وظائف سكرتير تنفيذي - دبي الإمارات

Company Description Smart Global Domestic Workers Services Center L. L. C. is a specialized provider of domestic workforce solutions in the United Arab Emirates. The company focuses on high-quality domestic labor recruitment and management, offering efficient and reliable services to households and families. With a strong commitment to excellence, Smart Global ensures that both clients and domestic workers are supported with professional guidance and care. The organization values integrity, service quality, and continuous improvement to meet the evolving needs of its clientele. Role Description This is a full-time, on-site تنفيذي خدمة عملاء role based in Dubai, United Arab Emirates. The Customer Service Executive will handle incoming inquiries, support clients in selecting and managing domestic workers, and provide clear information about services, processes, and documentation requirements. Daily tasks include responding to phone calls and walk-in clients, resolving issues, following up on client requests, and maintaining accurate records in internal systems. The role also involves coordinating with internal teams, ensuring a positive customer experience, and contributing to continuous improvement of service standards. The successful candidate will represent the company in a professional manner and uphold Smart Global’s values in all client interactions. Qualifications Strong Customer Service and Customer Support skills to handle inquiries and assist clients effectively. Ability to enhance Customer Experience and maintain high Customer Satisfaction through proactive follow-up and problem solving. Excellent Phone Etiquette and clear communication skills in Arabic and English. UAE National (Emirati) with a professional demeanor and client-focused mindset. Previous experience in customer service, recruitment services, or administrative roles is preferred. Basic computer literacy and familiarity with CRM or client management systems. Ability to work on-site in Dubai, manage multiple

<ul><li><p>Manage the VP’s calendar, meetings, appointments, correspondence, and confidential documents.</p></li><li><p>Arrange airline ticket bookings, hotel accommodations, airport transfers, and complete travel itineraries, including changes and cancellations.</p></li><li><p>Handle corporate/executive credit cards, including transaction monitoring, receipts, expense reports, and statement reconciliation.</p></li><li><p>Coordinate meetings and follow up with internal departments and external business partners.</p></li><li><p>Prepare reports, presentations, letters, and other executive documents.</p></li><li><p>Handle sensitive and confidential information with a high level of discretion.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Minimum 3–5 years of experience as a Secretary, Executive Secretary, or Executive Assistant supporting senior management.</p></li><li><p>Strong hands-on experience in flight and hotel bookings, travel arrangements, and credit card/expense management.</p></li><li><p>Excellent organizational, communication, and multitasking skills.</p></li><li><p>Proficient in MS Office, Outlook, Word, Excel, and PowerPoint.</p></li><li><p>Professional, detail-oriented, trustworthy, and able to handle urgent or last-minute requirements.</p></li><li><p>Experience in fashion retail, luxury retail, or a fast-paced corporate environment is an advantage.</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Manage executive calendars, appointments, and meeting schedules.</p></li><li><p>Coordinate and arrange meetings, conferences, and travel arrangements.</p></li><li><p>Prepare correspondence, reports, presentations, and other business documents.</p></li><li><p>Screen phone calls, emails, and visitors, directing inquiries appropriately.</p></li><li><p>Maintain filing systems and confidential records.</p></li><li><p>Record meeting minutes and follow up on action items.</p></li><li><p>Assist in preparing reports, budgets, and administrative documentation.</p></li><li><p>Liaise with internal departments</p></li><li><p>Monitor office supplies and coordinate administrative support activities.</p></li><li><p>Perform other administrative duties as assigned by management.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.</p></li><li><p>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</p></li><li><p>Excellent verbal and written communication skills.</p></li><li><p>Strong organizational and time-management abilities.</p></li><li><p>Ability to maintain confidentiality and exercise discretion.</p></li><li><p>Professional appearance and demeanor.</p></li><li><p>Fluency in English; additional languages are an advantage.</p></li></ul><p></p></section>

<p>Position Title: Executive Assistant – Travel and Tourism Employment Type: Full Time Salary: depending on experience and qualifications plus company benefits Job Location: Dubai, UAE About the Client: A Dubai-based travel company with more than 20 years of experience delivering exceptional holiday experiences worldwide. Job Description: - Provide high-level executive support to the CEO by managing calendars, meetings, correspondence, confidential documents, and ensuring daily priorities are well-organized and executed. - Coordinate local and international business travel, including flights, hotels, visas, itineraries, and logistics, while arranging executive meetings, client appointments, and company events. - Prepare professional reports, presentations, quotations, contracts, minutes of meetings, and business correspondence, while following up with internal departments and external stakeholders to ensure timely completion of action items. - Act as the CEO's right hand by handling administrative and operational tasks, liaising with clients, suppliers, and partners, maintaining organized records, and proactively supporting special projects and business initiatives</p><p>- Bachelor's Degree in Business Administration, Hospitality, Tourism, or a related field - Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting a CEO, Director, or senior executive, preferably within the Travel & Tourism, Hospitality, Aviation, or Service industry. - Excellent organizational, multitasking, time management, and written and verbal English communication skills, with the ability to maintain professionalism and handle confidential information. - Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), with strong report writing and presentation preparation skills.</p>

<p>Position Title: Executive Assistant – Travel and Tourism Employment Type: Full Time Salary: depending on experience and qualifications plus company benefits Job Location: Dubai, UAE About the Client: A Dubai-based travel company with more than 20 years of experience delivering exceptional holiday experiences worldwide. Job Description: - Provide high-level executive support to the CEO by managing calendars, meetings, correspondence, confidential documents, and ensuring daily priorities are well-organized and executed. - Coordinate local and international business travel, including flights, hotels, visas, itineraries, and logistics, while arranging executive meetings, client appointments, and company events. - Prepare professional reports, presentations, quotations, contracts, minutes of meetings, and business correspondence, while following up with internal departments and external stakeholders to ensure timely completion of action items. - Act as the CEO's right hand by handling administrative and operational tasks, liaising with clients, suppliers, and partners, maintaining organized records, and proactively supporting special projects and business initiatives</p><p>- Bachelor's Degree in Business Administration, Hospitality, Tourism, or a related field - Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting a CEO, Director, or senior executive, preferably within the Travel & Tourism, Hospitality, Aviation, or Service industry. - Excellent organizational, multitasking, time management, and written and verbal English communication skills, with the ability to maintain professionalism and handle confidential information. - Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), with strong report writing and presentation preparation skills.</p>

<p>The Executive Assistant reports directly to the upper management and assists in a variety of business support assignments, which goes from administrative to Executive support across all departments. The successful candidate will provide administrative support, assist with purchasing processes, maintain supplier records, track orders, and help ensure efficient office and procurement functions. RESPONSIBILITIES: Administrative Duties - Preparation of emails, business letters and other documents. - Note-taking during conferences and meetings. - Screening and handling phone calls, enquiries and requests. - Responsible for organizing and maintaining schedules and appointments for the Manager. - Producing and storing documents, papers, reports and presentations for the manager. - Organizes, attends meetings and ensures that Manager is well prepared with all the necessary details for the meetings. - Serve as a liaison with clients, suppliers and other parties. - Maintains good business relationship with other departments. - Perform other duties that may be assigned by the Manager. Procurement Duties - Assist in sourcing suppliers and obtaining quotations. - Prepare purchase orders and process procurement requests. - Follow up with vendors regarding deliveries and order status. - Maintain procurement records, supplier databases, and contract files. - Compare prices and negotiate with suppliers when appropriate. - Track inventory levels and coordinate replenishment activities. - Ensure procurement processes comply with company policies.</p><p>- Minimum 3 years of proven experience as a Secretary, Personal Assistant, Executive Assistant or similar role. - Bachelor’s Degree in any area of Business Administration, Mass Communication, Accounting, Finance Management, Supply Chain Management, Procurement, Logistics or any course relevant to the business activities is required. - Transparent and trustworthy. - Highly organized, keen to details and with great problem-solving skills. - Excellent writing and communication skills. - Well-presented and with good interpersonal skills. - Ability to work with little supervision and to multitask. - Agility to handle different assignments with tight deadlines. - Excellent Office suite skills, especially Microsoft Excel (VLookup, Hlookup, Pivot tables, conditional functions, etc).</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job Description:</p><p>The Senior Personal Assistant/Executive Secretary provides high-level, confidential administrative and organizational support to the General Manager, ensuring the smooth and efficient running of the executive office. The role manages complex calendars, communications, travel, and meeting coordination while acting as a key interface between the executive and internal/external stakeholders. This position requires exceptional professionalism, discretion, and judgment, reflecting Palace Group’s luxury brand image in all interactions.</p><br><p>Key Responsibilities: </p><p><strong>A. Executive Support and Diary Management</strong></p><p>The Sr. P.A. / Executive Secretary shall oversee executive scheduling and administrative coordination activities.</p><ul><li><p>Manage and optimize the executive’s calendar, including high-volume scheduling of meetings, appointments, travel, and personal commitments where required.</p></li><li><p>Anticipate scheduling conflicts and proactively propose solutions, ensuring effective time management and prioritization.</p></li><li><p>Prepare, edit, and proofread correspondence, presentations, reports, and briefing materials to a high standard.</p></li></ul><p><strong>B. Communication and Stakeholder Management</strong></p><p>The Sr. P.A. / Executive Secretary shall coordinate internal and external communication activities on behalf of the executive office.</p><p>Responsibilities include:</p><ul><li><p>Act as the primary point of contact for internal and external communications on behalf of the executive, ensuring timely and professional responses.</p></li><li><p>Liaise with clients, partners, consultants, and senior stakeholders, maintaining strong relationships and ensuring clear, concise communication.</p></li><li><p>Draft emails, letters, minutes, and internal memos, maintaining confidentiality and discretion at all times.</p></li></ul><p><strong>C. Meeting, Event, and Travel Coordination</strong></p><p>The Sr. P.A. / Executive Secretary shall coordinate executive meetings, travel arrangements, and corporate engagements.</p><p>Responsibilities include:</p><ul><li><p>Plan and coordinate executive meetings, top management sessions, reviews, and workshops, including agenda preparation, document collation, and minutes-taking.</p></li><li><p>Track and follow up on action items, ensuring commitments made in meetings are monitored and completed.</p></li><li><p>Arrange complex local and international travel itineraries, visas, accommodation, and logistics, ensuring cost-effective and seamless arrangements.</p></li><li><p>Support the planning and execution of corporate events, client meetings, and high-profile engagements in line with the company’s luxury image.</p></li></ul><p><strong>D. Office and Information Management</strong></p><p>The Sr. P.A. / Executive Secretary shall oversee executive office administration and information management activities.</p><p>Responsibilities include:</p><ul><li><p>Oversee the smooth operation of the executive office, ensuring it is well-organized, presentable, and equipped with required resources.</p></li><li><p>Maintain effective filing systems (digital and physical), records, databases, and contact lists, ensuring ease of access and data confidentiality.</p></li><li><p>Prepare and process expense reports, invoices, and procurement requests related to the executive office.</p></li></ul><p><strong>E. Project and Business Support</strong></p><p>The Sr. P.A. / Executive Secretary shall support executive coordination related to projects and business activities.</p><p>Responsibilities include:</p><ul><li><p>Assist the executive in tracking key projects, timelines, and deliverables, following up with relevant departments as needed.</p></li><li><p>Conduct basic research, compile information, and prepare summary reports or presentations to support decision-making.</p></li><li><p>Help coordinate cross-departmental communication on strategic initiatives, ensuring alignment and timely updates to the executive.</p></li></ul><p><strong>F. Brand and Professional Representation</strong></p><p>The Sr. P.A. / Executive Secretary shall maintain professional executive representation standards aligned with Palace Group’s image.</p><p>Responsibilities include:</p><ul><li><p>Represent the executive and Palace Group with a polished, professional presence in all interactions, both in person and in writing.</p></li><li><p>Uphold and project the company’s luxury brand standards through impeccable etiquette, grooming, and communication style</p></li></ul><p><strong>4.&nbsp; AUTHORITY OF THE POSITION\</strong></p><p>The Sr. P.A. / Executive Secretary shall have authority to:</p><ul><li><p>Coordinate meetings, schedules, and travel arrangements on behalf of the executive office.</p></li><li><p>Communicate and follow up with internal departments and external stakeholders on executive matters.</p></li><li><p>Request required information and updates for executive reporting and coordination purposes.</p></li><li><p>Coordinate administrative support activities related to the executive office.</p></li></ul><p>Note: Final approval of business decisions, financial commitments, and external corporate communications remains subject to management approval.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelor’s Degree in Business Administration, Management, or a related field.</p></li><li><p>A minimum of 5 to 10 years of experience as Executive Secretary to the Management roles within the construction and real estate industry is preferred.</p></li><li><p>Excellent organizational and time management skills, with the ability to manage multiple priorities and deadlines</p></li><li><p>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools</p></li><li><p>Exceptional written and verbal communication skills in English and Arabic</p></li><li><p>High attention to detail, accuracy, and quality in all documents and communications</p></li><li><p>Discreet handling of confidential information and strong judgment in sensitive situations</p></li></ul><p></p></section>

Key Responsibilities<br> Ensure the Company complies with applicable legal, regulatory, and corporate governance requirements.<br> Advise executive management on governance matters, directors' duties, and regulatory obligations.<br> Assist in developing, implementing, and maintaining corporate governance policies and procedures.<br> Monitor legislative and regulatory developments and provide timely updates on matters impacting the business.<br> Oversee statutory and regulatory filings, including annual reports, financial statements, trade licence renewals, and other corporate documentation.<br> Maintain the Company's statutory registers and records, including shareholder and director records, resolutions, and corporate documentation.<br> Ensure corporate records are accurately maintained and readily accessible in both physical and electronic formats.<br> Maintain and regularly update the Company organigram to reflect the current organizational structure.<br> Liaise with regulators, authorities, auditors, legal advisors, and other external stakeholders as required.<br><br> Skills & Attributes<br> Strong knowledge of corporate governance principles and company law.<br> Excellent understanding of corporate compliance and regulatory requirements.<br> High level of accuracy and attention to detail.<br> Strong organizational and analytical skills with the ability to manage large volumes of information.<br> Ability to build effective relationships and influence senior management and key stakeholders.<br> Excellent written and verbal communication skills.<br> Professional, trustworthy, and able to handle confidential information with discretion.<br> <br><br><br>Requirements<br><br> Bachelor's degree in Business Administration, Law, Commerce, Finance, Accounting, or a related discipline.<br> Professional Company Secretary qualification (e.g., CGI/ICSA, ICSI, or equivalent) preferred.<br> Minimum 5 years' relevant experience in a Company Secretary, Governance, Compliance, Legal, or Corporate Affairs role.<br> Proven experience working within a corporate environment in the UAE or wider GCC region.<br> Demonstrated experience managing governance matters, statutory filings, regulatory compliance, and corporate records.<br> <br><br><br>Benefits<br><br>• 24 annual leave days<br>• Annual flight home<br>• Life insurance plan<br>• Medical insurance plan (with the option to upgrade at your own cost)<br>• Bonus scheme (in relevant departments)<br>• Invitations to participate in various company functions, staff events, and department team building events<br>• Opportunities to learn, develop and grow with the organization<br><br>Skills: We are seeking an experienced Company Secretary to support the Company's governance, compliance, and corporate administration functions. This role will be responsible for ensuring the organization meets its legal, regulatory, and statutory obligations while promoting high standards of corporate governance and supporting executive management on governance-related matters.<br><br>Key Responsibilities<br>Ensure the Company complies with applicable legal, regulatory, and corporate governance requirements.<br>Advise executive management on governance matters, directors' duties, and regulatory obligations.<br>Assist in developing, implementing, and maintaining corporate governance policies and procedures.<br>Monitor legislative and regulatory developments and provide timely updates on matters impacting the business.<br>Oversee statutory and regulatory filings, including annual reports, financial statements, trade licence renewals, and other corporate documentation.<br>Maintain the Company's statutory registers and records, including shareholder and director records, resolutions, and corporate documentation.<br>Ensure corporate records are accurately maintained and readily accessible in both physical and electronic formats.<br>Maintain and regularly update the Company organigram to reflect the current organizational structure.<br>Liaise with regulators, authorities, auditors, legal advisors, and other external stakeholders as required.

<p>The Executive Assistant reports directly to the upper management and assists in a variety of business support assignments, which goes from administrative to Executive support across all departments. The successful candidate will provide administrative support, assist with purchasing processes, maintain supplier records, track orders, and help ensure efficient office and procurement functions. RESPONSIBILITIES: Administrative Duties - Preparation of emails, business letters and other documents. - Note-taking during conferences and meetings. - Screening and handling phone calls, enquiries and requests. - Responsible for organizing and maintaining schedules and appointments for the Manager. - Producing and storing documents, papers, reports and presentations for the manager. - Organizes, attends meetings and ensures that Manager is well prepared with all the necessary details for the meetings. - Serve as a liaison with clients, suppliers and other parties. - Maintains good business relationship with other departments. - Perform other duties that may be assigned by the Manager. Procurement Duties - Assist in sourcing suppliers and obtaining quotations. - Prepare purchase orders and process procurement requests. - Follow up with vendors regarding deliveries and order status. - Maintain procurement records, supplier databases, and contract files. - Compare prices and negotiate with suppliers when appropriate. - Track inventory levels and coordinate replenishment activities. - Ensure procurement processes comply with company policies.</p><p>- Minimum 3 years of proven experience as a Secretary, Personal Assistant, Executive Assistant or similar role. - Bachelor’s Degree in any area of Business Administration, Mass Communication, Accounting, Finance Management, Supply Chain Management, Procurement, Logistics or any course relevant to the business activities is required. - Transparent and trustworthy. - Highly organized, keen to details and with great problem-solving skills. - Excellent writing and communication skills. - Well-presented and with good interpersonal skills. - Ability to work with little supervision and to multitask. - Agility to handle different assignments with tight deadlines. - Excellent Office suite skills, especially Microsoft Excel (VLookup, Hlookup, Pivot tables, conditional functions, etc).</p>

About The Opportunity<br><br>A fast-growing trade and logistics firm operating across the UAE and GCC region, we specialize in end-to-end import-export solutions for consumer goods, industrial equipment, and B2B wholesale channels. We’re building a lean, agile, and globally connected team to support high-impact client engagements—requiring precision, professionalism, and proactive coordination at every level.<br><br>Role & Responsibilities<br><br>Manage executive calendars, prioritize meetings, and coordinate domestic/international travel logistics with flawless accuracy. Prepare, proofread, and distribute confidential correspondence, presentations, reports, and executive briefings with high attention to detail. Act as a gatekeeper for executive communications—screening calls, managing email inboxes, and ensuring timely responses. Organize and maintain digital and physical filing systems for contracts, invoices, and operational documentation. Coordinate internal and external stakeholders—suppliers, clients, lawyers, and government agencies—on behalf of executive leadership. Support special projects including event coordination, VIP visits, and board preparation with discretion and efficiency.<br><br>Skills & Qualifications<br><br>Must-Have<br><br>Microsoft Office Suite (Word, Excel, Outlook, Power Point) Calendar & scheduling tools (Google Calendar, Outlook Calendar) Professional business writing & proofreading Document management & filing systems Stakeholder coordination & communication protocols Confidentiality & discretion in handling sensitive information<br><br>Preferred<br><br>Experience in import/export, logistics, or trade environments Familiarity with UAE business culture and government procedures Arabic language proficiency (spoken or written)<br><br>Benefits & Culture Highlights<br><br>Competitive salary + health insurance + annual leave as per UAE labor law Dynamic, fast-paced environment with direct exposure to leadership Opportunity to grow into senior admin or operations roles within the group<br><br>Skills: discretion,leadership,executive secretary

Executive Support: Manage the Chairperson's calendar, schedule meetings, and coordinate appointments. Prepare meeting agendas, briefing materials, and presentations. Handle correspondence, emails, and calls on behalf of the Chairperson. Track and follow up on key decisions, tasks, and projects. Communication & Coordination: Act as a liaison between the Chairperson and internal/external stakeholders. Draft and proofread letters, reports, and official documents. Coordinate with senior leadership and department heads to ensure smooth information flow. Travel & Logistics Management: Plan and organize domestic and international travel itineraries. Manage travel documentation, accommodation, and logistics. Office & Project Management: Maintain the Chairperson's office systems, databases, and confidential records. Support the Chairperson in project follow-ups, deadlines, and deliverables. Handle special assignments, research, and reports as directed. Procurement & Event Management: Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office Manage events at the office/site or any celebrations or property launchs Confidentiality & Professionalism: Manage sensitive information with absolute discretion. Represent the Chairperson's office with professionalism, diplomacy, and integrity. <br><br>Key Skills & Competencies:<br><br> Strong organizational and multitasking abilities. Excellent written and verbal communication skills. High level of discretion, integrity, and emotional intelligence. Proficiency in MS Office (Word, Excel, Power Point, Outlook). Strong interpersonal and stakeholder management skills. Ability to work under pressure<br><br>Requirements<br><br>Qualifications & Experience:<br><br>Only 2-5 years of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive. Experience in managing complex schedules, international travel, and high-level correspondence. Great command over English and Hindi UAE experience is a must Female Preferred

Key Responsibilities:• Manage the Chairman’s calendar, including scheduling meetings and appointments.• Prepare meeting agendas, minutes, and follow-up correspondence.• Handle incoming and outgoing communications, including emails, calls, and correspondence.• Serve as a liaison between the Chairman and internal/external stakeholders.• Coordinate with other departments to ensure timely delivery of information and reports.• Maintain strong relationships with key contacts, partners, and clients.• Arrange and coordinate the Chairman’s travel plans, including flights and accommodations.• Plan and organize events, meetings, and conferences as required.• Assist in the preparation of presentations and materials for strategic initiatives.• Conduct research and gather data to support decision-making processes.• Provide input on workflow improvement and o Uice management practices.• Draft, proofread, and edit reports, presentations, and other documents.• Organize and maintain an e Uicient filing system for records and documents.• Manage sensitive and confidential information with utmost discretion.• Address urgent or unexpected issues with flexibility and efficiency.• Undertake special projects and assignments as delegated by the Chairman.• Provide primary medical support, First Aid, and handle basic medical services.<br>Required Skills & Qualifications• Bachelor's degree or diploma in Healthcare Administration, administration, or communications.• Minimum of 3-5 years of experience in a similar executive-level support role.• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook), especially in booking and managing the chairman's calendar.• Strong organizational skills with keen attention to detail and problem-solving abilities.<br>Executive Secretary : https://maxima.windmillsgroup.com/career/form?job=2&dep=37

About Us:We are a UAE-based boutique consultancy firm providing company formation, accounting, and compliance services to SMEs. We are expanding our back-office operations in India and are looking for a capable and detail-oriented professional to manage bookkeeping and company secretarial functions.<br>Role Overview:We are seeking a qualified and proactive individual with a strong background in accounting and company secretarial work. The ideal candidate will be responsible for managing bookkeeping, VAT filings, and ensuring timely compliance with statutory and regulatory requirements.<br>Key Responsibilities:<br>Maintain accurate and up-to-date bookkeeping records Handle VAT filings and ensure compliance with applicable regulations Manage company secretarial work including filings, documentation, and compliance Track deadlines and ensure timely submission of statutory requirements Liaise with internal teams and external stakeholders where required Ensure proper documentation and record-keeping for audits and compliance Proactively follow up on pending tasks and ensure closures<br>Requirements:<br>Qualified Company Secretary (CS) preferred Strong knowledge of bookkeeping and accounting principles Hands-on experience with VAT filings Good understanding of corporate compliance and statutory filings Excellent communication skills (written and verbal) Strong follow-up skills and ability to manage multiple tasks Detail-oriented, organized, and self-driven<br>Preferred Qualifications:<br>Prior experience working with international clients (especially UAE) Familiarity with accounting software (e.g., Zoho, Tally, Quick Books)<br>What We’re Looking For:<br>Someone reliable, proactive, and accountable Strong communicator who can handle coordination independently Ability to work with minimal supervision and meet deadlines consistently<br>Compensation:Competitive and aligned with experience and qualifications<br>If you’re a detail-oriented professional who enjoys managing compliance and ensuring smooth financial operations, we’d love to hear from you.

About Us:We are a UAE-based boutique consultancy firm providing company formation, accounting, and compliance services to SMEs. We are expanding our back-office operations in India and are looking for a capable and detail-oriented professional to manage bookkeeping and company secretarial functions.<br>Role Overview:We are seeking a qualified and proactive individual with a strong background in accounting and company secretarial work. The ideal candidate will be responsible for managing bookkeeping, VAT filings, and ensuring timely compliance with statutory and regulatory requirements.<br>Key Responsibilities:<br>Maintain accurate and up-to-date bookkeeping records Handle VAT filings and ensure compliance with applicable regulations Manage company secretarial work including filings, documentation, and compliance Track deadlines and ensure timely submission of statutory requirements Liaise with internal teams and external stakeholders where required Ensure proper documentation and record-keeping for audits and compliance Proactively follow up on pending tasks and ensure closures<br>Requirements:<br>Qualified Company Secretary (CS) preferred Strong knowledge of bookkeeping and accounting principles Hands-on experience with VAT filings Good understanding of corporate compliance and statutory filings Excellent communication skills (written and verbal) Strong follow-up skills and ability to manage multiple tasks Detail-oriented, organized, and self-driven<br>Preferred Qualifications:<br>Prior experience working with international clients (especially UAE) Familiarity with accounting software (e.g., Zoho, Tally, Quick Books)<br>What We’re Looking For:<br>Someone reliable, proactive, and accountable Strong communicator who can handle coordination independently Ability to work with minimal supervision and meet deadlines consistently<br>Compensation:Competitive and aligned with experience and qualifications<br>If you’re a detail-oriented professional who enjoys managing compliance and ensuring smooth financial operations, we’d love to hear from you.

<p>WE’RE HIRING – PERSONAL SECRETARY</p> <p>Join our team as a Personal Secretary and provide administrative and personal support to management.</p> <p>Responsibilities:</p> <p>Manage schedules, meetings, and appointments<br /> Handle emails, calls, and correspondence<br /> Prepare documents, reports, and presentations<br /> Assist in daily administrative and personal tasks</p> <p>Qualifications:</p> <p>Freshers may apply<br /> Good communication and organizational skills<br /> Basic computer knowledge (MS Office)<br /> Professional attitude and confidentiality</p> <p>Employment Type: Full-Time<br /> Location: UAE</p> <p>To Apply:<br /> Send your CV via WhatsApp: +971522243435</p>

<p>A reputable company is seeking a dedicated Secretary to provide administrative support, manage office communication, and assist with daily business operations. Candidates with strong organizational and communication skills are preferred.</p> <p>Responsibilities</p> <p>Manage calendars, appointments, and meetings<br /> Handle phone calls, emails, and office correspondence<br /> Prepare reports, letters, and official documents<br /> Maintain filing systems and company records<br /> Coordinate with departments and clients<br /> Provide administrative support to management</p> <p>Benefits</p> <p>Visa provided as per UAE Labor Law<br /> Medical insurance<br /> Career growth opportunities</p> <p>Location: Dubai, UAE<br /> Job Type: Full-Time</p> <p>Apply Now</p> <p>Email:alfayaznaz@gmail.com</p> <p>Only shortlisted candidates will be contacted.</p>

<p>We are looking for a highly organized and detail-oriented Company Secretary to ensure compliance with statutory and regulatory requirements while supporting corporate governance and Board activities.</p> <p>Key Responsibilities:</p> <p>Ensure compliance with applicable corporate laws and regulations.<br /> Organize Board and shareholder meetings, including preparing agendas and recording minutes.<br /> Maintain statutory registers, corporate records, and legal documents.<br /> Prepare and file statutory returns and regulatory submissions.<br /> Advise management on corporate governance and compliance matters.<br /> Coordinate with regulatory authorities, auditors, and legal advisors.<br /> Monitor compliance deadlines and maintain the corporate compliance calendar.</p> <p>Requirements:</p> <p>Bachelor&#8217;s degree in Law, Business Administration, Finance, or a related field.<br /> 3–5 years of relevant experience in company secretarial or corporate governance functions.<br /> Strong knowledge of corporate laws and governance practices.<br /> Excellent communication, organizational, and documentation skills.<br /> High level of integrity and attention to detail.<br /> Proficiency in Microsoft Office.</p> <p>INTERESTED CANDIDATE CAN SEND THEIR CV TO EMAIL: psinfo1990@gmail.com</p>

<p>We are looking for a highly organized and detail-oriented Company Secretary to ensure compliance with statutory and regulatory requirements while supporting corporate governance and Board activities.</p> <p>Key Responsibilities:</p> <p>Ensure compliance with applicable corporate laws and regulations.<br /> Organize Board and shareholder meetings, including preparing agendas and recording minutes.<br /> Maintain statutory registers, corporate records, and legal documents.<br /> Prepare and file statutory returns and regulatory submissions.<br /> Advise management on corporate governance and compliance matters.<br /> Coordinate with regulatory authorities, auditors, and legal advisors.<br /> Monitor compliance deadlines and maintain the corporate compliance calendar.</p> <p>Requirements:</p> <p>Bachelor&#8217;s degree in Law, Business Administration, Finance, or a related field.<br /> 3–5 years of relevant experience in company secretarial or corporate governance functions.<br /> Strong knowledge of corporate laws and governance practices.<br /> Excellent communication, organizational, and documentation skills.<br /> High level of integrity and attention to detail.<br /> Proficiency in Microsoft Office.</p> <p>INTERESTED CANDIDATE CAN SEND THEIR CV TO EMAIL: psinfo1990@gmail.com</p>

<p>We are looking for a professional and organized Female Secretary to support our Management Office and handle general administrative activities of the factory. Key Responsibilities: • Handle and follow up on all government-related renewals and documents for the factory • Manage daily requirements of the Management Office (food, snacks, office needs, etc.) • Coordinate management meetings, guest arrangements, and related preparations • Maintain and archive meeting minutes and important records • Manage internal meeting calendars and scheduling arrangements • Collect and compile reports from different departments for management review • Handle general inquiries and provide administrative support</p><p>• Good communication and coordination skills • Well-organized with attention to detail • Good knowledge of MS Office and administrative tasks • Previous experience in a similar role is preferred</p>

<p>Position Title: Site Secretary Employment Type: Full Time Salary: up to 6K AED inclusive, depending on experience and qualifications Job Location: Dubai About the Client: A leading group in Dubai, with a strong presence across multiple industries, and operating more than 20 successful companies in the region. Job Description: -Provide administrative and coordination support to site management and project teams. -Maintain correspondence logs, filing systems, reports, and document tracking records. -Coordinate meetings, attendance records, site requests, and internal department follow-ups. -Manage site office supplies, visitor arrangements, and administrative documentation</p><p>Qualifications: -Open to Filipino nationality, Female, aged 38 years old and below, with a Diploma or Bachelor's Degree -Minimum 3 years of experience in site administration or secretarial roles -Strong MS Office skills and strong English communication skills -Experience handling project correspondence and filing systems.</p>