skills in English. Strong interpersonal skills with an ability to build rapport Good planning and organisation skills Ability to work independently and effectively as part of a team Ability to maintain confidentiality at all times<br>Duties & Responsibilities:Manage incoming calls, route promptly, and forward accurate messages via email. Greet visitors professionally and ensure a welcoming environment. Provide exceptional customer service and maintain a positive company image. Handle incoming/outgoing mail and courier shipments; maintain tracking records. Organize meeting room bookings, schedule, and assist with conference calls. Coordinate travel arrangements, car rentals, and visitor accommodation as required. Prepare access cards for new joiners and manage official email forwarding. Maintain office supplies, stationery stock, and liaise with support staff and drivers. Ensure reception and client areas are clean, presentable, and stocked with updated materials. Uphold confidentiality, adhere to company policies, and perform other assigned duties.<br>Diversity Equity & Inclusion Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential, and we have an inclusive culture which respects individual differences.<br>We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.<br>Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.<br>If you are interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV. Please note that due to the high number of applications received on job postings, only shortlisted candidates will be contacted.<br>*Applications submitted via recruitment agencies will not be considered.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are currently partnering with a prestigious government organization in Abu Dhabi to recruit an experienced Service Desk Analyst to join their Corporate Services team.</p><p><br></p><p>This opportunity is ideal for professionals with experience in ServiceNow, facilities management, workplace services, corporate administration, access control systems, and service desk operations. If you enjoy working in a fast-paced corporate environment and coordinating workplace support services, we'd like to hear from you.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage and coordinate service requests through the organization's Service Desk platform, ensuring requests are assigned, tracked, and completed within agreed service levels.</li><li>Support day-to-day workplace and corporate services operations by coordinating with internal departments and external service providers.</li><li>Administer employee and contractor access, including ID card issuance, access permissions, and building access requests.</li><li>Maintain accurate records within the ServiceNow platform and ensure all service requests are updated accordingly.</li><li>Prepare regular operational reports, dashboards, and performance metrics for management review.</li><li>Monitor recurring work orders and scheduled maintenance activities to ensure timely completion.</li><li>Assist with time and attendance administration, workplace asset tracking, and inventory records.</li><li>Coordinate the issuance and return of company assets, access devices, and security credentials.</li><li>Respond professionally to employee enquiries and provide excellent internal customer support.</li><li>Assist with general administrative activities and contribute to continuous improvement initiatives within Corporate Services.</li></ul> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Requirements</p><p><br></p><ul><li>Bachelor's Degree in Business Administration, Facilities Management, Information Technology, or a related discipline.</li><li>Minimum 5 years of experience in Service Desk, Corporate Services, Workplace Services, Facilities Management, or Administration within a corporate environment.</li><li>Hands-on experience using ServiceNow is essential. ServiceNow certification will be considered an advantage.</li><li>Familiarity with access control systems, employee ID management, visitor management, or building security processes.</li><li>Strong working knowledge of Microsoft Office, particularly Excel, Outlook, and Word.</li><li>Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.</li><li>Strong communication and stakeholder management skills.</li><li>High attention to detail with a proactive and customer-focused approach.</li><li>Arabic language skills are advantageous but not mandatory.</li></ul><p><br></p><p>Follow the Black Pearl channel on WhatsApp.</p><p><br></p><p>Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office or drop us a message on our website.</p></div>

<p>This is a fast-paced and self-motivated environment, so candidates need to be able to work quickly and accurately to anticipate the needs of the team, and have an extremely proactive and positive approach. As an experienced Executive Assistant, you will support the team as per the business requirements, so there is a great deal of variety each day in this newly created position in the DIFC. Managing highly confidential and private documents, you will offer support with client PowerPoint presentations, internal and external correspondence, general document control, proof reading and drafting, meeting schedules, ever changing and complex diary management, and global travel arrangements. The correct work ethic, personality and overall attitude is very important to our client; you will be an individual with a positive outlook and a strong team spirit. The ability to multitask with exemplary time management skills is paramount, as is strong interpersonal skills across all levels of seniority. A corporate appearance and immaculate presentation are key in representing this amazing DIFC investment office and its successful and exceptionally stable business. It is therefore expected that you will be degree educated and have excellent communication skills in the English language. We are only seeking Arabic Nationals for this role (fluency in spoken, reading and written Arabic is essential). Our client is seeking an individual with experience in a multi-national corporation entity, with a strong team ethic. Exceptional personal skills including social competency and strong cross-functional communication, alongside a high energy and the ability to be engaged both inside and outside of normal business hours on occasion is required. Applicants must also have proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and be a quick learner of processes and systems.</p><p>The correct work ethic, personality and overall attitude is very important to our client; you will be an individual with a positive outlook and a strong team spirit. The ability to multitask with exemplary time management skills is paramount, as is strong interpersonal skills across all levels of seniority. A corporate appearance and immaculate presentation are key in representing this amazing DIFC investment office and its successful and exceptionally stable business. It is therefore expected that you will be degree educated and have excellent communication skills in the English language. We are only seeking Arabic Nationals for this role (fluency in spoken, reading and written Arabic is essential). Our client is seeking an individual with experience in a multi-national corporation entity, with a strong team ethic. Exceptional personal skills including social competency and strong cross-functional communication, alongside a high energy and the ability to be engaged both inside and outside of normal business hours on occasion is required. Applicants must also have proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and be a quick learner of processes and systems.</p>

We are looking for a professional and experienced Receptionist cum Personal Assistant to support our Chairman and senior management while managing front-desk responsibilities. Requirements:Previous experience in a Real Estate / Property Development company Experience handling reception, visitors, calls, meetings, and office coordination Able to provide Personal Assistant support to the Chairman / Management Strong administrative, organizational, and communication skills Arabic language is mandatory Good command of English Professional appearance and personality UAE experience preferred

<p>Job Description</p><p>We are currently looking for an Admin with a valid UAE Driving License to join our team.</p><p>Requirements:</p><ul><li><p>UAE Driving License</p></li><li><p>Good communication skills</p></li><li><p>Basic computer/MS Office knowledge</p></li><li><p>Admin experience preferred</p></li></ul><p>Work Location: In person</p><p><strong>Desired Candidate Profile</strong></p><p>Job Description</p><p>We are currently looking for an Admin with a valid UAE Driving License to join our team.</p><p>Requirements:</p><ul><li><p>UAE Driving License</p></li><li><p>Good communication skills</p></li><li><p>Basic computer/MS Office knowledge</p></li><li><p>Admin experience preferred</p></li></ul><p>Work Location: In person</p>

The ideal candidate will be involved with preparing financial reports and statements, bank reconciliations, and conducting cyclical audits. Moreover, the candidate must have strong interpersonal skills and possess a strong business acumen. Responsibilities Create ad-hoc reports for various business needs Prepare tax documents Compile and analyze financial statements Manage budgeting and forecasting Qualifications Bachelor's degree in Accounting or related field Ability to interpret and analyze financial statements and periodicals Fluency in Microsoft Office suite (Outlook, Excel, Word, Power Point, etc.)

<p><strong>Role Summary:</strong></p><p>The role is designed to serve as the primary point of coordination between the Business Centre and</p><p>other divisions within the organization. The Front Office Executive is responsible for overseeing</p><p>Business Centre location operations, supporting day-to-day tasks, and ensuring timely updates and</p><p>communication to facilitate smooth overall operations.</p><br><p><strong>Responsibilities:</strong></p><ul><li><p>Assists in property viewings, issuing leases, manages lease agreements, and ensures all</p></li></ul><p>requirements are met.</p><ul><li><p>Greet and welcome clients, tenants, and visitors in a professional and friendly manner.</p></li><li><p>Sending renewal notices and coordinating the renewals with tenants and ensuring the correct</p></li></ul><p>payment schedule & relevant terms and conditions</p><ul><li><p>Assist tenants with the move-in and move out process</p></li><li><p>Conduct client calls to promote cross selling and up-selling opportunities for lease upgrades</p></li><li><p>Engage with prospect clients and support the successful conversion of Business Centre</p></li></ul><p>Promotions</p><ul><li><p>Prepare, maintain, and update accurate Business Centre Reports for management and</p></li></ul><p>operational purposes</p><ul><li><p>Handle online cases through the company portal and client’s inquiries through email and calls</p></li><li><p>Maintain an updated waiting matrix for potential clients and timely replacement of vacated</p></li></ul><p>office</p><ul><li><p>Retain existing tenants by ensuring satisfaction and promptly addressing concerns</p></li><li><p>Oversee IT helpdesk tickets for tenant support, ensuring efficient resolutions and reducing</p></li></ul><p>redundant cases</p><ul><li><p>Maintain visitors and attendance logs</p></li><li><p>Manage all meeting room reservations, ensuring availability, proper setup, and prompt client</p></li></ul><p>support</p><ul><li><p>Promote Company's Business Centre services to walk-ins and prospects</p></li><li><p>Maintaining inventory of equipment, groceries and stationery items of the assigned Business</p></li></ul><p>Centre</p><ul><li><p>Provide on-site support during events, addressing issues and ensuring smooth operations</p></li><li><p>Monitor premises maintenance status and ensure timely rectification of any issues</p></li><li><p>Display perfect understanding of existing products and services</p></li><li><p>Reflect knowledge and awareness of the developing market competition</p></li><li><p>Promote new or updated products and services to accommodate members’ requirements</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>Qualifications:</strong></p><ul><li><p>Bachelor’s degree level – in Business, management, or related field.</p></li><li><p>5- 6 years of minimum experience in a similar role</p></li><li><p>Proficient in MS Office</p></li><li><p>Language Skills: Very good command over English, both written and spoken</p></li><li><p>Computer Skills: Proficient in MS Office Problem Solving Skills</p></li></ul>

Job Descriptions<br><br>Able to read and understand Piping Spool drawings.<br><br>Capturing of all activities and quantities<br><br>Price coding of each spool quantities into JD Edwards<br><br>Good Knowledge in MS Excel and other MS Office tools<br><br>Documentation of all Billing process and backups<br><br>Great speed and accuracy in typing<br><br>Qualifications: **<br><br>Diploma in Mechanical<br><br>Proven experience as a billing clerk.<br><br>Proficiency in relevant billing software and MS Office applications.<br><br>Strong attention to detail and organizational skills.<br><br>Excellent communication and customer service abilities.<br><br>Ability to work independently and as part of a team in a fast-paced environment.<br><br>Why Join Us? **<br><br>We offer a supportive work environment where your contribution is valued and growth is encouraged. With competitive salary packages, including benefits and opportunities for professional development, you'll have the resources needed to thrive and advance in your career. If you are passionate about finance and eager to contribute to our team's success, we would love to hear from you.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Requirements:</p><p><br></p><p>* Minimum 1 year of experience as a Logistics Coordinator or in a similar logistics role.</p><p>* Knowledge of shipment coordination, inventory management, and logistics documentation.</p><p>* Good communication and organizational skills.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>* Coordinate local and international shipments.</p><p>* Prepare and maintain logistics documentation.</p><p>* Liaise with suppliers, transport companies, and customers.</p><p>* Track deliveries and ensure timely dispatch.</p><p>* Maintain accurate inventory and shipment records.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>* Proficient in Microsoft Office (Excel, Word, Outlook).</p><p>* Ability to work independently and manage multiple tasks.</p><p><br></p></div>

Executive Secretary<br>Job Responsibilities:<br>Duties include:*Department administrative support*Internal and external communication and coordination*Project follow-up (PM experience is a plus)*Travel arrangement support*Assisting with executive schedules and completing assigned tasks<br>Requirements:*Proactive, detail-oriented, discreet, and able to maintain confidentiality;《willing under a responsibility-based work system is preferred*Strong English listening, speaking, reading, and writing skills (able to respond smoothly in real time, reply quickly and efficiently, and business English proficiency is a plus)*Strong coordination skills, logical thinking, quick response, and basic office software skills*Comfortable attending social events and able to drink alcohol<br>Work Location:Dubai, with possible business travel depending on work requirements<br>Interview Requirements Please provide:1/ Resume2/ Chinese and English autobiography/self-introduction3/ 2–3 decent and professional daily photos<br>Salary Range:Starting from USD 3,000 per month (to be evaluated after interview)<br>Working Hours:Monday to Friday, 09:30–18:30 (1-hour break included) Weekends off

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company:Oliver WymanDescription:<p>Oliver Wyman is looking to hire a <b><span>Talent Acquisition Student Worker</span></b> to join our <b>IMEA </b>(India, Middle East, and South Africa) <b>Recruitment Team</b>!</p><br><p>This role will be based out of our <b>Dubai office</b>.</p><br><p><b><u>Key Responsibilities:</u></b></p><br><ul><li><p>Assist in candidate sourcing, resume screening, and scheduling interviews.</p><br></li><li><p>Manage records by maintaining and updating recruitment files and organizing CVs.</p><br></li><li><p>Create offer letters and provide ad hoc support for various recruitment tasks.</p><br></li><li><p>Communicate effectively with candidates, providing updates throughout the recruitment process.</p><br></li></ul><p><b><u>Technical Skills Required:</u></b></p><br><ul><li><p><span>Proficiency in Microsoft Word, Excel, Outlook; strong command of English (written and verbal).</span></p><br></li></ul><p><b><u>Skills &amp; Attributes</u></b><b><u>:</u></b></p><br><ul><li><p><span>Positive, proactive, and collaborative team player.</span></p><br></li><li><p><span>Highly organized, detail-oriented, and able to maintain confidentiality.</span></p><br></li><li><p><span>Excellent communicator, able to engage with colleagues at all levels.</span></p><br></li><li><p><span>Must be enrolled in a university or on a father’s visa.</span></p><br></li><li><p><span>Should be based in the UAE.</span></p><br></li></ul>Oliver Wyman is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow us on LinkedIn and X. Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person. </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Oliver Wyman is looking to hire a <b><span>Talent Acquisition Student Worker</span></b> to join our <b>IMEA </b>(India, Middle East, and South Africa) <b>Recruitment Team</b>!</p><br><br><br><p>This role will be based out of our <b>Dubai office</b>.</p><br><br><br><p><b><u>Key Responsibilities:</u></b></p><br><br><ul><li><p>Assist in candidate sourcing, resume screening, and scheduling interviews.</p><br><br></li><li><p>Manage records by maintaining and updating recruitment files and organizing CVs.</p><br><br></li><li><p>Create offer letters and provide ad hoc support for various recruitment tasks.</p><br><br></li><li><p>Communicate effectively with candidates, providing updates throughout the recruitment process.</p><br><br></li></ul><br><p><b><u>Technical Skills Required:</u></b></p><br><br><ul><li><p><span>Proficiency in Microsoft Word, Excel, Outlook; strong command of English (written and verbal).</span></p><br><br></li></ul><br><p><b><u>Skills &amp; Attributes</u></b><b><u>:</u></b></p><br><br><ul><li><p><span>Positive, proactive, and collaborative team player.</span></p><br><br></li><li><p><span>Highly organized, detail-oriented, and able to maintain confidentiality.</span></p><br><br></li><li><p><span>Excellent communicator, able to engage with colleagues at all levels.</span></p><br><br></li><li><p><span>Must be enrolled in a university or on a father’s visa.</span></p><br><br></li><li><p><span>Should be based in the UAE.</span></p><br><br></li></ul><br><p> Oliver Wyman is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow us on LinkedIn and X. <br>Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.<br>Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.<br></p><br><br><br> </div>

<p>A reputable company is seeking an HR Assistant to support daily human resources operations, employee records, and administrative tasks.</p> <p>Requirements:</p> <p>Diploma or bachelor&#8217;s degree in Human Resources, Business Administration, or related field is an advantage.<br /> Previous HR or administrative experience is preferred.<br /> Good knowledge of MS Office and HR documentation.<br /> Strong communication and organizational skills.<br /> Ability to maintain confidentiality and handle records professionally.<br /> Freshers are welcome to apply.<br /> Applicants may apply via the email address tanisgloballlc@gmail.com</p>