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<p>We are looking for a professional and organized Female Secretary to support our Management Office and handle general administrative activities of the factory. Key Responsibilities: • Handle and follow up on all government-related renewals and documents for the factory • Manage daily requirements of the Management Office (food, snacks, office needs, etc.) • Coordinate management meetings, guest arrangements, and related preparations • Maintain and archive meeting minutes and important records • Manage internal meeting calendars and scheduling arrangements • Collect and compile reports from different departments for management review • Handle general inquiries and provide administrative support</p><p>• Good communication and coordination skills • Well-organized with attention to detail • Good knowledge of MS Office and administrative tasks • Previous experience in a similar role is preferred</p>

<p>We are looking for a professional and organized Female Secretary to support our Management Office and handle general administrative activities of the factory. Key Responsibilities: • Handle and follow up on all government-related renewals and documents for the factory • Manage daily requirements of the Management Office (food, snacks, office needs, etc.) • Coordinate management meetings, guest arrangements, and related preparations • Maintain and archive meeting minutes and important records • Manage internal meeting calendars and scheduling arrangements • Collect and compile reports from different departments for management review • Handle general inquiries and provide administrative support</p><p>• Good communication and coordination skills • Well-organized with attention to detail • Good knowledge of MS Office and administrative tasks • Previous experience in a similar role is preferred</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job Overview<p>We are seeking an organised and professional <strong>Secretary</strong> to provide administrative and clerical support to management and the wider team. The role requires excellent communication, document management, scheduling, and coordination skills, with a high level of accuracy, confidentiality, and attention to detail.</p><br><br>Key Responsibilities<ul><li><p>Provide day-to-day administrative and secretarial support to management and assigned departments.</p><br><br></li><li><p>Manage diaries, schedule meetings, coordinate appointments, and arrange travel and accommodation when required.</p><br><br></li><li><p>Prepare, format, proofread, and distribute correspondence, reports, presentations, minutes, and other business documents.</p><br><br></li><li><p>Receive and respond to telephone calls, emails, and visitors in a professional and timely manner.</p><br><br></li><li><p>Maintain accurate electronic and physical filing systems, records, registers, and confidential documents.</p><br><br></li><li><p>Record meeting minutes, track action points, and follow up with relevant team members to support timely completion.</p><br><br></li><li><p>Coordinate internal and external communications with clients, suppliers, visitors, and other stakeholders.</p><br><br></li><li><p>Monitor office supplies, stationery, and administrative requirements, and coordinate replenishment where necessary.</p><br><br></li><li><p>Assist with preparing purchase requests, invoices, expense claims, and other administrative documentation.</p><br><br></li><li><p>Support the preparation of reports, presentations, schedules, and management information.</p><br><br></li><li><p>Maintain confidentiality of company, employee, customer, and commercially sensitive information.</p><br><br></li><li><p>Perform other administrative duties and support departmental activities as required.</p><br><br></li></ul>Qualifications and Experience<ul><li><p>Diploma or degree in Business Administration, Secretarial Studies, Office Management, or a related discipline.</p><br><br></li><li><p>Previous experience as a Secretary, Personal Assistant, Administrative Assistant, Office Administrator, or in a similar administrative role.</p><br><br></li><li><p>Strong proficiency in <strong>Microsoft Office applications</strong>, including Word, Excel, PowerPoint, and Outlook.</p><br><br></li><li><p>Excellent written and spoken <strong>English communication skills</strong>.</p><br><br></li><li><p>Strong organisational, time management, document control, and record-keeping skills.</p><br><br></li><li><p>Ability to manage multiple tasks, prioritise work, and meet deadlines with minimal supervision.</p><br><br></li><li><p>Professional telephone manner and confident interpersonal skills.</p><br><br></li><li><p>High level of accuracy, discretion, confidentiality, and attention to detail.</p><br><br></li><li><p>Ability to work effectively with management, colleagues, customers, suppliers, and other stakeholders.</p><br><br></li></ul> <br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Key Responsibilities Calendar &amp; Schedule Management <ul> <li>Manage and maintain executives' calendars, including scheduling appointments, meetings, and events.</li> <li>Coordinate meeting invitations, agendas, and conference room bookings.</li> <li>Monitor scheduling conflicts and proactively resolve them.</li> <li>Prioritize appointments and ensure effective time management for leadership.</li> <li>Send reminders and follow up on upcoming meetings and key deadlines.</li> </ul>Administrative Support <ul> <li>Prepare, draft, and distribute correspondence, reports, presentations, and meeting minutes.</li> <li>Handle incoming calls, emails, and other communications professionally.</li> <li>Maintain accurate filing systems, records, and confidential documents.</li> <li>Coordinate travel arrangements, including flights, accommodation, and transportation.</li> <li>Assist in preparing reports and documentation as required.</li> </ul>Coordination &amp; Communication <ul> <li>Act as a point of contact between management and internal/external stakeholders.</li> <li>Coordinate departmental meetings and business events.</li> <li>Follow up on action items and ensure timely completion of assigned tasks.</li> <li>Maintain professional relationships with clients, vendors, and employees.</li> </ul> Qualifications &amp; Skills <ul> <li>Bachelor's degree or Diploma in Business Administration or a related field preferred.</li> </ul> <br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are looking for female office Secretary for our Equipment Trading Company in Umm Ramool, Dubai. The ideal applicant will have strong communication and management skills, as well as solid field knowledge up to the point of completion. Understanding of financial and cash flow statements.</p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>1) Minimum two year of relevant experience compulsory in UAE.</p><p>2) Microsoft Excel abilities.</p><p>3) Appropriately answers and handles phone calls and emails.</p><p>4) Communicate effectively and simply in both written and oral form.</p><p>5) Must be presentable, intelligent, proactive, organized, and capable of working independently.</p></div>

<ul><li>Manage executive schedules, ensuring optimal time allocation for meetings, deadlines, and travel, to facilitate smooth operations.</li><li>Prepare and edit correspondence, reports, and presentations, ensuring clarity, professionalism, and adherence to company standards.</li><li>Organize and maintain files, documents, and databases, implementing efficient systems for easy retrieval and security of sensitive information.</li><li>Act as the primary point of contact between executives and internal/external stakeholders, demonstrating diplomacy and effective communication skills.</li></ul><p><strong>Desired Candidate Profile</strong></p><br><ul><li><p>Minimum 1 years of proven experience in a secretarial or administrative role within a corporate environment to demonstrate capability and familiarity.</p></li><li><p>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools for effective task execution.</p></li><li><p>Strong command of English, with additional language proficiency preferred to enhance communication with diverse stakeholders.</p></li><li><p>Basic knowledge on editing such as Canva and Adobe Photoshop<br></p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are looking for a well-organized and proactive <b>Secretary</b> to join our Interior Fit-Out team. The candidate will be responsible for daily administrative coordination, client communication, quotation follow-up, supplier coordination, and maintaining proper project documentation.</p><p><br></p><p>Key Responsibilities</p><ul><li>Prepare and respond to professional emails to clients, consultants, suppliers, and subcontractors.</li><li>Follow up with clients regarding quotations, proposals, approvals, drawings, and other project requirements.</li><li>Coordinate with suppliers and subcontractors to obtain quotations, material prices, availability, and delivery information.</li><li>Prepare and organize quotation-related documents and supporting information.</li><li>Follow up on submitted quotations and maintain a proper quotation follow-up record.</li><li>Coordinate with the commercial, design, and project teams to collect the required information for quotations.</li><li>Maintain records of clients, suppliers, quotations, purchase orders, and project-related documents.</li><li>Assist in preparing and sending quotations, proposals, letters, and other business correspondence.</li><li>Monitor pending emails and follow up with the concerned parties to ensure timely responses.</li><li>Maintain daily and weekly follow-up reports for quotations and ongoing activities.</li><li>Coordinate meetings, appointments, site visits, and other project-related activities when required.</li><li>Maintain proper filing of company and project documents, both digitally and physically.</li><li>Assist the management and project team with general administrative and coordination tasks.</li><li>Ensure timely follow-up on all assigned tasks and communicate any delays or pending matters to management.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Previous experience as a Secretary, Administrative Coordinator, or similar role, preferably in an <b>interior fit-out, construction, engineering, or contracting company</b>.</p><p>Good knowledge of MS Office, especially <b>Word and Excel</b>.</p><p>Excellent written and verbal communication skills.</p><p>Good English communication and professional email-writing skills.</p><p>Strong follow-up and coordination skills.</p><p>Ability to communicate professionally with clients, suppliers, and subcontractors.</p><p>Good organizational and time-management skills.</p><p>Ability to handle multiple tasks and meet deadlines.</p><p>UAE experience is preferred.</p><p>Knowledge of quotations, BOQ, procurement, or construction documentation will be an advantage.</p></div>

<ul><li><p>Answer and direct phone calls and emails</p></li><li><p>Schedule meetings and manage calendars</p></li><li><p>Prepare and edit correspondence, reports, and documents</p></li><li><p>Maintain filing systems (physical and electronic)</p></li><li><p>Organize and coordinate meetings and appointments</p></li><li><p>Handle incoming and outgoing mail</p></li><li><p>Order office supplies and maintain inventory</p></li><li><p>Assist in preparing presentations and reports</p></li><li><p>Maintain confidentiality of sensitive information</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Professional appearance and attitude</p></li><li><p>Strong interpersonal skills</p></li><li><p>Ability to work independently and as part of a team</p></li><li><p>Basic knowledge of office management systems</p></li></ol>

<p>A reputable company is seeking a dedicated Secretary to provide administrative support, manage office communication, and assist with daily business operations. Candidates with strong organizational and communication skills are preferred.</p> <p>Responsibilities</p> <p>Manage calendars, appointments, and meetings<br /> Handle phone calls, emails, and office correspondence<br /> Prepare reports, letters, and official documents<br /> Maintain filing systems and company records<br /> Coordinate with departments and clients<br /> Provide administrative support to management</p> <p>Benefits</p> <p>Visa provided as per UAE Labor Law<br /> Medical insurance<br /> Career growth opportunities</p> <p>Location: Dubai, UAE<br /> Job Type: Full-Time</p> <p>Apply Now</p> <p>Email:alfayaznaz@gmail.com</p> <p>Only shortlisted candidates will be contacted.</p>

<ul><li><p>Manage the VP’s calendar, meetings, appointments, correspondence, and confidential documents.</p></li><li><p>Arrange airline ticket bookings, hotel accommodations, airport transfers, and complete travel itineraries, including changes and cancellations.</p></li><li><p>Handle corporate/executive credit cards, including transaction monitoring, receipts, expense reports, and statement reconciliation.</p></li><li><p>Coordinate meetings and follow up with internal departments and external business partners.</p></li><li><p>Prepare reports, presentations, letters, and other executive documents.</p></li><li><p>Handle sensitive and confidential information with a high level of discretion.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Minimum 3–5 years of experience as a Secretary, Executive Secretary, or Executive Assistant supporting senior management.</p></li><li><p>Strong hands-on experience in flight and hotel bookings, travel arrangements, and credit card/expense management.</p></li><li><p>Excellent organizational, communication, and multitasking skills.</p></li><li><p>Proficient in MS Office, Outlook, Word, Excel, and PowerPoint.</p></li><li><p>Professional, detail-oriented, trustworthy, and able to handle urgent or last-minute requirements.</p></li><li><p>Experience in fashion retail, luxury retail, or a fast-paced corporate environment is an advantage.</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Manage and maintain the executive's calendar, scheduling appointments and coordinating meetings with internal and external stakeholders, ensuring no conflicts.</p></li><li><p>Handle all incoming and outgoing correspondence, including emails, faxes, and mail, prioritizing and responding to routine inquiries in Arabic and English.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Possess a Bachelor's degree in Business Administration, Communications, or a related field.</p></li><li><p>3–5 years of experience in the UAE</p></li><li><p>Well-qualified with excellent administrative, communication, and organizational skills. </p></li></ul><p></p></section>

<ol><li><p>Manage and organize all incoming and outgoing documents to ensure smooth office operations.</p></li><li><p>Maintain Excel-based records for daily accounts, expenses, and office correspondence.</p></li><li><p>Coordinate basic administrative and secretarial tasks, including scheduling and document handling.</p></li><li><p>Prepare and format simple reports and documents as needed.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Female candidate; housewives welcome to apply.</p></li><li><p>Basic knowledge of Excel and accounts required.</p></li><li><p>Must reside near Mussafah, Abu Dhabi — transport will not be provided.</p></li><li><p>Salary: AED 2,000/month.</p></li></ol>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p><b><span>Key Responsibilities</span></b></p><br><ul><li><span><span>Ensure the Company complies with applicable legal, regulatory, and corporate governance requirements.</span></span></li><li><span><span>Advise executive management on governance matters, directors' duties, and regulatory obligations.</span></span></li><li><span><span>Assist in developing, implementing, and maintaining corporate governance policies and procedures.</span></span></li><li><span><span>Monitor legislative and regulatory developments and provide timely updates on matters impacting the business.</span></span></li><li><span><span>Oversee statutory and regulatory filings, including annual reports, financial statements, trade licence renewals, and other corporate documentation.</span></span></li><li><span><span>Maintain the Company's statutory registers and records, including shareholder and director records, resolutions, and corporate documentation.</span></span></li><li><span><span>Ensure corporate records are accurately maintained and readily accessible in both physical and electronic formats.</span></span></li><li><span><span>Maintain and regularly update the Company organigram to reflect the current organizational structure.</span></span></li><li><span><span>Liaise with regulators, authorities, auditors, legal advisors, and other external stakeholders as required.</span></span></li></ul><p><b><span>Skills &amp; Attributes</span></b></p><br><ul><li><span><span>Strong knowledge of corporate governance principles and company law.</span></span></li><li><span><span>Excellent understanding of corporate compliance and regulatory requirements.</span></span></li><li><span><span>High level of accuracy and attention to detail.</span></span></li><li><span><span>Strong organizational and analytical skills with the ability to manage large volumes of information.</span></span></li><li><span><span>Ability to build effective relationships and influence senior management and key stakeholders.</span></span></li><li><span><span>Excellent written and verbal communication skills.</span></span></li><li><span><span>Professional, trustworthy, and able to handle confidential information with discretion.</span><br></span></li></ul><br><span>Requirements</span><ul><li><span><span>Bachelor's degree in Business Administration, Law, Commerce, Finance, Accounting, or a related discipline.</span></span></li><li><span><span>Professional Company Secretary qualification (e.g., CGI/ICSA, ICSI, or equivalent) preferred.</span></span></li><li><span><span>Minimum 5 years' relevant experience in a Company Secretary, Governance, Compliance, Legal, or Corporate Affairs role.</span></span></li><li><span><span>Proven experience working within a corporate environment in the UAE or wider GCC region.</span></span></li><li><span><span>Demonstrated experience managing governance matters, statutory filings, regulatory compliance, and corporate records.</span><br></span></li></ul><br><span>Benefits<span><span>• 24 annual leave days</span></span><br><br><span><span>• Annual flight home</span></span><br><br><span><span>• Life insurance plan</span></span><br><br><span><span>• Medical insurance plan (with the option to upgrade at your own cost)</span></span><br><br><span><span>• Bonus scheme (in relevant departments)</span></span><br><br><span><span>• Invitations to participate in various company functions, staff events, and department team building events</span></span><br><br><span><span>• Opportunities to learn, develop and grow with the organization</span></span><br><br></span><br> </div>

<p>A reputable company is looking for an Office Secretary to provide administrative support, manage daily office activities, maintain documentation, and assist with communication and coordination. The ideal candidate should be organized, reliable, and able to handle multiple tasks efficiently.</p> <p>Key Responsibilities<br /> Manage daily administrative and secretarial activities.<br /> Answer phone calls, emails, and routine inquiries professionally.<br /> Schedule meetings, appointments, and office activities.<br /> Prepare letters, reports, documents, and presentations.<br /> Maintain and organize physical and digital records.<br /> Handle incoming and outgoing correspondence.<br /> Coordinate with staff, clients, suppliers, and other business contacts.<br /> Monitor office supplies and coordinate replenishment when required.<br /> Maintain calendars, files, and confidential documents.<br /> Assist management with administrative tasks and follow-ups.<br /> Perform data entry and maintain accurate office records.<br /> Support smooth day-to-day office operations.</p> <p>Qualified applicants are welcome to forward their latest CV to info.jamal.feasibility.studies@gmail.com.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Manage and prioritize daily tasks, ensuring timely completion of administrative duties such as scheduling appointments and organizing meetings.</li><li>Maintain accurate records and databases, including filing systems and digital documents, to enhance information retrieval and streamline office operations.</li><li>Coordinate office communications, including drafting and sending emails, memos, and reports, while maintaining a professional tone and clarity.</li><li>Assist in the preparation of presentations and reports by compiling data and creating visually appealing slides, ensuring information is engaging and informative.</li><li>Support financial processes by handling invoices, expense reports, and budget tracking, contributing to efficient financial management.</li><li>Provide customer service by responding to inquiries and resolving issues promptly, fostering positive relationships with clients and stakeholders.</li><li>Facilitate onboarding processes for new employees by preparing orientation materials and coordinating training schedules, ensuring a smooth transition.</li><li>Monitor office supplies and inventory, placing orders as needed to ensure the office remains well-equipped and operational.</li><li>Organize company events, meetings, and travel arrangements, paying attention to detail to create seamless experiences for participants.</li><li>Collaborate with team members and management to improve office efficiency and contribute to a positive workplace culture.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>· Minimum of a high school diploma, with a preference for candidates holding an associate or bachelor’s degree in business administration or related fields.</p></li><li><p>· 1-2 years of relevant work experience in an administrative support role, demonstrating a solid understanding of office procedures.</p></li><li><p>· Proficiency in Microsoft Office Suite, especially Excel and PowerPoint, with the ability to quickly learn new software tools.</p></li><li><p>· Strong organizational skills, with keen attention to detail to manage multiple tasks effectively and meet tight deadlines.</p></li><li><p>· Excellent verbal and written communication skills, able to convey information clearly and professionally to diverse audiences.</p></li><li><p>· Ability to work independently and as part of a team, demonstrating flexibility and a proactive approach to problem-solving.</p></li><li><p>· Familiarity with basic accounting principles and experience with financial software is a plus, enhancing financial reporting capabilities.</p></li><li><p>· A positive attitude and a customer-centric approach, focused on providing exceptional support to both internal and external stakeholders.</p></li><li><p>· Ability to handle confidential information with discretion and integrity, maintaining trust in sensitive situations.</p></li><li><p>· Fluency in English is essential, with additional language skills being a significant advantage in a multicultural working environment.</p></li><li><p>Can speak Hindi is advantage</p></li></ul><p></p></section>

<p><strong>Job Responsibilities:</strong></p><p><strong>Administrative Support:</strong></p><ul><li><p>Provide administrative and clerical support to the sales team, ensuring smooth day-to-day operations.</p></li><li><p>Maintain and update sales records, contracts, and client databases.</p></li><li><p>Prepare sales reports, presentations, and proposals as required.</p></li></ul><p><strong>Customer Coordination:</strong></p><ul><li><p>Act as a point of contact for clients, handling inquiries and providing necessary information.</p></li><li><p>Coordinate meetings, calls, and follow-ups with clients on behalf of the sales team.</p></li><li><p>Assist in drafting and responding to client correspondence.</p></li></ul><p><strong>Sales Documentation & Processing:</strong></p><ul><li><p>Prepare and process quotations, purchase orders, invoices, and other sales-related documents.</p></li><li><p>Ensure all sales documents are accurate and compliant with company policies.</p></li><li><p>Track pending orders and follow up with relevant departments for timely execution.</p></li></ul><p><strong>Communication & Scheduling:</strong></p><ul><li><p>Schedule and coordinate sales meetings, conferences, and team discussions.</p></li><li><p>Manage the sales team’s calendar and appointments.</p></li><li><p>Communicate important updates and reminders to the sales team.</p></li></ul><p><strong>Market Research & Support:</strong></p><ul><li><p>Assist in conducting market research and gathering competitor insights.</p></li><li><p>Help in preparing promotional materials and supporting marketing campaigns.</p></li><li><p>Maintain records of customer feedback and sales trends for future planning.</p></li></ul><p><strong>General Office Support:</strong></p><ul><li><p>Maintain an organized filing system for sales documents and reports.</p></li><li><p>Handle travel arrangements and itinerary planning for sales personnel if required.</p></li><li><p>Perform other administrative tasks assigned by the sales manager.</p></li></ul><p>Job Types: Full-time, Permanent</p><p>Work Location: In person</p><p><strong>Desired Candidate Profile</strong></p><p>Desired Candidate Profile – Sales Secretary (Female)</p><ul><li><p>Gender: Female</p></li><li><p>Experience: 2–3 years of experience in sales coordination, secretarial, or administrative roles, preferably in the construction, machinery rental, or trading industry.</p></li><li><p>Education: Bachelor's degree or diploma in Business Administration, Office Management, or a related field.</p></li><li><p>Communication Skills: Excellent verbal and written communication skills in English. Knowledge of Hindi or Arabic is an added advantage.</p></li><li><p>Technical Skills: Proficiency in MS Office (Excel, Word, Outlook) and general office documentation.</p></li><li><p>Administrative Skills: Ability to manage schedules, prepare quotations, invoices, sales reports, and maintain proper records.</p></li><li><p>Coordination Skills: Strong ability to coordinate with clients, sales teams, and internal departments.</p></li><li><p>Personal Attributes: Well-presented, organized, proactive, detail-oriented, and capable of multitasking.</p></li><li><p>Location: Candidates currently residing in the UAE are preferred.</p></li><li><p>Availability: Candidates who can join immediately or within a short notice period are preferred.</p></li></ul><p>Key Requirement: A professional and confident female candidate with strong communication, coordination, and organizational skills who can efficiently support the sales team and manage daily secretarial responsibilities.</p>

Personal Assistant / Executive Assistant – Multi-Business Operations???? Dubai???? Salary: Up to AED 10,000 per month We are looking for a sharp, highly organized and proactive Personal Assistant / Executive Assistant to support a business owner managing multiple companies and projects. This is a dynamic role covering both in-office and out-of-office responsibilities, business coordination, administration, follow-ups, research and content creation. The ideal candidate should be intelligent, resourceful, dependable and able to manage multiple priorities without constant supervision. Key Responsibilities• Manage schedules, meetings, appointments and reminders• Coordinate tasks across multiple businesses, employees, suppliers and external parties• Follow up on pending matters and deadlines until completion• Handle emails, calls, documents and general administration• Assist with meetings, bookings, travel, purchases and logistics• Handle out-of-office errands and business-related requirements when needed• Prepare reports, presentations and basic business materials• Assist with research, sourcing and quotations• Support ongoing projects and new business initiatives• Assist with social media and content creation• Create basic photos, videos and social-media content• Use Canva, Cap Cut, Chat GPT and similar productivity tools• Coordinate with designers, agencies and content creators when required Who We Are Looking For• Highly organized and detail-oriented• Sharp, quick-thinking and proactive• Excellent at follow-ups and getting things done• Professional, presentable and trustworthy• Strong English communication skills• Comfortable managing several projects at the same time• Good understanding of social media and content creation• Comfortable with Microsoft Office / Google Workspace• Experience with Canva, Cap Cut or similar tools• UAE driving licence preferred Previous experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role is preferred. Salary: Up to AED 10,000 per month, depending on experience and capabilities.

Job Purpose:To provide comprehensive secretarial, administrative, and coordination support to the Technical Design team. The role is responsible for facilitating efficient departmental operations through effective document control, meeting coordination, communication management, action tracking, and day-to-day administrative support. The position supports effective coordination between internal teams, technical teams, consultants, vendors, service providers, and other external stakeholders to ensure timely communication, proper documentation, and the smooth execution of departmental and project-related activities.<br>Job role functions:Provide comprehensive secretarial and administrative support to Technical Design department. Manage calendars, appointments, meetings, workshops, and other departmental activities as required. Prepare and coordinate meeting agendas, minutes of meetings, presentations, reports, correspondence, and other departmental documents. Coordinate with internal departments, consultants, vendors, service providers, and other stakeholders regarding submissions, correspondence, meetings, and follow-up actions. Maintain an organized filing and document management system for technical documents, proposals, contracts, reports, presentations, correspondence, and project-related records. Ensure the proper receipt, registration, tracking, distribution, and filing of incoming and outgoing documents. Maintain and update document registers, action trackers, schedules, status reports, and other administrative records as required. Follow up with relevant stakeholders on pending actions, approvals, submissions, deliverables, and deadlines to support their timely completion. Assist in preparing departmental reports, dashboards, presentations, status updates, and management information. Support the coordination of meetings, workshops, presentations, and other departmental events. Support procurement and administrative processes, including purchase requests, quotations, invoices, service requests, and vendor documentation, as required. Coordinate travel arrangements, meeting logistics, visitor arrangements, and other administrative requirements for the team when necessary. Maintain and update contact lists, stakeholder registers, distribution lists, and departmental records. Assist in coordinating access requests, onboarding requirements, and other administrative arrangements for team members, consultants, and external stakeholders. Monitor office supplies and coordinate general administrative and operational requirements. Handle confidential and sensitive information, including commercial, technical, and business-related documentation, with a high degree of professionalism, discretion, and integrity. Ensure compliance with company policies, procedures, information management requirements, and departmental standards. Support the team in maintaining accurate records and ensuring timely availability of information required for management and project activities. Perform other duties and administrative tasks as may reasonably be assigned by the Line Manager<br>Qualifications and Experience:<br>Bachelor's degree or Diploma in Business Administration, Office Management, Secretarial Studies, Information Technology Administration, or a related field. Minimum of 5 years' experience in a secretarial, executive assistant, administrative support, or coordination role. Proficiency in Microsoft Office applications, including Word, Excel, Power Point, and Outlook. Experience using Electronic Document Management Systems (EDMS), collaboration platforms, and document management systems. Familiarity with Microsoft Teams, Share Point, cloud-based collaboration tools, or similar digital workplace platforms is preferred. Strong written and verbal communication skills in English. Strong organizational, coordination, and time-management skills. Ability to manage multiple priorities efficiently while maintaining accuracy and attention to detail. Ability to work independently while maintaining effective coordination with the wider team.