وظائف سكرتارية في الإمارات

Job Description<br><br>We are currently seeking a Administrative Officer, reporting directly to the Head of the Department to join our team based in UAE, Abu Dhabi.<br><br>About us:<br><br>Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.<br><br>Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.<br><br>About the mission we offer you:<br><br>Job Title: Administrative Officer / Project Secretary<br><br>Department: Projects / Engineering<br><br>Qualification<br><br>Bachelor's Degree or Diploma in Business Administration, Office Management, Secretarial Studies, or a related discipline. Certification in Office Administration or Secretarial Practice is an added advantage.<br><br><br>Experience<br><br>Minimum 5–10 years of experience as a Project Secretary, Administrative Officer, or Executive Secretary, preferably within Engineering, Oil & Gas, EPC, Offshore, or Construction projects. Experience supporting Project Managers and multidisciplinary engineering teams is highly preferred.<br><br><br>Role Purpose<br><br>The Administrative Officer / Project Secretary will provide comprehensive administrative, secretarial, and coordination support to the Project Manager and project team. The role is responsible for ensuring efficient document management, correspondence control, meeting coordination, reporting, travel arrangements, and project administration activities to support the successful execution of projects.<br><br>Key Responsibilities Project Administration<br><br>Provide administrative and secretarial support to the Project Manager and project team. Maintain project records, files, logs, and databases in accordance with company procedures. Assist in the preparation, formatting, and issuance of project reports, presentations, and correspondence. Track project deliverables, action items, and deadlines to ensure timely completion. Coordinate project-related communications among internal departments, clients, subcontractors, and vendors.<br><br><br>Document Control & Correspondence<br><br>Manage incoming and outgoing correspondence, including letters, transmittals, emails, and reports. Maintain project document registers and ensure proper filing of all project documentation. Distribute documents to relevant stakeholders and maintain document tracking records. Support the preparation and submission of client deliverables and project reports. Ensure confidentiality and security of project information and records.<br><br><br>Meetings & Coordination<br><br>Schedule and coordinate project meetings, workshops, and review sessions. Prepare meeting agendas, presentations, and supporting documentation. Record and distribute meeting minutes and follow up on action items. Coordinate logistics for project reviews, audits, and client meetings.<br><br><br>Office Administration<br><br>Manage calendars, appointments, and travel arrangements for project personnel. Coordinate hotel bookings, transportation, visa applications, and other travel-related activities. Organize office supplies and administrative resources required by the project team. Support onboarding and mobilization activities for project personnel.<br><br><br>Reporting & Data Management<br><br>Prepare weekly and monthly project administrative reports. Maintain manpower records, leave schedules, attendance records, and project contact lists. Assist in compiling project performance reports and management presentations. Update project tracking systems and databases as required.<br><br><br>Client & Stakeholder Support<br><br>Act as a focal point for project-related administrative communications. Coordinate with client representatives, contractors, consultants, and internal stakeholders. Maintain professional communication and ensure prompt responses to project correspondence.<br><br><br>Compliance & Quality<br><br>Ensure compliance with company policies, procedures, and project requirements. Support quality audits and project documentation reviews. Maintain accurate records in accordance with project document retention requirements.<br><br><br>Starting Date: ASAP<br><br>About you:<br><br>We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements:<br><br>Qualifications: Bachelors or Diploma<br><br>Languages: English + proficiency level (Basic, Professional, Fluent)<br><br>Main skills: (up to 4)<br><br>Your career with us <br><br>Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T. EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development.<br><br>What’s Next?<br><br>Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with a reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application.<br><br>We invite you to get to know more about our company by visiting www.ten.com and follow us on Linked In , Instagram , Facebook , X and You Tube for company updates.

Purpose of the Role<br><br>Serve as the first point of contact for visitors, clients, and stakeholders while supporting office administration, internal coordination, and company events. The role requires a highly professional, energetic, and proactive individual capable of balancing front-office responsibilities with office coordination, employee engagement activities, meeting logistics, and event support.<br><br>Key Responsibilities<br><br>Front Office & Visitor Experience<br><br>Welcome visitors, clients, guests, and VIPs professionally. Manage reception operations and maintain a positive first impression of the organization. Handle incoming calls, enquiries, correspondence, and visitor coordination. Support meeting room scheduling and visitor logistics. <br><br>Administrative & Office Coordination<br><br>Provide day-to-day administrative support across departments. Coordinate calendars, meetings, room bookings, office supplies, and office services. Prepare reports, presentations, correspondence, and administrative documentation. Liaise with internal stakeholders and external vendors. <br><br>Event & Employee Engagement Support<br><br>Assist with the planning and coordination of internal events, workshops, team activities, employee engagement initiatives, and corporate functions. Coordinate invitations, attendee registration, logistics, vendors, catering, and venue setup. Support event-day execution and stakeholder coordination. Ensure smooth participant and visitor experience. <br><br>Problem Solving & Operational Support<br><br>Anticipate issues before they arise and proactively propose solutions. Resolve scheduling conflicts and operational challenges. Support continuous improvement of office processes and administrative workflows. Escalate issues appropriately while maintaining ownership and follow-through. <br><br>Must-Have Experience: 2–5 years experience in:<br><br>Reception / Office Administration / Administrative Coordination Office Coordination / Guest Relations Customer Service Event Coordination <br><br>Technical Skills<br><br>Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams Meeting scheduling Calendar management Administrative reporting Vendor coordination <br><br>Communication<br><br>Excellent interpersonal and communication skills Comfortable interacting with executives, visitors, employees, and external stakeholders Strong verbal communication and personal presentation <br><br>Administrative & Events (UAE National / Emirati) in Abu Dhabi, United Arab Emirates

Role: Administrative Manager (Remote) Location: Remote (Work from Anywhere) Job Type: Contract Payout: $20 - $40/hour<br>Role Overview:We are hiring for one of our clients, seeking an Office and Administrative Domains specialist to work on a contract basis. The role involves managing administrative processes and supporting office operations across multiple domains. Responsibilities include coordinating tasks, assisting teams, and ensuring compliance with standard procedures.<br>Key Responsibilities:• Manage and streamline administrative workflows for office operations.• Support cross-functional teams by handling documentation, communication, and scheduling.• Maintain compliance with organizational policies and regulatory requirements.• Assist in tracking and reporting on office-related metrics and performance.• Coordinate with vendors and internal stakeholders for seamless operations.<br>Required Skills & Qualifications:• Experience in office administration or related administrative roles is required.• Proficiency in Microsoft Office Suite (Word, Excel, Power Point) is required.• Strong organizational and time management skills are required.• Ability to handle confidential information with discretion is required.• Familiarity with basic accounting or financial tracking is preferred.<br>More About the Opportunity:This role offers a unique opportunity to work with a global leader in the Information Services industry, contributing to streamlined operations and administrative efficiency.<br>Equal Opportunity Employer:We hire based on skills and expertise. All qualified candidates are welcome regardless of background, experience, or prior employment history. Applications are reviewed solely on demonstrated technical ability and qualifications.<br>Apply Now!

Role: Administrative Manager (Remote) Location: Remote (Work from Anywhere) Job Type: Contract Payout: $20 - $40/hour<br>Role Overview:We are hiring for one of our clients, seeking an Office and Administrative Domains specialist to work on a contract basis. The role involves managing administrative processes and supporting office operations across multiple domains. Responsibilities include coordinating tasks, assisting teams, and ensuring compliance with standard procedures.<br>Key Responsibilities:• Manage and streamline administrative workflows for office operations.• Support cross-functional teams by handling documentation, communication, and scheduling.• Maintain compliance with organizational policies and regulatory requirements.• Assist in tracking and reporting on office-related metrics and performance.• Coordinate with vendors and internal stakeholders for seamless operations.<br>Required Skills & Qualifications:• Experience in office administration or related administrative roles is required.• Proficiency in Microsoft Office Suite (Word, Excel, Power Point) is required.• Strong organizational and time management skills are required.• Ability to handle confidential information with discretion is required.• Familiarity with basic accounting or financial tracking is preferred.<br>More About the Opportunity:This role offers a unique opportunity to work with a global leader in the Information Services industry, contributing to streamlined operations and administrative efficiency.<br>Equal Opportunity Employer:We hire based on skills and expertise. All qualified candidates are welcome regardless of background, experience, or prior employment history. Applications are reviewed solely on demonstrated technical ability and qualifications.<br>Apply Now!

Position Overview<br><br>We are looking for a reliable, detail-oriented, and highly organized Remote Administrative Assistant to support our growing operations team serving the MENA region, including the UAE, Qatar, and Saudi Arabia.<br><br>This entry-level position is ideal for someone who enjoys working with organized systems, maintaining accurate records, and supporting day-to-day administrative operations. You'll help keep business processes running smoothly by managing data, tracking workflows, maintaining documentation, and ensuring information is accurate and up to date.<br><br>No extensive professional experience is required. We provide structured training and onboarding to help you succeed. We're looking for someone who is dependable, organized, comfortable working independently, and committed to producing high-quality work.<br><br>Key Responsibilities<br><br>Administrative Data Management<br><br>Maintain and update spreadsheets and internal databases using Google Sheets or Microsoft Excel. Review records for accuracy, consistency, and completeness. Standardize names, contact information, formatting, and internal documentation. Identify duplicate records, missing information, and data inconsistencies. Flag incomplete information for follow-up. Organize digital files using established naming conventions and folder structures. Maintain accurate records of updates and corrections.<br><br>Workflow & Task Coordination<br><br>Review and organize incoming administrative requests. Assign or route tasks according to established workflows. Track task progress through completion. Follow up on overdue or incomplete items. Maintain clear documentation of task status. Communicate when clarification or additional information is needed.<br><br>Tracking & Reporting<br><br>Update operational trackers for ongoing, completed, and pending work. Maintain daily activity logs and documentation. Prepare simple progress summaries and reports. Monitor recurring issues and identify opportunities for process improvement. Escalate workflow bottlenecks when appropriate.<br><br>Scheduling & Administrative Support<br><br>Assist with calendar updates and scheduling as needed. Send reminders for deadlines and important milestones. Track onboarding progress and checklist completion. Help coordinate internal administrative activities to keep projects on schedule.<br><br>Quality Assurance<br><br>Review work before submission for accuracy and formatting. Maintain organized documentation and file structures. Ensure records remain accessible and easy to locate. Support updates to internal documentation and procedures. Follow established Standard Operating Procedures (SOPs).<br><br>What We're Looking For<br><br>Successful Candidates Demonstrate<br><br>Exceptional attention to detail. Strong organizational skills. Consistent and accurate work. Clear written communication. Ability to work independently in a remote environment. Accountability and reliability. Comfort following structured processes and procedures.<br><br>Qualifications<br><br>Comfortable using Google Sheets or Microsoft Excel. Strong written English communication skills. Ability to follow written instructions carefully. Excellent attention to detail and organizational skills. Comfortable performing repetitive administrative tasks accurately. Reliable high-speed internet connection. Access to a computer suitable for remote work.<br><br>Entry-level applicants are encouraged to apply. Full training and onboarding are provided.<br><br>Work Details<br><br>Location: Fully Remote (Work From Home) Region Supported: MENA (UAE, Qatar, Saudi Arabia) Schedule: Flexible scheduling with consistent availability Hours: Full-time or Part-time, depending on operational needs Compensation: Competitive and based on experience<br><br>Ideal Candidate<br><br>This Role Is Well Suited For Someone Who<br><br>Wants to begin a career in administration or operations support. Enjoys organized, process-driven work. Likes maintaining clean spreadsheets and structured documentation. Takes pride in accuracy and consistency. Works well independently. Is seeking long-term remote career growth.<br><br>Career Growth<br><br>This Position Provides Valuable Experience In<br><br>Remote operations Administrative coordination Data management Workflow tracking Internal reporting Process documentation<br><br>Strong Performers May Advance Into Roles Such As<br><br>Senior Administrative Assistant Operations Coordinator Quality Assurance Specialist Workflow Analyst Team Lead Operations Supervisor<br><br>We are committed to internal promotion and providing opportunities for long-term professional development.<br><br>Why Join Us?<br><br>100% remote work Entry-level friendly Paid training and structured onboarding Clear expectations and established workflows Supportive and collaborative team environment Opportunities for career growth Exposure to regional operations across the UAE, Qatar, and Saudi Arabia<br><br>If you're organized, dependable, detail-oriented, and looking to build a long-term career in remote administration, we'd love to hear from you.<br><br>Skills: Entry-Level Administrative Assistant, Remote Operations Support, Work From Home Jobs, Data Entry, Remote Jobs UAE, Remote Jobs Saudi Arabia

Role: Administrative Manager (Remote) Location: Remote (Work from Anywhere) Job Type: Contract Payout: $20 - $40/hour<br>Role Overview:We are hiring for one of our clients, seeking an Office and Administrative Domains specialist to work on a contract basis. The role involves managing administrative processes and supporting office operations across multiple domains. Responsibilities include coordinating tasks, assisting teams, and ensuring compliance with standard procedures.<br>Key Responsibilities:• Manage and streamline administrative workflows for office operations.• Support cross-functional teams by handling documentation, communication, and scheduling.• Maintain compliance with organizational policies and regulatory requirements.• Assist in tracking and reporting on office-related metrics and performance.• Coordinate with vendors and internal stakeholders for seamless operations.<br>Required Skills & Qualifications:• Experience in office administration or related administrative roles is required.• Proficiency in Microsoft Office Suite (Word, Excel, Power Point) is required.• Strong organizational and time management skills are required.• Ability to handle confidential information with discretion is required.• Familiarity with basic accounting or financial tracking is preferred.<br>More About the Opportunity:This role offers a unique opportunity to work with a global leader in the Information Services industry, contributing to streamlined operations and administrative efficiency.<br>Equal Opportunity Employer:We hire based on skills and expertise. All qualified candidates are welcome regardless of background, experience, or prior employment history. Applications are reviewed solely on demonstrated technical ability and qualifications.<br>Apply Now!

Role: Administrative Manager (Remote) Location: Remote (Work from Anywhere) Job Type: Contract Payout: $20 - $40/hour<br>Role Overview:We are hiring for one of our clients, seeking an Office and Administrative Domains specialist to work on a contract basis. The role involves managing administrative processes and supporting office operations across multiple domains. Responsibilities include coordinating tasks, assisting teams, and ensuring compliance with standard procedures.<br>Key Responsibilities:• Manage and streamline administrative workflows for office operations.• Support cross-functional teams by handling documentation, communication, and scheduling.• Maintain compliance with organizational policies and regulatory requirements.• Assist in tracking and reporting on office-related metrics and performance.• Coordinate with vendors and internal stakeholders for seamless operations.<br>Required Skills & Qualifications:• Experience in office administration or related administrative roles is required.• Proficiency in Microsoft Office Suite (Word, Excel, Power Point) is required.• Strong organizational and time management skills are required.• Ability to handle confidential information with discretion is required.• Familiarity with basic accounting or financial tracking is preferred.<br>More About the Opportunity:This role offers a unique opportunity to work with a global leader in the Information Services industry, contributing to streamlined operations and administrative efficiency.<br>Equal Opportunity Employer:We hire based on skills and expertise. All qualified candidates are welcome regardless of background, experience, or prior employment history. Applications are reviewed solely on demonstrated technical ability and qualifications.<br>Apply Now!

Company Description<br>Founded in 2016, SARPI Group is a Dubai-based company representing and distributing international consumer and retail brands across the UAE and GCC. We work with over 400 retail stores and 16 e-commerce platforms across six countries in the Middle East. As we continue to grow, we are looking for an organized, proactive, and detail-oriented Admin & Office Coordinator to support our daily business operations.<br>Location: Dubai, UAEKey Responsibilities<br>Office Administration & Operations Coordinate day-to-day office administration activities. Monitor staff attendance and maintain attendance records. Prepare and manage warehouse team timesheets. Handle petty cash and prepare periodic reports. Process employee expense reimbursements and maintain records. Organize and file delivery notes, tax invoices, contracts, and company documents. Track vendor contract expiry dates and coordinate renewals. Coordinate office maintenance, repairs, permits, and office/pantry supplies. Maintain organized filing systems and company records. Provide administrative support to management and various departments. Assist with operational projects and other ad-hoc administrative tasks. Support continuous improvement of internal office processes and procedures.<br>Procurement & Logistics Support Arrange local and international shipments through courier providers such as DHL, Fed Ex, and freight forwarders. Request quotations from suppliers and prepare cost comparison reports. Coordinate with logistics partners and freight forwarders to obtain competitive shipping rates. Track shipments and ensure timely delivery of goods and documents. Support procurement activities and vendor communications.<br>Employee Administration Support employee onboarding and offboarding processes. Maintain employee files and administrative records. Coordinate employee visa applications, renewals, amendments, and cancellations. Liaise with government authorities, typing centers, and external service providers. Monitor visa, labor card, and company document expiry dates. Assist in ensuring timely completion of immigration and labor-related documentation.<br>Requirements2–5 years of experience in office administration, operations, administration, or a similar role in the UAE. Experience coordinating office operations and administrative activities. Familiarity with UAE visa and government documentation processes is an advantage. Strong organizational and multitasking skills. Good communication skills in English. Proficiency in Microsoft Office, particularly Excel. Ability to work independently and manage multiple priorities. Experience coordinating logistics, courier services, procurement, or vendor management is an advantage.<br>What We Offer Opportunity to work with international consumer and retail brands in a growing company. Dynamic and collaborative working environment. Career development and growth opportunities. Competitive salary package based on experience. If you enjoy keeping an office organized, coordinating multiple business functions, and supporting a growing company across administration and operations, we'd love to hear from you.

<p>WE&#8217;RE HIRING – ADMIN ASSISTANT</p> <p>Join our team as an Admin Assistant and support the smooth operation of daily office activities.</p> <p>Responsibilities:</p> <p>Assist with daily administrative and office tasks<br /> Handle emails, phone calls, and document filing<br /> Maintain records and prepare basic reports<br /> Support management and staff with administrative duties</p> <p>Qualifications:</p> <p>Freshers are welcome to apply<br /> Basic knowledge of MS Office applications<br /> Good communication and organizational skills<br /> Detail-oriented and able to multitask</p> <p>Employment Type: Full-Time<br /> Location: UAE</p> <p>To Apply:<br /> Send your CV to: reevadesk0786@gmail.com</p>

<ol><li><p>Record daily sales, purchases, expenses, and financial transactions.</p></li><li><p>Process supplier invoices, payments, and purchase orders.</p></li><li><p>Maintain accounts payable/receivable and perform cash, bank, and card reconciliations.</p></li><li><p>Maintain accounting records, inventory documentation, and prepare basic reports.</p></li><li><p>Perform data entry using <strong>TallyPrime</strong> and Microsoft Excel.</p></li><li><p>Experience with <strong>Tally</strong> is preferred. Candidates familiar with more advanced accounting software are encouraged to apply, as we are open to adopting better systems.</p></li><li><p>Organize, scan, print, photocopy, and file office documents.</p></li><li><p>Perform other administrative and office support duties as assigned.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Bachelor's degree in Accounting, Finance, Commerce, or a related field.</p></li><li><p>Fresh graduates or candidates with up to 1 year of experience are welcome.</p></li><li><p>Proficient in Microsoft Excel and Microsoft Office.</p></li><li><p>Basic accounting knowledge; accounting software experience is an advantage.</p></li><li><p>Professional, Honest, organized, and willing to learn.</p></li><li><p>Good communication, multitasking, and organizational skills.</p></li></ol>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Office Assistant Duties</p><ul><li>Assist with daily office operations and administrative tasks.</li><li>Handle filing, photocopying, scanning, and document management.</li><li>Receive and distribute mail, packages, and office correspondence.</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Support staff with clerical and administrative requirements.</li><li>Keep office areas clean, organized, and well-maintained.</li><li>Assist in preparing reports, records, and basic data entry.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Skills &amp; Competencies</p><ul><li>Time management and punctuality.</li><li>Attention to detail.</li><li>Professional appearance and conduct.</li><li>Reliability and trustworthiness.</li><li>Strong organizational skills.</li><li>Ability to maintain confidentiality.</li></ul><p><br></p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <ol><li>Lead and oversee the delivery of administrative support services, including hospitality, mail, transportation, and courier services, ensuring efficient and high-quality service delivery.</li><li>Oversee procurement and contracting activities in coordination with relevant stakeholders to ensure the timely provision of administrative resources and services.</li><li>Manage facilities, warehouses, and organizational assets, ensuring proper inventory control, maintenance, and asset lifecycle management.</li><li>Oversee security, cleaning, and maintenance services to provide a safe, secure, and efficient working environment for employees and visitors.</li><li>Manage administrative support services, including travel and accommodation arrangements, shipping, mail, stationery, and transportation services.</li><li>Supervise the operation and maintenance of the organization's vehicle fleet and manage drivers and messengers to ensure operational efficiency.</li><li>Manage vendor relationships and monitor service providers' performance to ensure compliance with contractual obligations and service level agreements.</li><li>Lead and develop the Administrative Services team, drive continuous improvement initiatives, and prepare periodic reports and recommendations to enhance operational performance.</li></ol> <ul><li>Bachelor's degree in Business Administration or a related field from an accredited university.</li><li>A minimum of 7 years of experience in administrative and technical support services</li></ul> </div>

Sun Management Group (Reanda UAE) is a leading audit, tax, and business advisory group headquartered in Dubai, with offices in Sharjah, Hamriyah Free Zone, and DMCC. We are the exclusive member of the Reanda International Network in UAE, one of the world’s top 30 global networks of independent accounting and advisory firms. Our diverse team of 75+ professionals serves a wide array of industries, offering excellence in assurance, tax, compliance, and advisory services. <br>We are looking for Front Desk Executive / Administrative Executive to perform a variety of administrative tasks. Duties include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Responsibilities:Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties, such as filing and photocopying. Raising draft invoices once proposals/engagements are approved and request approval of the draft invoices. Liaise with executives to handle requests and queries from senior managers. Develop and update administrative systems to make them more efficient. Resolve administrative problems. Maintain up-to-date employee holiday records. Preparing Proposals and Engagements. Follow-up emails for documents as per the accounting and audit list. Meeting invites or attending clients for completing signature formalities at our office Preparing the Liquidation notice/advertisement in the newspaper/ Collecting the scanned copy and hardcopy and arranging them for review and approval. Requirements:UAE experience of 2–3 years as a Front Desk Executive / Administrative Executive ·Proficiency in Microsoft Office Professional attitude and appearance. Ability to be resourceful and proactive when issues arise Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude Excellent written and verbal communication skills. Remuneration will be competitive and based on experience. UAE residence visa, medical insurance shall be provided. Interested applicants, please send your CV to indira@sundubai.net If you know someone who is fit for this position, please share the link with them or tag her on comments

HR Assistant / HR Coordinator / HR Administrator Role Description We are seeking an organized, empathetic, and detail-oriented HR Assistant / HR Coordinator / HR Administrator to support the daily administrative execution of our human resources department. In this foundational role, you will assist in managing routine employee lifecycle workflows, maintaining precise personnel records, and delivering exceptional HR operational support across the organization. Working closely with HR Managers, Talent Acquisition Specialists, and Payroll Administrators, you will handle new hire onboarding logistics, process leave requests, update employee databases, and respond to general staff inquiries. Responsibilities include preparing employment verification letters, maintaining digital HR files, scheduling job interviews, organizing training sessions, and ensuring compliance with company policies and labor standards. Success in this position requires high administrative accuracy, strong communication skills, strict confidentiality, and a customer-service mindset toward internal employees. Qualifications Education: Bachelor's degree or Diploma in Human Resource Management, Business Administration, Psychology, Communications, or a related field. HR Administration & Operations: Practical understanding of basic HR administrative processes, record-keeping, and general employee lifecycle administration (onboarding, offboarding, and documentation). HRIS & Database Management: Hands-on experience or familiarity with Human Resources Information Systems (HRIS) and time tracking software (e.g., Bamboo HR, Workday, Success Factors, Zoho HR, or local administrative portals). Onboarding & Recruitment Support: Ability to coordinate candidate interview schedules, track applicant pipelines, prepare welcome orientation packs, collect required compliance documents, and set up new employee profiles. Spreadsheet & Documentation Proficiency: Intermediate skill in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, basic formulas) alongside strong proficiency in Microsoft Word/Docs for drafting HR letters and forms. Leave & Attendance Administration: Familiarity with logging, auditing, and processing employee leave applications, time-card records, and attendance tracking for payroll preparation. Labor Compliance & Policy Awareness: Foundational knowledge of standard employment regulations, statutory leave requirements, and company policy structures to maintain administrative compliance. Communication & Employee Service: Excellent written and verbal communication skills with a friendly, professional approach to addressing employee queries and assisting non-HR staff. Confidentiality & Data Protection: High level of personal integrity and discretion when handling sensitive personal files, salary information, and confidential company matters. Professional Attributes: Exceptional organizational skills, strong attention to detail, ability to multitask in dynamic environments, and a proactive, supportive team attitude.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><br>POSITION SUMMARY<br>Process all guest check-ins, verifying guest identity, form of payment, assigning room, and activating/issuing room key. Set up accurate accounts for each guest according to their requirements. Enter Marriott Rewards information. Ensure rates match market codes, document exceptions. Secure payment prior to issuing room key, verify/adjust billing. Compile and review daily reports/logs/contingency lists. Complete cashier and closing reports. Supply guests with directions and property information. Accommodate guest requests, contacting appropriate staff if necessary. Follow up to ensure requests have been met. Process all payment types, vouchers, paid-outs, and charges. Balance and drop receipts. Count and secure bank at beginning and end of shift. Obtain manual authorizations and follow all Accounting procedures. Notify Loss Prevention/Security of any guest reports of theft.<br>Assist management in training, evaluating, counseling, motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Develop/maintain positive working relationships; support team to reach common goals; listen and respond appropriately to employee concerns. Follow company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications; ensure personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge guests; anticipate and address guests’ service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Ensure adherence to quality standards. Enter and locate information using computers/POS systems. Stand, sit, or walk for an extended period of time. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.<br>PREFERRED QUALIFICATIONS<br>Education: High school diploma or G.E.D. equivalent.<br>Related Work Experience: At least 1 year of related work experience.<br>Supervisory Experience: At least 1 year of supervisory experience.<br>License or Certification: None<br>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.<br>At Le Méridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We’re looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le Méridien. In joining Le Méridien, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin&nbsp;your purpose,&nbsp;belong&nbsp;to an amazing global​&nbsp;team, and&nbsp;become&nbsp;the best version of you.</span> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>About Four Seasons:</b></p><br><br><p>Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.<br>At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.</p><br><br><br><br><p><b>About the location:</b></p><br><br>In a vibrant urban community right on the water, Four Seasons Hotel Abu Dhabi at Al Maryah Island welcomes guests with bright, open spaces, embracing expansive views of the city skyline and the sparkling waves of the Arabian Gulf. On dynamic, upscale Al Maryah Island – Abu Dhabi’s business and lifestyle destination – Four Seasons is located within a 34-storey glass tower, both high-tech and environmentally advanced. Sophisticated new concepts throughout the Hotel define Four Seasons as Abu Dhabi’s most exciting waterfront location. Blending urban chic and understated luxury, we offer 200 light-filled accommodations, including 38 suites – all with water views. With six creative restaurants and lounges, this is Al Maryah Island’s premier location for stylish entertaining. Every moment is elevated by thoughtful Four Seasons service, anticipating each guest’s unique personal needs – whether the goal is relaxing on vacation or staying efficient for business.<br><br><p><b>About the role</b></p><br><br><p>The Assistant Front Office Manager oversees the Front Desk operations and responds to a wide variety of guest requests by accurately assessing the guest needs and requests.</p><br><br><br><p><b>What you will do</b></p><br><br><p>• Monitors the Arrival and Departure of Elite guests.</p><br><br><p>• Schedule the Front Desk Supervisors and Receptionists to provide maximum service to guests within budgeted guidelines.</p><br><br><p>• Train the Front Desk team and supervise them in the performance of their duties.</p><br><br><p>• Conduct performance evaluations and discipline employees when needed.</p><br><br><p>• Communicate closely with the night manager and other assistant managers to ensure follow up on special guests, issues/glitches, requests etc.</p><br><br><p>• Review daily arrivals and departure to ensure proper handling of VIP and return guests, groups etc and escort them to or from their rooms respectively.</p><br><br><p>• Control room rate availability on full house nights to maximize occupancy and revenue while protecting guaranteed reservations. Handle relocation of guests according to established procedures.</p><br><br><p>• Maintain close contact with other hotels with regard to their status on full house nights or blackout dates.</p><br><br><p>• Ensure adherence to all credit procedures in the Front Office; review high balance reports and follow up on credit problems/queries with Accounting and Front Office Manager.</p><br><br><p>• Review all Paid Outs, Rebates, Petty Cash Reibursements, Direct Billings and other.</p><br><br><p>• Check the cashier’s work at close of shift to ensure all transactions are reconciled with proper approvals and endorsements.</p><br><br><p>• Inspect guest rooms and tour the hotel during each shift, completing maintenance requests through HotSOS as needed.</p><br><br><p>• Complete evening Housekeeping report and follow up on discrepancies.</p><br><br><p>• Assist other departments as required in resolving problems.</p><br><br><p>• Handle guest problems/complaints and requests, keeping the Front Office Manager well informed as to problems and action taken, using the Glitch Database and other communication (verbal and written).</p><br><br><p>• Act in the absence of senior management in all matters concerning safety, security and well-being of hotel guests, patrons and employees.</p><br><br><p>• Utilize the computer systems in place as well as the telephone switchboard.</p><br><br><p>• Assist in emergency situations as per established procedures.</p><br><br><p>• Coordinate arrivals, departures, billing requirements, extensions, and cancellations with <span><span><span><span><span>sales/catering/reservations</span></span></span></span></span> etc at any time of day.</p><br><br><p>• Ensure room discrepancies are resolved.</p><br><br><p>• Ability to assist PBX, reservations, valet parking, concierge and bell staff when business levels warrant.</p><br><br><p>• Monitors the VIP Elite guest emails and calls.</p><br><br><p>• Works closely with telephone operator to monitor wake up calls are punctual and meets guests for a seamless departure.</p><br><br><p>• Supervises the staff of the entire hotel during the overnight shift. Works closely with the staff from all departments to assure that standards are being met. Is the direct supervisor of the Front Desk during the overnight shift</p><br><br><p>• Responds to a wide variety of guest requests by accurately assessing the guest needs and requests and then adding personal recommendations and touches to achieve maximum customer satisfaction while complying with all Four Seasons’ policies.</p><br><br><p>• Manages the activities at the Front Desk during the overnight shift. Directs staff. Ensures communications and follow-up with day shift on any problems, guest requests or special requirements.</p><br><br><p>• Frequently tours the hotel and monitors the activities of all other departments. Monitors their activities to assure that standards are being met, staff is being supported, and guest needs are being met.</p><br><br><p>• Handles all guest relocations according to established guidelines.</p><br><br><p>• Resolves customer complaints from all areas of the hotel, handling all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible; assists customers in all inquiries in connection with hotel services, hours of operations, key hotel personnel, in-house events, directions, etc. Responds to all guest requests in an accurate and timely manner. Interaction with guest will be in person and by phone.</p><br><br><p>• Reviews late arrivals, next day early arrivals and departures to plan for the next day’s activities. Coordinates arrivals, departures and billing requirements. Blocks rooms for arrivals and ensures any discrepancies are resolved. Reviews daily arrivals to ensure proper handling of Special Attention Guests, Return Guests, and Groups.</p><br><br><p>• Assures that all financial and credit procedures are followed. When taking a shift at the desk, follows up on credit problems. Reviews all paid-outs, rebates, Petty Cash disbursements and Direct Billings. Checks cashiers’ work at end of shift to ensure all transactions are reconciled with proper approvals and endorsements.</p><br><br><p>• Takes action in all matters related to the safety, security, satisfaction and well being of hotel guests and employees without requiring special direction. Responds swiftly and effectively in any hotel emergency or safety situation.</p><br><br><p>• Checks guest in and out in an efficient and friendly manner, using guest name whenever possible. Assures that guest is assigned type of room requested and the correct rate is charged. Arranges for luggage to be delivered to guest room. Issues correct keys to the guest. Checks out guest at end of stay. Ascertains guest satisfaction, collects keys, posts late charges and presents bill to guest. Settles bill accurately through credit card or cash transaction.</p><br><br><p>• Utilizes a variety of computer systems to check guests in and out, run daily reports, run night audit reports, and select and block rooms for arriving guests.</p><br><br><p>• Complies with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.</p><br><br><p>• Works harmoniously and professionally with co-workers and supervisors.</p><br><br><p>• Checks Staff facilities such as Locker Rooms and Staff Dining Room to assure that they are operating at Four Seasons standards. Communicate to HR when they are not. Acts as a liaison for overnight shift with People &amp; Culture.</p><br><br><p>• Assists with responsibilities and duties as required throughout the hotel.</p><br><br><p>• Provides basic trouble-shooting support for in-room services such as Internet, TV movies, games, and Web service.</p><br><br><p>• Works closely with Bell Staff to ensure smooth handling of guest luggage, deliveries and special requests.</p><br><br><p>• Works closely with Security Staff to handle any guest emergency or safety concerns.</p><br><br><p>• <span>Perform other tasks or projects as assigned by Front Office Manager, Night Manager or Assistant Director of Rooms </span></p><br><br><br><br><p><b>What you bring</b><br>• A minimum of at least 2 to 3 years of experience in the similar role in a luxury brand</p><br><br><p>• An outgoing personality and a can-do approach to an assigned task&nbsp;</p><br><br><p>• High level of understanding and knowledge of Rooms operations</p><br><br><p>• Proficient in English and Arabic (speaking, reading, writing)</p><br><br><p>• Excellent interpersonal, verbal, and written communication skills</p><br><br><p><br> <br><b>What we offer:&nbsp;</b><br>• Competitive Salary, wages, and a comprehensive benefits package<br>• Excellent Training and Development opportunities<br>• Complimentary Accommodation at other Four Seasons Hotels and Resort<br>• Complimentary Dry Cleaning for Employee Uniforms<br>• Complimentary Employee Meals<br>• and so much more!</p><br><br><br><p><b>Schedule &amp; Hours:</b></p><br><br><p>• This is a full-time position</p><br><br><br><br><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are looking for female experienced admin assistant very urgently preferably from Philippine nationality</p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Reception related works and Secretarial works</p></div>

<p>Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant & Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office. This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.</p><p>We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably. Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.</p>

<p>Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant & Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office. This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.</p><p>We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably. Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Opening and Closing of the clinic.</p></li><li><p>&nbsp;Monitoring the use of equipment and supplies within the office</p></li><li><p>Maintain cleanliness of office equipment and furniture</p></li><li><p>Making and serving tea/ coffee to guests and staff</p></li><li><p>&nbsp;Prepare stationary for all internal departments of the clinic</p></li><li><p>&nbsp;Change printer cartridges o Assist in meeting rooms to set up projector and laptop</p></li><li><p>Filing documents as per the clinic requirement</p></li><li><p>&nbsp;Collecting and distributing couriers/parcels among employees</p></li><li><p>Laminating and binding documents as per the requests</p></li><li><p>&nbsp;Helping the receptionist, secretaries, or other administrative assistants in performing their duties o Be vigilant to manage any situation.</p></li><li><p>Be good to all staff and patients</p></li><li><p><u>Lab Sample collection:&nbsp;</u>As part of your job as an Office boy you are assigned to support Laboratory by doing the following:</p></li><li><p>Collect the blood sample box from the driver along with the register book, who brings the sample from our other centers</p></li><li><p>Diligently bring it to the lab without any damage to the sample box.</p></li><li><p>You should not shake the sample box while walking up to the lab.</p></li><li><p>&nbsp;Ensure the sample box is in good condition while collecting it from the driver.</p></li><li><p>Hand over it to the concerned Technician in the lab and his/her signature in the register book.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p><strong>Qualifications</strong></p><p>· High School Diploma or equivalent .</p><br><ul><li><p>Preferred: Basic literacy and numeracy skills.</p></li></ul><p>Language Skills:</p><ul><li><p>Ability to speak and understand the local language.</p></li><li><p>Basic English communication is helpful (especially in clinics with diverse staff/patients).</p></li></ul></li></ul><p></p></section>