وظائف سكرتارية في الإمارات

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Project description We are initiating a new project to upgrade our clients Existing Treasury applications. Looking for Treasury Back office consultants. The Back Office Consultant responsible to provide IT services to Global Markets Operations team. The squad is responsible for support, change request and projects pertaining to Global Markets Operations. Key responsibilities of the role include engaging with business, conducting analysis, developing requirements, reviewing technical and functional design, building and testing solution, and ensuring proper closure of the different initiatives by taking ownership/accountability end to end. Responsibilities The squad is responsible for support, change request and projects pertaining to treasury applications Analysis &amp; Documentation of user requirements and transpose into Functional Specifications Act as key liaison with Global Markets Operation teams (business and their supporting functions), IT teams as well as with the vendors Participate actively in discussions with business, understand their needs and transform them into change or project initiatives Define the systems and data requirements and validate the systems design and processes from functional and technical aspects Develop and refine the various business/functional/testing requirements in support of the project and systems involved, working alongside the vendor if needed Configuration of the solution as per requirements Act as the subject matter expert for of tools used within Operations (Functional &amp; Technical) and ensuring that all functionality of the products are installed and leveraged to its best capability within the group Creation of test plan, test cases, execution of system testing Contribute to the User Training activities, through one-to-one discussion, preparation of user training guides &amp; presentations Follow up with vendor support as and when necessary to resolve bugs/issues Ensure technical and functional hand over of the project and changes to the relevant teams Assist in developing business and operational processes and to participate in developing system training artefacts when required Skills Must have Minimum 7-10 years of experience as back office support. Years of total experience not more than 15+. Excellent knowledge of Capital Markets products and processes, front to back. Minimum 5 years of experience with SME of technical knowledge of back-office workflow (contracts, events, deliverable, exchange), Experience in implementation and supporting any Treasury applications with regards to back-office capabilities. Excellent knowledge of Capital Markets products and processes, front to back. Strong understanding of the financial markets, trading and banking solutions. Good exposure to Static data (Counterparts, securities, historical data, indices, Settlement Instructions...). Excellent exposure to Operations processes Exchange, postrade workflow, pre trade workflow). Good understanding of swift messages configuration (MT300,MT320,MT60X,MT54X,MT202,MT103...). Back office functional knowledge should encompass most or minimum 2 of the following asset classes: Credit Derivatives, Interest Rate Derivatives, Equity Derivatives, Fixed Income, FX Cash, FX Derivatives, Commodities, Structured Derivatives. Strong knowledge of the Global Markets products and practices, front-to-end: pricing, limit checks, booking, risk management, accounting generation, settlements and confirmation generation. You should be technically astute and have had relevant exposure and experience with bank systems and processes. Strong proven track record of liaising with stakeholders for business requirements, specification documents, testing processes and other relevant information. Strong numerical skills coupled with the ability to deliver well under pressure and tight deadlines. Candidate must display strong verbal and written communication skills. Nice to have Murex is good to have. Other Languages English: C2 Proficient Seniority Regular</p><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> We are seeking a dynamic, service-oriented, and experienced Team Leader – Front Office to lead the day-to-day operations of our Front Office team and deliver an exceptional guest experience. This role is responsible for ensuring seamless front desk operations, maintaining the highest standards of hospitality, and fostering a positive and professional environment for both guests and team members. The ideal candidate will demonstrate strong leadership skills, a passion for customer service, and the ability to effectively manage guest interactions, resolve concerns, and drive operational excellence<br><br><b>Qualifications:</b><br><ul><li>Bachelor's degree or diploma in Hospitality Management, Business Administration, or a related field (preferred).</li><li>Minimum 2–4 years of front office experience, including supervisory responsibilities.</li><li>Strong leadership, communication, and interpersonal skills.</li><li>Excellent customer service and problem-solving abilities.</li><li>Proficiency in MS Office and hotel/property management systems.</li><li>Ability to work flexible shifts, including weekends and holidays.</li><li>Fluent in English; additional languages are an advantage.</li></ul><br> </div>

<p>The HR & Administration Manager – Site Operations is responsible for leading and managing the full spectrum of Human Resources, Administration, Learning & Development (L&D), and Site Workforce Management functions for Amenav Construction's project site. The role is instrumental in developing a high-performing, compliant, and people-focused organization by implementing strategic HR initiatives, strengthening administrative operations, and ensuring effective workforce planning and management across the project lifecycle. The position serves as a strategic business partner to Project Management and Head Office, ensuring that site manpower resources, employee welfare, compliance, operational efficiency, and organizational capability support the successful delivery of EPC projects while maintaining the highest standards of governance, safety, and regulatory compliance. Key Responsibilities 1. Human Resources Management • Develop and implement HR strategies, policies, and procedures aligned with project and corporate objectives. • Lead end-to-end recruitment, selection, onboarding, mobilization, transfer, and demobilization of project personnel. • Prepare workforce plans and manpower forecasts in coordination with project management and department heads. • Design, implement, and manage performance management systems including KPIs, annual appraisals, probation reviews, and performance improvement plans. • Drive employee engagement, retention initiatives, and organizational culture programs. • Manage employee relations, disciplinary actions, grievances, investigations, and conflict resolution in accordance with company policies and UAE Labour Law. • Maintain accurate HR records, employee files, and personnel documentation. • Ensure compliance with UAE Labour Law, project contractual requirements, ADNOC regulations, and internal company policies. 2. Site Workforce Management • Lead and manage the overall HR and administration functions for all site-based employees, subcontractor coordination (where applicable), and project support staff. • Coordinate manpower mobilization and demobilization in accordance with project schedules and client requirements. • Monitor daily manpower deployment, attendance, leave planning, absenteeism, overtime, and workforce productivity. • Coordinate with Project Managers, Construction Managers, and department heads to ensure timely availability of skilled manpower. • Oversee workforce accommodation, transportation, catering, welfare facilities, and employee well-being to ensure compliance with company standards and client requirements. • Manage workforce documentation including employment contracts, site access passes, medical fitness records, certifications, trade licenses, and competency records. • Ensure smooth coordination of employee rotations, vacations, emergency replacements, and workforce continuity. • Support workforce localization initiatives and compliance with client and regulatory manpower requirements. • Conduct regular site visits to monitor employee welfare, working conditions, and compliance with company policies. • Develop workforce contingency plans to minimize operational disruptions resulting from manpower shortages or project changes. 3. Learning & Development (L&D) • Develop and implement a structured Learning & Development strategy supporting organizational growth and operational excellence. • Conduct competency assessments and identify organizational skill gaps. • Design and coordinate technical, leadership, compliance, safety, and soft skills training programs. • Develop structured induction and onboarding programs for new employees. • Coordinate internal and external training providers and certification programs. • Promote knowledge sharing, succession planning, and continuous professional development. • Evaluate training effectiveness using measurable performance indicators and return-on-investment (ROI) analysis. 4. Organizational Development & Governance • Develop and maintain HR policies, Standard Operating Procedures (SOPs), employee handbook, and governance frameworks. • Support organizational restructuring, manpower optimization, role clarification, and reporting structures. • Drive organizational change initiatives that promote accountability, operational excellence, and continuous improvement. • Support succession planning, talent management, and leadership development initiatives. • Ensure implementation and compliance with corporate governance standards across project operations. 5. Administration & Site Operations • Manage all administrative activities supporting project execution and daily site operations. • Oversee office administration, site facilities, camps, accommodation, transportation, housekeeping, catering, and related support services. • Ensure efficient document management, records control, and internal communication systems. • Coordinate travel arrangements, accommodation bookings, and logistics for employees and visitors. • Supervise PRO activities including visa processing, Emirates ID, labour cards, work permits, government approvals, and immigration compliance. • Manage office assets, service contracts, vendor coordination, and administrative budgets. • Maintain operational efficiency across all administrative processes while ensuring compliance with company standards. 6. Compensation, Payroll & Employee Benefits • Manage payroll preparation, attendance validation, overtime verification, and employee benefits administration. • Ensure timely and accurate salary processing in compliance with UAE regulations and company policies. • Maintain payroll records and employee master data. • Support salary benchmarking and development of competitive compensation and benefits structures. • Monitor payroll compliance, statutory reporting, and audit requirements. 7. Compliance, Audit & Risk Management • Ensure compliance with UAE Labour Law, immigration regulations, ADNOC requirements, ISO standards, and contractual obligations. • Support internal and external audits related to HR, administration, and workforce management. • Identify HR and operational risks and implement mitigation strategies. • Maintain confidentiality of employee information and sensitive organizational data. 8. Performance Monitoring & Reporting • Establish and monitor HR, Administration, and Workforce Management KPIs. • Prepare periodic reports covering manpower statistics, recruitment, turnover, absenteeism, training, payroll, employee engagement, and compliance. • Analyse workforce data and provide recommendations to improve productivity and organizational performance. • Drive continuous improvement initiatives to enhance operational efficiency and employee experience.</p><p>• Bachelor's Degree in Human Resources, Business Administration, Management, or a related discipline. • Minimum 8–10 years of progressive HR and Administration experience, including at least 5 years in a managerial position within EPC, Oil & Gas, Engineering, or Construction industries. • Proven experience managing large site-based workforces in EPC project environments. • Strong knowledge of UAE Labour Law, immigration regulations, ADNOC requirements, and workforce compliance. • Experience managing multi-site or multi-entity operations is highly desirable.</p>

<p>The HR & Administration Manager – Site Operations is responsible for leading and managing the full spectrum of Human Resources, Administration, Learning & Development (L&D), and Site Workforce Management functions for Amenav Construction's project site. The role is instrumental in developing a high-performing, compliant, and people-focused organization by implementing strategic HR initiatives, strengthening administrative operations, and ensuring effective workforce planning and management across the project lifecycle. The position serves as a strategic business partner to Project Management and Head Office, ensuring that site manpower resources, employee welfare, compliance, operational efficiency, and organizational capability support the successful delivery of EPC projects while maintaining the highest standards of governance, safety, and regulatory compliance. Key Responsibilities 1. Human Resources Management • Develop and implement HR strategies, policies, and procedures aligned with project and corporate objectives. • Lead end-to-end recruitment, selection, onboarding, mobilization, transfer, and demobilization of project personnel. • Prepare workforce plans and manpower forecasts in coordination with project management and department heads. • Design, implement, and manage performance management systems including KPIs, annual appraisals, probation reviews, and performance improvement plans. • Drive employee engagement, retention initiatives, and organizational culture programs. • Manage employee relations, disciplinary actions, grievances, investigations, and conflict resolution in accordance with company policies and UAE Labour Law. • Maintain accurate HR records, employee files, and personnel documentation. • Ensure compliance with UAE Labour Law, project contractual requirements, ADNOC regulations, and internal company policies. 2. Site Workforce Management • Lead and manage the overall HR and administration functions for all site-based employees, subcontractor coordination (where applicable), and project support staff. • Coordinate manpower mobilization and demobilization in accordance with project schedules and client requirements. • Monitor daily manpower deployment, attendance, leave planning, absenteeism, overtime, and workforce productivity. • Coordinate with Project Managers, Construction Managers, and department heads to ensure timely availability of skilled manpower. • Oversee workforce accommodation, transportation, catering, welfare facilities, and employee well-being to ensure compliance with company standards and client requirements. • Manage workforce documentation including employment contracts, site access passes, medical fitness records, certifications, trade licenses, and competency records. • Ensure smooth coordination of employee rotations, vacations, emergency replacements, and workforce continuity. • Support workforce localization initiatives and compliance with client and regulatory manpower requirements. • Conduct regular site visits to monitor employee welfare, working conditions, and compliance with company policies. • Develop workforce contingency plans to minimize operational disruptions resulting from manpower shortages or project changes. 3. Learning & Development (L&D) • Develop and implement a structured Learning & Development strategy supporting organizational growth and operational excellence. • Conduct competency assessments and identify organizational skill gaps. • Design and coordinate technical, leadership, compliance, safety, and soft skills training programs. • Develop structured induction and onboarding programs for new employees. • Coordinate internal and external training providers and certification programs. • Promote knowledge sharing, succession planning, and continuous professional development. • Evaluate training effectiveness using measurable performance indicators and return-on-investment (ROI) analysis. 4. Organizational Development & Governance • Develop and maintain HR policies, Standard Operating Procedures (SOPs), employee handbook, and governance frameworks. • Support organizational restructuring, manpower optimization, role clarification, and reporting structures. • Drive organizational change initiatives that promote accountability, operational excellence, and continuous improvement. • Support succession planning, talent management, and leadership development initiatives. • Ensure implementation and compliance with corporate governance standards across project operations. 5. Administration & Site Operations • Manage all administrative activities supporting project execution and daily site operations. • Oversee office administration, site facilities, camps, accommodation, transportation, housekeeping, catering, and related support services. • Ensure efficient document management, records control, and internal communication systems. • Coordinate travel arrangements, accommodation bookings, and logistics for employees and visitors. • Supervise PRO activities including visa processing, Emirates ID, labour cards, work permits, government approvals, and immigration compliance. • Manage office assets, service contracts, vendor coordination, and administrative budgets. • Maintain operational efficiency across all administrative processes while ensuring compliance with company standards. 6. Compensation, Payroll & Employee Benefits • Manage payroll preparation, attendance validation, overtime verification, and employee benefits administration. • Ensure timely and accurate salary processing in compliance with UAE regulations and company policies. • Maintain payroll records and employee master data. • Support salary benchmarking and development of competitive compensation and benefits structures. • Monitor payroll compliance, statutory reporting, and audit requirements. 7. Compliance, Audit & Risk Management • Ensure compliance with UAE Labour Law, immigration regulations, ADNOC requirements, ISO standards, and contractual obligations. • Support internal and external audits related to HR, administration, and workforce management. • Identify HR and operational risks and implement mitigation strategies. • Maintain confidentiality of employee information and sensitive organizational data. 8. Performance Monitoring & Reporting • Establish and monitor HR, Administration, and Workforce Management KPIs. • Prepare periodic reports covering manpower statistics, recruitment, turnover, absenteeism, training, payroll, employee engagement, and compliance. • Analyse workforce data and provide recommendations to improve productivity and organizational performance. • Drive continuous improvement initiatives to enhance operational efficiency and employee experience.</p><p>• Bachelor's Degree in Human Resources, Business Administration, Management, or a related discipline. • Minimum 8–10 years of progressive HR and Administration experience, including at least 5 years in a managerial position within EPC, Oil & Gas, Engineering, or Construction industries. • Proven experience managing large site-based workforces in EPC project environments. • Strong knowledge of UAE Labour Law, immigration regulations, ADNOC requirements, and workforce compliance. • Experience managing multi-site or multi-entity operations is highly desirable.</p>

???? We're Hiring: Payment Processing Assistant / Clearing Clerk / Banking Desk Helper???? Location: United Arab Emirates (Remote)???? Employment Type: Part-Time???? Experience Level: Mid-Level to Senior???? Work Arrangement: Fully Remote About UsWe are a globally focused organization supporting financial administration, transaction processing, and operational coordination across international markets. Our teams help businesses maintain accurate payment records, organized financial documentation, and efficient transaction workflows. We value precision, confidentiality, accountability, and strong collaboration across finance, operations, and administrative functions. The Role We are seeking a detail-oriented Payment Processing Assistant / Clearing Clerk / Banking Desk Helper to support payment administration, transaction clearing, reconciliation, and banking-related coordination. This part-time remote opportunity is suited to a professional who can handle financial information carefully, monitor transaction progress, and communicate effectively with relevant stakeholders. The role offers an opportunity to contribute to reliable financial operations while developing strong transaction-management capabilities. Key Responsibilities Process and record assigned payment transactions accurately and efficiently. Review payment instructions, invoices, account details, and supporting documents. Assist with routine transaction-clearing and payment administration activities. Verify transaction information and identify missing or inconsistent details. Support payment reconciliation and investigate routine discrepancies. Maintain organized records of payments, confirmations, and supporting documentation. Monitor outstanding transactions and coordinate timely follow-up. Communicate with finance, accounting, operations, and relevant stakeholders. Prepare basic transaction reports, summaries, and status updates. Support improvements to payment-processing procedures and administrative workflows. Requirements Bachelor's degree or equivalent qualification in Finance, Accounting, Business, or a related field is preferred. Minimum of 3+ years of relevant banking, finance, payment, or administrative experience is preferred. Strong understanding of payment processing and financial administration. Knowledge of transaction clearing, reconciliation, and payment-record procedures. Familiarity with invoices, account information, and financial documentation. Proficiency in spreadsheets and standard business productivity tools. Strong numerical accuracy and attention to detail. Ability to handle confidential financial information responsibly. Strong organizational, analytical, and communication skills. Ability to work independently and collaborate effectively with international teams remotely. What We Offer Flexible part-time hours within a fully remote financial operations environment. Competitive compensation aligned with the scope of the position. Practical exposure to international payment and transaction workflows. Opportunities to strengthen reconciliation, financial administration, and coordination skills. Collaboration with finance and operations professionals across global markets. A supportive culture focused on accuracy, confidentiality, accountability, and continuous improvement.

Job Purpose<br>The profile is an integral component of the UAB Corporate Banking; to manage the governance and compliance regulatory requirements of the bank within Corporate Banking (CB), taking day to day responsibility for the gaps in adherence identified during both internal and external compliance audits, overseeing the end-to-end implementation of identified improvement areas to ensure CB aligns to the regulations and compliance expectations. Facilitating transformation initiatives across all areas of Corporate Banking with an objective to create future state processes, procedures and systems using recognised best practice methodologies, completion of projects related to Central Bank UAE; facilitating remediation task, testing of modules, data entry and data analysis across all the projects that are under CB UAE mandate.<br>Principal Accountabilities<br>Stakeholder Management: Provide support, advice and guidance on Corporate Banking Governance Framework, processes and other regulatory requirements in order to gain their commitment and understanding to the changes required collaborate on related queries to ensure confirmation of agreed resolutions are issued in line with the requirements and process support the team in ensuring adherence of the requirements in timely manner in order to respond to related activities quickly, effectively and within agreed turnaround times (TATs).<br>Risk Management: Conduct internal quality assurance audits, identifying improvement areas and overseeing the implementation of the compliance updates to prepare the department ahead of an external auditdevelop and oversee internal control systems, in-order-to prevent or deal with violations of external regulatory guidelines and internal policies. Perform adequate care and due diligence in day-to-day conduct to protect the bank from financial and non-financial loss and compliance with the UAE banking legislation and regulations. Adhere to legal, corporate and regulator procedures to ensure the banks full compliance.<br>Reporting and Record Keeping: Monitor, track, analyse and report findings, taking necessary action and controls in order to adhere to the regulations, maintain/update records and information related to regulatory/compliance requirements. Manage and track project deliverables, maintaining complete and updated information of the status of projects, reporting on potential issues in order to keep the relevant CB coverage teams updated on progress. Oversee the submission and maintenance of Management Information System (MIS) in order to report daily activities to relevant teams including the Line Manager.<br>Organise and supervise the activities and work of the team to ensure that targets and objectives are achieved and the business plan is delivered in line with the required policies, processes, procedures and systems<br>Policies, Processes, Systems and Procedures: Implement approved departmental policies, processes and procedures, and ensure employee adherence so that work is carried out to the required standard while delivering the required standards of service to customers and stakeholders.<br>Customer Service: Demonstrate Our Promise and apply the UAB Service Standards to deliver the bank’s required levels of service in all internal and external customer interactions.<br>Qualification & Experience<br>Bachelor's degree in business administration, finance, or appropriate alternative qualification (e.g. Lean Sigma Black Belt) At least 10 years of experience in banking or financial services. Competent in achieving innovative process improvements. Knowledge of banking operations & compliance and regulatory requirements An understanding of corporate governance and risk management Excellent communication and interpersonal skills, with the ability to build and maintain positive relationships with internal and external stakeholders. Strong analytical and problem-solving skills, with the ability to develop and implement data-driven solutions. Ability to analyze and interpret data, understand processes, benefit tracking and project reporting. Ability to produce executive level documentation

???? Database Administrator | Remote We are looking for a Database Administrator to support basic database and administrative tasks remotely. Responsibilities:Update and organize database information Check and maintain basic records Assist with data entry and reports Support daily database tasks Requirements:No prior experience required Basic computer skills Good attention to detail Training and guidance provided

JOB PURPOSE:<br><br> Responsible for supporting local users as directed by the Service Desk. Supports the Operations Department in implementing local projects and dealing with local suppliers.<br><br> KEY ACCOUNTABILITIES:<br><br> Service Request Management:<br><br>Redirect or escalate local support requests to the Service Desk. Provide local technical support for requests from the Service Desk for all local hardware, software, and associated peripherals. Keep users informed of case progress and close resolved incidents. Ensure that all IT Policies and Procedures are adhered to locally. <br><br> PC/IT Asset Deployment and Management: <br><br>Deploy PCs and peripherals to users as directed by the Service Desk. <br><br> User Communication:<br><br>Notify users of impending changes and agreed outages. <br><br> Training and Development:<br><br>Maintain knowledge of all relevant aspects of IT and expand areas of required speciality knowledge. Increase professional knowledge and awareness by reading and participating in technical events outside of immediate employment. <br><br> SPAN OF COMMUNICATION:<br><br>Internal: Local IT Users, IT Operations Manager, Operations Team External: Local Suppliers/ Partners <br><br> QUALIFICATIONS, EXPERIENCE, & SKILLS<br><br> Required Qualifications:<br><br>Bachelor’s degree in a related field ITIL v3 Foundation <br><br> Preferred Qualifications: <br><br>Microsoft Certified Desktop Support Technician (MCDST) Service Desk certification ITIL Intermediate <br><br> Preferred Experience:<br><br>2 years of Desktop Support in a Microsoft Windows environment <br><br> Job-Specific Skills:<br><br>Keen attention to detail Excellent spoken and written communication skills with fluency in English Strong problem-solving skills The ability to communicate technical information to a non-technical audience

Company Description House-of-Essex-Real-Estate is a real estate firm focused on providing professional property services in the United Arab Emirates. The company supports clients across residential and commercial markets, helping with property marketing, lettings, and management. Team members collaborate closely to deliver reliable, timely service and maintain strong client relationships. The work environment values accountability, clear communication, and attention to detail, offering opportunities to learn and grow within the real estate sector. Role Description The Real Estate Administrator is a full-time, on-site role based in the United Arab Emirates. This position supports day-to-day operations, including managing property listings, maintaining accurate records, and preparing tenancy agreements and related documentation. The role involves coordinating viewings, handling inquiries from prospective and current tenants, and providing administrative assistance to the lettings and property management team. The administrator will update internal systems and online platforms, track payments and renewals, and ensure compliance with company policies and local regulations. Collaboration with agents, landlords, and tenants is essential to deliver efficient, organized, and client-focused service. Qualifications <br>Applicant should be fluent in English.3 years experience in Real Estate administration is a must. Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, colleagues, and external partners. Candidates should possess Property Management and Lettings skills to support listing coordination, tenancy processes, and ongoing property administration. Candidates should possess Administrative Assistance skills to manage documentation, data entry, scheduling, and general office tasks. Proficiency with office software (e.g., MS Office or similar tools) and property listing platforms is beneficial. Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines are important. Prior experience in real estate, property management, or a related administrative role is an advantage. Knowledge of local real estate procedures and regulations in the UAE is beneficial. Ability to work collaboratively in a diverse team and maintain a professional, client-focused approach.

About The Role<br><br>We are looking for an HR Operations Administrator (FIXED TERM CONTRACT) to join our regional People Operations team in Dubai. In this role, you will be the heartbeat of our transactional HR services, ensuring our regional employee lifecycle administration is delivered with absolute precision and care.<br><br>As the HR Operations Administrator, you will be responsible for delivering accurate, timely, and efficient transactional HR administration across the entire employee lifecycle. You will maintain immaculate digital employee records, process essential HR transactions within agreed service levels, and act as a primary point of contact for our colleagues—ensuring they receive outstanding customer service every single day.<br><br>Key Responsibilities<br><br>Act as our Tier 1 HR Support Agent—monitoring, triaging, and resolving daily HR queries, and escalating complex inquiries to Tier 2 support when needed. Manage and process employee requests such as salary letters, bank verifications, and policy-compliant reimbursements. Provide basic HR data reports and system extracts (such as distribution lists and exit reports) to authorized team members. Partner with the People Operations Manager to share feedback on query trends, helping us identify root causes and continuously improve our services. Monitor and manage daily HCM tasks, ensuring all data is entered accurately and integrates smoothly with downstream systems. Handle manual data entry and verify automated entries (such as overtime, commissions, and variable payroll inputs) to support our monthly payroll validation process. Run regular data quality checks to ensure all digital employee records are compliant, accurate, and completely up to date.<br><br>Skills & Qualifications<br><br>Excellent written and verbal communication skills, with a strong customer-service mindset. Proficiency in standard office software (especially MS Excel) and experience working with HR Information Systems (HCM/SAP/Workday experience is a strong plus). Exceptional organizational skills with the ability to prioritize and multitask in a fast-paced environment. Outstanding attention to detail—you take pride in high-quality, error-free data administration. A commitment to continuous learning and professional development.

Company Description Artisan Ice Co. is Dubai’s first boutique hand-cut ice company, operating from an open-space production facility equipped with state-of-the-art technology. The company specializes in producing HACCP-certified 300 lb blocks of premium ice for the region’s hospitality and beverage sectors. By highlighting its unique production processes, Artisan Ice Co. offers clients a transparent view into the craftsmanship and quality behind its products. Team members work in a dynamic environment where safety, precision, and innovation are central to daily operations.<br>Role Description The Administrator and Client Services role is a full-time, on-site position based in Dubai. This role is responsible for managing daily administrative tasks, including scheduling, data entry, documentation, and coordination of internal workflows to support smooth production operations. The Administrator and Client Services team member serves as a primary point of contact for clients, handling inquiries, processing orders, managing service requests, and ensuring a high level of customer satisfaction. Day-to-day responsibilities include maintaining accurate records, supporting basic finance-related tasks such as invoicing and payment tracking, and collaborating with production and management teams to ensure timely delivery of services. The role also involves monitoring communication channels, preparing reports, and contributing to continuous improvement of client service processes.<br>Qualifications<br> Strong Client Services and Customer Service skills, with a focus on building positive, long-term client relationships. Excellent Communication skills, including clear verbal and written communication in English; Arabic proficiency is an advantage. Competence in Finance-related tasks such as basic invoicing, payment tracking, and support for financial documentation. Proven Administrative Assistance experience, including scheduling, record-keeping, document management, and office coordination. Good organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced environment. Comfort working on-site in a production facility and collaborating with cross-functional teams. Proficiency with common office software (e.g., MS Office, email, spreadsheets) and basic data entry tools. Previous experience in hospitality, food and beverage, or production environments is beneficial. Relevant diploma or degree in Business Administration, Customer Service, or a related field is preferred.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p>Closing date: 31/08/2026&nbsp;<br> Number of positions: 1<br> Recruiter name:&nbsp;Reem Mansoor&nbsp;<br> Reference number: 73084&nbsp;<br> Workplace Type:&nbsp;</p><br> <p>Mediclinic Al Jowhara Hospital&nbsp;| Al Ain | United Arab Emirates</p><br> <b>MAIN PURPOSE OF JOB</b> <br><p>To provide comprehensive and professional administrative support to the Physician Clinics that will enable the nursing and medical employees to focus on quality clinical care</p><br> <br><br><b>KEY RESPONSIBILITY AREAS</b> <br><p>1. To provide administration support to Clinic Physicians</p><br> <p>2. To provide patient administration support in the Outpatient setting</p><br> <p>3. To ensure that clinical and non-clinical stock is sufficient and effectively controlled</p><br> <p>4. To actively promote patient satisfaction</p><br> <p>5. Ensure that the medical insurance information of patients is up to date and correct</p><br> <br><br><b>REQUIRED EDUCATION</b> <br><p>Esential: High School Diploma or equivalent (Grade 12)</p><br> <p>Desired: Secretarial Diploma</p><br> <br><br><b>REQUIRED EXPERIENCE</b> <br><p>Essential: At least 1 year experience in an administrative or similar position in a healthcare setting</p><br> <p>Desired: Experience in an administrative or similar position in the Healthcare industry</p><br> <br><br><b>REQUIRED JOB SKILLS AND KNOWLEDGE</b> <br><ul><li>Basic medical terminology </li><li>Computer literacy and proficiency in MS Office applications </li><li>Demonstrate knowledge of patient care support procedures </li><li>Insurance claim procedures </li><li>Stock control principles and management </li><li>Verbal and written communication skills in English </li></ul><br><br><p>All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us, apply now and become a part of the Mediclinic Middle East Family</p><br> </div>

Our client is a dynamic and innovative B2B game development studio focused on creating high-quality online games for the global market. With a passion for cutting-edge visuals, engaging gameplay, and seamless player experiences, they’re expanding their team to scale delivery capabilities. With a global footprint, they operate across multiple countries (Asia, EU, Dubai)<br>Job Summary The HR & Admin Executive will be responsible HR and office administration for Dubai entity. This is a mid-level individual-contributor role - the person needs enough hands-on HR and admin experience to own this independently with light remote guidance from the Regional HR Manager, not to be developed from scratch.<br>Key Responsibilities Office setup & facilities (initial priority, alongside HR ops below) Source and help secure Dubai office space, coordinate with landlords/agents/authority on lease and licence requirements. HR operations – employee lifecycle Own and maintain the employee database: personal records, contracts, and documentation for all Dubai-based staff. Draft, issue, and file employment contracts and any contract amendments. Prepare and submit work permit and residence visa documentation for expat employees, working with the free zone authority and GDRFA/ICP (as applicable); coordinate medical typing, Emirates ID, and visa stamping through to completion. Office operations & admin Run day-to-day office administration: filing, document control, record-keeping, and correspondence for the Dubai entity (this remains a heavy paperwork/admin workload). Track renewal dates for trade licence, visas, Emirates IDs, and other statutory documents, and flag deadlines in advance. Manage office supplies, vendor relationships, and basic facilities upkeep once the office is running. Employee engagement & benefits Plan and run employee engagement activities for the Dubai team (team events, recognition, internal communications). Administer employee benefits (e.g. medical insurance, leave, allowances) and act as the first point of contact for employee questions. HR policy Support the Regional HR Manager in developing and rolling out Dubai-specific HR policies once the entity and team are established. Other Take on other HR, office, or administrative tasks as required<br>Qualifications2 - 4 years of hands-on HR operations and/or office administration experience in the UAE, at mid-level (executive) - this is not an entry-level or fresh-graduate role. Fluency in English is required Working knowledge of the free zone authority's processes, GDRFA/ICP, and UAE labour law basics. Comfortable owning both HR admin (contracts, employee records, visas) and general office/paperwork admin in one role. Independent and proactive - able to run the Dubai office and HR operations with light remote guidance from the Regional HR Manager, including taking the lead on office setup. Strong written and spoken English; Arabic is a plus given the authority-liaison workload. Nice-to-have Direct PRO (Public Relations Officer) experience or hands-on experience preparing UAE work permits/visas. Comfortable tracking timesheets, attendance, and leave records, and preparing basic inputs for payroll - this role will not run payroll directly (expected to stay with an external provider), so familiarity is enough; hands-on payroll processing is not required. Background in Legal & Operations - contract administration, statutory filings, licence and compliance tracking. Experience running employee engagement programs or benefits administration. Experience supporting an office setup/move, or working in a free zone environment (e.g. RAKEZ, DMCC, other UAE free zones).<br>Key Competencies Ownership - comfortable being the single HR + office point of contact for a small, growing team. Accuracy and attention to detail with high-stakes paperwork (visas, contracts, statutory filings). Discretion and confidentiality with employee and company data. Practical problem-solving; comfortable dealing with government counters, portals, and shifting requirements. People-oriented - able to build trust with a small team and run engagement activities, not just process paperwork.

About Market Securities<br>Market Securities is an independent international broker-dealer providing execution and liquidity solutions across Fixed Income, Equities, Derivatives and Structured Products.<br>As part of our continued growth, we are looking for a Middle Office Analyst – Bonds to join our Operations Hub in Dubai.<br>You will play a key role in supporting our Fixed Income business by ensuring the smooth processing of trades from execution through settlement while maintaining the highest operational standards.<br><br>Key Responsibilities<br>Support the post-trade lifecycle for Fixed Income products. Monitor trade capture, confirmations and settlement. Manage settlements across Government Bonds, Corporate Bonds, SSA and Emerging Markets through Euroclear, Clearstream and domestic markets. Investigate and resolve settlement breaks and unmatched trades. Liaise daily with traders, brokers, counterparties, custodians and clearing agents. Perform reconciliations and support accurate P&L reporting. Maintain strong operational controls and escalate risks where appropriate. Contribute to high settlement rates and excellent client service.<br><br>What we're looking for<br>2–5 years' experience in Middle Office, Trade Support, Operations or Settlements. Experience within a broker-dealer, investment bank, asset manager, custodian or clearing firm. Knowledge of Fixed Income settlement processes. Familiarity with Euroclear and/or Clearstream is highly desirable. Corporate Actions (Coupon Processing) experience is an advantage. Strong analytical and problem-solving skills. Excellent attention to detail and ability to work under pressure. Advanced Excel skills. Interest in AI tools and their application within Operations. Fluent English.<br><br>Why join us?<br>Join a growing international financial institution. Work in a dynamic and collaborative Operations team. Gain exposure to international Fixed Income markets. Opportunity to develop within a fast-growing global organisation.

Key Responsibilities Manage daily office operations and administrative activities. Supervise administrative and office support staff. Manage office supplies, equipment and inventory. Coordinate with vendors, suppliers and service providers. Manage facilities requirements, maintenance and office services. Coordinate meetings, calendars, appointments and business travel. Prepare reports, presentations, correspondence and administrative documentation. Maintain company records, contracts, files and confidential documents. Support procurement, purchase orders, invoices and expense tracking. Coordinate office events, meetings and employee activities. Ensure compliance with company policies and office procedures. Liaise with HR, Finance, IT and other departments on administrative requirements. Monitor office budgets and identify opportunities for cost optimization. Support management with ad-hoc operational and administrative requirements. Requirements Bachelor’s degree in Business Administration, Management or related field preferred. Previous experience as an Office Manager / Administration Manager / Senior Office Administrator. Strong knowledge of office administration and facilities coordination. Proficiency in Microsoft Office – Excel, Word, Power Point and Outlook. Strong organizational, communication and stakeholder-management skills. Ability to manage multiple priorities and work independently.<br>Office Management | Office Administration | Administrative Management | Administrative Assistance | Operations Management | Facilities Management | Vendor Management | Procurement | Budget Management | Contract Management | Office Operations | Team Management | Calendar Management | Meeting Coordination | Travel Management | Expense Management | Invoice Processing | Purchase Orders | Document Management | Records Management | Microsoft Office | Microsoft Excel | Microsoft Power Point | Microsoft Outlook | Stakeholder Management | Event Coordination<br>Office Management | Office Administration | Operations Management | Facilities Management | Vendor Management | Administrative Management | Procurement | Budget Management | Team Management | Stakeholder Management Popular sourcing titles: Office Manager | Administration Manager | Admin Manager | Office & Administration Manager | Office Operations Manager | Administrative Manager | Senior Office Administrator | Administration & Facilities Manager.

Company Description<br><br>Sofitel Dubai Downtown<br><br>French luxury and local cuisine in the world's most exciting city<br><br>Located in the heart of Downtown Dubai, with immediate proximity to The Dubai Mall and 10 minutes away from City Walk, Sofitel Dubai Downtown is an idyllic oasis that blends urban sophistication with refined luxury, features air-conditioned rooms and free private parking. The rooms come with a flat-screen TV with satellite channels. Certain rooms include a sitting area where you can relax. Every room is equipped with a private bathroom.<br><br>Sofitel Dubai Downtown is a luxury 5-star Dubai hotel combines French elegance and contemporary sophistication. It's 31 floors of artfully designed rooms and suites in addition to, chic restaurants, trendy bars and infinity pool terrace boast spectacular views over the Dubai skyline and Arabian Gulf.<br><br>"Why work for Accor?<br><br>We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.<br><br>By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/<br><br>Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"<br><br>Job Description<br><br>Front Office Supervisor<br><br>To lead and supervise the entire front office team of Heartists towards the attainment of the highest standards of service excellence in accordance with the company guidelines. Supervise the Front Office operations, including the Reception, CID, and Guest Relations, ensuring that the hotel standards and procedures are fully known and followed. Ensure appropriate stock levels for the smooth run of the Front Office operations and to prepare requisitions accordingly. Daily implement and control the checklists Ensure a proper handover between the shifts. Upsell rooms, Food and Beverage outlets and other facilities whenever opportunities arise. To ensure that all guests receive a warm welcome and that they enjoy their stay, being offered the finest personal service Offer assistance at any time in the operations and to monitor, highlight, and suggest improvements on any dysfunction Maintain an atmosphere of high morale and a happy working relationship among the team. Takes responsibility for anticipating and meeting customer needs<br><br>Qualifications<br><br>Diploma or degree in hospitality With at least 2 years relevant and similar work experience in a hotel Prior experience working with Opera or a related system Strong interpersonal and problem solving abilities Fluency in English, additional languages are a plus

The Lana - Dorchester Collection is hiring through Hosco in Dubai. We are not just a collection of hotels, but instead a talented community. A family with a shared passion and commitment to, unapologetically, love and breathe who we are every day. An eclectic grouping who really care about each other and our guests; where belonging transcends all else. We do this with a backdrop of extraordinary hotels, steeped in history, glamour and stories, which provide the perfect stage for our people – our Legends – to live our vision –Treasured by Guests, Cherished by Employees, Celebrated Worldwide. Diversity and Inclusion at Dorchester Collection are core beliefs of our We Care philosophy. The basis of We Care is to create an environment where all of our employees feel valued and respected, allowing positive engagement to prosper. We continually strive to build and nurture a culture where inclusivity is part of our DNA, reflected by our core values of Passion, Personality, Respect, Working Together and Creativity. When submitting your application, please let us know if you require any special accommodations during the interview process. We care about your career and are known for having the absolute best people in the industry. When you join us as a Front Office Supervisor you start a unique opportunity to become celebrated as the very best in your field. You’ll learn not only from your fellow Legends, but also through our award-winning learning academy, so that you can achieve the highest standards of craft, service, and leadership and become a legend in your own story. You’ll love what you do and take pride in delighting our guests:You will greatly contribute to the processes and activities that create and promote the Dorchester Collection culture, values and bring the Company Philosophy “We Care” to life ensuring our employees and guests receive nothing but the best experience. You will create real connections and meaningful relationships by utilizing collective intelligence from all sources. You will coach and train the front office agents to make sure they deliver the best customer experience at all times. Our Front Office Supervisors are responsible for acting as a hotel ambassador during their day. This will include showing guest’s round during their check in process and conducting daily duties in an efficient and timely manner, such as upselling and checking that reservations instructions are being followed, all to ensure our guests receive nothing but the best experience. Sometimes our guests have special requests involving and even special occasions. Most of these requests are fulfilled by our Reception Team. Our values of Passion, Personality, Respect, Working Together and Creativity guide us each and every day. As a Front Office Supervisor, you’ll have the opportunity to bring these to life and continue to create our legacy. Communication is what keeps our departments running perfectly. Our Front Office Supervisor must communicate with other departments and extended hotel team in order to ensure the alignment remains. The items shared are the essence of a day in the life of a Front Office Supervisor, but we’ll make sure you are provided with specifics on how we care for our hotel. Please see the full vacancy for the benefits offered by The Lana - Dorchester Collection.