وظائف مدير مكتب

Our client is one of the well-established and diversified business groups, with a strong presence across multiple sectors and a longstanding reputation in the region.<br>We are currently seeking a Emirati to join the Group’s Real Estate business as an Administrator to be based in Dubai, UAE. This is an excellent opportunity for an Emirati professional to build their career within a structured corporate environment and gain exposure to the operations of a well-established Real Estate organisation.<br>Key Responsibilities:• Manage day-to-day administrative activities and provide general office support• Handle correspondence, documentation and internal communications• Maintain accurate records, files and administrative databases• Assist with smooth day-to-day office operations• Attend incoming office telephone calls and direct enquiries appropriately• Manage the reception area and ensure a professional front-office environment• Coordinate with internal teams on administrative requirements• Ensure documents and records are maintained accurately and systematically• Provide general administrative support to the Real Estate team as required Candidate Profile:• Emirati • Strong communication and interpersonal skills• Professional and customer-service-oriented approach• Good organisational and time-management skills• Proficiency in MS Office• Well-presented, proactive and comfortable working in a structured corporate environment<br>This is a great opportunity for Emiratis looking to establish a long-term career within a prominent business group and gain valuable corporate exposure within the Real Estate sector. Interested candidates are invited to share their CV via Linked In.<br>#Emirati Jobs #UAENational #Emiratization #UAEJobs #Dubai Jobs #Real Estate Jobs #Administration Jobs #UAEHiring #Dubai Careers

<p>Join our dynamic team as an HR/Admin Executive in the thriving pet products sector in Abu Dhabi. This role is perfect for a proactive individual who excels at managing human resources functions alongside administrative duties, contributing to the smooth and efficient operation of our company. Responsibilities: - Manage full-cycle recruitment processes including job postings, screening, and onboarding new employees. - Maintain employee records and HR databases ensuring timely updates and confidentiality. - Coordinate payroll and benefits administration in collaboration with finance and external vendors. - Handle day-to-day administrative tasks such as office supplies management, scheduling meetings, and maintaining office systems. - Support the implementation of HR policies and procedures and promote a positive workplace culture. - Assist in organizing staff training and development programs. - Respond to employee inquiries regarding HR and administrative matters. - Ensure compliance with labor laws and company policies relevant to HR and administration in the UAE.</p><p>- Bachelor's degree in Human Resources, Business Administration, or a related field. - Minimum 2 years of experience in HR and administrative roles, preferably within retail or pet-related industries. - Strong knowledge of UAE labor laws and HR best practices. - Excellent organizational and multitasking abilities. - Effective communication and interpersonal skills. - Proficient in MS Office and HR management software. - Detail-oriented with a problem-solving attitude and the ability to maintain confidentiality. - Ability to work independently and as part of a team in a fast-paced environment.</p>

<p>Join our dynamic team as an HR/Admin Executive in the thriving pet products sector in Abu Dhabi. This role is perfect for a proactive individual who excels at managing human resources functions alongside administrative duties, contributing to the smooth and efficient operation of our company. Responsibilities: - Manage full-cycle recruitment processes including job postings, screening, and onboarding new employees. - Maintain employee records and HR databases ensuring timely updates and confidentiality. - Coordinate payroll and benefits administration in collaboration with finance and external vendors. - Handle day-to-day administrative tasks such as office supplies management, scheduling meetings, and maintaining office systems. - Support the implementation of HR policies and procedures and promote a positive workplace culture. - Assist in organizing staff training and development programs. - Respond to employee inquiries regarding HR and administrative matters. - Ensure compliance with labor laws and company policies relevant to HR and administration in the UAE.</p><p>- Bachelor's degree in Human Resources, Business Administration, or a related field. - Minimum 2 years of experience in HR and administrative roles, preferably within retail or pet-related industries. - Strong knowledge of UAE labor laws and HR best practices. - Excellent organizational and multitasking abilities. - Effective communication and interpersonal skills. - Proficient in MS Office and HR management software. - Detail-oriented with a problem-solving attitude and the ability to maintain confidentiality. - Ability to work independently and as part of a team in a fast-paced environment.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Job Title: Admin &amp; HR Officer</b></p><p><b>Location:</b> [UMM AL QUAIN]</p><p><b>Position Type:</b> [Full-Time]</p><p><b>Schedule:</b> [e.g., Monday – Friday, 9:00 AM – 6:00 PM]</p><p><br></p><p><b>Key Responsibilities</b></p><p><b>Administrative Operations</b></p><ul><li>Manage daily office management duties, including office supply management, vendor coordination, and maintenance of facilities.</li><li>Draft, organize, and archive essential office documents, contracts, policies, and company correspondence.</li><li>Coordinate company travel, meeting arrangements, and schedule organization for senior staff.</li><li>Oversee asset management (IT equipment, keys, badges) and track inventory.</li></ul><p><b>Human Resources Support</b></p><ul><li><b>Recruitment &amp; Onboarding:</b> Assist with posting job ads, screening resumes, coordinating interviews, and facilitating new-hire orientation.</li><li><b>Employee Records:</b> Maintain up-to-date physical and digital HR records, employee files, and attendance/leave tracking.</li><li><b>Payroll &amp; Benefits Administration:</b> Gather monthly payroll data, assist with benefits enrollment, and address basic employee inquiries.</li><li><b>Culture &amp; Compliance:</b> Help plan team events and ensure company operations comply with local labor laws and office policies.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Qualifications &amp; Requirements</b></p><ul><li><b>Education:</b> Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.</li><li><b>Experience:</b> [2–4+] years of combined experience in administration and HR/people operations.</li><li><b>Tech Proficiency:</b> Hands-on experience with Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with HRIS software (e.g., BambooHR, Workday) or payroll systems.</li><li><b>Soft Skills:</b> Excellent interpersonal, written, and verbal communication skills.</li><li><b>Confidentiality:</b> High level of discretion and integrity when handling sensitive employee and company data.</li><li><b>Problem-Solving:</b> Excellent organizational skills with the ability to prioritize and multitask effectively.</li></ul><p><br></p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p>Emirates Electrical &amp; Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil &amp; Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&amp;M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.</p><br><br>Job Description<br><ul><li>Maintain cleanliness and organization of offices, meeting rooms, pantry, and common areas.</li><li>Serve tea, coffee, water, and refreshments to employees, visitors, and clients.</li><li>Prepare meeting rooms before meetings and clean them afterward.</li><li>Manage pantry supplies and inform the supervisor when replenishment is required.</li><li>Assist with photocopying, scanning, filing, and document distribution.</li><li>Collect and deliver documents, parcels, and office supplies when required.</li><li>Support administrative staff with routine office tasks.</li><li>Handle office equipment and company property carefully.</li><li>Follow workplace health, safety, hygiene, and confidentiality requirements.</li><li>Perform other duties assigned by the supervisor.</li></ul><br>Qualifications<br><ul><li>Minimum secondary-school education preferred.</li><li>Previous experience as an Office Boy, Office Assistant, or similar role is an advantage.</li><li>Basic English communication skills.</li></ul><br>Additional Information<br><ul><li>Presentable, polite, punctual, and trustworthy.</li><li>Ability to maintain cleanliness and work with minimal supervision.</li><li>Physically fit and willing to perform general support duties.</li></ul><br><br> </div>

<p>Job Summary</p><p>We are seeking a motivated and organized Operations Assistant to</p><p>support our team's daily operations. The ideal candidate will be the</p><p>central point of contact for the office, ensuring a smooth</p><p>administrative and operational workflow. This role requires excellent</p><p>organizational skills, a proactive approach to problem-solving, and</p><p>the ability to handle a variety of tasks efficiently.</p><p>Key Responsibilities</p><ul><li><p>Office Operations Management: Coordinate daily administrative</p></li></ul><p>tasks, such as managing department-specific email correspondence and</p><p>ensuring office supplies are consistently stocked.</p><ul><li><p>Scheduling and Coordination: Manage calendars, book meeting rooms,</p></li></ul><p>and organize travel arrangements or company events to ensure smooth</p><p>time management for the team.</p><ul><li><p>Communication Hub: Act as the first point of contact for internal</p></li></ul><p>and external inquiries, directing phone calls, and greeting visitors</p><p>with a professional and helpful demeanor.</p><ul><li><p>Data Entry and Reporting: Accurately maintain databases, update</p></li></ul><p>records, and prepare basic reports or presentations using software</p><p>like Microsoft Office or Google Workspace.</p><ul><li><p>Financial Administration Support: Assist with basic bookkeeping</p></li></ul><p>tasks, such as processing invoices, tracking expenses, and managing</p><p>petty cash in alignment with company policy.</p><br><p><strong>Desired Candidate Profile</strong></p><p>Qualifications</p><ul><li><p>Experience: 0-2 years of relevant experience in an administrative</p></li></ul><p>or operations support role.</p><ul><li><p>Education: Bachelor's Degree or Diploma in a relevant field.</p></li><li><p>Nationality: Must be a Saudi/UAE National.</p></li><li><p>Skills: Proficiency in productivity suites (e.g., Microsoft</p></li></ul><p>Office, Google Workspace).</p><ul><li><p>Attributes: Strong time-management skills, a high level of</p></li></ul><p>discretion, and excellent communication abilities.</p>

<p>Job Summary</p><p>We are seeking a motivated and organized Operations Assistant to</p><p>support our team's daily operations. The ideal candidate will be the</p><p>central point of contact for the office, ensuring a smooth</p><p>administrative and operational workflow. This role requires excellent</p><p>organizational skills, a proactive approach to problem-solving, and</p><p>the ability to handle a variety of tasks efficiently.</p><p>Key Responsibilities</p><ul><li><p>Office Operations Management: Coordinate daily administrative</p></li></ul><p>tasks, such as managing department-specific email correspondence and</p><p>ensuring office supplies are consistently stocked.</p><ul><li><p>Scheduling and Coordination: Manage calendars, book meeting rooms,</p></li></ul><p>and organize travel arrangements or company events to ensure smooth</p><p>time management for the team.</p><ul><li><p>Communication Hub: Act as the first point of contact for internal</p></li></ul><p>and external inquiries, directing phone calls, and greeting visitors</p><p>with a professional and helpful demeanor.</p><ul><li><p>Data Entry and Reporting: Accurately maintain databases, update</p></li></ul><p>records, and prepare basic reports or presentations using software</p><p>like Microsoft Office or Google Workspace.</p><ul><li><p>Financial Administration Support: Assist with basic bookkeeping</p></li></ul><p>tasks, such as processing invoices, tracking expenses, and managing</p><p>petty cash in alignment with company policy.</p><br><p><strong>Desired Candidate Profile</strong></p><p>Qualifications</p><ul><li><p>Experience: 0-2 years of relevant experience in an administrative</p></li></ul><p>or operations support role.</p><ul><li><p>Education: Bachelor's Degree or Diploma in a relevant field.</p></li><li><p>Nationality: Must be a Saudi/UAE National.</p></li><li><p>Skills: Proficiency in productivity suites (e.g., Microsoft</p></li></ul><p>Office, Google Workspace).</p><ul><li><p>Attributes: Strong time-management skills, a high level of</p></li></ul><p>discretion, and excellent communication abilities.</p>

<p>MAAIA is a well-established real estate developer in Dubai, known for delivering premium residential and commercial projects. We are looking for a warm, professional, and detail-oriented Receptionist / Admin Executive to be the first point of contact for our clients, investors, and visitors. Key Responsibilities Front Office & Guest Relations - Greet visitors, clients, and investors with a professional and welcoming manner - Manage front desk, visitor log, and coordinate visitor parking - Ensure reception area is neat, presentable, and reflects Maaia brand Communication & Coordination - Answer phone calls, direct inquiries, and manage company emails - Coordinate meetings and appointments for management - Assist management with schedules, travel bookings, and general admin tasks Administrative Support - Handle mail, courier, office supplies, and basic documentation - Document management: filing, scanning, photocopying, preparing letters and reports - Data entry and maintaining databases, spreadsheets, and records - Stationery orders, petty cash, and liaising with vendors - Basic data collection, online market research and report support - Support office maintenance and coordination with facilities vendors - Provide admin support to Sales, HR, and Management teams as needed</p><p>- Experience: 3-4 years as a Receptionist / Admin, preferably in Real Estate, Developer, Hospitality, or Corporate office - Education: High School Diploma or equivalent. Diploma in Admin/Hospitality is a plus - Language: Excellent English communication. Arabic is an advantage - Skills: Professional appearance, warm personality, strong communication, MS Office, multitasking - Other: Must be presentable, punctual, and able to work in a fast-paced sales environment Competitive salary - Based on Experience</p>

<p>We are seeking a reliable and professional Company Driver to provide safe and timely transportation for office staff. The successful candidate will be responsible for daily employee pick-up and drop-off services, maintaining the company vehicle, and ensuring all transportation activities are carried out safely, efficiently, and in compliance with UAE traffic regulations. Key Responsibilities Provide safe and punctual transportation for office staff to and from designated locations. Follow assigned routes and schedules while ensuring timely pick-up and drop-off services. Operate the company vehicle responsibly and comply with all UAE traffic laws and safety regulations. Conduct daily vehicle inspections and report any maintenance or mechanical issues promptly. Maintain the cleanliness, fuel level, and overall condition of the assigned vehicle. Keep accurate records of daily trips, mileage, fuel consumption, and vehicle maintenance. Assist with office-related transportation tasks, including document delivery, bank visits, and courier services when required. Plan efficient routes using GPS and traffic updates to minimize travel time. Ensure the safety, comfort, and confidentiality of passengers during transportation. Support general office transportation requirements as assigned by management. Requirements Valid UAE Heavy Vehicle Driving License. Previous experience as a Company Driver or Office Driver is preferred. Good knowledge of UAE roads, traffic regulations, and navigation systems. Strong time management, communication, and customer service skills. Professional appearance, punctuality, and a responsible attitude. Ability to perform basic vehicle maintenance checks. Flexibility to work according to operational requirements. </p><p><strong>Desired Candidate Profile</strong></p><p>on visit visa, cancelled visa</p>

Job Purpose<br><br>The Receptionist serves as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. This role also includes administrative support duties such as managing office supplies procurement, coordinating deliveries, and maintaining inventory to ensure smooth day-to-day operations.<br><br>Job Accountabilities<br><br>Front Desk & Communication<br><br>Greet visitors and clients with professionalism and warmth. Answer and direct incoming calls promptly and accurately. Manage incoming and outgoing mail and courier services. Maintain a tidy and organized reception area.<br><br>Administrative Support<br><br> Schedule meetings, appointments, and conference room bookings. Assist with document preparation, filing, and data entry. Support HR and other departments with clerical tasks as needed.<br><br>Office Supplies & Procurement<br><br>Monitor inventory levels of office supplies and stationery. Source, compare, and purchase supplies from approved vendors. Maintain accurate records of purchases and expenses. Suggest cost-effective alternatives and improvements.<br><br>Qualifications And Expereince<br><br>High school diploma or equivalent; diploma in office administration is a plus. Proven experience as a receptionist or in a similar administrative role. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, Outlook). Familiarity with procurement processes and vendor coordination.

<p>We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.</p> <p>To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.</p> <p>Administrative Assistant Responsibilities:<br /> Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.<br /> Providing real-time scheduling support by booking appointments and preventing conflicts.<br /> Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.<br /> Screening phone calls and routing callers to the appropriate party.</p> <p>Share your CV on this Email: amalchaudhary248@gmail.com</p>

<ul><li>Manage daily office operations by coordinating schedules, organizing meetings, and ensuring smooth communication between departments.</li><li>Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.</li><li>Assist in budgeting and financial tracking by processing invoices, managing expenses, and supporting the finance team with necessary documentation.</li><li>Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration or a related field, demonstrating a foundational knowledge of office management.</li><li>2+ years of experience in an administrative role, showcasing a track record of efficient office operations and support.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, essential for daily tasks.</li><li>Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.</li></ul>

<ul><li>Manage daily office operations by coordinating schedules, organizing meetings, and ensuring smooth communication between departments.</li><li>Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.</li><li>Assist in budgeting and financial tracking by processing invoices, managing expenses, and supporting the finance team with necessary documentation.</li><li>Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration or a related field, demonstrating a foundational knowledge of office management.</li><li>2+ years of experience in an administrative role, showcasing a track record of efficient office operations and support.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, essential for daily tasks.</li><li>Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.</li></ul>

<ul><li>Manage daily office operations by coordinating schedules, organizing meetings, and ensuring smooth communication between departments.</li><li>Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.</li><li>Assist in budgeting and financial tracking by processing invoices, managing expenses, and supporting the finance team with necessary documentation.</li><li>Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration or a related field, demonstrating a foundational knowledge of office management.</li><li>2+ years of experience in an administrative role, showcasing a track record of efficient office operations and support.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, essential for daily tasks.</li><li>Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.</li></ul>

<ul><li>Manage and maintain executives' schedules, ensuring optimal time allocation for meetings and appointments while anticipating scheduling conflicts.</li><li>Prepare and organize documents for meetings, including agendas and minutes, to facilitate effective communication and decision-making.</li><li>Serve as the primary point of contact for internal and external communications, demonstrating professionalism and clarity in all interactions.</li><li>Oversee office supplies inventory, placing orders timely to maintain seamless operations, while managing vendor relationships.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Minimum of a high school diploma, with a preference for an associate or bachelor's degree in business administration or a related field.</p></li><li><p>0-2 years of proven administrative experience in a corporate environment, showcasing a solid understanding of office operations.</p></li><li><p>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.</p></li><li><p>Strong verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.</p></li></ul>

<ul><li>Manage daily office operations by coordinating schedules, organizing meetings, and ensuring smooth communication between departments.</li><li>Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.</li><li>Assist in budgeting and financial tracking by processing invoices, managing expenses, and supporting the finance team with necessary documentation.</li><li>Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration or a related field, demonstrating a foundational knowledge of office management.</li><li>2+ years of experience in an administrative role, showcasing a track record of efficient office operations and support.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, essential for daily tasks.</li><li>Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.</li></ul>

<p><strong>Roles & Responsibilities:</strong></p><ul><li><p>Manage and organize office documentation, including LPOs, subcontractor billing, progress invoices, and material delivery notes (asphalt mixes & aggregates).</p></li><li><p>Prepare and follow up on client quotations, Asphalt supply/rental agreements, and official business correspondence.</p></li><li><p>Track daily plant/site output, equipment deployment, and work progress logs.</p></li><li><p>Coordinate between the office, field supervisors, suppliers, and clients to ensure smooth operations.</p></li><li><p>Maintain accurate records of project quantities, BOQs, and cost documentation using MS Excel.</p></li></ul><p><strong>Desired Candidate Profile:</strong></p><ul><li><p>Strong skills in office administration, paper/digital documentation, and filing systems.</p></li><li><p>Proficient in MS Office (Excel & Word) and basic AutoCAD.</p></li><li><p>Fluent in English (written and spoken) for official emailing and reporting.</p></li></ul><p><strong>Location:</strong> Abu Dhabi, UAE</p><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Bachelor’s degree in Civil Engineering or related field.</p></li><li><p>1 to 3 years of relevant experience, preferably in Asphalt, Roadwork, Infrastructure, or Contracting companies</p></li></ol>

<ul><li>Manage daily office operations by coordinating schedules, organizing meetings, and ensuring smooth communication between departments.</li><li>Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.</li><li>Assist in budgeting and financial tracking by processing invoices, managing expenses, and supporting the finance team with necessary documentation.</li><li>Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration or a related field, demonstrating a foundational knowledge of office management.</li><li>2+ years of experience in an administrative role, showcasing a track record of efficient office operations and support.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, essential for daily tasks.</li><li>Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.</li></ul>