وظائف مدير مكتب - دبي الإمارات

<p>Position Title: Office Manager Employment Type: Full Time Salary AED: up to 10K inclusive depending on experience and qualifications Job Location: Motor City, Dubai, UAE About the Client: A Dubai-based freight-forwarding firm for global logistics with expertise on high-value, fragile and time-sensitive cargo worldwide. Job Description: ~ Oversee daily office operations across both locations, including facilities and supplies. ~ Ensure offices are well maintained and coordinate repairs and routine upkeep. ~ Provide administrative support to office teams. ~ Manage incoming calls, emails, visitors, and general inquiries</p><p>~ Female candidates aged 25–36 years ~ Bachelor's degree preferred, with a minimum of 3 years' experience in an Office Manager, Office Administrator, or similar administrative role ~ Valid UAE driving license with the ability to travel between the Motor City and DWC offices ~ Strong communication, organizational and interpersonal skills, with a professional and service-oriented mindset</p>

<p>Position Title: Office Manager Employment Type: Full Time Salary AED: up to 10K inclusive depending on experience and qualifications Job Location: Motor City, Dubai, UAE About the Client: A Dubai-based freight-forwarding firm for global logistics with expertise on high-value, fragile and time-sensitive cargo worldwide. Job Description: ~ Oversee daily office operations across both locations, including facilities and supplies. ~ Ensure offices are well maintained and coordinate repairs and routine upkeep. ~ Provide administrative support to office teams. ~ Manage incoming calls, emails, visitors, and general inquiries</p><p>~ Female candidates aged 25–36 years ~ Bachelor's degree preferred, with a minimum of 3 years' experience in an Office Manager, Office Administrator, or similar administrative role ~ Valid UAE driving license with the ability to travel between the Motor City and DWC offices ~ Strong communication, organizational and interpersonal skills, with a professional and service-oriented mindset</p>

Role Description The PMO Director at EL Saeed Law Firm مكتب السعيد للمحاماة will lead the planning, oversight, and continuous improvement of the firm’s project and program management practices. This part-time, remote role is responsible for establishing PMO standards, methodologies, and governance frameworks to ensure consistent delivery across legal and operational projects. The PMO Director will coordinate project portfolios, align initiatives with strategic objectives, and monitor progress, risks, and dependencies. Day-to-day tasks include guiding project managers, reviewing project plans and budgets, preparing status reports for leadership, and recommending process enhancements. The role also involves collaborating with legal and administrative teams to prioritize projects, optimize resource utilization, and support informed decision-making.<br>Qualifications<br> Candidates should possess strong Program Management and Project Management skills to oversee multiple initiatives and ensure consistent delivery. Candidates should possess solid Budgeting capabilities to manage project financials, cost control, and resource allocation. Candidates should possess advanced Analytical Skills to interpret data, assess performance, and identify risks and opportunities. Candidates should possess effective Communication skills to collaborate with stakeholders, prepare clear reports, and present recommendations. Candidates should have experience establishing or leading a PMO, preferably in professional services or legal environments. Candidates should be comfortable working remotely and part-time, with strong self-management, organization, and time-management abilities. Candidates should ideally hold a relevant bachelor’s degree (e.g., Business, Management, Law, or related field); advanced certifications such as PMP or PgMP are a plus. Candidates should demonstrate proficiency with project management tools and collaboration platforms, and familiarity with governance and compliance practices.

Are you looking for the next professional opportunity that will challenge you and advance your career? Join our team now!<br>Tickmill is looking to hire an Office Manager to join our rapidly expanding team in Dubai.<br>We are seeking a highly organized and proactive Office Manager to support the day-to-day administration and management of our new Dubai mainland office. The successful candidate will play a key role in ensuring the smooth operation of the office environment, coordinating vendors and facilities, maintaining office records and documentation, and providing administrative support to the HR team. This position is ideal for someone who thrives in a dynamic environment, enjoys managing multiple priorities, and takes pride in creating an efficient and well-organized workplace.<br>About Tickmill Tickmill is an award-winning, multi-regulated broker offering access to a broad range of asset classes, including CFDs on Forex, Stocks, Indices, Commodities, Cryptocurrencies, and Bonds, as well as Exchange Traded Derivatives such as Futures & Options. Founded in 2014, the Tickmill Group employs over 330 professionals across offices in London, Cyprus, Poland, Estonia, Seychelles, and several other locations worldwide. Our culture is built on trust, transparency, and high standards. We bring together ambitious professionals who thrive in an environment that supports growth, innovation, and excellence. We offer competitive benefits packages, frequent team initiatives, and opportunities for professional development. Join the Tigers!<br>What the job looks like? Manage the day-to-day administration of the Dubai office, including office supplies, facilities, and vendor coordination. Support the setup and ongoing management of the new office, including sourcing furniture and equipment, coordinating IT and telecom installations, and processing related purchases and deliveries. Act as the primary point of contact for landlords, building management, and office service providers. Manage lease agreements, maintenance requests, service contracts, and all related office correspondence and documentation. Maintain organized physical and digital filing systems for contracts, vendor agreements, invoices, and other office-related records. Prepare, process, and track purchase orders, invoices, and expense claims related to office operations. Ensure office health and safety standards are maintained in line with local regulations and company requirements. Manage office access, seating arrangements, and inventory of office supplies. Handle incoming and outgoing mail, courier services, and general office correspondence. Coordinate meeting logistics and administrative arrangements for visiting management, clients, and business partners. Provide administrative support to the HR team as required. Assist with employee medical insurance onboarding, including collection of employee information, enrolment documentation, and coordination with insurance providers. Organize and coordinate employee engagement initiatives and company events to support a positive workplace culture.<br>What will you need to be able to do the job? Minimum 2 years of experience in an administrative, office management, or similar role. Experience managing a high volume of office documentation, records, and administrative processes. Strong administrative and document management skills with excellent attention to detail. Ability to work independently and manage multiple stakeholders and priorities effectively. Fluent in English, both written and spoken. Proactive approach with the ability to work with minimal day-to-day supervision. Arabic language skills will be considered an advantage.<br>By joining us, you can expect:Unique opportunity to build a career in a global, fast-growing company. Opportunities to learn and grow through our Employee Training & Development Program. Birthday and Loyalty benefits.<br><br>Make your next career step and apply NOW!<br>Due to the great number of applications we receive for each of our open vacancies, we are unable to respond on an individual basis.

Project Systems / PMO Manager - Large-Scale Events<br>Location: UAEEmployment Type: Full-Time, Dedicated Project Role Duration: ASAP to 18 December 2026Salary: AED 16,000 per month Project: Large-Scale Conference / Event<br>About the Role<br>JAM Event Services is recruiting an experienced Project Systems / PMO Manager on behalf of a client delivering a large-scale conference and event taking place towards the end of December.<br>The successful candidate will build, implement and manage the project management system for the project - establishing a centralised system to track the masterplan, RFP requirements, budgets, schedules, resources and cross-functional workstreams. You will recommend and implement the most suitable platform, such as Smartsheet or MS Project, based on the project's requirements.<br>Key Responsibilities<br>- Design and implement a centralised project management system covering multiple workstreams, including PMO; Design, Build & Operate; Operations; Conference Management; Stakeholder Management; Communications and Marketing Materials; Entertainment; and Vendors and Suppliers.- Integrate client requirements, production schedules, budgets, resource plans and workstream updates into a single centralised system.- Develop project dashboards and reporting tools that give leadership clear visibility of progress, risks, milestones, resources and budget status.- Link RFP and contractual requirements to specific project deliverables and track compliance throughout the project lifecycle.- Identify gaps, delays, risks and dependencies, and ensure they are clearly flagged and escalated.- Maintain and continuously update the project management system as scope, timelines and workstreams evolve.- Establish reporting structures and regular project reporting for senior leadership and the client.- Provide oversight of data entry, system administration, workflows and automation.- Train internal team members, stakeholders and vendors on the system and reporting requirements.- Support effective coordination and communication across multiple project workstreams.- Ensure project information is accurate, up to date and easily accessible to relevant stakeholders.<br>Requirements<br>- Proven experience in Project Systems, PMO, Project Controls or Project Management.- Strong hands-on experience building and administering project management systems using Smartsheet and/or MS Project.- Certification in Smartsheet, MS Project or a relevant project management discipline is an advantage.- Experience working on large-scale events, conferences, venues, exhibitions or construction projects is highly desirable.- Strong understanding of PMO fundamentals: project scheduling, resource planning, budget tracking, risk and issue management, reporting and dashboards, and project governance.- Experience tracking RFP, contractual or compliance requirements is desirable.- Strong analytical and organisational skills with excellent attention to detail.- Comfortable working across multiple teams, including design, operations, production, vendors and stakeholders.- Excellent written and verbal communication skills.- Ability to translate complex project requirements into clear systems, workflows, schedules and reports.- Ability to work under pressure and manage multiple priorities within tight project timelines.<br>How to Apply<br>Apply via Linked In or send your CV to linkedin@jameventservices.com.<br>Candidates must be available to start immediately and be based in, or able to relocate to, the UAE.

Elsewedy Digital an Elsewedy Electric Company:About Elsewedy Digital an Elsewedy Electric Company:We are the largest telecommunications, safety and security systems integrator operating in the Middle East, África and Asia Pacific regions providing turnkey solutions for energy, transport and telecom industries. All our telecommunications, safety and security solutions are engineered and supported locally, giving our customers the advantage of getting support for their businesses when and where they need it. We are fully integrated turnkey solutions provider in Telecommunications, Safety & security, Fiber cabling & connectivity and Automation.<br>For more details, please visit our website: https://www.elsewedyelectric.com/en/default<br>Job Title: Office Administrator Location: Dubai Silicon Oasis, Dubai, UAEDuration: Full Time<br>Job Purpose We are looking for an organized and proactive Office Administrator with administrative experience, including hands-on experience in airline ticketing and travel bookings. The candidate will be responsible for providing day-to-day administrative support, coordinating travel arrangements, maintaining records, and ensuring smooth office operations.<br>Key Responsibilities Manage day-to-day office administrative activities and provide general administrative support. Handle airline ticketing, flight bookings, cancellations, rescheduling and travel arrangements for employees and management. Coordinate hotel bookings, airport transfers, visas, and other business travel requirements. Maintain accurate records of travel bookings, expenses, invoices, and employee documentation. Coordinate with travel agencies, airlines, hotels, and other service providers. Prepare and maintain reports, trackers and administrative documents using MS Excel and MS Office. Manage office correspondence, emails, documents, and filing systems. Support meeting arrangements, appointments, and internal coordination. Monitor office supplies and coordinate with vendors for procurement and services. Follow up with internal departments and external service providers to ensure timely completion of tasks. Maintain confidentiality of company and employee information. Support management and HR with various administrative activities as required. Handle multiple priorities and ensure all administrative tasks are completed accurately and on time. <br>Flight & Hotel Booking Management Manage and coordinate domestic and international flight and hotel bookings for employees, management, and business visitors. Arrange flight and hotel reservations, ticket issuance, cancellations, rebooking, upgrades, and itinerary changes. Compare flight options, schedules, and fares to ensure cost-effective travel arrangements. Ensure all travel requests have the required approvals and project/cost codes before booking. Maintain accurate records of travel bookings, costs, and employee travel history. Monitor travel plans and proactively manage changes or urgent travel requirements. Negotiate corporate rates and obtain competitive quotations from hotels and travel suppliers. Select accommodation based on company policy, location, availability, and budget. Monitor hotel rates and identify opportunities for cost savings. Coordinate check-in/check-out requirements, extensions, cancellations, and changes. Review hotel invoices and ensure charges are accurate and aligned with approved bookings.<br>Administration Operations Support the day-to-day administration activities and ensure smooth office operations. Manage office supplies, stationery, equipment, maintenance, utilities, and administrative vendors. Coordinate company transportation, vehicles, couriers, and other administrative services. Support company events, meetings, business visits, and management requirements. Coordinate with Finance, HR, Projects, Procurement, and other departments regarding administrative and travel requirements. Maintain proper documentation, records, contracts, invoices, and administrative reports.<br>Requirements Bachelor's degree or equivalent qualification preferred.5–6 years of relevant office administration experience. Proven experience in airline ticketing and corporate/business travel bookings is preferred. Good knowledge of airline booking procedures, flight schedules, cancellations, and rescheduling. Strong knowledge of MS Office, particularly Excel. Excellent communication and interpersonal skills. Strong organizational and coordination skills. Arabic-speaking skills are good to have and will be considered an added advantage.

DUTY MANAGER<br><br>About Us<br><br>Travel is a journey. At Holiday Inn & Staybridge Suites, we help make it a joy.<br><br>Starting with a warm, inviting welcome for all guests, whether traveling on business or for fun, enjoying a quick night, or relaxing for the week. We thrive on making our guests stays brighter, helping them create memories that will last a lifetime. Irresistible smiles are our specialty.  We should know, we’ve been on our journey since 1952. So, if you can help us spread the joy of travel to all, we’d love to give you a warm welcome to the Holiday Inn® family.<br><br>The Holiday Inn & Staybridge Suites Dubai Business Bay is looking for an experienced Duty Manager to join our extraordinary team!<br><br>Conveniently located in the heart of Dubai’s Business Bay area, home of the Burj Khalifa! Minutes away from The Dubai mall, renowned Jumeirah Beach, and with convenient access to all of Dubai’s world leading tourist attractions. The Holiday Inn & Staybridge Suites Dubai Business Bay will include 275 hotel rooms as well as 120 one- and two-bedroom apartments, convenient F&B offerings & meeting and events facilities.<br><br>YOUR DAY TO DAY<br><br>As Duty Manager, your main responsibilities will be to work under the general direction of the Front Office Manager, and within the established IHG and local hotel policies and procedures. Interact with guests and members of the community. Also, responsible to co-ordinate and oversee all hotel operations in the absence of the Front Office Manager. Ensure safety and security of guests. Accurate and timely completion of the night audit function during the night hours. Ensuring that every guest is engaged and being taking care of.<br><br>Establish a closed network of communication with other departments directly by having a tour in all guests’ touch points in the hotel. Reports directly and communicates with Front Office Manager on all pertinent matters affecting guest experience and hotel operations.<br><br>What We Need From You<br><br>It is not just about completing tasks and doing the work! We are looking for personality, originality, creativity, focus and a passion to deliver great results directly and via the whole team!<br><br>Bachelor’s degree / higher education qualification / equivalent in Hotel Management/Business Administration, plus 3 years of Front Office/Guest Service experience including supervisory/executive level experience. Must speak fluent English. Other languages preferred. Organisation and communication skills with strong work ethic and a drive to excel.<br><br>What We Offer<br><br>We'll reward all your hard work with competitive salary and benefits.<br><br>Join us and you’ll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care: that you notice the little things that make a difference to guests as well as always looking for ways to improve - visit www.careers.ihg.com to find out more about us.<br><br>Go on - show us how your passion and personality are the perfect fit to deliver memorable experiences to our guests.<br><br>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

JAM Event Services is looking for a highly organised, people-oriented Office Manager & HR Administrator to join our Dubai office on a full-time basis.<br>This is a hands-on role covering all facets of office operations alongside high-level HR and administrative support. It suits someone with prior office management and HR coordination experience who thrives in a fast-paced environment, enjoys multitasking, and can independently juggle a wide range of operational priorities.<br>Location: Dubai, United Arab Emirates (on-site) Type: Full-time Reports to: Finance Director Start date: ASAP<br>OFFICE MANAGEMENT• Ensure the smooth daily running of the office and oversee all administrative functions to maintain an efficient, professional working environment.• Supervise and coordinate office staff, vendors and service providers including cleaning, IT support, security and maintenance teams.• Manage procurement and inventory of office supplies.• Monitor and schedule regular maintenance of office equipment and coordinate repairs or upgrades.• Oversee utilities and service contracts, ensuring timely renewals and payments.• Liaise with building management on maintenance, access control, parking allocation and shared facilities.• Maintain organised records of company licences, trade licences, tenancy agreements and renewal schedules.• Oversee incoming and outgoing correspondence and manage digital and physical document archiving to company standards.• Support onboarding and offboarding, including desk setup and exit clearance coordination.• Handle IT setup for new employees, including software installation and access to company folders on Share Point.• Act as the point of contact for staff queries relating to administration, logistics and facilities.• Assist in implementing company-wide administrative policies and standard operating procedures.• Oversee general office upkeep to maintain a welcoming and tidy workspace.• Greet and look after guests professionally, manage the front door, receive deliveries and maintain visitor sign-in procedures.• Maintain strict confidentiality of data, employee information and sensitive company records.• Handle ad hoc executive support such as flight bookings, business travel and related coordination.<br>HR ADMINISTRATION• Oversee the hiring process for new full-time staff members.• Manage visa processing, work permits and renewals in coordination with the PRO and relevant government authorities.• Handle core HR documentation including employment contracts, promotion letters and termination notices.• Maintain and update HR databases, employee records and files in line with company policy and data protection standards.• Administer the HR software platform, provide employee access and keep records accurate and up to date.<br>REQUIREMENTS• Proven experience working within the GCC region, particularly the UAE and KSA.• Knowledge of UAE and KSA labour law, employment regulations and compliance requirements.• Experience managing the full employee lifecycle: recruitment, onboarding, contracts, employee relations, performance management and offboarding.• Solid understanding of work permit, visa, immigration and government relations processes across the GCC.• Proven experience in office management.• Excellent organisational and communication skills.• Strong knowledge of compensation and benefits administration, payroll coordination and workforce planning.• Experience handling disciplinary matters, grievance procedures and conflict resolution in line with local labour law.• Proficiency with HRIS platforms and office productivity tools (Microsoft Office 365, Excel, Share Point).• Experience managing vendors, procurement and facilities.• Tech-savvy, with a quick aptitude for new systems and apps.• Comfortable working independently and taking initiative.• High level of discretion and professionalism in handling confidential information.• Knowledge of health-and-safety compliance and office best practice.<br>Please note: candidates who already hold their own UAE residence visa are preferred.

Manage the full recruitment process, including posting vacancies, screening candidates, scheduling interviews, and onboarding new employees. Maintain employee records and ensure all HR documentation is accurate and up to date. Prepare employment contracts, offer letters, and other HR-related documents. Process employee leave, attendance, and maintain accurate HR records. Coordinate payroll inputs, including attendance, overtime, leave, and salary adjustments. Ensure compliance with labor laws and company policies. Support employee relations by addressing HR inquiries and resolving workplace issues. Coordinate employee performance evaluations and probation reviews. Organize employee training, development programs, and company events. Handle visa, labor, immigration, and employee documentation processes when required.<br>Manage daily office operations and ensure smooth administrative functions. Maintain office supplies, equipment, and coordinate with vendors and service providers. Organize company files, records, and confidential documents. Coordinate travel arrangements, hotel bookings, and transportation when required. Manage incoming calls, emails, correspondence, and courier services. Assist management in preparing reports, presentations, and meeting minutes. Monitor office maintenance, cleanliness, and facility management. Support procurement of office materials and negotiate with suppliers. Ensure company licenses, permits, insurance, and administrative records are renewed on time. Assist in developing and implementing office policies and procedures.

Sony Music ME is the leading international label in the MENA region operating within the Arabic music space, and has released some of the biggest songs in the Arab world. The label is headquartered in Dubai, working across a vast region comprising Egypt, Levante, GCC and Pakistan. We are proud of our team of executives, creating world class campaigns and opportunities for our artists and their music. The company functions aross A&R, Artist Liaison, Arabic Marketing, International Marketing, Communications, Digital Business, Business Affairs and New Business/ Licensing.<br><br>We are looking for an Office Administrator to keep the Dubai office running smoothly across all areas of day-to-day office and administrative operations – from government paperwork and supplies through to travel, events and executive support. This role would suit a proactive, positive, helpful and highly organized individual, comfortable problem solving and reacting to the everyday administrative and functional activities around the office.<br><br>What You'll Do<br><br>Office & facilities management – maintain day-to-day office operations including kitchen and office supplies, IT and cleaning suppliers, deliveries, PO Box checking, parking bookings and F&B for meetings and guests (coffee, tea etc.), keeping the office running smoothly Government & PRO administration – manage visa applications and employee visa renewals, Free-Zone visa processing, trade licence and establishment card renewals, RTA card applications, Tecom permits, insurance and medical insurance renewals; raise Purchase Orders and support legal admin tasks. MD & executive support – provide support to the MD including travel and expense management (Concur), VIP handling for artists and partners visiting Dubai, gifting / relationship touches and support to marketing events.<br><br>Who You Are<br><br>Previous Experience: Office administration, PRO or executive support within a fast paced, modern, creative office environment, ideally in the UAEEducation: Good character, team spirit and an obsession with detail, comfortable owning a busy and varied workload Skills: Highly organized, competent in Microsoft Office, able to navigate UAE Government and Free-Zone systems, manage schedules and suppliers, helpful to others, kind and considerate.<br><br>What We Give You<br><br>You join a vibrant global community with the opportunity to channel your passion every day A modern office environment designed for you, empowering you to bring your best Investment in your professional growth and development enabling you to thrive in our vibrant community The space to accelerate progress, positively disrupt and create what happens next We give you the platform to champion positive change, with the opportunity to contribute to our social impact, diversity, equity and inclusion initiatives<br><br>Equal Opportunities<br><br>As an active part of a culturally and socially diverse society, Sony Music’s aim is that our workforce is diverse and inclusive. Sony Music is an equal opportunity employer and supports workforce diversity.<br><br>We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual’s sex, race, religion, origin, age, sexual orientation, marital status, medical condition or disability.<br><br>Privacy Policy<br><br>Please click here to read our privacy policy before beginning the application process as you will need to agree to the terms of the policy before submitting your information.<br><br>Hire

Sony Music ME is the leading international label in the MENA region operating within the Arabic music space, and has released some of the biggest songs in the Arab world. The label is headquartered in Dubai, working across a vast region comprising Egypt, Levante, GCC and Pakistan. We are proud of our team of executives, creating world class campaigns and opportunities for our artists and their music. The company functions aross A&R, Artist Liaison, Arabic Marketing, International Marketing, Communications, Digital Business, Business Affairs and New Business/ Licensing.<br>We are looking for an Office Administrator to keep the Dubai office running smoothly across all areas of day-to-day office and administrative operations – from government paperwork and supplies through to travel, events and executive support. This role would suit a proactive, positive, helpful and highly organized individual, comfortable problem solving and reacting to the everyday administrative and functional activities around the office.<br>What you'll do:Office & facilities management – maintain day-to-day office operations including kitchen and office supplies, IT and cleaning suppliers, deliveries, PO Box checking, parking bookings and F&B for meetings and guests (coffee, tea etc.), keeping the office running smoothly Government & PRO administration – manage visa applications and employee visa renewals, Free-Zone visa processing, trade licence and establishment card renewals, RTA card applications, Tecom permits, insurance and medical insurance renewals; raise Purchase Orders and support legal admin tasks. MD & executive support – provide support to the MD including travel and expense management (Concur), VIP handling for artists and partners visiting Dubai, gifting / relationship touches and support to marketing events.<br>Who you are:Previous Experience: Office administration, PRO or executive support within a fast paced, modern, creative office environment, ideally in the UAEEducation: Good character, team spirit and an obsession with detail, comfortable owning a busy and varied workload Skills: Highly organized, competent in Microsoft Office, able to navigate UAE Government and Free-Zone systems, manage schedules and suppliers, helpful to others, kind and considerate.<br>What we give you:You join a vibrant global community with the opportunity to channel your passion every day A modern office environment designed for you, empowering you to bring your best Investment in your professional growth and development enabling you to thrive in our vibrant community The space to accelerate progress, positively disrupt and create what happens next We give you the platform to champion positive change, with the opportunity to contribute to our social impact, diversity, equity and inclusion initiatives<br>Equal Opportunities<br>As an active part of a culturally and socially diverse society, Sony Music’s aim is that our workforce is diverse and inclusive. Sony Music is an equal opportunity employer and supports workforce diversity.<br>We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual’s sex, race, religion, origin, age, sexual orientation, marital status, medical condition or disability.<br>Privacy Policy<br>Please click here to read our privacy policy before beginning the application process as you will need to agree to the terms of the policy before submitting your information.

<p>A well-established company is hiring an organized and responsible Office Coordinator to coordinate daily office activities, support staff and management, maintain records, and ensure smooth office operations. The role typically involves coordinating schedules, communications, supplies, visitors, documentation, and vendors.</p> <p>Responsibilities<br /> Coordinate day-to-day office operations and administrative activities.<br /> Answer phone calls, emails, and general office inquiries.<br /> Welcome visitors and direct them to the appropriate department.<br /> Coordinate meetings, appointments, and office schedules.<br /> Maintain office files, records, documents, and correspondence.<br /> Monitor office supplies and coordinate timely replenishment.<br /> Coordinate with suppliers, couriers, building management, and service providers.<br /> Handle incoming and outgoing mail, packages, and documents.<br /> Assist with office maintenance and equipment-related requirements.<br /> Prepare basic reports, letters, and administrative documents.<br /> Support management and staff with daily administrative requirements.<br /> Maintain accurate records of office expenses and purchases.<br /> Ensure the office remains organized and operational.<br /> Handle confidential information responsibly.<br /> Perform other administrative duties assigned by management.<br /> Requirements<br /> Previous experience as an Office Coordinator, Office Administrator, or similar role.<br /> Good knowledge of MS Office, especially Word and Excel.<br /> Excellent communication and organizational skills.<br /> Strong multitasking and time-management abilities.<br /> Good attention to detail and problem-solving skills.<br /> Professional telephone and email etiquette.<br /> Ability to coordinate with different departments and external parties.<br /> Reliable, punctual, and well-organized.<br /> UAE experience is an advantage.</p> <p>Send CV: hr.globale@gmail.com<br /> WhatsApp: +971 52 557 7101</p> <p>Interested candidates can send their updated CV for consideration.</p>

We are Imbono. A leading operator and provider of infrastructure and essential goods and services across emerging markets. There is no other emerging markets player like us. We combine global capital and operational expertise in a single, integrated model. We are the architects of possibility – sharp thinkers, problem solvers, and resourceful innovators who make things happen when no one else can. And every project is built to last. Our ambition is to transform the lives of more than 100 million people by 2040 by expanding access to essential services such as water, energy, food, healthcare, education, and infrastructure. Our Mission is delivering integrated, high-impact solutions that expand access to essential services combining operational execution, local presence, strategic partnerships, and sustainable capital.<br>About the Department<br>The Corporate Services & Facilities department is responsible for ensuring seamless operation of the workplace environment across Imbono, enabling employees and business leaders to perform effectively and productively. It manages office operations, including workplace logistics, front-of-house services, local and international travel coordination, transportation management, event and meeting support, procurement of office-related goods and services, vendor management, and workplace experience initiatives, ensuring a professional, functional, and well-maintained working environment. The function works closely with all departments and external service providers to coordinate workplace requirements and maintain operational standards and culture across the business.<br>Role Summary<br>The Office Manager is responsible for overseeing daily office operations and administrative services, including travel coordination, calendar management, document administration, meeting scheduling, call handling, and visitor management. The role ensures efficient office procedures, a safe and professional working environment, and high levels of organisational effectiveness. It also supervises administrative and secretarial staff, coordinating a broad range of office support services to ensure the smooth and efficient running of the office.<br>Employment Type: Permanent, Full-time<br>Location: DIFC, Dubai<br>Responsibilities<br>Office Administration<br>Manage calendars, travel arrangements, meetings, and office documentation to support daily business operations. Oversee office facilities, supplies, equipment, and administrative systems to ensure operational efficiency. Prepare reports, presentations, correspondence, meeting agendas, and minutes.<br>Executive & Departmental Support<br>Provide comprehensive administrative support to executives and departmental leaders. Coordinate business travel, accommodation, meetings, and logistics. Organise internal events, conferences, and employee engagement initiatives.<br>Office Operations & Facilities Management<br>Oversee the day-to-day operation of the office, driving efficient administrative processes and consistent service delivery across all functions. Manage relationships with facilities, security, cleaning, catering, and other service providers, holding vendors accountable to agreed service levels. Ensure compliance with health, safety, and workplace standards while maintaining a professional working environment. Develop and implement office policies, procedures, and systems to support operational continuity and scalability.<br>Procurement & Vendor Management<br>Coordinate office procurement activities in accordance with company policies. Manage supplier relationships, service agreements, and vendor contracts. Ensure timely processing of invoices and payments.<br>Budget & Cost Control<br>Manage office general and administrative budgets. Monitor expenditure and prepare accurate budget reports. Identify opportunities to optimise resources and control costs.<br>People Management<br>Directly manage and lead a team of administrative and secretarial staff, overseeing day-to-day performance and conduct. Allocate workloads, set priorities, and monitor performance against operational targets. Conduct regular one-to-ones, performance reviews, and provide coaching to direct reports. Facilitate onboarding and workplace integration for new employees, ensuring a smooth transition into the team.<br>Employee & Visitor Services<br>Act as the primary point of contact for employees, visitors, and external stakeholders. Respond to office-related enquiries and provide administrative assistance. Coordinate onboarding and offboarding logistics, workspace setup, and workplace support services. Deliver a high standard of customer service while fostering a positive employee experience.<br>Experience<br>Minimum 5 years' experience in office management, facilities management, or administrative operations. Experience managing vendors, budgets, and workplace services. Experience working in a corporate or professional services environment is preferred. Experience supervising or managing a team, with proven ability to allocate workloads and drive performance.<br>Qualification<br>Bachelor's degree in Business Administration, Management, or a related field preferred. Relevant certifications in Office Management, Facilities Management, or a related discipline are an advantage. Equivalent practical experience will be considered in lieu of formal qualifications.<br>Skills<br>Verbal and interpersonal communication Planning, organisation, and prioritisation Calendar and meeting management Contract administration and vendor management Action planning and coordination Office systems and administrative management Team leadership and people management Customer service and stakeholder engagement Microsoft Office proficiency Problem-solving and process improvement Budget and resource coordination<br>Competencies<br>Planning and Organising Effective Communication Accountability and Ownership Results Orientation Leadership and People Development Collaboration and Teamwork Continuous Improvement Customer Focus and Service Excellence<br>Our Values<br>Client Oriented Excellence Innovation Integrity Perseverance<br>We believe that diversity strengthens our organization and we welcome applications from individuals of all backgrounds and experiences. We want every candidate to perform at their best. If you need any reasonable adjustments during the application or interview process, please contact us at careers@imbono.com and we will work with you to meet your needs.

<ul><li><p>Support the daily administrative operations of the workshop to ensure smooth workflow and operational efficiency.</p></li><li><p>Maintain and update workshop documentation, job cards, and system records accurately.</p></li><li><p>Monitor job card status and ensure timely updates within SAP, EVHC, or other workshop management systems.</p></li><li><p>Track vehicle movement through reception, workshop, quality control, and delivery stages.</p></li><li><p>Assist in coordinating activities between Service Advisors, Technicians, Parts Department, and Workshop Management.</p></li><li><p>Prepare and distribute daily operational reports, vehicle status reports, technician allocation reports, and KPI dashboards.</p></li><li><p>Maintain accurate records of workshop activities, approvals, and service documentation.</p></li><li><p>Support workshop management in monitoring workshop utilization, productivity, and operational performance.</p></li><li><p>Ensure compliance with Aftersales operational processes and documentation standards.</p></li><li><p>Provide administrative support to improve workflow efficiency and customer service delivery.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Strong administrative and organizational capabilities.</p></li><li><p>Understanding of automotive service and workshop operations.</p></li><li><p>Excellent coordination and communication skills.</p></li><li><p>Strong attention to detail and data accuracy.</p></li><li><p>Ability to manage multiple priorities in a fast-paced environment.</p></li><li><p>Proficiency in workshop management and reporting systems.</p></li><li><p>Strong reporting and documentation management skills.</p></li><li><p>Ability to work effectively with cross-functional teams.</p></li><li><p>Good problem-solving and planning skills.</p></li><li><p>Strong Microsoft Office skills, particularly Excel and Outlook.</p></li></ul><br><p><strong>What equips you for the role:</strong></p><ul><li><p>Diploma or Degree in Business Administration, Automotive Management, or a related field.</p></li><li><p>2–3 years of experience in workshop administration, service operations, automotive coordination, or a similar administrative role.</p></li><li><p>Knowledge of automotive workshop processes and vehicle service operations.</p></li><li><p>Experience working with workshop management systems such as SAP, EVHC, or similar platforms.</p></li><li><p>Strong administrative, reporting, and data management skills.</p></li><li><p>Excellent verbal and written communication skills.</p></li><li><p>Proficiency in Microsoft Office (Excel, Word, Outlook).</p></li><li><p>Strong attention to detail and ability to maintain accurate records.</p></li><li><p>Ability to work under pressure and meet deadlines.</p></li><li><p>Self-motivated, proactive, and able to work effectively within multicultural teams.</p></li></ul>

<p>Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant & Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office. This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.</p><p>We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably. Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.</p>