وظائف مساعد صيدلى - دبي الإمارات

WE ARE HIRING – BUTLER / PERSONAL ASSISTANT<br>???? Location: Dubai, UAE???? Salary: AED 6,000.00 – 8,000.00<br>We are looking for a Butler/PA to provide personal and business support to a VIP/Executive involved in Real Estate, Architecture & Property Development.<br>Key Responsibilities:• Manage the executive’s daily schedule, appointments, and meetings• Coordinate personal and business-related tasks• Assist with property viewings, meetings, and site visits• Coordinate with architects, consultants, contractors, and developers• Handle travel arrangements, bookings, and personal errands• Follow up on business and property-related matters• Maintain confidentiality and handle sensitive information professionally• Coordinate with drivers, household staff, and external service providers<br>Requirements:✔️ Previous experience as a Butler/PA, Executive PA, or Personal Assistant✔️ Experience in real estate, architecture, construction, or property development is an advantage✔️ Excellent communication and organizational skills✔️ Professional, presentable, discreet, and trustworthy✔️ Strong follow-up and multitasking abilities✔️ UAE driving license is an advantage

We’re Hiring: Russian-Speaking Administrative Assistant<br>Are you organized, energetic, people-oriented, and fluent in Russian? Do you enjoy working in a fast-paced environment where every day brings something new? Expert Zone is growing — and we’d love to have you on our team! ????<br>???? About Expert Zone Expert Zone LLC is a UAE-based corporate services and business advisory company helping entrepreneurs, investors, professionals, and international clients establish and grow their businesses in the UAE. From company formation and UAE residency to PRO services, accounting, legal support, recruitment, corporate advisory and relocation, we provide clients with an A-to-Z solution under one roof. With a strong focus on the Russian-speaking market, we are expanding our team and looking for a motivated Russian-Speaking Administrative Assistant to join us in Dubai.<br>???? What You'll Be Doing As our Administrative Assistant, you will be an important part of our daily operations and client-support team. Your responsibilities will include:???? Handling day-to-day administrative and office tasks???? Communicating with clients via Whats App, phone, email and other channels Assisting Russian-speaking clients with basic inquiries and coordination???? Preparing, organizing and maintaining company and client documents????️ Maintaining digital and physical records???? Coordinating appointments, meetings and follow-ups???? Coordinating with UAE government authorities, free zones and service providers when required✈️ Supporting visa, Emirates ID, company formation and other administrative processes???? Following up with clients and internal team members to ensure tasks are completed on time???? Updating CRM systems, spreadsheets and internal records???? Supporting the sales and business development team with administrative activities???? Conducting basic online research and preparing information when required???? Helping maintain a professional and positive client experience<br>???? What We're Looking For Fluent Russian speaker — mandatory Good command of English Excellent communication and organizational skills Good knowledge of MS Office / Google Workspace Ability to multitask and manage priorities Responsible, proactive and detail-oriented Positive attitude and willingness to learn Comfortable working in a multicultural environment UAE experience is preferred<br>???? Why Join Expert Zone? We believe a good workplace is more than just a salary. At Expert Zone, we are building a team where people can learn, grow and actually make an impact.✨ Friendly and positive working environment???? Training and continuous learning???? Real opportunities for career growth???? Supportive management and team culture???? International & multicultural working environment???? Exposure to business setup, corporate services and international clients???? Opportunity to develop into Senior Administration / Client Relationship / Sales / Business Development roles???? Performance-based growth and incentives☕ A workplace where ideas and initiative are encouraged<br>❤️ If you're ambitious, willing to learn and looking for a place where you can grow — we'd love to meet you! Join Expert Zone and grow with us. ???????? Location: Dubai, UAE???? Position: Russian-Speaking Administrative Assistant????️ Languages: Russian + English???? Apply: Send your CV via Linked In DM or contact Expert Zone LLC.<br>#Hiring #Dubai Jobs #UAEJobs #Russian Speaking #Administrative Assistant #Admin Jobs #Dubai Careers #Russian Jobs #Expert Zone #Hiring Dubai #Career Opportunity #UAEJobs

<p>A reputable medical centre , Hospital is looking for a Nurse Assistant to support nurses and healthcare professionals in providing quality patient care and maintaining a safe and comfortable environment for patients.</p> <p>Key Responsibilities<br /> Assist nurses with daily patient care and basic healthcare activities.<br /> Help patients with mobility, personal hygiene, feeding, and other daily needs.<br /> Monitor and report changes in patients’ condition to the nursing staff.<br /> Assist with checking and recording basic patient information as instructed.<br /> Maintain cleanliness and hygiene around patient areas.<br /> Prepare and organize basic medical supplies and equipment.<br /> Support nurses during routine procedures as directed.<br /> Assist with transferring and positioning patients safely.<br /> Follow infection-control and workplace safety procedures.<br /> Maintain patient privacy and confidentiality.<br /> Requirements<br /> Previous experience as a Nurse Assistant or Healthcare Assistant is preferred.<br /> Relevant healthcare training or certification is an advantage.<br /> Basic knowledge of patient care and hygiene procedures.<br /> Good communication and interpersonal skills.<br /> Compassionate, patient, and responsible attitude.<br /> Ability to work effectively as part of a healthcare team.<br /> Willingness to work shifts, weekends, or holidays when required.<br /> Application</p> <p>&#x1f4f1; Interested candidates are invited to send their updated CV via WhatsApp: +971 52 945 6306</p>

???? We're Hiring: Payment Processing Assistant / Clearing Clerk / Banking Desk Helper???? Location: United Arab Emirates (Remote)???? Employment Type: Part-Time???? Experience Level: Mid-Level to Senior???? Work Arrangement: Fully Remote About UsWe are a globally focused organization supporting financial administration, transaction processing, and operational coordination across international markets. Our teams help businesses maintain accurate payment records, organized financial documentation, and efficient transaction workflows. We value precision, confidentiality, accountability, and strong collaboration across finance, operations, and administrative functions. The Role We are seeking a detail-oriented Payment Processing Assistant / Clearing Clerk / Banking Desk Helper to support payment administration, transaction clearing, reconciliation, and banking-related coordination. This part-time remote opportunity is suited to a professional who can handle financial information carefully, monitor transaction progress, and communicate effectively with relevant stakeholders. The role offers an opportunity to contribute to reliable financial operations while developing strong transaction-management capabilities. Key Responsibilities Process and record assigned payment transactions accurately and efficiently. Review payment instructions, invoices, account details, and supporting documents. Assist with routine transaction-clearing and payment administration activities. Verify transaction information and identify missing or inconsistent details. Support payment reconciliation and investigate routine discrepancies. Maintain organized records of payments, confirmations, and supporting documentation. Monitor outstanding transactions and coordinate timely follow-up. Communicate with finance, accounting, operations, and relevant stakeholders. Prepare basic transaction reports, summaries, and status updates. Support improvements to payment-processing procedures and administrative workflows. Requirements Bachelor's degree or equivalent qualification in Finance, Accounting, Business, or a related field is preferred. Minimum of 3+ years of relevant banking, finance, payment, or administrative experience is preferred. Strong understanding of payment processing and financial administration. Knowledge of transaction clearing, reconciliation, and payment-record procedures. Familiarity with invoices, account information, and financial documentation. Proficiency in spreadsheets and standard business productivity tools. Strong numerical accuracy and attention to detail. Ability to handle confidential financial information responsibly. Strong organizational, analytical, and communication skills. Ability to work independently and collaborate effectively with international teams remotely. What We Offer Flexible part-time hours within a fully remote financial operations environment. Competitive compensation aligned with the scope of the position. Practical exposure to international payment and transaction workflows. Opportunities to strengthen reconciliation, financial administration, and coordination skills. Collaboration with finance and operations professionals across global markets. A supportive culture focused on accuracy, confidentiality, accountability, and continuous improvement.

We are currently hiring for a Personal Assistant & Lifestyle Manager to support the Founder of a fast-growing fintech business group with 5 offices globally. Please note: This is not a traditional PA/EA role - it's a combination of professional PA support and lifestyle management, covering both the Founders' business and personal lives. Key responsibilities include:Managing complex calendars, travel, accommodation and international logistics Supporting with visas, health check-ups, appointments and personal administration Managing restaurant reservations, drivers, errands, shopping and other lifestyle requirements Coordinating with banks, advisors, lawyers and external service providers Supporting spouses/family logistics and important personal commitments Anticipating needs, solving problems independently and taking full ownership from start to finish What we're looking for:5+ years of strong PA experience - lifestyle management experience is highly preferred Experience supporting Founders, entrepreneurs, UHNW individuals or family offices Highly organised, detail-oriented and able to manage multiple priorities under pressure Excellent communication, discretion and judgement Comfortable with international travel if required Working hours: 10am-7pm, Monday-Friday<br>Working pattern: 4 days in office + 1 day WFH Given the nature of supporting Founders, some responsiveness outside formal working hours, including evenings/weekends, will be required when urgent personal or travel matters arise. Flexibility is therefore essential. Please ONLY apply if you already have substantial Personal Assistance experience.

At Terracotta – Driving Business Growth in Recruitment, Outsourcing & Corporate Services We are a leading outsourcing company in the UAE, delivering recruitment, manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and corporate solutions across the region. At Terracotta, your voice counts, your ideas matter, and your success is celebrated.<br>We are currently looking for an Assistant Relationship Manager (Arabic Speaker) to join a leading international banking environment in Dubai. This opportunity is suited to a banking or wealth management professional with 3–5 years of relevant experience, strong knowledge of capital markets and transactions, and experience supporting Relationship Managers with client servicing, onboarding, and day-to-day account activities.<br>Key Responsibilities:Support Relationship/Wealth Managers with daily client servicing and relationship management activities Process and monitor client transactions, including securities transactions and payments Coordinate with front, middle, and back-office teams to ensure timely execution of client instructions Support client onboarding, account openings/closures, and KYC documentation Monitor client account balances, transactions, renewals, and pending items Assist with credit approval requests, loan drawdowns, and renewals Prepare and coordinate subscription, redemption, and loan documentation Handle client requests and inquiries, escalating to the Relationship Manager where appropriate Ensure all client activities are completed in line with the Bank’s compliance policies and procedures<br>Requirements:Bachelor’s degree, preferably in Finance Experience with an international bank operating within the DIFC is strongly required3–5 years of experience in a similar banking, wealth management, or relationship support role Knowledge of capital markets and financial transactions Understanding of client onboarding, KYC, and compliance Strong command of English & Arabic Languages Client-facing experience is preferred Strong organizational skills with the ability to work effectively under pressure<br>If your experience aligns with the above requirements, please apply or reach out directly for further information.#Hiring #Dubai Jobs #Banking Jobs #Private Banking #Wealth Management #NRI #Relationship Management #Assistant Relationship Manager #Capital Markets #UAEJobs

<p>An established organization in Dubai is expanding its operations and is seeking a Warehouse Assistant to join its team. This position is ideal for candidates who are looking to build practical experience in warehouse operations, inventory handling, order preparation, and logistics support. Freshers can apply, and candidates with relevant experience are also welcome.</p> <p>Key Responsibilities:</p> <p>Assist with receiving, unloading, checking, and organizing incoming goods and materials.<br /> Arrange products in designated storage areas for easy identification and access.<br /> Pick, pack, label, and prepare items according to orders and delivery requirements.<br /> Assist with loading and unloading goods while following proper handling procedures.<br /> Check quantities and product details against invoices, delivery notes, and stock records.<br /> Support regular stock counting and inventory checking activities.<br /> Report damaged, missing, or incorrect items to the warehouse supervisor.<br /> Maintain accurate records of incoming and outgoing materials.<br /> Assist in keeping warehouse shelves, storage areas, and workspaces clean and organized.<br /> Follow company procedures for storage, handling, safety, and workplace organization.<br /> Coordinate with warehouse staff, delivery teams, and other departments when required.<br /> Assist with preparing goods for dispatch and ensuring orders are ready on time.<br /> Handle basic warehouse equipment and tools safely as instructed.<br /> Perform other warehouse and operational duties assigned by the supervisor.</p> <p>Company Benefits:</p> <p>Competitive monthly salary<br /> Paid annual leave<br /> Medical insurance<br /> Training and on-the-job learning<br /> Supportive working environment<br /> Career development opportunities<br /> Team-oriented workplace<br /> Employee benefits as per UAE labor regulations</p>

About the Company<br>Aspire Manpower Services is recruiting an Operations Coordinator on behalf of one of our reputed clients in the UAE.<br>About the Role<br>Our client is looking for a highly organized, detail-oriented, and proactive Administrative Assistant to provide administrative and operational support to the team.<br>Responsibilities<br>Provide day-to-day administrative and clerical support. Manage emails, correspondence, documents, and records. Prepare reports, presentations, letters, and other business documents. Schedule meetings, appointments, and maintain calendars. Handle data entry and maintain accurate records and databases. Coordinate with internal departments and external stakeholders. Assist with general office administration and operational activities. Follow up on pending tasks and ensure timely completion. Maintain confidentiality of company and client information. Perform other administrative duties as assigned by management.<br>Qualifications<br>Bachelor's degree or relevant qualification preferred.2–5 years of experience in an administrative role.<br>Required Skills<br>Good knowledge of Microsoft Office, especially Excel, Word, Power Point, and Outlook. Strong communication and interpersonal skills. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Ability to multitask and work effectively under pressure. UAE experience is preferred. Candidates currently available in the UAE are preferred.<br>Pay range and compensation package<br>Salary: AED 5,000 – 7,000 per month<br>How to Apply<br>If you meet the above requirements and are interested in this opportunity, please apply with your updated CV through Linked In.

Role Description The General Assistant at GPCP® | البرنامج المهني للمشتريات والعقود الحكومية will provide day-to-day administrative, operational, and coordination support to the program team in a remote, part-time capacity. Responsibilities include organizing digital files and documents, scheduling and coordinating virtual meetings, maintaining simple records and spreadsheets, and supporting email and calendar management. The role also involves assisting with preparation of presentations and basic reports, tracking tasks and deadlines, and following up with internal and external stakeholders as directed. The General Assistant will collaborate with team members using online communication tools, adhere to established procedures, and ensure timely, accurate completion of assigned tasks.<br>Qualifications<br> Ability to perform general administrative tasks, including document organization, data entry, and basic record keeping. Proficiency in common office software (e.g., word processing, spreadsheets, presentation tools) and comfort working in cloud-based environments. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a part-time remote setting. Clear written and verbal communication skills in English; Arabic proficiency is beneficial. Capacity to work independently, follow instructions accurately, and maintain a high level of attention to detail. Professional, inclusive, and respectful approach when interacting with colleagues and stakeholders from diverse backgrounds. Basic familiarity with government procurement or contracts is an advantage, but not required; willingness to learn is essential. Previous experience in a support, administrative, or coordination role is preferred; relevant education or training in business, administration, or a related field is an asset.

Role Description As a Supplier Management Assistant, you will support the day-to-day management and coordination of supplier relationships, information, documentation, and operational activities. You will work closely with procurement, purchasing, finance, logistics, warehouse, and other internal teams to maintain accurate supplier records and support effective supplier performance and business operations. Key responsibilities include:Assist with daily supplier management and coordination activities. Maintain accurate and up-to-date supplier profiles, contact details, product information, pricing, and related records. Support supplier onboarding, registration, documentation, and account maintenance processes. Coordinate with suppliers regarding quotations, product availability, pricing, specifications, order status, delivery schedules, and required documents. Monitor supplier orders, deliveries, commitments, and outstanding actions and ensure timely follow-up. Assist with tracking supplier performance, service levels, delivery accuracy, product availability, and other relevant indicators. Maintain supplier contracts, certificates, compliance documents, quotations, invoices, and related records in an organized manner. Verify supplier information and documentation for accuracy, completeness, and validity. Coordinate with procurement, purchasing, finance, warehouse, logistics, inventory, and operations teams to resolve supplier-related matters. Assist with identifying and following up on delivery delays, shortages, quality concerns, pricing discrepancies, and other supplier issues. Support supplier reviews, performance reporting, and routine supplier communication. Prepare supplier reports, performance summaries, order updates, and other management information. Assist with supplier data maintenance and ensure relevant systems and databases remain accurate and current. Support improvements to supplier management processes, data accuracy, documentation, and operational efficiency. Ensure supplier-related activities follow company policies, procedures, approval requirements, and compliance standards. Perform other administrative, analytical, and operational duties related to supplier management as required. Qualifications Diploma or Bachelor’s degree in Supply Chain Management, Procurement, Purchasing, Business Administration, Logistics, Operations Management, or a related discipline. Good understanding of supplier management, procurement, purchasing, and supply chain processes. Strong organizational and coordination skills with excellent attention to detail. Good analytical, numerical, and problem-solving abilities. Proficiency in Microsoft Office, particularly Excel, Word, Power Point, and Outlook. Strong written and verbal communication skills. Good supplier coordination, relationship management, and follow-up skills. Ability to maintain accurate supplier records and manage commercial documentation professionally. Ability to manage multiple suppliers, tasks, priorities, and deadlines effectively. Strong cross-functional collaboration and interpersonal skills. Familiarity with ERP, procurement, supplier management, or contract management systems is an advantage. Ability to identify discrepancies, operational risks, and supplier-related issues. Proactive, responsible, and detail-oriented approach to work. Good understanding of confidentiality, compliance, and data accuracy requirements. Flexible and adaptable to changing supplier and business requirements. Willingness to learn new systems, procedures, and supplier management processes.

<p>A hotel and restaurant is seeking qualified candidates for Chef / Commis Chef positions. The role involves food preparation, cooking assistance, maintaining kitchen hygiene, and supporting smooth daily kitchen operations while following established food quality and safety standards.</p> <p>Key Responsibilities:</p> <p>Prepare ingredients by washing, peeling, cutting, chopping, and portioning.<br /> Assist with the preparation and cooking of menu items according to recipes and instructions.<br /> Support senior chefs during food preparation and service.<br /> Prepare basic sauces, salads, garnishes, and other assigned food items.<br /> Maintain proper portion sizes and presentation standards.<br /> Ensure food is stored correctly and handled according to food safety procedures.<br /> Check the quality and freshness of ingredients before use.<br /> Monitor kitchen supplies and report shortages to the supervisor.<br /> Maintain cleanliness and sanitation of workstations, utensils, and kitchen equipment.<br /> Follow proper food handling, hygiene, and safety procedures.<br /> Assist with receiving and organizing kitchen supplies when required.<br /> Minimize food wastage through proper preparation and storage.<br /> Maintain a clean, organized, and efficient kitchen environment.<br /> Perform other kitchen duties as assigned by the Chef or Kitchen Supervisor.</p> <p>Requirements:</p> <p>Previous experience as a Chef, Commis Chef, or Kitchen Assistant is preferred.<br /> Basic knowledge of food preparation and cooking techniques.<br /> Knowledge of food hygiene and safety practices.<br /> Ability to work efficiently in a busy kitchen environment.<br /> Good teamwork and communication skills.<br /> Ability to follow recipes, instructions, and portion standards.<br /> Good attention to cleanliness and detail.<br /> Culinary or hospitality training is an advantage.<br /> Candidates with relevant experience in hotels, restaurants, catering, or food service operations are welcome.<br /> Freshers with relevant culinary training may be considered for entry-level Commis Chef positions.</p> <p>Employment Type: Full-Time<br /> Location: Dubai, UAE</p> <p>Application:<br /> Candidates meeting the requirements may submit an updated CV &#8211; hr.krisamp@gmail.com</p>

???????? WE’RE HIRING — FINANCE ASSISTANT / FINANCE COORDINATOR / FINANCE EXECUTIVE ???????????????? Location: Dubai, United Arab Emirates???? Employment Type: Part-Time???? Work Arrangement: Fully Remote???? Experience Level: Mid-Level to Senior???????? POWER THE NUMBERS. SUPPORT SMARTER DECISIONS. DRIVE FINANCIAL SUCCESS. ????We’re looking for a highly organized, detail-oriented, and finance-focused professional to join our growing team in Dubai. Whether your strength is financial administration, coordination, or broader finance operations, this opportunity offers the chance to make a meaningful impact! ???????? ROLE RESPONSIBILITIES???? Support daily finance and accounting activities, including invoices, payments, expenses, and financial records.???? Prepare and organize financial documents, reports, statements, and supporting schedules.???? Coordinate with internal departments and external stakeholders on finance-related matters.???? Assist with bank reconciliations, account reconciliations, and transaction verification.???? Monitor financial data and help identify discrepancies, trends, and improvement opportunities.???? Support monthly, quarterly, and year-end financial closing activities.???? Maintain accurate records of transactions, invoices, receipts, and expense claims.???? Provide administrative and operational support to the finance team and management.???? Handle financial information with accuracy, confidentiality, and professionalism.???? QUALIFICATIONS✅ Bachelor’s degree or diploma in Finance, Accounting, Business, or a related field preferred.✅ 3+ years of professional experience in finance, accounting, coordination, or a related position preferred.✅ Strong understanding of financial processes and basic accounting principles.✅ Excellent numerical, analytical, and organizational skills.✅ Strong attention to detail with a high level of accuracy.✅ Excellent communication and coordination abilities.✅ Able to prioritize multiple tasks and meet deadlines independently.⭐ Experience with Excel, ERP platforms, accounting software, or financial systems is an advantage.???? WHY JOIN US????? Fully Remote — Work flexibly from wherever you perform best.⏰ Flexible Part-Time Opportunity — Balance professional growth with flexibility.???? Career Development — Expand your finance and business expertise.???? International Exposure — Work within a dynamic and diverse business environment.???? Professional Team — Collaborate with experienced finance and business professionals.???? Competitive Compensation — Attractive package based on experience and contribution.???? READY TO MOVE YOUR FINANCE CAREER FORWARD????? APPLY NOW! ????Join us as a Finance Assistant / Finance Coordinator / Finance Executive in Dubai and become part of a team focused on accuracy, efficiency, and sustainable business growth!#Finance Assistant #Finance Coordinator #Finance Executive #Finance Jobs #Dubai Jobs #UAEJobs #Dubai Careers #Accounting Jobs #Finance Career #Hiring Now

<ul><li><p><strong>Career Level:</strong> Senior</p></li><li><p><strong>Location</strong>: Dubai, UAE</p></li><li><p><strong>Gender</strong>: FEMALE</p></li><li><p><strong>Experience</strong>: 4-10 years</p></li><li><p><strong>Monthly Salary</strong>: AED 5,000 to AED 7,000</p></li><li><p><strong>Offices</strong></p><p>a. Dubai- International City</p><p>b. Dubai - Deira</p><p>c. Sharjah - Al Majaz</p></li><li><p><strong>Products/Industries</strong>: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, elevators & escalators, material handling & lifting equipment, tools/meters/power tools & hardware, industrial electronics, electro-mechanical, marine, oil & gas, MEP, HVAC, IT, manufacturing machinery, packing and batching machines, commercial kitchen equipment, POS, office automation, wholesale office supplies, IT products / LV / ELV / BMS</p><br></li></ul><p><strong>Intro</strong></p><p>We are looking for an organized and responsible Admin / Administrative Assistant to support daily office operations, HR coordination, basic accounting support, supply chain support and internal follow-ups.</p><br><p><strong>Responsibilities:</strong></p><p><strong>A) Administrative Duties:</strong></p><ul><li><p>Handle daily administrative tasks, emails, records, and filing.</p></li><li><p>Assist management with schedules, reports, and follow-ups.</p></li><li><p>Monitor office supplies, petty cash, and general office requirements.</p></li><li><p>Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.</p></li></ul><p><strong>B) HR Administration:</strong></p><ul><li><p>Assist in job posting, CV screening, interview scheduling, and candidate follow-up.</p></li><li><p>Maintain employee records, attendance, leave records, and HR documents.</p></li><li><p>Support onboarding, documentation, and internal HR communication.</p></li></ul><ul><li><p>Assist in job posting, CV screening, interview scheduling, and candidate follow-up.</p></li><li><p>Maintain employee records, attendance, leave records, and HR documents.</p></li><li><p>Support onboarding, documentation, and internal HR communication.</p></li></ul><p><strong>C) Accounting / Bookkeeping:</strong></p><ul><li><p>Support basic AP/AR, invoice entry, receipts, payment follow-ups, and bookkeeping.</p></li><li><p>Experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.</p></li></ul><p><strong>D) Supply Chain:</strong></p><ul><li><p>Support basic supply chain tasks, including supplier follow-ups, shipment coordination, stock updates, and order status tracking.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Proven experience as a Senior Administrative Assistant, Office Administrator, or Office Coordinator is preferred.</p></li><li><p>Must be skilled and experienced in at least two of the following areas: Administrative Assistance, HR Administration, Accounting/Bookkeeping, or Supply Chain.</p></li><li><p>Strong written and verbal communication skills, with professional email drafting ability.</p></li><li><p>Proficient in MS Word, Excel, Outlook, and general office applications.</p></li><li><p>Experience with <strong>Zoho Books, Zoho Inventory, Zoho CRM, or Odoo</strong> is an advantage.</p></li><li><p>Highly organized, detail-oriented, and able to manage multiple administrative tasks with minimum supervision.</p></li><li><p>Proactive, reliable, and willing to learn new systems and procedures.</p><p><br></p></li></ol><p><strong>Additional Qualifying Advantages:</strong></p><ul><li><p>UAE driving license.</p></li><li><p>Experience in Digital Marketing or Social Media.</p></li><li><p>Engineering Degree specialized as Mechatronics Engineer will be a Plus+.</p><p><br></p></li></ul><p><strong>How to Apply:</strong></p><ol type="1"><li><p>Visit our careers page</p></li><li><p>Select the relevant job opening</p></li><li><p>Complete the application form<br></p></li></ol><p><br></p>

INSPIRE | EXHILARATE | DELIGHT<br><br>For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.<br><br>Every step at Chalhoub Group is taken to build a future where luxury dreams become reality — bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse — the Group’s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally.<br><br>Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future-proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM.<br><br>Sustainability is at the core of the Group’s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women’s Empowerment Principles, and to have pledged to reach Net Zero by 2040.<br><br>Role Purpose<br><br>The Executive Assistant to the CEO is responsible for providing professional and efficient administrative and organizational support to the Chief Executive Officer. The role is responsible for coordinating the CEO’s schedule, meetings, correspondence, travel arrangements, documentation, and day-to-day administrative requirements.<br><br>The position requires a high level of organization, attention to detail, discretion, and professionalism, as well as the ability to manage multiple priorities and maintain effective communication with internal and external stakeholders.<br><br>What You'll Be Doing<br><br>Executive Support<br><br>Provide day-to-day administrative support to the CEO. Coordinate and maintain the CEO’s calendar, appointments, meetings, and commitments. Schedule and coordinate internal and external meetings, ensuring all logistical requirements are addressed. Prepare meeting agendas, presentations, reports, correspondence, and other documents as required. Monitor outstanding tasks and follow up with relevant individuals to ensure timely completion. Assist the CEO with administrative requests and ad hoc assignments.<br><br>Communication and Coordination<br><br>Manage and organize correspondence, emails, and other communications as required. Ensure matters requiring the CEO’s attention are appropriately highlighted and followed up. Liaise with internal departments and employees to coordinate requests and obtain required information.<br><br>Travel and Event Coordination<br><br>Coordinate domestic and international business travel arrangements, including flights, accommodation, transportation, and itineraries. Assist with last-minute changes or adjustments to travel and meeting arrangements. Ensure CEO’s expenses are uploaded weekly for reimbursements<br><br>Office and Administrative Support<br><br>Coordinate with the Office Manager on administrative and operational matters related to the Executive Office. Assist with office-related activities and arrangements involving the CEO. Support the Office Manager with administrative tasks and projects as required. Undertake other duties and responsibilities reasonably associated with the position.<br><br>What You’ll Need To Succeed<br><br>3–5 years of relevant experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role. Previous experience supporting a senior executive is preferred. Excellent written and verbal communication skills in English and preferably French Strong proficiency in Microsoft Office, particularly Outlook, Word, Power Point, and Excel. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Ability to prioritize and manage multiple tasks simultaneously. Strong written and verbal communication skills. Ability to work independently and meet deadlines. Strong interpersonal skills and ability to interact effectively with individuals at different levels of the organization. Ability to handle confidential information with discretion. Proactive and solution-oriented approach. Flexibility and ability to adapt to changing priorities. <br><br>What We Can Offer You<br><br>With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.<br><br>We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.<br><br>Using Gen AI in Your Application Process<br><br>To support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.<br><br>We Invite All Applicants to Apply<br><br>It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.<br><br>We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.

<p>A reputable company is seeking an HR Assistant to support daily human resources operations, employee records, and administrative tasks.</p> <p>Requirements:</p> <p>Diploma or bachelor&#8217;s degree in Human Resources, Business Administration, or related field is an advantage.<br /> Previous HR or administrative experience is preferred.<br /> Good knowledge of MS Office and HR documentation.<br /> Strong communication and organizational skills.<br /> Ability to maintain confidentiality and handle records professionally.<br /> Freshers are welcome to apply.<br /> Applicants may apply via the email address tanisgloballlc@gmail.com</p>

<p>A reputable company is seeking an HR Assistant to support daily human resources operations, employee records, and administrative tasks.</p> <p>Requirements:</p> <p>Diploma or bachelor&#8217;s degree in Human Resources, Business Administration, or related field is an advantage.<br /> Previous HR or administrative experience is preferred.<br /> Good knowledge of MS Office and HR documentation.<br /> Strong communication and organizational skills.<br /> Ability to maintain confidentiality and handle records professionally.<br /> Freshers are welcome to apply.<br /> Applicants may apply via the email address tanisgloballlc@gmail.com</p>

<ul><li><p>Manage the daily schedule, appointments, and meetings of management</p></li><li><p>Handle emails, calls, and official correspondence with professionalism and discretion</p></li><li><p>Prepare polished documents, reports, and presentations</p></li><li><p>Liaise confidently with internal teams and external clients</p></li><li><p>Coordinate travel arrangements and meeting logistics</p></li><li><p>Maintain confidential records with the highest level of discretion</p></li><li><p>Provide broad administrative and personal support to management</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Prior experience as a Personal Secretary, PA, or Executive Assistant preferred</p></li><li><p>Excellent verbal and written communication skills, comfortable in representing management in front of clients and stakeholders</p></li><li><p>Strong organizational skills and the ability to multitask under pressure</p></li><li><p>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</p></li><li><p>A polished, professional presence and confident, positive attitude</p></li><li><p>Absolute discretion with sensitive and confidential information</p></li><li><p>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</p></li><li><p>Comfortable with calendar/scheduling tools (Google Calendar, Outlook Calendar, etc.)</p></li><li><p>Familiarity with video conferencing platforms (Zoom, Teams, Google Meet)</p></li><li><p>Basic knowledge of office equipment and document management systems</p></li><li><p>Typing speed and accuracy for correspondence and reports</p></li></ul><br><br>

We’re Hiring: Claims & Billing Assistant Location: United Arab Emirates Employment Type: Part-Time Experience Level: Mid-Level to Senior Work Arrangement: Hybrid<br>About UsWe support businesses with claims administration, billing operations, financial documentation, payment processing, and transaction coordination. Our work focuses on maintaining accurate records, processing claims and billing information, and supporting efficient financial and administrative workflows. The Role We are looking for a Claims & Billing Assistant to support day-to-day claims processing and billing administration. The role involves reviewing documents, processing claims and invoices, maintaining accurate records, tracking outstanding items, and coordinating with internal teams, clients, vendors, and other relevant parties. Key Responsibilities Assist with daily claims and billing administration. Review claims, invoices, receipts, supporting documents, and related records for completeness and accuracy. Process and update claims and billing information in internal systems. Maintain accurate records of claims, invoices, payments, adjustments, and outstanding balances. Track claim status, billing activity, payment requests, approvals, and outstanding documentation. Follow up on missing information, incomplete claims, disputed charges, and pending approvals. Verify billing details, quantities, rates, dates, and supporting documentation. Assist with invoice preparation, billing updates, credit notes, adjustments, and payment documentation. Coordinate with finance, accounting, operations, procurement, sales, vendors, and relevant external parties. Investigate discrepancies between claims, invoices, orders, payments, and supporting records. Maintain spreadsheets, billing trackers, claims registers, and digital documentation. Prepare routine claims, billing, payment, and outstanding-item reports. Support reconciliation of claims, invoices, payments, and account records. Monitor deadlines for claim submissions, invoice processing, approvals, and follow-ups. Organize documentation required for internal reviews, audits, and financial records. Escalate unresolved discrepancies, rejected claims, delayed payments, or missing documents when required. Support month-end billing and claims-related administrative activities. Maintain confidentiality of financial, commercial, and business information. Assist with improving claims, billing, documentation, and follow-up workflows. Requirements3+ years of experience in claims administration, billing, accounts administration, finance operations, or a related field preferred. Bachelor’s degree or equivalent in Business, Finance, Accounting, Administration, or a related field preferred. Good understanding of claims processing, billing administration, invoices, payments, and financial documentation. Strong attention to detail when reviewing figures, documents, dates, and transaction information. Good numerical and analytical skills. Comfortable using spreadsheets, ERP systems, billing platforms, and digital records. Strong organizational and follow-up skills. Good written and verbal communication abilities. Ability to manage multiple claims, invoices, requests, and deadlines. Ability to identify discrepancies and follow issues through to resolution. Experience with reconciliation, payment tracking, accounts receivable, or claims systems is an advantage. What We Offer Hybrid part-time work arrangement. Flexible hours designed to support a balanced working schedule. Practical experience across claims administration, billing, financial documentation, payment coordination, and business operations. Exposure to cross-functional finance and administrative workflows. A professional and collaborative working environment.

We’re Hiring: Ticketing & Information Assistant Location: United Arab Emirates Employment Type: Part-Time Work Arrangement: Hybrid<br>About UsWe support businesses and organizations with ticketing administration, booking coordination, information management, scheduling, and operational support. Our work focuses on maintaining accurate booking information, coordinating reservations and requests, and ensuring information is organized and accessible across daily operations. The Role We are looking for a Ticketing & Information Assistant to support ticketing, booking, information, and administrative activities. The role involves processing requests, maintaining booking records, coordinating schedules, updating information, and supporting internal teams with accurate and timely documentation. Key Responsibilities Assist with daily ticketing, booking, reservation, and information administration. Process ticketing and booking requests according to established procedures. Enter and update passenger, visitor, booking, itinerary, event, or reservation information in relevant systems. Verify dates, times, names, quantities, destinations, booking details, and related information. Maintain accurate ticketing, reservation, and transaction records. Assist with ticket issuance, amendments, cancellations, confirmations, and rebooking where applicable. Monitor booking status, pending requests, confirmations, and outstanding requirements. Coordinate with travel, transport, event, operations, or administrative teams as required. Maintain organized databases, spreadsheets, booking systems, and digital records. Prepare confirmations, schedules, information sheets, reports, and related documentation. Follow up on missing information, pending approvals, booking changes, and documentation requirements. Assist with checking availability, schedules, routes, event details, or other relevant information. Coordinate information updates across internal systems and operational records. Support the preparation of daily or periodic ticketing and booking reports. Identify discrepancies in booking records, schedules, ticket details, or transaction information. Escalate complex booking issues, system errors, or unresolved discrepancies when required. Maintain accurate records of changes, cancellations, amendments, and completed transactions. Support improvements to ticketing, information management, booking, and administrative workflows. Requirements3+ years of experience in ticketing, reservations, booking administration, travel operations, event administration, transportation, or a related field preferred. Bachelor’s degree or equivalent in Business, Tourism, Hospitality, Administration, or a related field preferred. Good understanding of ticketing, booking, reservation, scheduling, or information administration processes. Strong attention to detail when handling names, dates, times, routes, quantities, and booking information. Good organizational and time-management skills. Comfortable using booking systems, spreadsheets, databases, CRM platforms, and digital administrative tools. Strong written and verbal communication skills. Good numerical and data-entry accuracy. Ability to manage multiple booking requests, changes, records, and deadlines. Ability to follow established procedures and maintain accurate documentation. Experience with reservation systems, GDS platforms, ticketing software, event systems, or travel technology is an advantage. What We Offer Hybrid part-time work arrangement. Flexible hours designed to support a balanced working schedule. Practical experience across ticketing, reservations, booking administration, information coordination, and operational support. Exposure to travel, transportation, events, scheduling, and digital booking workflows. A professional and collaborative working environment.

<p>Guildhall is currently recruiting for an Executive Assistant to support the two SVPs of a well-established company in the luxury travel and lifestyle media industry, based in Dubai. This is a full-time, office-based role working closely with the Senior Vice Presidents and a small, dynamic team. We’re looking for someone with strong experience supporting C-level executives, excellent communication skills, and a proactive, trustworthy approach. Key Responsibilities: • Provide comprehensive executive support to the Managing Director • Manage calendar, schedule meetings, and coordinate travel arrangements, agendas and making sure, coordination in the office. • Prepare reports, presentations, and meeting materials • Handle confidential documents and sensitive information with discretion • Communicate professionally with internal teams and external partners • Act as a gatekeeper and first point of contact for the MD • Assist in office coordination as needed (team of 9 in the Dubai office)</p><p>• Based in Dubai and available to work on-site 5 days a week • 5-10+ years of experience as an Executive Assistant to MDs or CEOs • Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent • Arabic language skills are a strong advantage • Bachelor's degree in Business Administration, HR, or Foreign Affairs preferred • Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable • Highly trustworthy, discreet, and well-presented • Strong interpersonal skills, modest, and grounded personality • Able to manage responsibilities independently with a performance-driven mindset • No extended travel plans within the next 7 months (short leaves are acceptable)</p>