وظائف مدير مكتب

<ul><li><p>Drive company vehicles safely and responsibly for official purposes.</p></li><li><p>Transport staff, documents, materials, and other items as required.</p></li><li><p>Maintain the cleanliness and basic upkeep of the company vehicle.</p></li><li><p>Perform bank, courier, post office, and other external office errands.</p></li><li><p>Collect and deliver documents, parcels, and other materials.</p></li><li><p>Assist with photocopying, scanning, filing, printing, and other basic office work.</p></li><li><p>Purchase office supplies and other items when required.</p></li><li><p>Assist with loading/unloading documents or materials when necessary.</p></li><li><p>Ensure timely completion of assigned errands and tasks.</p></li><li><p>Follow company policies and maintain confidentiality of company information.</p></li><li><p>Perform other duties assigned by the management.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Valid UAE driving licence.</p></li><li><p>Minimum [2–3] years of driving experience preferred.</p></li><li><p>Good knowledge of local roads and routes.</p></li><li><p>Basic ability to read and write.</p></li><li><p>Polite, punctual, trustworthy, and responsible.</p></li><li><p>Good communication and interpersonal skills.</p></li><li><p>Ability to handle multiple errands and tasks efficiently.</p></li></ul><p><br></p><p>Previous experience in a similar role will be an advantage</p>

<ul><li><p>Masterfully manage the reception area, ensuring a welcoming and professional first impression for all visitors and clients.</p></li><li><p>Efficiently handle all incoming calls, directing inquiries to the appropriate departments with accuracy and courtesy.</p></li><li><p>knowledge of LPO preparation with procurement officer collaboration.</p></li><li><p>assisting in procurement research to fine the best product in the market </p></li><li><p>Proactively schedule and coordinate appointments, meetings, and travel arrangements for executives and staff.</p></li><li><p>Maintain and organize all office filing systems, both physical and digital, ensuring easy retrieval of information.</p></li><li><p>preparation of out going letters and keeping proper records of all correspondence .</p></li><li><p>filing all official document </p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma or equivalent; Associate's degree in Business Administration or a related field is a plus.</li><li>Proven experience (2+ years) in a front office, administrative, or customer service role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software.</li><li>Exceptional verbal and written communication skills, with a clear and professional tone.</li></ul>

<p>MAAIA is a well-established real estate developer in Dubai. We are looking for a warm, professional, and detail-oriented Receptionist to be the first point of contact for our clients, investors, and visitors. - Front Desk Management: Greet visitors, clients, and investors with a professional and welcoming manner - Call & Email Handling: Answer phone calls, direct inquiries, and manage company emails - Appointments: Coordinate meetings - Admin Support: Handle mail, courier, office supplies, and basic documentation - Visitor Log: Coordinate visitor parking - Market Research: Basic data collection, online research and report support - Office Maintenance: Ensure reception area is neat, presentable, and reflects company brand</p><p>- Experience: 2-3 years as a Receptionist, preferably in Real Estate, Developer, Hospitality, or Corporate office - Education: High School Diploma or equivalent. Diploma in Admin/Hospitality is a plus - Language: Excellent English communication. Arabic is an advantage - Skills: Professional appearance, warm personality, strong communication, MS Office, multi-tasking - Other: Must be presentable, punctual, and able to work in a fast-paced sales environment *Salary - Based on Experience</p>

<p>A leading educational institution is looking for a friendly, organized, and responsible School Receptionist to manage the front desk, welcome students, parents, and visitors, handle calls and correspondence, and provide administrative support for smooth school operations.</p> <p>Responsibilities<br /> Welcome students, parents, visitors, and staff at the reception area.<br /> Answer, screen, and transfer incoming telephone calls.<br /> Respond to general inquiries and direct visitors to the appropriate department.<br /> Maintain visitor records and reception logs.<br /> Handle incoming and outgoing emails, letters, and documents.<br /> Assist parents and students with general school inquiries.<br /> Coordinate appointments and meetings with teachers and school management.<br /> Receive and distribute mail, documents, and deliveries.<br /> Assist with student registration, admissions, and basic documentation when required.<br /> Maintain accurate reception and administrative records.<br /> Support the school administration team with daily office tasks.<br /> Assist with printing, scanning, photocopying, filing, and data entry.<br /> Maintain a clean, organized, and welcoming reception area.<br /> Follow school visitor-management, safety, and confidentiality procedures.<br /> Handle confidential student and school information responsibly.<br /> Perform other administrative duties assigned by management.<br /> Requirements<br /> Diploma or Bachelor&#8217;s degree in Administration, Education, or a related field is preferred.<br /> Previous receptionist, front-office, customer service, or school administration experience is an advantage.<br /> Freshers with good communication skills may also be considered.<br /> Good spoken and written English.<br /> Strong communication and interpersonal skills.<br /> Good computer skills, including MS Office and email.<br /> Friendly, patient, and presentable personality.<br /> Strong organizational and time-management skills.<br /> Ability to multitask and work under pressure.<br /> Ability to communicate effectively with parents, students, teachers, and management.<br /> UAE school experience is an advantage.<br /> Email: reevadesk0786@gmail.com<br /> WhatsApp: +971 52 945 6306</p>

<ol><li><p>Assist with basic housekeeping and office maintenance.</p></li><li><p>Maintain cleanliness and tidiness of the office.</p></li><li><p>Clean and organize meeting rooms, reception areas, and common areas.</p></li><li><p>Serve tea, coffee, water, and refreshments to staff and visitors.</p></li><li><p>Prepare and arrange refreshments for meetings and guests.</p></li></ol><br><p><br></p><p><strong>Desired Candidate Profile</strong></p><p>Previous experience in office housekeeping, hospitality, or similar roles.</p>

<ol><li><p>Assist with basic housekeeping and office maintenance.</p></li><li><p>Maintain cleanliness and tidiness of the office.</p></li><li><p>Clean and organize meeting rooms, reception areas, and common areas.</p></li><li><p>Serve tea, coffee, water, and refreshments to staff and visitors.</p></li><li><p>Prepare and arrange refreshments for meetings and guests.</p></li></ol><br><p><br></p><p><strong>Desired Candidate Profile</strong></p><p>Previous experience in office housekeeping, hospitality, or similar roles.</p>

<p>The Secretary/Receptionist is responsible for managing the front desk, handling administrative and clerical duties, supporting the office team, and assisting with daily cargo and logistics operations. The role requires good communication, organization, customer service, and computer skills.</p><ul><li><p>Welcome and assist customers, visitors, drivers, and suppliers in a professional manner.</p></li><li><p>Answer incoming phone calls, emails, and inquiries and direct them to the appropriate department.</p></li><li><p>Prepare, organize, and maintain company documents, records, invoices, quotations, and correspondence.</p></li><li><p>Coordinate with customers regarding cargo collection, delivery, shipment status, and required documents.</p></li><li><p>Assist the operations team with preparing cargo-related paperwork and maintaining shipment records.</p></li><li><p>Enter and update shipment and customer information in company systems or Excel.</p></li><li><p>Receive and distribute incoming and outgoing documents and correspondence.</p></li><li><p>Schedule meetings, appointments, and company activities.</p></li><li><p>Prepare letters, reports, spreadsheets, and other office documents.</p></li><li><p>Maintain proper filing systems for customer, shipment, and administrative records.</p></li><li><p>Coordinate with drivers, warehouse staff, freight forwarders, and customers when required.</p></li><li><p>Handle basic office supplies and assist with ordering stationery and other requirements.</p></li><li><p>Maintain confidentiality of company and customer information.</p></li><li><p>Perform general administrative and secretarial duties as assigned by management.</p></li><li><p>Ensure the reception area and office are organized and presentable.</p></li></ul><br><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Previous experience as a <strong>Secretary, Receptionist, Administrative Assistant, or similar role</strong>, preferably in cargo, logistics, freight forwarding, or transport.</p></li><li><p>Good English communication skills; knowledge of <strong>Arabic and English </strong></p></li><li><p>Good knowledge of Microsoft Office, especially <strong>Word and Excel</strong>.</p></li><li><p>Good organizational and time-management skills.</p></li><li><p>Professional telephone and customer-service manner.</p></li><li><p>Ability to work under pressure and handle multiple tasks.</p></li><li><p>High level of accuracy and attention to detail.</p></li></ol>

<p>The Secretary/Receptionist is responsible for managing the front desk, handling administrative and clerical duties, supporting the office team, and assisting with daily cargo and logistics operations. The role requires good communication, organization, customer service, and computer skills.</p><ul><li><p>Welcome and assist customers, visitors, drivers, and suppliers in a professional manner.</p></li><li><p>Answer incoming phone calls, emails, and inquiries and direct them to the appropriate department.</p></li><li><p>Prepare, organize, and maintain company documents, records, invoices, quotations, and correspondence.</p></li><li><p>Coordinate with customers regarding cargo collection, delivery, shipment status, and required documents.</p></li><li><p>Assist the operations team with preparing cargo-related paperwork and maintaining shipment records.</p></li><li><p>Enter and update shipment and customer information in company systems or Excel.</p></li><li><p>Receive and distribute incoming and outgoing documents and correspondence.</p></li><li><p>Schedule meetings, appointments, and company activities.</p></li><li><p>Prepare letters, reports, spreadsheets, and other office documents.</p></li><li><p>Maintain proper filing systems for customer, shipment, and administrative records.</p></li><li><p>Coordinate with drivers, warehouse staff, freight forwarders, and customers when required.</p></li><li><p>Handle basic office supplies and assist with ordering stationery and other requirements.</p></li><li><p>Maintain confidentiality of company and customer information.</p></li><li><p>Perform general administrative and secretarial duties as assigned by management.</p></li><li><p>Ensure the reception area and office are organized and presentable.</p></li></ul><br><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Previous experience as a <strong>Secretary, Receptionist, Administrative Assistant, or similar role</strong>, preferably in cargo, logistics, freight forwarding, or transport.</p></li><li><p>Good English communication skills; knowledge of <strong>Arabic and english , French </strong> can be an advantage.</p></li><li><p>Good knowledge of Microsoft Office, especially <strong>Word and Excel</strong>.</p></li><li><p>Good organizational and time-management skills.</p></li><li><p>Professional telephone and customer-service manner.</p></li><li><p>Ability to work under pressure and handle multiple tasks.</p></li><li><p>High level of accuracy and attention to detail.</p></li></ol>

<br><ol><li><p><strong>Position:</strong> Front Office Staff</p></li><li><p><strong>Location:</strong> Dubai</p></li><li><p><strong>Requirement:</strong> Urgent hiring</p></li><li><p><strong>Preferred candidates:</strong> Filipino candidates</p></li><li><p><strong>Restriction:</strong> Malayalee (people from Kerala) candidates are not being considered.</p></li><li><p><strong>Other regions/nationalities:</strong> Candidates from other regions are acceptable.</p></li></ol><br><p>Key Responsibilities</p><ul><li><p>Welcome clients, visitors, and guests in a professional and courteous manner.</p></li><li><p>Manage the front desk and ensure the reception area is clean and well-organized.</p></li><li><p>Answer, screen, and direct incoming phone calls and emails promptly.</p></li><li><p>Handle incoming and outgoing courier services, mail, and deliveries.</p></li><li><p>Schedule appointments, meetings, and maintain meeting room calendars.</p></li><li><p>Maintain visitor logs and employee attendance records.</p></li><li><p>Coordinate office supplies, pantry items, and stationery inventory.</p></li><li><p>Liaise with vendors for office maintenance, repairs, and facility-related requirements.</p></li><li><p>Support the HR team with employee onboarding, documentation, and record maintenance.</p></li><li><p>Prepare correspondence, reports, and other administrative documents.</p></li><li><p>Maintain physical and electronic filing systems while ensuring document confidentiality.</p></li><li><p>Coordinate with internal departments to ensure smooth day-to-day office operations.</p></li><li><p>Provide administrative support to management and perform other duties as assigned.</p></li></ul><p>Preferred Qualifications</p><ul><li><p>Bachelor's degree or equivalent.</p></li><li><p>2–5 years of experience as a Receptionist or Administrative Executive.</p></li><li><p>Excellent verbal and written communication skills in English.</p></li><li><p>Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</p></li><li><p>Strong organizational and multitasking abilities.</p></li><li><p>Professional appearance and customer-focused attitude.</p></li><li><p>Previous UAE experience is an added advantage.</p></li><li><p>Filipino candidates are preferred.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Minimum 2 years of experience in Receptionist and Admin in Healthcare, Wellness or pharmaceutical industry needed.</p><p>Exceptional verbal and written communication skills for presentations and negotiation.</p><p>A strong, proactive focus on meeting and exceeding targets.</p><p>Ability to build rapport, trust, and long-term relationships with clients.</p>

<ol><li><p>Prepare and maintain <strong>invoices, quotations, and other office documents</strong>.</p></li><li><p>Enter and update sales, purchase, and customer information accurately.</p></li><li><p>Work with the company's <strong>billing/accounting system</strong> for invoice preparation and data entry.</p></li><li><p>Maintain records of invoices, payments, purchases, and other documents.</p></li><li><p>Use <strong>Microsoft Excel</strong> for data entry, reports, calculations, and maintaining office records.</p></li><li><p><strong>Check company emails every day</strong> and respond to routine enquiries or forward important emails to the concerned person.</p></li><li><p>Coordinate with customers, suppliers, and internal staff when required.</p></li><li><p>Follow up on pending invoices, documents, orders, and other administrative matters.</p></li><li><p>Maintain proper filing of physical and digital documents.</p></li><li><p>Assist with general office administration and daily operational tasks.</p></li><li><p>Prepare basic daily/weekly reports when required.</p></li><li><p>Ensure all data and documents are entered and maintained accurately and confidentially.</p></li><li><p>Perform other administrative duties assigned by management.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Good knowledge of <strong>Microsoft Excel</strong>.</p></li><li><p>Experience with <strong>invoice preparation and billing</strong>.</p></li><li><p>Familiarity with <strong>billing/accounting software or ERP systems</strong>.</p></li><li><p>Good computer and data-entry skills.</p></li><li><p>Able to check and manage <strong>emails on a daily basis</strong>.</p></li><li><p>Good English communication skills, both written and verbal.</p></li><li><p>Good organizational and time-management skills.</p></li><li><p>Strong attention to detail and accuracy.</p></li><li><p>Responsible, punctual, and willing to learn.</p></li><li><p>Previous experience in an <strong>office assistant, admin, billing, or similar role</strong> is preferred.</p></li></ul><p>Preferred Skills</p><ul><li><p>Experience in trading, retail, lighting, electrical, or similar industries.</p></li><li><p>Knowledge of basic accounting and documentation.</p></li><li><p>Ability to communicate professionally with customers and suppliers.</p></li><li><p>Ability to work independently and complete tasks on time.</p></li></ul><p>Working Style</p><p>The ideal candidate should be <strong>organized, reliable, proactive, and detail-oriented</strong>, with the ability to manage multiple routine office tasks while maintaining accuracy and professionalism.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job Summary: <br> <p>We are seeking an experienced and results-driven Sales Executive with a strong background in the office furniture industry. The ideal candidate will have proven experience in business development, client relationship management, and achieving sales targets. This role requires identifying new business opportunities, managing key accounts, and providing customized office furniture solutions to corporate clients.</p><br><br> Key Responsibilities: <br> <ul> <li><ul><li>Identify and develop new business opportunities within the corporate, commercial, government, hospitality, and education sectors.</li><li>Generate leads through networking, referrals, cold calling, and market research.</li><li>Build and maintain long-term relationships with existing and prospective clients.</li><li>Conduct client meetings to understand workspace requirements and recommend suitable office furniture solutions.</li><li>Prepare quotations, proposals, and negotiate pricing and commercial terms.</li><li>Coordinate with the design, estimation, procurement, and operations teams to ensure timely project execution.</li><li>Achieve monthly, quarterly, and annual sales targets.</li><li>Monitor market trends, competitor activities, and customer requirements.</li><li>Maintain an updated sales pipeline and submit regular sales reports to management.</li><li>Follow up on quotations, purchase orders, deliveries, and customer payments.</li><li>Participate in exhibitions, networking events, and client presentations to promote the company's products.</li><li>Ensure high levels of customer satisfaction through excellent after-sales service.</li></ul></li> </ul> <br> Requirements: <br> <ul> <li><ul><li>Minimum <strong>5 years of proven sales experience in the Office Furniture industry</strong> (mandatory).</li><li>Strong knowledge of office furniture products, workspace solutions, and project sales.</li><li>Established network of corporate clients, consultants, architects, and interior designers in the UAE is highly preferred.</li><li>Proven track record of consistently achieving or exceeding sales targets.</li><li>Excellent negotiation, communication, and presentation skills.</li><li>Ability to manage multiple projects and work independently.</li><li>Strong customer relationship management and business development skills.</li><li>Valid UAE driving license is preferred.</li></ul></li> </ul> <br> <br><br> </div>

<p>One of our clients in the Government Sector is seeking experienced professionals for the position of Sr. Officer General Services to be based in Abu Dhabi, UAE.</p><br><p><strong>Purpose of the Role</strong><br>To manage and coordinate assigned <strong>General Services operations, ensuring the effective delivery </strong>of workplace services related to recreation and wellbeing, security and access, office support, space planning, and facility maintenance while maintaining high service standards and customer satisfaction.</p><br><p><strong>General Responsibilities</strong></p><ul><li><p>Act as the focal point for assigned General Services functions.</p></li><li><p>Coordinate with internal stakeholders and external contractors.</p></li><li><p>Budgets, and performance updates.</p></li><li><p>Ensure compliance with company policies, HSE requirements, and applicable regulations.</p></li><li><p>Identify operational risks and implement corrective actions.</p></li><li><p>Recommend continuous improvement initiatives to enhance service quality, operational efficiency, and cost optimization</p></li><li><p>Contract management</p></li></ul><p><strong>Recreation, Activities & Wellbeing</strong></p><ul><li><p>Plan and coordinate employee engagement, wellbeing initiatives, sports activities, and company events.</p></li><li><p>Manage recreational facilities and coordinate with vendors for activities.</p></li><li><p>Prepare annual activity plans, budgets, and participation reports.</p></li><li><p>Liaise with Human Capital and stakeholders to support employee wellbeing programs.</p></li></ul><p><strong>Office Supplies & Space Planning</strong></p><ul><li><p>Manage office stationery, consumables, and furniture inventory.</p></li><li><p>Coordinate office allocations, seating plans, workplace moves, and fit-out requests.</p></li><li><p>Support office renovation and space optimization projects.</p></li><li><p>Coordinate procurement requirements and maintain accurate asset records.</p></li></ul><p><strong>Security, Parking & Access Control:</strong></p><ul><li><p>Coordinate security services, access cards, visitor management, and parking allocation.</p></li><li><p>Monitor contractor performance and ensure compliance with security procedures.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p> Bachelor's Degree or equival</p></li><li><p>ent 3 to 5 years of relevant experience Experience in Government or Oil & Gas sectors is an advantage Native Arabic Speaker (Mandatory) UAE Nationals and GCC Nationals are encouraged to apply</p></li></ul>

<p>The HR Admin supports daily HR and administrative operations within the Facility Management division, ensuring smooth coordination between employees, supervisors, and management. The role handles documentation, attendance, onboarding, compliance, and general office administration. Key Responsibilities * Maintain employee files, contracts, memos, and HR records. * Handle leave requests, update records, and coordinate approvals. * Assist in scheduling interviews, collecting documents, preparing offer letters. * Prepare joining formalities, ID requests, and exit documents (EOS, clearance, cancellations). * Ensure adherence to MOHRE requirements, company policies, and company operational standards. * Support monthly payroll inputs such as attendance, overtime, deductions, and leave updates. * Track annual leave, sick leave, and emergency leave requests. * Monitor expiry dates for all company licenses, visa renewals and etc. * Manage office supplies, correspondence, filing, and general admin duties. * Assist PRO for employee visa processing and documentation. * Track issued company assets and ensure proper handover or return documentation.</p><p>Skills & Competencies * Bachelor's Degree in Human Resource, Business Administration or any related field. * Knowledge of Zoho People software and MS Office (Excel, Word). * Ability to manage multiple tasks, deadlines, and files efficiently. * Understanding of UAE Labour Law and MOHRE procedures. * Attention to detail and maintain high confidentiality of all company information & employee records.</p>

<strong>Company Description</strong> Eco Lex Legal is a multinational legal services firm operating in the UAE, Spain, and Switzerland, with a strong focus on intellectual property rights, trademark registration, company formation, debt collection, and judicial expertise. The firm provides tailored, reliable legal solutions to help businesses navigate complex legal challenges across diverse industries. Eco Lex Legal leverages strategic SEO, social media marketing, and content creation to strengthen its online presence and client engagement. Using data-driven strategies, the team ensures that its trusted, high-quality legal services reach the right audience and support long-term client relationships.<br><strong>Role Description</strong> The Administrative Secretary is a full-time, on-site role based in Dubai, providing comprehensive administrative support to legal and management teams. Day-to-day responsibilities include managing correspondence, preparing and formatting documents, organizing files and records, and maintaining accurate databases and registers. The role involves scheduling meetings and appointments, coordinating calendars, arranging travel and logistics, and ensuring smooth office operations. The Administrative Secretary will handle front-line communication with clients and stakeholders, answer inquiries, direct calls and emails, and provide professional customer service. This position also supports the preparation of reports and presentations, assists with basic office finance tasks (such as tracking invoices or expenses), and adheres to confidentiality and data protection requirements.<br><strong>Qualifications<br></strong> <ul><li>Candidates should possess strong clerical skills, including document preparation, filing, data entry, and record management.</li><li>Candidates should possess solid administrative assistance capabilities, supporting meetings, office operations, and team coordination.</li><li>Candidates should possess effective communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues.</li><li>Candidates should possess scheduling skills, including calendar management, meeting coordination, and travel arrangements.</li><li>Candidates should possess customer service skills, with a focus on responsiveness, professionalism, and client satisfaction.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and digital filing systems.</li><li>Strong organizational skills, attention to detail, and the ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion; prior experience in a legal or professional services environment is an advantage.</li><li>Relevant diploma or bachelor’s degree in business administration, office management, or a related field is preferred.</li><li>Fluency in English is required; additional language skills, particularly Arabic, are beneficial.</li></ul>

<p><strong>Accounts Coordination</strong></p><ul><li><p>Prepare and issue quotations, invoices, delivery notes, receipts, and credit notes.</p></li><li><p>Follow up with customers on outstanding payments and maintain an updated receivables report.</p></li><li><p>Coordinate with the Finance Department regarding collections, payment confirmations, and account reconciliations.</p></li><li><p>Maintain petty cash records and supporting documentation, where applicable.</p></li><li><p>Verify supplier invoices and coordinate with the Finance Department for payment processing.</p></li><li><p>Maintain accurate records of daily sales, expenses, and financial transactions.</p></li></ul><p><strong>Administrative Coordination</strong></p><ul><li><p>Handle day-to-day administrative activities of the Print Shop.</p></li><li><p>Receive customer inquiries, process job requests, and coordinate with the Production Team.</p></li><li><p>Maintain customer records, job files, and other administrative documentation.</p></li><li><p>Coordinate with internal departments to ensure timely execution and delivery of customer orders.</p></li><li><p>Manage office correspondence, filing, document control, and record management.</p></li></ul><p><strong>Customer Service</strong></p><ul><li><p>Attend to walk-in customers, telephone calls, emails, and online inquiries professionally.</p></li><li><p>Prepare quotations and coordinate order confirmations with customers.</p></li><li><p>Provide customers with updates regarding job status, delivery schedules, and payment requirements.</p></li><li><p>Resolve routine customer concerns and escalate issues when necessary.</p></li></ul><p><strong>Production & Job Coordination</strong></p><ul><li><p>Coordinate with the Production Department to monitor the progress of printing jobs.</p></li><li><p>Ensure all customer requirements, artwork approvals, and job specifications are properly communicated.</p></li><li><p>Follow up on urgent jobs and ensure timely completion and delivery.</p></li><li><p>Maintain proper records of completed, pending, and cancelled jobs.</p></li></ul><p><strong>Inventory & Office Support</strong></p><ul><li><p>Monitor office stationery and consumables required for the Print Shop.</p></li><li><p>Coordinate with the Procurement Department for replenishment of office supplies.</p></li><li><p>Maintain proper records of office assets and equipment allocated to the Print Shop.</p></li></ul><p><strong>Reporting & Documentation</strong></p><ul><li><p>Prepare daily, weekly, and monthly sales and operational reports.</p></li><li><p>Maintain proper documentation for quotations, invoices, delivery notes, customer correspondence, and payment records.</p></li><li><p>Assist Management in preparing operational and financial reports as required.</p></li></ul><p>&nbsp;<strong>Compliance</strong></p><ul><li><p>Ensure compliance with Company policies, financial procedures, and administrative guidelines.</p></li><li><p>Maintain confidentiality of customer information, pricing, financial records, and Company data.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's Degree or Diploma in Accounting, Finance, Business Administration, Commerce, or a related field.</p></li><li><p>3-5 years of experience in Accounts, Administration, or Customer Service, preferably in a printing, advertising, or service industry.</p></li><li><p>Good knowledge of accounting principles and administrative procedures.</p></li><li><p>Proficiency in Microsoft Office (Excel, Word, Outlook) and ERP/accounting software.</p></li><li><p>Excellent communication, customer service, and organizational skills.</p></li><li><p>Ability to handle multiple tasks and work under pressure.</p></li><li><p>Strong attention to detail and accuracy in documentation.</p></li><li><p>Fluency in English is essential; Arabic will be an added advantage.</p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are seeking an experienced, highly organised, and professional <b>Personal Assistant to the Principal</b> to provide comprehensive executive and administrative support to the Principal and Senior Leadership Team.</p> <p>This is a key role requiring exceptional organisational skills, sound judgement, discretion, and the ability to manage multiple priorities in a fast-paced school environment. As the first point of contact for the Principal's Office, you will act as a professional ambassador for the school, building positive relationships with staff, parents, students, and external stakeholders while ensuring the efficient and confidential operation of the office.</p> Key Responsibilities <ul> <li>Provide comprehensive executive and administrative support to the Principal and Senior Leadership Team.</li> <li>Manage complex calendars, appointments, meetings, and travel arrangements, ensuring effective prioritisation of commitments.</li> <li>Coordinate and prepare correspondence, reports, presentations, agendas, minutes, and other confidential documentation.</li> <li>Maintain professional, timely, and high-quality communication on behalf of the Principal.</li> <li>Act as the primary point of contact for the Principal's Office, liaising professionally and diplomatically with staff, parents, students, governing bodies, and external organisations.</li> <li>Coordinate communication and workflow between the Principal's Office and school administrative teams.</li> <li>Welcome visitors to the Principal's Office, providing a professional and courteous reception and ensuring an excellent visitor experience.</li> <li>Support the planning and coordination of meetings, school events, and leadership activities.</li> <li>Maintain confidential records and handle sensitive information with the highest level of discretion and integrity.</li> <li>Ensure compliance with school policies, procedures, safeguarding requirements, and professional standards.</li> <li>Demonstrate flexibility by supporting activities outside standard working hours when required for school events or operational needs.</li> <li>Attend meetings, prepare agendas and minutes, and support committees as required.</li> <li>Undertake other duties appropriate to the role as directed by the Principal or Senior Leadership Team.</li> </ul> About You <p>The successful candidate will have:</p> <ul> <li>Previous experience as an Executive Assistant or Personal Assistant supporting senior leaders.</li> <li>Outstanding organisational and time management skills with excellent attention to detail.</li> <li>Exceptional written and verbal communication skills.</li> <li>The ability to manage multiple priorities and work effectively under pressure.</li> <li>High levels of professionalism, discretion, and confidentiality.</li> <li>Strong interpersonal skills with the confidence to engage positively with a diverse range of stakeholders.</li> <li>Advanced proficiency in Microsoft Office and other business technologies.</li> <li>A proactive, flexible, and solution-focused approach.</li> </ul> <p>This is an excellent opportunity for a highly organised professional who enjoys working in a dynamic school environment and is committed to delivering outstanding administrative and executive support.</p> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div>

<p>A reputable company is seeking a dedicated Secretary to provide administrative support, manage office communication, and assist with daily business operations. Candidates with strong organizational and communication skills are preferred.</p> <p>Responsibilities</p> <p>Manage calendars, appointments, and meetings<br /> Handle phone calls, emails, and office correspondence<br /> Prepare reports, letters, and official documents<br /> Maintain filing systems and company records<br /> Coordinate with departments and clients<br /> Provide administrative support to management</p> <p>Benefits</p> <p>Visa provided as per UAE Labor Law<br /> Medical insurance<br /> Career growth opportunities</p> <p>Location: Dubai, UAE<br /> Job Type: Full-Time</p> <p>Apply Now</p> <p>Email:alfayaznaz@gmail.com</p> <p>Only shortlisted candidates will be contacted.</p>