وظائف سكرتارية في الإمارات

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job Purpose<p>At Emirates, we believe in connecting the world, to and through, our global hub in Dubai; and in constantly innovating to ensure our customers ‘Fly Better’.</p><br><br><p>As an<span> <strong>Executive Secretary</strong></span>, you will control and manage the administration of the department in addition to providing confidential secretarial/administrative services to multiple executives.</p><br><br><p><strong>In this role, you will:</strong></p><br><br><ul><li>Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.</li><li>Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.</li><li>Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.</li><li>Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.</li><li>Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.</li><li>Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.</li></ul>Qualification<p><strong>To be considered for the role you must meet the below requirements:</strong></p><br><br><ul><li>12 Years schooling or equivalent</li><li>3+ years of experience in Administration or as an Executive Secretary.</li></ul><br><p><strong>Knowledge/Skills:</strong></p><br><br><ul><li>Secretarial qualification preferable.</li><li>At least 3 years experience in an administrative capacity in a medium or large size company with administrative skills.</li><li>Experience working with multiple executives simultaneously. </li><li>Must be fully competent in MS Office applications.</li><li>Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.</li></ul><br><p>At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop in their careers. So if you’re looking for a challenging and rewarding opportunity, apply today and join our team.</p><br><br>Salary &amp; benefits<br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Purpose • The Corporate Secretary - Governance Specialist plays a critical role in maintaining and enhancing the Emirates Investment Authority’s (EIA) compliance with governance standards and legal frameworks.<br> • By ensuring the organization’s practices align with UAE regulations, international benchmarks, and best practices in governance, this position supports the strategic and operational decision-making processes at the highest level.<br> • The role also involves fostering robust relationships with government authorities, overseeing statutory obligations, and ensuring the effective functioning of Board and committee operations.<br> • In addition to being a governance advisor, the Corporate Secretary is a key advocate for organizational integrity and transparency, aligning all practices with EIA's overarching strategic goals.<br> Strategic Responsibilities • Serve as the principal advisor to the Executive Board Committee and senior management on corporate governance matters, providing strategic insights and recommendations to align governance practices with UAE federal laws, international standards, and the EIA's long-term goals.<br> • Lead the development, implementation, and periodic review of governance policies, ensuring they reflect the operational nuances of a sovereign wealth fund while complying with legal mandates.<br> • Actively monitor the organization’s adherence to statutory and regulatory requirements, ensuring timely submissions, filings, and compliance reports to relevant authorities.<br> • Collaborate with internal stakeholders to ensure governance strategies support the EIA's investment and operational goals, fostering an environment of accountability and ethical leadership.<br> Core Responsibilities • Plan, coordinate, and facilitate Board and committee meetings, ensuring seamless logistics, comprehensive agenda preparation, and timely distribution of materials.<br> • Accurately document minutes of meetings, capturing all discussions, decisions, and resolutions in both English and Arabic, while maintaining an unwavering commitment to confidentiality and precision.<br> • Oversee the archiving of Board proceedings and corporate documents, ensuring their secure storage and compliance with document retention policies.<br> • Draft, review, and translate legal and governance documents, including contracts, memorandums, policies, and correspondence, ensuring accuracy, legal compliance, and cultural relevance in both Arabic and English.<br> • Ensure all corporate documentation submitted to government authorities meets the required standards, fostering positive and efficient communication with regulatory bodies.<br> People &amp; Leadership Responsibilities • Design and deliver targeted training sessions for Board members and staff to strengthen their understanding of governance principles, statutory requirements, and ethical practices.<br> • Foster an organizational culture of governance excellence through regular workshops and awareness programs, ensuring a unified approach to compliance and accountability.<br> • Act as a mentor to junior staff, guiding them in governance-related tasks and ensuring knowledge transfer to build a robust pipeline of governance professionals.<br> Education &amp; Qualifications • Bachelor’s degree in Law, Business Administration, or a related field.<br> • Advanced professional certification in governance (e.<br>g., ICSA, IOD, or equivalent) is highly desirable and indicative of expertise.<br> Experience Requirements • A minimum of 8 years of professional experience in governance, corporate secretarial roles, or compliance management, preferably within sovereign wealth funds, listed entities, or financial institutions in the UAE.<br> • Demonstrated success in drafting and managing complex legal documentation and liaising effectively with government entities and regulatory authorities.<br> Technical Expertise / Skills / Knowledge • Native-level fluency in Arabic and English, with advanced capabilities in legal drafting, formal correspondence, and document translation.<br> • Expertise in governance software, board management tools, and Microsoft Office Suite, ensuring efficient governance operations.<br> • In-depth understanding of UAE corporate and governance laws, coupled with knowledge of global governance frameworks and practices.<br> Internal Interfaces • Board of Directors • Executive Committee • Legal and Compliance Department • Finance and Strategy/PMO Departments • Human Resources for governance-related training and policy compliance External Interfaces • UAE government entities such as Ministries, Federal Regulatory Authorities, and Judicial Bodies • Legal advisors and governance consultants • Regional and international governance organizations and sovereign wealth fund networks Management Accountability • Ensure compliance with UAE governance laws, statutory obligations, and corporate legal requirements.<br> • Strengthen the organization's governance framework by embedding best practices in Board operations, policy implementation, and regulatory compliance.<br> • Lead the development of governance training programs and policy updates to align with evolving regulatory standards.<br> • Oversee governance-related document management, ensuring secure and efficient archival processes.<br> • Foster a transparent and accountable governance culture within EIA, ensuring ethical leadership.<br> • Manage legal risks related to corporate governance and regulatory compliance.<br> • Ensure timely and accurate filing of statutory and regulatory reports to relevant authorities.<br> • Enhance the organization’s governance maturity by adopting innovative and technology-driven governance solutions.<br></span> </div>

<p><strong>Job Description</strong></p><ul><li><p>Handle daily administrative and office coordination activities.</p></li><li><p>Prepare reports, correspondence, presentations, and documentation.</p></li><li><p>Maintain vehicle, customer, supplier, and departmental records.</p></li><li><p>Coordinate meetings, appointments, schedules, and follow-ups.</p></li><li><p>Support preparation of quotations, purchase requests, invoices, and related documents.</p></li><li><p>Maintain proper filing and update records in ERP/CRM systems.</p></li><li><p>Coordinate with Sales, Service, Workshop, Parts, Finance, and other departments.</p></li><li><p>Handle emails, telephone calls, and internal/external communications.</p></li><li><p>Support management with reports and other administrative requirements.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>Requirements</strong></p><ul><li><p><strong>2–4 years of administrative experience</strong>, preferably in the automotive industry.</p></li><li><p>Good knowledge of <strong>MS Office, Excel, ERP/CRM systems</strong>.</p></li><li><p>Strong communication, organization, documentation, and coordination skills.</p></li></ul>

<p>We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.</p> <p>To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.</p> <p>Administrative Assistant Responsibilities:<br /> Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.<br /> Providing real-time scheduling support by booking appointments and preventing conflicts.<br /> Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.<br /> Screening phone calls and routing callers to the appropriate party.</p> <p>Share your CV on this Email: amalchaudhary248@gmail.com</p>

<p>We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.</p> <p>To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.</p> <p>Administrative Assistant Responsibilities:<br /> Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.<br /> Providing real-time scheduling support by booking appointments and preventing conflicts.<br /> Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.<br /> Screening phone calls and routing callers to the appropriate party.</p> <p>Share your CV on this Email: amalchaudhary248@gmail.com</p>

<br><ul><li><p>Manage daily office administration and ensure smooth office operations.</p></li><li><p>Handle incoming calls, emails, and visitor inquiries professionally.</p></li><li><p>Prepare, organize, and maintain project files, contracts, quotations, and company documents.</p></li><li><p>Coordinate with project managers, designers, site engineers, suppliers and clients.</p></li><li><p>Schedule meetings, appointments and maintain management calendars.</p></li><li><p>Assist in preparing quotations, purchase orders (POs), invoices and delivery notes.</p></li><li><p>Maintain records of vendor details, material orders and project documentation.</p></li><li><p>Follow up with suppliers and subcontractors regarding deliveries and documentation.</p></li><li><p>Monitor office supplies, stationery and pantry inventory; arrange purchases when required.</p></li><li><p>Support the team with attendance records, leave management and employee documentation.</p></li><li><p>Maintain accurate filing systems (both physical and digital).</p></li><li><p>Assist the accounts department by organizing invoices, receipts and payment records.</p></li><li><p>Coordinate courier services, office maintenance and utility-related tasks.</p></li><li><p>Ensure compliance with company policies and maintain confidentiality of business information.</p></li><li><p>Prepare reports, presentations, and spreadsheets as required by management.</p></li><li><p>Perform other administrative duties to support the successful execution of interior design and fit-out projects.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Desired Candidate Profile</p><ul><li><p>Bachelor's degree or diploma in Business Administration or a related field.</p></li><li><p><strong>1–3 years of administrative experience in an interior design, fit-out or construction company is mandatory.</strong></p></li><li><p>Excellent communication skills in <strong>English and Hindi</strong>.</p></li><li><p>Strong interpersonal skills with the ability to coordinate effectively with clients, suppliers, and project teams.</p></li><li><p>Proficient in <strong>Microsoft Office</strong> (Word, Excel, Outlook and PowerPoint).</p></li><li><p>Good organizational, multitasking and time management skills.</p></li><li><p>Ability to prepare and maintain quotations, purchase orders, invoices and project documentation.</p></li><li><p>Strong attention to detail and accuracy in record keeping.</p></li><li><p>Professional attitude with the ability to work independently and as part of a team.</p></li><li><p>Ability to handle confidential information with integrity and professionalism.</p></li><li><p>Positive, proactive and willing to learn in a fast-paced interior fit-out environment.</p></li></ul>

<p>A reputable company is seeking a dedicated Administrative Assistant to support daily office operations, manage documentation, and assist with administrative tasks. Freshers with strong organizational skills are welcome to apply.</p> <p>Responsibilities</p> <p>Prepare and organize office documents and records<br /> Answer phone calls and respond to emails<br /> Schedule meetings and manage appointments<br /> Maintain filing systems and office supplies<br /> Assist with reports and data entry tasks<br /> Provide administrative support to various departments</p> <p>Benefits</p> <p>Visa provided as per UAE Labor Law<br /> Medical insurance<br /> Career growth opportunities</p> <p>Location: Dubai, UAE<br /> Job Type: Full-Time</p> <p>Apply Now</p> <p>Email:hrjamal.hotels@gmail.com</p> <p>Only shortlisted candidates will be contacted.</p>

<ul><li>Act as the first point of contact, handling all incoming communications (phone, email, WhatsApp) with warmth, professionalism, and efficiency — creating a strong positive image of the company from the very first interaction</li><li>Schedule and coordinate client meetings, appointments, and property viewings</li><li>Prepare, organize, and maintain real estate documentation, including consultancy agreements, Ejari contracts, and client files</li><li>Assist with property listings and updates on major portals such as Bayut and Property Finder</li><li>Build and maintain positive client relationships through proactive follow-ups, attentive service, and professional communication that reinforces trust in EASTBRIDGE REAL ESTATE L.L.C.</li><li>Assist with company licensing and compliance, including DET renewals and regulatory submissions</li><li>Handle basic financial administration: prepare invoices, track payments, and maintain expense records</li><li>Conduct market research and assist in preparing client reports and presentations</li><li>Provide marketing support, including social media content and promotional materials</li><li>Perform general office management and any other ad-hoc administrative tasks as required by management</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Excellent command of written and spoken English (native-level proficiency strongly preferred)</li><li>Strong Arabic language skills are a significant advantage</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace</li><li>Good knowledge of Dubai real estate processes, including the Ejari system and major property portals</li><li>Highly organized with excellent attention to detail and the ability to manage multiple priorities independently</li><li>Professional demeanor, strong communication skills, and ability to work effectively in a small team</li><li>Strong social intelligence and highly developed communication skills</li><li>Positive, energetic attitude with a genuine passion for delivering excellent client experiences and building a strong company reputation</li><li>Valid Emirates ID or eligibility to work in the UAE</li><li>Previous experience working closely with company management in a small team environment (advantageous)</li><li>UAE driving license (for occasional site visits) (advantageous)</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Manage complex calendars and schedule appointments, ensuring efficient time management for executives and teams.</li><li>Draft, edit, and send professional correspondence and reports, maintaining a high level of accuracy and attention to detail.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and itineraries, while optimizing cost and convenience.</li><li>Organize and maintain electronic and paper filing systems, ensuring easy access and retrieval of important documents.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Minimum of a high school diploma; an associate's or bachelor's degree in business administration is preferred.</li><li>At least 2 years of relevant experience in an administrative role, demonstrating a solid understanding of office protocols.</li><li>Familiarity with industry-specific software and tools, such as Microsoft Office Suite, project management software, and CRM systems.</li><li>Fluency in English is required; proficiency in additional languages is a significant advantage, especially in multinational environments.</li></ul><p></p></section>